Loading...
HomeMy WebLinkAboutReg 2006-05-01 Item 5B - Bid Award - Golf Pumping Services for Foster Golf Course Irrigation Filter Replacement COUNCIL AGENDA SYNOPSIS A Ot Tnitialt ITEM NO. <I y Alztins Date 1 Prepared by Mayor's ors r.-tiew I 1 1 Gmralrz :rz N` i 05/01/06 1 BF I I L I 1 1 tso8 ITEM INFORMATION I CAS NUMBER: 06-050 IORIGLNALAG&\*DADATE: 5/1/06 AGENDA ITEM TITLE Foster Golf Links bid award for Foster Golf irrigation filter replacement. CATEGORY Discussion Motion +,olution Ordinance BidAward Public Hearing Other Attg Date 5/01/06 Mg Date Alts Dale AUg Date 3Ug Date 5/01/06 1511g Date lftg Date SPONSOR Council Mayor Adm Svc; DCD Finance Fire Legal P &R Pollee PTY/ SPONSOR'S The Foster Golf Links irrigation system filters are budgeted and scheduled for replacement. SUMMARY Six qualified contractors from the Small Works Roster were asked to bid on the project. Golf Pumping Services LLC was the lower bid at $34,610 plus WSST. The CIP budget was $35,000 total and after sales tax and a 5% contingency fund, the total is $39,538.46. The balance or shortfall of the total project is $4,538.46 and will be taken from the Foster Golf maintenance operating budget. REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transponaaon Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 4/25/06 RECOMMENDATIONS: SPONSOR /ADJILN. Award bid to Golf Pumping Services LLC CoMMII iEE Approve and forward to Regular Council meeting. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $39,538.46 $35,000.00 Fund Source: 411.00.594.760.05 Comments: $4,538.46 will be taken from golf maintenance budget. MTG. DATE 1 RECORD OF COUNCIL ACTION MTG. DATE I ATTACHMENTS 05/01/06 Memo dated 4/26/06 to Mayor and City Council Memo dated 4/19/06 to Community Affairs and Parks. Minutes from the 4/25/06 CAP meeting. 'MEMORAl\'DUM TO: Mayor MulJet Tukwila City Council FROM: Bruce Fletcher, Djrector of Parks and Recreation DATE: April 26, 2006 SUBJECT: Foster Golf Links Filter Bid At the request of the Parks and Recreation department, the bid authorization has been sent directly to the Regular Council meeting scheduled on May 1,2006. The current filter system for the golf irrigation is damaged and in dire need of replacement. The golf maintenance staff has reduced the water pressure in a preventative measure to reduce the possibility of damage to the irrigation pump, lines and heads. It is a top priority to have a working irrigation system for the complete golf course as we move into the spring and summer seasons. The Community Affairs and Parks Committee were in favor of moving this item forward for discussion and approval at the May 1st Regular Council meeting. The Parks & Recreation Director and Golf Maintenance Supervisor will at the Council meeting to further discuss this issue. Thank you for your consideration. Cc: Rhonda Berry, City Administrator Parks and Recreation Department Bruce Fletcher, Director MEMORANDUM TO: Mayor Mullet Community Affairs and Parks Committee Rick Still, Deputy Director of Parks and Recreation Rhonda Berry, City Administrator Bruce Fletcher, Director of Parks and Recreation April 19,2006 Foster Golf Links - Irrigation System Filter Replacement Project BID AWARD FROM: ~S CC: DATE: SUBJECT: BACKGROUND The Foster Golf Links irrigation system filters are budgeted and scheduled to be replaced in the 2006 Capital Improvement Project Budget. This project is greatly needed because the filters for the pump system - that runs all the irrigation for the golf course - are at a point to where they cannot be maintained anymore and have reached their life expectancy The maintenance contractor will no longer maintain the filters because they need to be replaced. Six qualified contractors from the Small Works Roster were asked to bid on the project. A pre-bid meeting was conducted on April 6 and sealed bids were received and opened on April 18th Three contractors obtained the bid packets and one contractor submitted a bid on the project. Golf Pumping Services LLC has done work for the golf course in the past and staff is pleased to have them as the low bidder The contractor will have 30 days to complete the project once the Notice to Proceed is given. Staff is confident that the contractor is very capable of performing the work in this time line. The scope of work will be done during the day which leaves the irrigation system operational during night. The 2006 CIP Budget for this project is $35,000. The Base Bid results are $34,610 plus WSST in the amount of $3,045 for a total project of $37,655.68. The balance of the project costs ($2,655.68) plus a 5% contingency fund ($1,882.78) will be taken from the golf maintenance operating budget. RECOMMENDATION Staff recommends that the Community Affairs and Parks Committee forward the Foster Golf Links - Irrigation System Filter Replacement Project for BID AWARD to the Committee of the Whole. 2006 Small Works Roster Project BID OPENING 4-18-06 2:15PM Foster Golf Links - Irriaation System Filter Replacement Project NO 06-PKlGOLF-08 Base Bid Bond Addendum Apparent Low YeslNo NONE Bidder Cutter Construction 308 N 62nd St $ .-d None Seattle, WA 98103 Golf Pumping Services LLC 13531 124th Ct NE $ 'b~ &/0. D$- ~QS None I Kirkland, WA 98034 Utilities Service Co Inc 12608 E Marginal'Wy S Tukwila, WA 98168 $ N.b BI c.l None ~?L' Rick till. Deputy Director of Pa~<s and Recreation DRAFT Community Affairs and Parks Committee April 25, 2006 Present: Joan Hernandez, Chair; Joe Duffie, Pamela Linder, Rhonda Berry, Steve Lancaster, Brandon Miles, Bruce Fletcher, Scott Erdhal, Business Manager, Tukwila School District; Chuck Parrish 1. Foster Golf Links Irri!!3tion System. Bruce Fletcher explained that the Foster Golf Links irrigation system filters for the pump system that runs all of the irrigation system for the golf course needs to be replaced. The 2006 CIP budget for this project is $35,000. Six qualified contractors from the Small Works Roster were asked to bid on thi;: project. Only one contractor submitted a bid on the project. The base bid of $34,610 is below budget; however, when WSST is added in the amount of $3,045 it will bring the total project to $37,655.68. The balance of the project costs ($2,655.68) plus a 5% contingency fund ($1,882.78) will be taken from the golf maintenance operating budget. Due to the potential damage that could occur if the pump system breaks down before the filters can be replaced, Bruce asked if the bid award could be forwarded to the Regular Meeting >k on Monday, May I, 2006. The Committee recommended awarding the contract to Golf Pumping Services, LLC and that the BID AWARD be placed on the consent agenda on Monday, May 1, 2006. 2.