HomeMy WebLinkAboutReg 2006-05-15 Item 5C - Final Acceptance - Council Chamber Audio & Visual Upgrade by Pro Sound & Communications COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
I CAS MEMBER: 06-057 IORIGINLALAGENDA DATE: MAY 15, 2006
AGENDA ITEmTITLE Accept as complete City Hall Council Remodel —Audio /Visual Upgrade
and release retainage.
CATEGORY Discussion Motion RnoIution Ordinance Bid Award Public Hearing Other
Aftg Date Arts Date 5 /1i /06 Aftg Date Mfg Date Afta Date 3Ug Date lltg Date:
SPONSOR Council Mayor Adrn Stn DCD Finance Fire Legal P &R Police PW 1
SPONSOR'S The contract with Pro Sound Communications is complete for the City Hall Council
SUMMARY Remodel Audio /Visual Upgrade Project. Construction began December 20, 2005 and
was substantially completed on March 31, 2006. One change order for $5,976.81 was
issued to address additional microphone capability as well as a secondary amplification
unit. This project is ready for final acceptance and the total contract amount was
$31,466.90.
REVIEWED BY COW Mtg. CA&P Cmte F&S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 5/08/06
RECODMENDATIONS:
SPONSOR /ADMEN. Accept contract as complete and authorize release of retainage.
COML\ir rEE Unanimous approval; forward to Regular Consent Agenda. 1
COST IMPACT FUND SOURCE J
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$31,466.90
Fund Source: 303 Facilities
Comments: Total budget for Council Remodel is S475,000.00.
MTG. DATE 1 RECORD OF COUNCIL ACTION J
5/15/06 I
MTG. DATE 1 ATTACHMENTS
5/15/06 1 Information Memo dated April 12, 2006
1 Notice of Completion of Public Works Contract 05 -105
1 Transportation Committee Meeting Minutes from May 8, 2006
1
INFORivlATION MEMO
To:
Mayor Mullet
Public Works Directo~
April 12, 2006
City Hall Council Remodel - AudiolVisual Upgrade
Projeet Completion and Acceptance
From:
Date:
Subject:
ISSUE
Accept construction contract as complete and authorize release of retainage in the amount of
$1,446.09
BACKGROUND
The Notice to Proceed for Contract No 05-105 with Pro Sound & Communications of
Bellingham, Washington, was issued on December 20, 2005, for the construction of Project
No Ol-BG07 The contract provided audio/visual upgrades to the City Hall Council
Remodel.
One change order was issued during this contract to address additional equipment needs. This
was due to a request for additional microphone capability including a seeondary amplification
unit, software and hardware not specified in the original contract.
This contract was subst"nti"l1y completed on March 31, 2006. Closeout paperwork has been
completed and verified, and the projeet is now ready for final acceptance.
The contract cost is summarized as follows:
Contract Award Amount
Additions
Subtotal
Sales Tax @ 8.8%
Total Amount Paid (incl. retainageJ
$ 22,944 97
5,976.81
$ 28,921 78
2,545.12
$ 31,466.90
RECOMMENDATION
It is recommended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize the release of the retainage, subject to the standard
claim and lien release procedures.
RP:ad
anachment: Notice of Completion of Public Works Contract
<P-.ht;=cts'.A- SG ~lllEOO1 C=:ciI. ~l:a:md C!c:=a.Pro S=:4
. State of Washington
Department ofRe\"enue
~.. PO Box 47474
REVENUE Ol)mpia WA 98504-7474
Contractor's Registration No. (UBI No.) 601983078
Date 4/11/06
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
City ofTukwila
6200 Southcenter Boulevard
Tukwila, \VA 98188
Dale As5igned
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
City Hall Council Remodel- Install Audio Visual Equipment 05- I 05
Contractor's Name Telephone Number
Pro Sound & Communications 360-715-3337
Contractor's Address
2 I 06 Pacific Street #104, Bellingham, \VA 98229
Date \Vork Corrunenced Date Work Completed Date Work Accepted
12/20/05 3/31/06
Surety or Bonding Company
N/A (Not required as part of Short Form Contract.)
Agen\'s Address
-
Contract Amount $ 22,944.97
Additions $+ 5,976.81
Reductions $- 0.00
Sub-Total $ 28,921.78
Amount of Sales Tax Paid at 8.8% $ 2,545 12
(If o,'arious rates apply. please send a breakdown.)
TOTAL $ 31,466.90
Liquidated Damages
$
0.00
Amount Disbursed $ 30,020.81
Amount Retained $ 1,446.09
TOTAL $ 31,466.90
Comments:
~~
Finance Approval '"\0 .)
Signature
Type or Print Name Diane Jaber
Phone Number 206-433-1871
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, \VA 98504-7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RET AlNED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an aIteIilllte format for the visually impaired, please call (360) 753-3217 Teletype
(TIY) users please call (800) 451-7985. You may also "access tax information on our Internet home page at http://dor.wa.gov
REV 31 0020e(6-27.j)1)
~ B.
Transportation Committee Continned
May 8, 2006
"\
1) (Zj\ y
City Hall Council Remodel- AudioNisual Up!!rade Proiect Completion and Acceptance
The audio/visual upgrades are complete and the contract is ready for closeout. All were familiar with
the microphone problems and Joan asked if the podium only had one attached microphone but was told
a handheld one is available. Unanimous approval. forward to Re!!lllar Consent A!!enda for
acceptance.
C. 2006 First Ouarter Report
Pam reported that nationwide, seweroelaims are problems, but the City has not had a sewer claim in the
last seven years. Jim stated that having an intern mechanic is better than sending the cars out to Jiffy
Lube. Joan asked about the card access project and Jim told her it should be complete in June.
Information Onlv.
Committee Chair Approval
Minutes by GL, Reviewed by 1M, BG
C:\Documents and Settings\(J3i1\\ly Document.s\WINWORD\TC Minutes 2006-05-1J8.doc
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