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HomeMy WebLinkAboutCOW 2006-04-24 COMPLETE AGENDA PACKET l hq Tukwila City Council Agenda D z�`' COMMITTEE OF THE WHOLE a �i11 a o r Steven M. Mullet, Mayor Councilmembers: Joe Duffle Joan Hernandez 0_ Rhonda Berry, City Administrator Pam Carter Jim Haggerton 1908 Dennis Robertson, Council President Pamela Linder Verna Griffin Monday, April 24, 2006; 7:00 PM Tukwila City Hall; Council Chambers 1. CALL TO ORDER PLEDGE OF ALLEGIANCE 2. SPECIAL Introduction of new Court employee; PRESENTATIONS Amy Halseth, Administrative Support Technician. Certificates of Appreciation presented to Court volunteers; presented by Judge Kimberly Walden. 3. CITIZEN At this time, you are invited to comment on items not included COMMENT on this agenda. To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. SPECIAL a. Community Development Block Grant for 2007. ISSUES b. Bid award for Council Chambers remodel for cabinetry, carpentry and painting. c. Allentown /Foster Point sewer connection charge. d. New drinking water requirements from the U.S. Environmental Protection Agency. 5. REPORTS a. Mayor c. Staff e. Intergovernmental b. City Council d. City Attorney 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office 206 433 1800/TDD 206 248 2933. This notice is available at www.ci.tukwila.wa.us and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. COUNCIL AGENDA SYNOPSIS 1 0 4 It, rZ .ITEM NO. X 1%6 i ivIeett, Date Prepared by Mayor's review Council review id/ us‘ a. 1 04/24/06 1 EB _-ITEM INFORMATION CAS NUMBER: 06-045 I ORIGINAL AGENDA DA 1'E. 4/24/06 AGENDA ITEM TITLE Council authorization for Mayor's signature on application for Community Development Block Grant funded minor home repair program for 2007 CATEGORY Discussion Motion Resolution Ordinance BZdAward Public Heanng Other 4/24/06 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date kits Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW/' SPONSOR'S Human Services seeks to apply for $57,000 ($20,000 for Tukwila, $22,000 for SeaTac and SUMMARY $15,000 for Des Moines to cover minor home repair needs for the cities of Tukwila, SeaTac, and Des Moines. Tukwila would serve as the fiscal sponsor for the three cities. REVIEWED BY COW Mtg T CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. 0 Parks Comm. Planning Comm. DALE. 4/11/06 RECOMMENDATIONS: SPONSOR /ADMIN Authorize city to apply for funds COMMI 1'I'EE COST IMPACT -FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 Fund Source: CDBG Comments MTG. DATE RECORD OF COUNCIL ACTION 1 MTG. DATE ATTACHMENTS 4/11/06 Memo to Mayor's office and Council 2007 CDBG Application Community Affairs and Parks Cmte meeting minutes (4/11/06) I 1 M E M O R A N D U M DATE: 4/5/06 TO: MAYOR'S OFFICE, CITY COUNCIL CC: FROM: EVIE BOYKAN, HUMAN SERVICES RE: CORMMUNITY DENIM .OPMENT BLOCK GRANT FOR 2007 The application to King County for Community Development Block Grants is due to King County by May 31. The submission of the application must be accompanied by Council authorization and Mayor approval. The Office of Human Services proposes to continue the Minor Home Repair program, which targets minor home repairs to low and moderate income homeowners in Tukwila. In 2005 this program served 22 households with 44 repairs. Most households were at 30% of median income ($16,350 annually for one person). In SeaTac, 27 households were served with 54 repairs. The program successfully assisted homeowners who were having a difficult time maintaining their house. The program is a tool that the cities can use to both serve a human service need of maintaiung a safe house, as well as a tool to address some code enforcement issues. The service also contributes to a more positive image of Tukwila single family neighborhoods. We submitted last year's application jointly with the City of SeaTac as they were interested m continuing the program, however neither of us had an application that could compete on its own with the new County system for distribution of the Community Development Block Grant funds. We successfully submitted an application and were awarded $40,000 ($18,000 for Tukwila and $22,000 for SeaTac.). In order to submit a more competitive application, which is also subregional in nature, we are proposing to administer the 2007 program on behalf of three cities, Tukwila, SeaTac, and Des Moines. SeaTac has one staff person addressing human service issues, and m Des Moines, the staff person to implement the project will be their code enforcement officer. Our sponsorship implies that we will serve as the fiscal agent for the three cities, as well as handle the admiustration with King County. Each city will need to hire their own contractors, screen their chents and make referrals. Our job will be to gather their paperwork to receive reimbursement from King County We propose to submit an application for $57,000 $22,000 for SeaTac, $20,000 for Tukwila and $15,000 for Des Moines. We recognize the CDBG funds are tenuous in this climate of federal cost cutting However, should there be adequate funds for King County, we feel that this program meets a tangible need in serving lower income populations with their housing needs. The program's consistency with the County's Consohdated Plan supports continuation as a method of supporting affordable housing Homeowners express gratitude and appreciation for a service that they otherwise would not be able to afford. Please let me know if you have any questions. PART 1 GENERAL INFORMATION Title Page 2007 CDBG Application 1 Applicant Agency Name City of Tukwila 2. Title of Proposed Project Tukwila, SeaTac, Des Moines Minor Home Repair Program 3 Project Site Street Address Project will take place at the natural city boundaries of Tukwila, SeaTac and Des Moines 6200 Southcenter Blvd Tukwila, WA 98188Zip Code (Required) Provide boundaries of service delivery area. (Natural boundaries, or site streets, roads, etc) Insert text here List Census Tract(s) and Block Group(s)and number of residents in Service Delivery Area Block Total Low /Mod Census Tract(s) Group(s) Population Population Low Mod 262,263,271- 273,281,282 all 17,181 9859 57% 284,288,289,281,273 1 all 1 25,496 1 13,353 1 52% Des M 287 -290, 300- 301 all 29,258 12,503 43% *If you serve the entire Consortium, indicate "Consortium- wide" in Census Tract box. 5. Proposed Use of CDBG Funds (Summarize in one or two sentences how CDBG funds will be used Funds will provide minor home repairs to eligible Sea Tac, Des Moines and Tukwila homeowners. 6 CDBG Funds Requested 57,000 In -Kind Match. Other Fund Sources Total Project Cost: 57,000 7. Can your project be funded at a reduced level if necessary? _x yes no If yes, what amount of CDBG funding will be needed at the reduced level? $50,000 Describe how the project will be implemented at this reduced funding level. On a first come, first serve basis, residents will receive repairs until funds are depleted If participating cities are unable to implement the program, the program will be reduced by the amount of funds that they agreed to manage. TO THE BEST OF MY KNOWLEDGE AND BELIEF, THE INFORMATION INCLUDED IN THIS APPLICATION HAS BEEN CAREFULLY EXAMINED. APPLICANT UNDERSTANDS AND AGREES TO COMPLY WITH THE POLICIES, RULES AND REGULATIONS REFERENCED IN THE APPLICATION IF FUNDING IS AWARDED. IT IS FURTHER UNDERSTOOD THAT INFORMATION PRESENTED IN THIS APPLICATION WILL BECOME A PART OF ANY SUBSEQUENT FUNDING CONTRACT. Applicant Contact Information X Evie Boykan, Human Services Manager Authorized Signature of Applicant Print or Type Contact Name and Title Mayor Steve Mullet Print or type Name and Title E -mail Address Phone and Fax Standard Application and Guidelines 2007 Page 1 of 6 MAR 2006 Distribution: K. Fuhrer J. Duffle V. Jessop J. Hernandez S. Kerslake Community Affairs and Parks Committee P. Linder S. Lancaster April 11, 2006 D. Robertson M. Miotke Mayor Mullet C. O'Flaherty R. Berry J. Pace E. Boykan D. Speck 3. Cantu R. Still B. Fletcher CC File (cover) Present: Joan Hernandez, Chair; Joe Duffle, Pamela Linder Evelyn Boykan, Human Services Coordinator Community Development Block Grant for 2007 Evie explained that the 2007 CDBG Block Grant Applications are due to be submitted to King County by May 31, 2006. Due to the number of low and moderate income Tukwila households who used the Minor Home Repair program last year, she is recommending that we continue to apply for CDBG funds for this program. She distributed a list of the 44 different types of minor home repairs that were most frequently requested by the 22 Tukwila households who used this program and said that the homeowners express gratitude and appreciation for this program. In 2005, we submitted our CDBG application jointly with the City of SeaTac and we were awarded $40,000 ($18,000 for Tukwila and $22,000 for SeaTac. In order to increase our competitive edge, Evie contacted other South King County cities to inquire whether there was interest in another city who would like to be part of our application, and she received a positive response from Des Moines. Therefore, she is proposing to administer the 2007 Minor Home Repair Program with the cities of Tukwila, SeaTac, and Des Moines and is recommending that we submit an application for $57,000 ($22,000 for SeaTac, $20,000 for Tukwila, and $15,000 for Des Moines). When the application is submitted to King County, it must be accompanied by Council authorization and Mayor approval. The committee recommended forwarding to April 24` COW for authorization and approval. JH Committee Chair Approval Minutes by: Joan Hernandez COUNCIL AGENDA SYNOPSIS I N\-s.% t y ITEM NO. t 1 �v j= i 11leetznn Date J Prepared by J Mayor's review J Council review fi 1 4/24/06 I RP V 11 1 f3 C L t. 1 '�,,�t "s••,..._�,...• I 5/1/06 I I I \'3 rsoa I I I 1 1 1 1 ITEM INFORMATION CAS NUMBER: 06-046 I ORIGINAL AGENDA DATE,: APRIL 24, 2006 AGENDA ITEM TITLE Bid Award for the Council Chambers Remodel Cabinetry, Carpentry, and Painting Project CATEGORY Discussion Motion Pesolution Ordinance Bid Award Public Hearing Other Mtg Date 4/24/06 Mtg Date Mtg Date Mtg Date Mtg Date 5/1/06 Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police ®PIY/ SPONSOR'S Six contractors were solicited for bids through the Small Works Roster and Corsair SUMMARY Construction submitted the one bid on April 13, 2006. The bid of $176,538.88 includes adding a lip with under mounted lights to the dais, staining the dais and beams darker, adding decorative glass panels, and rebuilding the bailiff /city clerk desk to incorporate a movable jury box. References indicate that Corsair has performed well on similar type projects. REVIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte Utihties Cmte Arts Comm. Parks Comm. Planning Comm. DATE. 4/18/06 RECOMMENDATIONS: SPONSOR /ADMIN. Award contract to Corsair Construction. COMMITTEE Unanimous approval, forward to COW. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $176,538.88 $274,973.95 Fund Source: 303 Minor Facilities (page 72, 2006 CIP) Comments Original budget was $475,000 and the remaining amount after carpet, audio, and chairs is $274,973.95. M MTG. DATE I RECORD OF COUNCIL ACTION 4/24/06 5/1/06 MTG. DATE ATTACHMENTS 4/24/06 Information Memo dated April 12, 2006 Council Chambers Remodel Cost Summary Council Chambers Remodel Bid Results Utilities Committee Meeting Minutes from April 18, 2006 5/1/06 INFORMATION MEMO To: Mayor Mullet From: Public Works Directo Date: April 12, 2006 Subject: Council Chambers Remodel Cabinetry, Carpentry and Painting Bid Award Project No. 01 -BG07 ISSUE Award the bid for the cabinetry, wood refinishing and painting elements of the Council Chambers Remodel project. BACKGROUND The remodel project has completed the audio /visual upgrades, carpeting, and re- upholstering portions of the project. We now look to complete the remaining project elements, which include dais, rear cabinetry and bailiff desk remodel, as well as wood/beam refinishing, painting and lighted glass panels. ANALYSIS Six bids were solicited from the Carpentry /Cabinetry and the Painting categories of our Small Works Roster. One bid was received, it was checked and no errors were found. Corsair Construction submitted the only bid. Their bid is within the overall project budget. Engineer's Current Remaining Bid Results Estimate Budget Bid Amount $176,538.88 Contingency (10 17.653.88 Total $194- 192.76 $78.000.00 $274.973.95 RECOMMENDATION Award the bid for the Council Chambers Remodel project to Corsair Construction in the amount of $176,538.88, which includes sales tax. RP:ad attachments: Council Chambers Bid Results Council Chambers Remodel Cost Summary (P:Projew BG ProjeGS'D1BG07 Comra7 aramberlCorszir Bid Award info Memo) Council Chambers Remodel Cost Summary Project 01-BG07 Council Chamber Remodel Bid Results (Lump Sum, includes tax) Small Works Participant: Corsair Construction $176,538.88 Advanced Technology Construction Group Declined to bid (Too many existing projects Skyward Construction, Inc. Declined to bid (Not enough manpower due to current schedule.) Alphase Builders Corp. No Response Varsity Contractors, Inc. No Response Westmark Construction, Inc. No Response Corsair Construction is the low and only bidder for the Council Chambers Remodel project. Cost Summary Bid Results gl.xls 04/13/2006 Utilities Committee April 18, 2006 Present: Jim Haggerton, Chair; Pam Linder, Verna Griffin Jim Morrow, Bob Giberson, Frank Iriarte, Ryan Partee, Mike Cusick, Gail Labanara, Chuck Parrish A. Council Chambers Remodel Cabinetry. Carpentry and Painting Bid Award Six bids were solicited from the Small Works Roster. Three did not respond, two declined and only one submitted a proposal. This contract will include adding an approximate 5 -inch lip to the dais that will have under mounted lights. The wood on the dais and beams will be stained darker but will still show the wood grain. Multiple decorative glass panels will be installed behind the Council that are 20- inches wide and 5 -6 ft tall and lit with fiber optic lights. An example of the glass panels can C be found at www.innovativeglass.com and go to the fiber optic tab. The glass panels will have the City seal and a landscape etching of mountains, streams and cranes. The contract also includes rebuilding the bailiff and City Clerk desk to incorporate a movable jury box. The plan is to complete the cabinetry off site and install Thursday night through the weekend for at least 3 weekends. Updated interior lights will also be installed and Pam L suggested checking the lights at Council position 6 7, as it seems darker at that location. Ryan P. was familiar and pleased with this contractor's work, who is based out of Burien. Unanimous recommendation to send bid of $176.538.88 to COW for approval. B. Adoption of 2005 Sewer System Plan Update The large bound plan was distributed at the meeting and CDs are also available and will be distributed to the full Council. This is the six -year update for the sewer plan and was approved for the first time by the Department of Ecology. We have a good working relationship with DOE and they only had minor changes to the plan. Overall this means we are good system operators. The sewer improvements are listed in Table 8 -1 on page 8 -2 and have been incorporated into the 2006 CIP. The water plan is also being updated and is currently under review at King County but there is a delay with water rights and the Muckleshoot Tribe. Unanimous recommendation to send Ordinance adopting the 2005 Sewer Plan Update to COW for approval. C. New Drinking Water Requirements from the USEPA Consultant Selection and Agreement This is the unfunded mandate that was brought to the last UC meeting on 4/4/06. The EPA has mandated that we set up and report on the City's water monitoring sites by October 1, 2006. The only options are that we do nothing and have problems with the EPA, have the City of Seattle do it for a fee, or we hire this consultant to do the report. Unanimous recommendation to send Consultant Contract of $66358 with HDR Engineering to COW for approval. Other Jim M distributed the flyers that will be handed out at the Allentown/Foster Pt Open House on April 27, 2006. The flyers include one with all of the charges that will be assessed to each owner, one with the breakdown of construction costs, and the third flyer includes the 3 payment plans; 5, 10 or 15 years for the proposed $15,000 connection charge. The breakdown of costs from the bid award brings the estimated connection charge to $20,446.73, when we had an estimate of $15,000. There was a lengthy discussion on if the City should set a precedent and keep the connection fee at $15,000 or apply the charge of $20,446.73. C:\Documents and Settings\Gail\My Documents \WINWORD \UC Minutes 2006-04-18.doc Page 1 of 2 COUNCIL AGENDA SYNOPSIS 14 J f I i Initials ITEM NO. ti ti�' Meeting Date 1 Prepared by I Mayor's review 1 Coynal review fi i 0 I 4/24/06 1 JM C'# i�- ,Ls 1 ITEM INFORMATION CAS NUMBER: 06-047 I ORIGINAI. AGENDA DATE. APRIL 24, 2006 AGENDA ITEM TITLE Allentown /Foster Point Sewer Connection Charge. CATEGORY Discussion Motion Resolution Ordinance Bzd Award Public Hearing Other Mtg Date 4/24/06 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTV I SPONSOR'S The City awarded the bid for the Allentown /Foster Point Water, Sewer and Surface Water SUMMARY Improvements on March 20, 2006. With the bid results, calculations can be made to divide the $4,804,982.60 estimated sewer costs by the potential 235 sewer connections. The sewer connection charge options will be presented. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 4/18/06 RECOMMENDATIONS: SPONSOR/ADMIN. COMMrrrEE Unanimous approval to forward to COW for discussion. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source. 402.02 Sewer Fund Comments: MTG. DATE I RECORD OF COUNCIL ACTION 4/24/06 1 MTG. DATE I ATTACHMENTS 4/24/06 Information Memo dated April 19, 2006 Attachments 1 through 5 Utilities Committee Meeting Minutes from April 18, 2006 INFORMATION MEMORANDUM To: Mayor Mullet From: Public Works Director Date: April 19, 2006 Subject: Sewer Connection Fee for Allentown/Foster Point Neighborhoods ISSUE: Establish an amount for the Allentown/Foster Point sewer connection fee. BACKGROUND: The construction and the construction management contracts for the Allentown/Foster Point Water and Sewer Improvement Project have been awarded. With these awards, the City has a firmer estimate on the overall projects costs. The project's total cost is estimated to be $8,736,332.00, includes construction, construction management, and contingency costs. See Attachment 1. The City's three enterprise funds (Water, Sewer, and Surface Water) will be used to initially pay for these improvements. It has been City Policy to reimburse the Water and Sewer funds for the costs of the improvements by establishing a connection fee that is assessed when a new connection to the system is made. A Surface Water connection fee is not needed because anticipated system improvements have been included m the rate structure. The connection fee has traditionally been calculated by dividing the project's sewer costs by the number of projected new connections. The sewer improvements are estimated to cost $4,804,982.60. See Attachment 1. From a survey of the neighborhoods, there is a potential of 235 new connections for sewer. Ordmance 1777, effective November 12, 1996, established the Sewer and Water Connection fees for Allentown Phase I sewer installation and the Allentown/Ryan Hill water system improvements. The City offered a 10% re- duction to the "base" fee for early connections in order to accelerate neighborhood revitalization. See Attachment 2. AiNALYSIS of OPTIONS: Even though some of Tukwila's neighbors have demanded that connection be immediate, the following discussion does not propose a change to the existmg City policy. Tukwila's City policy currently states that connection will only be required in the followmg circumstances: 1. Septic or health problems are identified by King County Health Depai talent that require repair of the septic tank system, or 2. The home changes ownership, or 3. Remodeling occurs adding a bathroom or bedroom, or 4. New construction. The following options only address the amount of the proposed sewer connection fee. A discussion of a proposed water connection fee will be deferred to the future because it will only be assessed on new construction. Staff will return to Council with a proposed ordinance implementmg the water and sewer connection fee when the project is nearing completion. The City has two options for consideration in establishing the sewer connection fee: Option 1: In April of 2005, Staff, City Administration, and Council discussed project costs and the associated sewer connection fee. The original plan was to establish, if possible, a connection fee that would be close to the fee being paid by Allentown Phase I residents that were connecting to the system in 2007 ($10,189.20). But it was recognized that because of nsing fuel costs, matenal costs, and labor, the connection fee would have to be raised from the $10,000 to $15,000 if the City hoped to recover the majonty of the project's cost. \TUK2 \VOL1\PUBWORKS\PROJECTS\A- SW Projects \O1sw02 Atown II Foster Pt\Allentown Connection Fee g14- 20 -06.doc Sewer Connection Fee for Allentown/Foster Point Neighborhoods The City also proposed increasing the sewer rates 10% each year through 2010 to offset the increased costs associated with Allentown Phase II. See Attachments 3 and 4. The City's connection charge is only one portion of the total sewer charges; the side sewer connection, permit fee, and King County Metro capacity charge must also be added and these three charges total approximately $9,136.93 The City was concerned that a resident would be paying $24,137 when the three additional charges were included. See Attachment 5. But the City had little choice if the Sewer Fund was to remain viable. This increased connection fee was then presented to the Allentown and Foster Point residents in two Open Houses. Option 1 is to set the base year cost at $15,000 and to mcrease each succeeding year's cost by 5% ($750.00). Option 1 Year Sewer Connection Fee ($750.00 increase each year) 1 1 2007 $15,000 1 2008 $15,750 2009 $16,500 2010 $17,250 2011 $18,000 2012 $18,750 2013 $19,500 2014 $20,250 2015 $21,000 2016 $21,750 Option 2: The sewer connection fee will be calculated by dividing the total sewer project costs (including construction, contingency, and construction management) by the number of potential sewer connections. This would allow the City to recover the majority of the project's costs if all of the potential connections are made. In order to accelerate neighborhood revitalization, allow a 10% reduction ($2,044.67) to the base fee if the connection is made within the first year. This calculation was used in Allentown Phase I. Also increase the fee each year by 5 Sewer Connection Fee: $4,804,982.60 divided by 235 20,446.73. Increase this base fee by $1,022.34 a year (5% of the base fee) until 2016 in accord with RCW 35.92.025. With the addition of the three additional charges of $9,136.93, the first year's total connection charges would be $27,538.98. 1 Option 2 Year Sewer Connection Fee ($1,022.33 increase each year) 2007 (Reduction Offered) $18,402.05 1 2008 (Base Fee) $20,446.73 2009 $21,469.06 1 2010 $22,491.39 1 2011 $23,513.72 2012 $24,536.05 2013 $25,558.38 1 2014 $26,580.71 1 2015 $27,603.04 2016 $28,625.37 \TUK2 \VOL1\PUBWORKS\PROJECTS\A- SW Projects \Olsw02 Atown II Foster Pt\Allentown Connection Fee gl 4- 20 -06.doc Sewer Connection Fee for Allentown/Foster Point Neighborhoods REOUEST FOR ACTION: The City is scheduled to hold an Open House on April 27 to discuss the project's construction schedule, the requirements for hookup to the new system, and the estimated connection fee amount. Council is requested to provide Staff with guidance on the amount of the sewer connection fee that the City will charge. \TUK2 \VOL1\PUBWORKS\PROJECTS\A- SW Projects \Olsw02 Atown II Foster Pt\Allentown Connection Fee g14- 20 -06.doc Allentown Foster Point Water Sewer Improvements Phase II Attachment 2 -1 got 1908 q7- G City of Tukwila Washington Ordinance No. 7 7 7 AN ORDINANCE ESTABLISHING WATER CONNECTION FEES FOR AL- LENTOWN AND RYAN HILL, SEWER CONNECTION FEES FOR ALLEN TOWN PHASE I; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, a sewer plan identifying 7 residential and 2 commercial areas has been pre- pared with a prioritized construction schedule, and WHEREAS, water and sewer infrastructure construction will be initially paid for with utility funds; and WHEREAS, water and sewer lines meet Washington State Department of Health stan- dards including minimum water pipe diameter of 8 inches; and WHEREAS, any new water or any sewer connection will be assessed a connection p charge that is determined by the infrastructure construction cost and total number of potential H connections, and SD WHEREAS, a SEWER connection charge will be paid at the time of connectin g or before final building permit approval for new facilities, and WHEREAS, a WATER connection charge will be paid before final building permit ap- proval, and WHEREAS, total Allentown construction costs have been projected based on the con- struction bid costs for 189 of the approximate 400 total connections, and WHEREAS, Ryan Hill connection costs are based on the construction of new lines to serve the existing 78 homes and 69 potential future connections, and WHEREAS, early connections are desired to recover construction costs and accelerate neighborhood revitalisation so that a 10% reduction in connection charges will be offered through January 31,1998. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHING- TON, HEREBY ORDAIN AS FOLLOWS: Section I. Allentown Phase I Sewer Connection Charges. A. Allentown Phase I homes existing on September 1,1996 will be required to con- nect to the sewer and pay associated connection charges if any portion of any building is situated within 250 feet of a sanitary sewer line or lateral and if: 1. septic or health problems are identified by King County Health Department that require repair of the septic tank system, or 2. the home changes ownership, or 3. remodeling occurs adding a bathroom or bedroom. B. Homes north of S. 124th St. on 43rd Ave. S. and on 44th Ave. S. existing on March 1, 1996 are exempt from connection charges as the sewer was constructed as part of the Metro project at no charge to the City or the property owners. SEWORD5.DOC 10/30/96 1 Attachment 2 -2 C. Allentown sewer connection YY charges by year will be given a 10% reduction for connecting before January 31,1998 to encourage early connections and the base will increased with of $7,278 00 be tncreas $363 90 per year until in accord iti nth RCW35.92.025: until charge January 31, 1998 $6,550.20 10% reduction January 31, 1999 $7,278.00 Base price January 31, 2000 $7,641.90 January 31, 2001 $8,005.80 January 31, 2002 $8,369.70 January 31, 2003 $8,733.60 January 31, 2004 $9,097.50 January 31, 2005 $9,461.40 January 31, 2006 $9,825.30 January 31, 2007 $10,189.20 in accord with RCW 35.92.025 where it is capped at $10,189.20. D. Payment methods for Phase I sewer connection charges are: 1. deferring connection fee or subsidizing low income applicants who qualify in accord with CDBG block grant requirements in effect at the time of applica- tion, 2. connection charges for Phase I residences existing September 1,1996 may pay the sewer connection charge on a time plan with their monthly bills. The g P Y monthly payment with an annual interest rate of 5% will be calculated for a 5 7- ,10 -,12 or 15 -year term. 3. Only existing individual single family applicants are eligible for the payment plans. New homes constructed after September 1,1996 are required to make full connection charge payment prior to building permit final construction ap- e-4 proval for occupancy. Change of ownership requires payment in full of con nection fees. Remodeling construction is required to pay connection fees prior P to issuance of building permit unless home is on the payment plan which may be continued. 4. Monthly payments may be started prior to obtaining a sewer connection permit. 5. Monthly payments maybe initiated as a payment method until January 31, 2001 for Phase I. E. Notice of sewer availability and connection requirements shall be placed on titles of properties within the Allentown area with sewer service. Section II. Allentown and Ryan Hill regular water connection charges. A. Existing facilities connected to the water system will not be assessed a water con- nection fee. B. Allentown water connection fees for any new single family connection increase $198.40 per year: until charge January 31,1998 $3,968.00 January 31, 1999 $3,968.00 January 31, 2000 $4,166.40 January 31, 2001 $4,364.80 January 31, 2002 $4,563.20 January 31, 2003 $4,761.60 January 31, 2004 $4,960.00 January 31, 2005 $5,158.40 January 31, 2006 $5,356.80 January 31, 2007 $5,555.20 in accord with RCW 35.92.025 where it is capped at $5,555.20. SEWORD5.DOC 10130/96 2 Attachment 3 Utilities Committee April 19, 2005 Present: Dave Fenton, Chair; Joan Hernandez, Jim Haggerton Jim Morrow, Frank Iriarte, Gail Labanara, Lucy Lauterbach; Todd Heistuman Allentown/Foster Point Project Financial Impacts Even with planned 15 %,13% and 11% rate increases in five years in the sewer fund, with the current $5.7 m Public Works Trust Fund (PWTF) loan the enterprise would lose money from 2006 until 2010 when the new 11% increase took effect. Because we need to borrow $2.8 million additional PWTF loans for the Allentown/Foster sewer, with identical rate increases (15 13% and 11 with connection fee repayments and with the $2.8 m. loan, deficits are decreased until 2007. Jim said the additional loan will pay increased costs due to oil prices, anticipated future cost increases, and for a construction management consultant to manage the project. With the $8.5 million loan, connection fees will be $15,000. With a side sewer permit and construction work costing about $5,000 and King County's Sewer Capacity charge of $4,100, connections will cost about $25,000. Monthly payments on a15 -year loan of that size would be $100 /month. Again, no one would be required to hook up unless their sewer was failing, they added a bedroom or bathroom, sold their home or built a new home. Committee members talked about how difficult it could be for citizens to afford the new pnces, but they could not think of an alternative. Joan suggested sewer rates be raised 10% every year for five years to make planning ahead easier. Staff will run those figures to see if they generate as much funding as the three planned increases. Gail had calculated increases to generate an even dollar increase in residential rates. Three Council members will be at the Duwamish Community Club meeting Thursday. Jim and Gail will also attend. Recommend funding and proposed sewer rates to COW. Minutes by L. Lauterbach �1 Committee chair approval T Attachment 4 Go uNCLL A GL/ N.L_ZZI il it N Cl1 k71,7 ITEmNO. p 4 )5,1 tlleetzi Date Prepared by Alcor review Counc l rarely s r 1 4/25/05 1 3M 1 I 1 ITEM INFORMATION CAS NUMBER: I ORIGINAL AGENDA DATE. APRIL 25, 2005 AGENDA ITEM TITLE Allentown /Foster Point Water Sewer Improvement Project Funding CATEGORY Discussion Motion lResolutzon Ordinance Bid Award Public Heanng Other Mtg Date 4 /25/05 Mtg Date illtg Date Mtg Date Altg Date !Wig Date tlltg Date SPONSOR Council Major Adm Svcs DCD Finance 0 Fire Legal P& R Police PW SPONSOR'S Council requested additional analysis for the funding of the Allentown /Foster Point Water SUM MARY Sewer Improvement Project. A second Public Works Trust Fund Loan could be applied for an additional $2,850,000. If we obtain the second loan, both the Water Fund and the Surface Water Fund are able to absorb the added debt service. In order for the Sewer Fund to be fiscally sound, we are proposing rate increases of 15% in 2006, and 10% every year from 2007 through 2010, along with increasing the sewer connection fee from $10,000 to $15,000. REVIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE. 4/19/05 RECOMMENDATIONS: SPONSOR /ADMIN. Approve proposed utility rates and connection fee increases. COMMII To COW for discussion and approval. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source 403.01 Water, 403.02 Sewer 412 Surface Water Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/25/05 MTG. DATE ATTACHMENTS 4/25/05 Information Memo dated April 20, 2005 (revised after UC meeting) (3) Attachment E Flyer on Sewer Fees (2) Proposed Utility Rate Increases Utilities Committee Minutes from April 19, 2005 INFORMATION MEMORANDUM To: Mayor Mullet From: Public Works Director Date: April 20, 2005 SUBJECT: Funding for the Allentown/Foster Point Sewer Project ISSUE: Are the three Enterprise Funds able to support the debt service associated with an additional Public Works Trust Fund loan to construct the Allentown/Foster Point Sewer Project? BACKGROUND: In October 2004, the City advertised for bids to construct the Allentown/Foster Point Water and Sewer Improvement project. All of the bids came in over budget. The City Council directed staff to reduce the project scope and re- advertise the project. In March 2005, the City received three bids from the second advertisement. All three bids were higher than the budget. The higher bid costs are attributed to the steep rise in construction materials. At the April 11, 2005 Committee of the Whole Meeting, the City Council endorsed staff's recommendation to reject all of the latest bids. Numerous options were discussed to fund the project's shortfall. City Council favored the option to apply to the Public Works Trust Fund Board for a second loan, but requested Staff provide additional information at the next Utility Committee Meeting that outlines the fmancial impact of an additional loan. DISCUSSION: New Project Cost Estimate $9,000,000.00 Minus City Required Local Matching 5% (450.000.00) Total Loan Amount Available $8,550,000.00 PWTF Loan #1 (5.700.000.00) Amount of Loan #2 $2.850.000.00 The second loan amount requested from the Public Works Trust Fund Board will be $2,850,000.00. Both the Water Enterprise Fund and the Surface Water Fund are able to absorb the additional debt service without risk. Since the Sewer Fund will carry the majority of the project's debt service, the enclosed attachments address the financial impact of the second loan. The following is being provided: 1. Enclosure 1 Attachment E from the current 2005 CIP The 2005 budget includes the debt service associated with a $5,700,000 loan; additional revenues from assessing a $10,000 sewer connection fee; and implementing a 15% rate increase in 2006, a 13% in 2008, and an 11% increase in 2010, Note: The Accumulated Totals (Ending Fund Balance) decrease from year -to -year. In other words, the fund's expenditures exceed the revenues. 2. Enclosure 2 A revised Attachment E that shows the additional debt service associated with an $8,550,000 loan in lieu of the current $5,700,000 loan; increasing the sewer connection fee to $1 5,000, and implementing the same 15% rate increase in 2006, 13% in 2008, and 11% increase in 2010. The increase in the connection fee from $10,000 to $15,000 is to accommodate the increase in the project's cost. Note: The Ending Fund Balance is slightly better expenditures start to exceed revenues in 2007. 3. Enclosure 3 As stated above, the budget anticipates revenues from assessing a connection fee of $15,000, but this is only a portion of the costs that a homeowner will pay. The total cost to connect to the sewer is estimated to be approximately $25,000. This is a significant cost to a homeowner and it is felt that the anticipated revenues from assessing these charges may not be realized, especially if the City continues with its current policy of not requiring homeowners to connect immediately. The estimate for a $15,000 sewer connection fee on a 15 -year payment plan at 2.5% interest would be approximately $100.00 each month. 4. Enclosure 4 To counter the risk associated with the increased cost of the connection fee and the potential that the Sewer Fund may not receive revenues as anticipated, an option is a 15% rate increase in 2006 and a 10% rate increase every year from 2007 through 2010. These proposed rate increases reduce the financial risk and place the Sewer Fund in a better fiscal position. 5. Enclosure 5 Shows the monthly financial impact to a Residential Customer for the current proposed rate increases of 15% in 2006, 13 %.in 2008, and 11% in 2010 6. Enclosure 6 Shows the monthly financial impact to a Residential Customer for the proposed rate increase of 15% in 2006 and 10% increases in 2007 through 2010. RECOMMENDATION Forward to the Committee of the Whole for discussion of the proposed actions required to fund the Allentown/Foster Point project Apply for a second Public Works Trust Fund loan in the amount of $2,850,000; increase the connection fee from $10,000 to $15,000; and add 10% rate increases for 2007 through 2010. p: \project\SW\01 -SW02 \Cost Savings COW 042505 Enclosure 4 I 1011 ATTACHMENT E City of Tukwila ERP R fSE FUIVfl $15' e O 6 t SEWER ENT 2005 -2010 Analysis in 000's REVENUES 2005 2006 2007 2008 2009 2010 Totals Monthly Sewer Charges (1) 15% +10% +10% +10% +10% King County Metro Sewer 2,640 2,640 2,680 2,750 2,750 2,775 16,235 Regular City Sewer 1,000 1,165 1,300 1,460 1,630 1,815 8,370 Other Misc. Revenue (2) 125 130 130 135 140 145 805 Public Works Trust Fund (3) 2,508 1,567 0 0 0 0 4,075 Bond Proceeds (4) 0 0 0 0 0 3,500 3,500 Sewer Connection Fees (5) 50 105 150 225 225 225 980 Beginning Working Capital 2,000 0 0 0 0 0 2,000 Total Revenues 8,323 5,607 4,260 4,570 4,745 8,460 35,965 EXPENDITURES Outslde CE Sewer Operations Maintenance King County Metro Sewer (6) 2,648 2,648 2,688 2,775 2,775 2,785 16,319 Regular City Sewer m 881 921 962 1,005 1,050 1,097 5,916 Debt Service (8) 36 150 340 340 340 340 1,546 Subtotal 3,565 3,719 3,990 4,120 4,165 4,222 23,781 Sewer Capital CIP Program 13,575 1,985 270 555 355 3,650 10,390 Total Expenditures 7,140 5,704 4,260 4,675 4,520 7,872 34,171 Cash Flow Year by Year 1,183 (97) 0 (105) 225 588 1,794 Accumulated Totals 1,183 1,086 1,086 981 1,206 1,794 I i XIVw2c. Attachment 5 Update on Sewer Fees April 21, 2005 Open House Allentown Phase II and Foster Point Neighborhoods Hookup to the new sewer system is only required if: Your septic system fails, or Remodel, adding a bedroom or bathroom, or Home ownership changes New construction Estimate of charges for sewer connection include: 1. Connection Charge Estimate 15,000.00 2. Side Sewer Connection (the line from your house to the street) Estimate 4,500.00 3. City of Tukwila Permit Fee Estimate 500.00 4. King County's Sewer Capacity Charge 4,136.93 Approximate Total 24.137.00 Again, you will not have to pay any of these charges until you connect to the sewer system. We know the new sewer system will bring benefits to the area improved sanitation, cleaner, safer ground water, and increased property values. We also recognize that connecting to the sewer system involves a substantial sum of money. We are committed to doing as much as possible to ease the financial burden and keep you informed. Payment plans of 5, 10 or 15 years will be available to all households for the Connection Charge. We estimate that a 15 -year payment plan on the $15,000 connection fee at 2.5% interest would be $100.00 a month. King County also offers a 15 -year payment plan on the Sewer Capacity Charge. Assistance will also be available for low income households. For information on the project and financial assistance, please call the City of Tukwila's Public Works department at (206) 433 -0179. Open House 4/21/05 Utilities Committee April 18, 2006 Present: Jim Haggerton, Chair; Pam Linder, Verna Griffin Jim Morrow, Bob Giberson, Frank Iriarte, Ryan Partee, Mike Cusick, Gail Labanara, Chuck Parrish A. Council Chambers Remodel Cabinetry, Carpentry and Painting Bid Award Six bids were solicited from the Small Works Roster. Three did not respond, two declined and only one submitted a proposal. This contract will include adding an approximate 5 -inch lip to the dais that will have under mounted lights. The wood on the dais and beams will be stained darker but will still show the wood grain. Multiple decorative glass panels will be installed behind the Council that are 20- inches wide and 5 -6 ft tall and lit with fiber optic lights. An example of the glass panels can be found at www.innovativealass.com and go to the fiber optic tab. The glass panels will have the City seal and a landscape etching of mountains, streams and cranes. The contract also includes rebuilding the bailiff and City Clerk desk to incorporate a movable jury box. The plan is to complete the cabinetry off site and install Thursday night through the weekend for at least 3 weekends. Updated interior lights will also be installed and Pam L suggested checking the lights at Council position 6 7, as it seems darker at that location. Ryan P. was familiar and pleased with this contractor's work, who is based out of Burien. Unanimous recommendation to send bid of $176,538.88 to COW for approval. B. Adoption of 2005 Sewer System Plan Update The large bound plan was distributed at the meeting and CDs are also available and will be distributed to the full Council. This is the six -year update for the sewer plan and was approved for the first time by the Department of Ecology. We have a good working relationship with DOE and they only had minor changes to the plan. Overall this means we are good system operators. The sewer improvements are listed in Table 8 -1 on page 8 -2 and have been incorporated into the 2006 CIP. The water plan is also being updated and is currently under review at King County but there is a delay with water rights and the Muckleshoot Tribe. Unanimous recommendation to send Ordinance adopting the 2005 Sewer Plan Update to COW for approval. C. New Drinking Water Requirements from the USEPA Consultant Selection and Agreement This is the unfunded mandate that was brought to the last UC meeting on 4/4/06. The EPA has mandated that we set up and report on the City's water monitoring sites by October 1, 2006. The only options are that we do nothing and have problems with the EPA, have the City of Seattle do it for a fee, or we hire this consultant to do the report. Unanimous recommendation to send Consultant Contract of $66,358 with HDR Engineering to COW for approval. Other Jim M distributed the flyers that will be handed out at the Allentown/Foster Pt Open House on \k4 April 27, 2006. The flyers include one with all of the charges that will be assessed to each owner, one with the breakdown of construction costs, and the third flyer includes the 3 payment plans; 5, 10 or 15 years for the proposed $15,000 connection charge. The breakdown of costs from the bid award brings the estimated connection charge to $20,446.73, when we had an estimate of $15,000. There was a lengthy discussion on if the City should set a precedent and keep the connection fee at $15,000 or apply the charge of $20,446.73. C:\Documents and Settings \Gail\My Documents \WINWORD \UC Minutes 2006 -04- 18.doc Page 1 of 2 Utilities Committee Continued April 18, 2006 Pam L wanted to know what other cities give discounts, subsidize any of the connection fees and if they have mandatory hookup to the sewer after the construction is completed. Jim H wanted to know exactly what we did in Phase I with the discounted connection fee in the first year and what Phase II would be if we followed the same formula. This item will move forward to COW for discussion by all seven Council members prior to the Allentown/Foster Pt Open House that is scheduled for Thursday, April 27, 2006. Unanimous recommendation to send to COW for discussion. Committee Chair Approval mutes by GL, reviewed by RP C:\Documents and Settings \Gail\My Documents \WINWORD \UC Minutes 2006- 04- 18.doc Page 2 of 2 COUNCIL AGENDA SYNOPSIS ITEM No. O ZS Initials 1 1 tll eetinq Date Prepared Mayor's revzesv Council review us r .41-41) Ii-- 10 4/24/06 1 MC 4; ,A,a 1 ft L, ''x• �'p I 5/1/06 1 1 1 1 L A soa I I 1 I I. 1 1 ITEM INFORMATION CAS NUMBER: 06-048 I ORIGINAL AGENDA DATE. APRIL 24, 2006 AGENDA ITEM TITLE Initial Distribution System Evaluation (IDSE) Compliance Assistance and Water Blending Consultant's Agreement with HDR Engineering. CATEGORY Discussion Motion Besolutton Ordinance Bid Award Public Hearing Other Mtg Date 4/24/06 Mtg Date 5/1/06 Mtg Date Mtg Date Alltg Date Mtg Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police Pi' SPONSOR'S The Environmental Protection Agency (EPA) has recently mandated that the City must SUMMARY monitor for disinfectants and water quality. The initial report, IDSE, will be due October 1, 2006. This consultant agreement with HDR Engineering will recommend the preliminary monitoring sites to be sampled and assess the implications of water quality blending from the City of Kent's intertie. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 4/18/06 RECOMMENDATIONS: SPONSOR /ADMIN Authorize Mayor to sign the consultant's agreement with HDR. CON11M1'I EE Unanimous approval, forward to COW. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $66,358.00 $90,000.00 Fund Source: 401.02 Water Fund (page 83, 2006 CIP) Comments: Upgrades to the Supply Stations can be delayed and the $90, 000 budget applied to this new requirement. 1 MTG. DATE I RECORD OF COUNCIL ACTION 1 4/24/06 1 5/1/06 I MTG. DATE ATTACHMENTS 4/24/06 Information Memo dated March 29, 2006 Consultant Contract with Scope of Work Utilities Committee Meeting Minutes from April 18, 2006 5/1/06 1 INFORMATION MEMO To: Mayor Mullet From: Public Works Directo Date: March 29, 2006 Subject: New Drinking Water Requirement from the U.S. Environmental Protection Agency (USEPA) ISSUE Contract with HDR Consultants to assist the City of Tukwila in meeting the requirements of the USEPA and a water blending study. BACKGROUND After many delays, the USEPA has published final versions of the Stage 2 Disinfectants and Disinfectants By- Products Rule (DBPR) and the Long -Term 2 Enhanced Surface Water Treatment Rule (LT2ESWTR). The Rules will trigger several deadlines some of which are almost immediate. The first deadline requires all systems to submit two formal written reports outlining their plans for: a) the Initial Distribution System Evaluation (IDSE) and b) Cryptosporidium monitoring. Systems serving 100,000 or more people (and any wholesale purchasers from the system) must submit their plans by October 2006. The DBPR requires that new DBP monitoring locations be identified for the Stage 2 DBPR compliance samples. Some of these new sites are to represent the maximum trihalomethane (THM) and/or haloacetic acid (HAA) levels in the distribution system. The highest THM sampling point and the highest HAA sampling point will not necessarily be the same points. The utility is required to locate these maximum points, as well as the other sampling points as prescribed by the DBPR. The procedure for finding the appropriate sample points and justifying their selection to the Primary Agency is called the Initial Distribution System Evaluation (IDSE). The City of Tukwila purchases Cedar River water from Seattle Public Utilities (SPU) through the Cascade Water Alliance (CWA). Tukwila is currently considering an additional supply source. Under this scenario, Tukwila could receive additional water purchased from CWA which would be wheeled through the City of Kent. Tukwila would be receiving drinking water from Kent, a system that relies on multiple groundwater sources and, in the near future, Green River surface water. If this occurs, Tukwila will be blending surface and groundwater sources of different water qualities in its distribution system. As a consequence of blending water from Kent, it is possible Tukwila's compliance with the Lead and Copper Rules may change. Tukwila is currently part of the regional monitoring plan for compliance with the lead and copper in drinking water. ANALYSIS This EPA mandate can be funded by the Water Enterprise Fund from the ending fund balance or Supply Station Upgrades and Abandonments on page 83 of the 2006 C.I.P. Upgrades to the Water Supply Station are not needed this year thus freeing up $90,000.00 which can be used for the EPA required mandate. RECOMMENDATION Approve the agreement with HDR in the amount of $66,358 to assist the City of Tukwila in meeting Stage 2 Disinfectants and Disinfectants By- Products Rules (DBPR) and Water Blending Study. MC:1w attachment (Mauie Admix MUm\soonx o032906� Drinking Wan= Requiremem) CONSULTANT AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, herein -after referred to as "the City and HDR Engineering, Inc., hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform engineering services in connection with the project titled IDSE Compliance Assistance and Water Blending. 2. Scope of Services. The Consultant agrees to perform the services, identified in Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work products required pursuant to this Agreement by February 1, 2009, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided in Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $66,358.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property to the extent arising from any negligent act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/ aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an inde- pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall 2 be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 3 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Gregory J. Kirmeyer, P.E. HDR Engineering, Inc. 500 108 Avenue NE Bellevue, WA 98004 -5549 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this day of 20 CITY OF TUKWILA CONSULTANT By: Steven M. Mullet, Mayor Printed Name: Title: Attest/Authenticated: Approved as to Form: Jane E. Cantu, CMC, City Clerk Office of the City Attorney 4 Exhibit A Scope of Work and Budget for City of Tukwila Introduction City of Tukwila (Tukwila), a member of the Cascade Water Alliance (CWA), relies on 100% purchased water for its potable water supply and fire flow. Currently, Tukwila purchases Cedar River water from Seattle Public Utilities (SPU). The Stage 2 Disinfectants and Disinfection By- Products Rule (DBPR) contains requirements for developing an Initial Distribution System Evaluation (IDSE) Plan and Report for submittal to the USEPA. As a combined distribution system with SPU, Tukwila must comply with Schedule 1 of the Stage 2 DBPR and submit its IDSE Plan to the USEPA by October 1, 2006. The IDSE Plan will recommend preliminary monitoring sites to be sampled for a one -year period. After completing monitoring and evaluating results, Tukwila will be required to prepare the final IDSE Report to identify Stage 2 compliance monitoring sites within the distribution system. In addition to Cedar River water from SPU, Tukwila is currently considering an additional supply source. Under this scenario, Tukwila could receive additional water purchased from CWA which would be wheeled through the City of Kent. Tukwila would be receiving drinking water from Kent, a system that relies on multiple groundwater sources and, in the near future, Green River surface water. If this occurs, Tukwila will be blending surface and groundwater sources of different water qualities in its distribution system. As a consequence of blending water from Kent, it is possible Tukwila's compliance with the Lead and Copper Rules may change. Tukwila is currently part of the regional monitoring plan developed by SPU for compliance with the Lead and Copper Rule. This regional monitoring plan would likely not be applicable when Tukwila begins using a new supply source. The City has requested that FIDR provide assistance in (1) developing an IDSE Plan and Report for compliance with Stage 2 DBPR and (2) assessing implications to water quality of the potential new source of supply from Kent. The following scope of work has been developed to meet these objectives. Task 1— IDSE Compliance Assistance Task 2 Blending Evaluation Task 3 Project Management and Administrative Functions These three tasks and associated subtasks for completing this work are described below. 1 Task 1 IDSE Compliance Assistance The scope of work for this task has been prepared for Tukwila based on the following assumptions: Retail population is between 10,000 49,999. Eight (8) IDSE monitoring sites will be identified. Four (4) proposed Stage 2 monitoring Locations will be identified. Primary source of supply is surface water from SPU's Cedar River source. Prior to the completion of IDSE monitoring, additional groundwater may be supplied from the City of Kent in the Southcenter portion,of the system. No booster disinfection is practiced. Tukwila is part of a combined distribution system with SPU, and therefore is on Schedule 1 for compliance. Tukwila will give selected representatives of HDR permission to log on to the USEPA Data Collection and Tracking System to prepare and submit the IDSE Plan and the IDSE Report. Tukwila will conduct all field monitoring and will work with SPU and/or CWA to pay for analysis of IDSE samples. Additional "investigative" monitoring may be necessary to better characterize distribution system water quality conditions. Tukwila has selected HDR to comply with the IDSE using the Standard Monitoring Program (SMP) approach. HDR will conduct modeling runs that will be needed in support of the SMP effort. HDR has most current version of Tukwila's hydraulic model. HDR has the most current version of Tukwila's Water System Plan and associated data. This first task is divided into the following six subtasks as described below. Subtasks 1.1 through 1.4 will result in the first submittal to USEPA the IDSE SMP Plan. This work will occur in 2006, with the IDSE Plan being submitted no later than October 1, 2006. Subtasks 1.5 and 1.6 will result in the second deliverable to USEPA, the IDSE SMP Report. This work will occur primarily in 2008, with some effort in 2007. The IDSE Report will be submitted no later than January 1, 2009. Thus, the final deliverables will be an IDSE Plan and an IDSE Report. Both will be prepared per the USEPA format in an electronic version and paper format. Subtask 1.1 Review Existing Information Approach: 1. Work with USEPA to determine potential impacts of introduction of new Kent source on IDSE timeline. 2. Prepare data request list. Data will include current Water System Facilities Inventory, TTHMs, HAAS, disinfectant residual, HPCs, temperature, pH, operational data, source water quality information, and other pertinent parameters and information. The data request will also address parameters to further our understanding of potential blending scenarios should City of Kent water be introduced into Tukwila's system. 2 3 Attend kick -off meeting between Tukwila and HDR, Inc., to review the scope, budget, deliverables, project management, and administrative functions. Review data request list. 4. Review information received by Tukwila. Summarize the data into tables, graphs, etc., for use in subsequent tasks. 5. Determine potential for HAAS biodegradation based on existing data. If data are inadequate, additional monitoring will be recommended. 6. Confirm that an SMP is the appropriate compliance approach (i.e., Tukwila does not qualify for the 40/30 certification, or other compliance /waiver options). Deliverables: 1. Meeting materials. 2. Data request list. 3. Monitoring plan (if needed to assess inlet water quality, HAAS biodegradation, peak historic month, and future blending). Tukwila Input: 1. Attend kick -off meeting. 2. Provide requested information and assist with interpretation. 3. Assist HDR with obtaining necessary water quality information from the City of Kent and SPU, if not already available to HDR. 4. Conduct additional "investigative" monitoring if necessary per monitoring plan. Subtask 1.2 Determine Peak Historical Month Approach: 1. Review historic source water and distribution system temperature, DBP levels, and organic carbon levels (since ozonation began for the Cedar River supply). 2. Review data collected by Tukwila during "investigative" monitoring. 3. Based on data provided in Task 1, the peak historical month of DBP formation will be determined. Deliverables: 1. Technical memorandum that determines the peak historical month and summarizes the data used to make this determination, per USEPA requirements. Tukwila Input: 1. Review Technical Memorandum. 2. Conduct additional monitoring if necessary. 3 Subtask 1,3 Assemble SMP Plan Elements Approach: 1. Determine required number and type of SMP monitoring locations per final Stage 2 DBPR. 2. Meet with Tukwila to discuss system operations and understanding of water age. 3. Determine appropriateness of using model to help with water age predictions based on current model capabilities. 4. Identify the most appropriate Near Entry Point location(s) by reviewing DBP levels, temperature, and .organic carbon levels and flow rates. 5. Determine Average Residence time sites by reviewing chlorine residual data from Total Coliform Rule monitoring sites and other operational chlorine residual data. 6. Determine High TTHM and High HAAS locations based on Tukwila's understanding of system operations, water age, potential future blending, and other information. Use hydraulic model to confirm system understanding. 7. Using a system schematic (using model files prepared by HDR), plot candidate sites, existing Stage 1 sites, and review applicability with Tukwila. 8. Determine final sites per USEPA requirements. 9. Develop preliminary schedule based on required monitoring frequency and peak historical month. 10. Prepare Technical Memorandum describing data used, rationale used for selecting each site per USEPA requirements, and monitoring schedule. Deliverables: 1. Technical memorandum summarizing final SMP monitoring locations and rationale used for site selection. 2. System schematic (per USEPA requirements). 3. SMP Plan in electronic and hard copy formats that meets USEPA requirements. Tukwila Input: 1. Meet with HDR to discuss system operations and understanding of water age. 2. Provide addresses for Stage 1 locations. 3. Provide data related to system operation and understanding of water age, to be used in developing rationale for site selection. 4. Assist with preliminary and final site selection. 5. Review and comment on Technical Memorandum. 4 Subtask 1.4 Prepare and Submit SMP Plan Approach: 1. Prepare draft and final SMP Plan per USEPA requirements. SMP Plan will include: number and type of samples, sample locations and rationale for selection, schematic showing locations, sampling schedule. 2. Compile all Plan elements and submit to USEPA Information Processing and Management Center. 3. Provide hard copy of complete submittal and submittal receipt information to Tukwila. Deliverables: 1. Draft and Final SMP Plan submitted to USEPA no later than October 1, 2006. Tukwila Input: 1. Review and comment on draft SMP Plan. 2. Retain Plan on file for a minimum of ten (10) years per USEPA requirements. Subtask 1.5 Review IDSE Results and Select Stage 2 Monitoring Locations Approach: 1. Summarize all IDSE and Stage 1 monitoring results and determine Locational Running Annual Average for each monitoring site. 2. Using USEPA's 8 -step protocol, meet with Tukwila to select the appropriate number and location of Stage 2 compliance monitoring locations. 3. Document rationale for site selection. Deliverables: 1. Tabulated and evaluated IDSE data. 2. Recommended Stage 2 compliance monitoring locations and rationale, per USEPA requirements. Tukwila Input: 1. Conduct monitoring per IDSE SMP Plan. 2. Provide IDSE and Stage 1 monitoring results to HDR after each monitoring round. 3. Attend meeting to select final Stage 2 compliance monitoring locations. 5 Subtask 1.6 Prepare and Submit SMP Report Approach: 1. Prepare draft and final SMP Report per USEPA requirements. SMP Report will include: number and type of Stage 2 compliance samples, sample locations, and rationale for selection of each sample locations, other attachments and recording keeping requirements. 2. Compile all Report elements and submit to USEPA Information Processing and Management Center no later than January 1, 2009. 3. Provide hard copy of complete submittal and submittal receipt information to Tukwila. Deliverables: 1. Draft and Final SMP Report submitted to USEPA no later than January 1, 2009. Tukwila Inout: 1. Review and comment on draft SMP Report. 2. Retain on file for a minimum of ten (10) years per USEPA requirements. 6 Task 2 Blending Evaluation The objective of this task is to determine how Tukwila can blend water from the City of Kent with water purchased from SPU in their distribution system and continue to meet the Lead and Copper Rules and serve aesthetically pleasing water to its customers. In particular, the City is concerned with regard to corrosivity of the blended waters and compliance with the Lead and Copper Rule and other drinking water regulations. The approach for this study consists of five subtasks as described below. Subtask 2.1 Review the Water Quality Data and Supply System This subtask will include a project kick -off meeting, to discuss Tukwila's supply and operations scenarios and timelines related to these scenarios. It will evaluate water quality data for Tukwila's existing Cedar River source and water from Kent, a mixture of surface and water sources. This evaluation will review water treatment methods, including both disinfection and pH adjustment. Additionally, this task will review distribution system entry points and the movement of water through Tukwila's pressure zones. This will build upon previous work conducted as part of the Comprehensive Water Supply Plan. This task will be conducted cooperatively with Subtask 1.1 of the IDSE study. Subtask 2.1.1 (Optional) Develop a Water Quality Monitoring Plan This subtask will be conducted only if necessary and would be conducted after completing Subtasks 1.1 (IDSE) and 2.1 (Blending), which include a review of water quality conditions. If Tukwila's existing water quality data are not sufficient for conducting a desk -top evaluation of corrosion and blending, HDR will develop a monitoring plan to be conducted to fill in data gaps. This water quality monitoring plan will include any additional data needs for the IDSE. Subtask 2.2 Perform Blending Analysis for Blending Cedar River Water with Kent Sources This subtask will utilize spreadsheet models to predict the pH and other corrosion- related parameters of blends of different proportions of the Cedar River, Kent groundwater sources, and treated Green River water at four key locations in the distribution system. This analysis will, if necessary data are available, also include a description of seasonal variation. This subtask will be conducted cooperatively with Subtask 1.3 (IDSE). Hydraulic modeling of Tukwila's distribution system will be conducted by HDR to predict blend ratios at these locations. This effort will use the hydraulic model developed by HDR for Tukwila in 2004 and 2005. Subtask 2.3 Assess the Potential for Other Water Quality Concerns This subtask will assess the potential for iron uptake from iron or galvanized piping as water sources are switched between surface and ground water sources. The extent, condition, location of the pipe (service lines and mains), planned operating regimes, and the water quality characteristics will be used in the assessment. The potential for iron uptake problems to occur will be classified as Low, Medium or High. Additionally, this task will consider 7 other distribution system water quality concerns, including disinfectant residual maintenance, disinfection by- products, and bacteria. Subtask 2.4 Determine the Best Plan for Meeting DOH and City Objectives with Regard to LCR Compliance This subtask will include determination of Tukwila's next steps with respect to the Lead and Copper Rule, including discussions with DOH regarding the applicability regional monitoring for Tukwila in the future. If a new monitoring plan is required, this task will include a determination of Tukwila's next steps for LCR compliance, covering issues such as monitoring requirements and steps for developing a DOH approved monitoring plan. Subtask 2.5 Prepare Summary Report Outlining Findings This task will summarize all of the above information in a brief report and provide guidance to Tukwila in how to best comply with the various DOH and USEPA requirements. The task will include meetings between the City staff and HDR to discuss the issues and gain comments on the report. Deliverables: HDR will develop the following deliverables: 1. A summary report describing: A. Evaluation and conclusions for the following: 1) Identification of potential problems associated with corrosion control and lead 2) Review of potential water quality issues associated with taste, disinfectant residual, disinfection by- products, and microbes B. Recommendations for addressing potential blending issues, including: 1) Monitoring if needed 2) Potential strategies for compliance Tukwila Input: will need to provide the following support City g pp ort for this project: ty p 1. Three years of water quality data, including results of LCR water quality parameter monitoring in distribution system, chlorine, coliform, and other microbial sampling. 2. Participate in a team meeting to discuss: A. Source of supply scenarios B. Related operational scenarios C. Seasonal variations in supply sources and operations D. Timeline of scenario implementation 8 3. Participate in a second meeting to discuss evaluation findings and draft report. 4. Conduct any monitoring that may need to be performed. 9 Task 3 Project Management and Administrative Functions Approach: 1. The HDR Project Manager will manage the Project to closely track the scope, budget and schedule. 2. Status reports and invoices will be provided monthly to Tukwila. 3. HDR will notify Tukwila of budget or schedule issues, or out of scope requirements in the monthly status report. 4 QC reviews will be conducted on all deliverables. Deliverables: 1. Monthly invoices and status reports. 2. Documents that have received the necessary degree of QC. Tukwila Inmut: 1. Tukwila will review and pay the invoices in a timely manner. 2. Tukwila will work with the I DR Project Manager to review and negotiate scope changes. 10 Exhibit B Estimated Fee Summary The following table provides a fee estimate for Task 1 based on 2006 rates. Rates will be adjusted annually for work occurring after 2006. Approximately 80% of the IDSE work will occur in 2006. Fee estimate includes an assumption of approximately $10,000 in labor for modeling effort associated with IDSE site selection and evaluation of blending zones. Task 1 IDSE Compliance Assistance Estimated Fee 1.1 Review Existing Information 9,881 1.2 Determine Peak Historic Month 1 3 Assemble SMP Plan Elements 19,143 1 4 Prepare and Submit SMP Plan 2,834 1.5 Review IDSE Results and Select Stage 2 Locations 5,350 1 6 Prepare and Submit SMP Report 2,834 Total Estimated Fee 43,105 Note: Approx. $35,000 in fees would be incurred during 2006. This includes approx. $10,000 in modeling costs. The remaining fees would be incurred in 2007 and 2008. Fee does not include analytical costs. The following table provides a fee estimate for Task 2. All of the work on the blending study is expected to be completed in 2006. Task 2 Blending Evaluation Estimated Fee 2.1 Review the Water Quality Data and Supply System 1,619 2.1.1 (Optional) Develop a WQ Monitoring Plan 1 0 2.2 Perform Blending Analysis 5,774 2.3 Assess Potential for Other WQ Concerns 1 1,911 2.4 Determine Best Plan 1 2,212 2.5 Prepare Summary Report 1 2,787 Total Estimated Fee 1 14,304 The following table provides a fee estimate for Task 3. Approximately 80% of this budget is expected to be completed in 2006 for managing the IDSE and blending studies. Task 3 Project Management Admin 1 Estimated Fee 3 Project Management 1 8,949 Total Estimated Fee 1 8,949 1 The total budget for the project is estimated to be $66,358: Task 1 IDSE Compliance Assistance $43,105 Task 2 Blending Evaluation 14,304 Task 3 Project Management and Administrative Functions 8.949 TOTAL $66,358 Approximately 85% of the total budget is expected to be completed in 2006. 11 Utilities Committee April 18, 2006 Present: Jim Haggerton, Chair; Pam Linder, Verna Griffin Jim Morrow, Bob Giberson, Frank Iriarte, Ryan Partee, Mike Cusick, Gail Labanara, Chuck Parrish A. Council Chambers Remodel Cabinetry. Carpentry and Painting Bid Award Six bids were solicited from the Small Works Roster. Three did not respond, two declined and only one submitted a proposal. This contract will include adding an approximate 5 -inch lip to the dais that will have under mounted lights. The wood on the dais and beams will be stained darker but will still show the wood grain. Multiple decorative glass panels will be installed behind the Council that are 20- inches wide and 5 -6 ft tall and lit with fiber optic lights. An example of the glass panels can be found at www.innovativealass.com and go to the fiber optic tab. The glass panels will have the City seal and a landscape etching of mountains, streams and cranes. The contract also includes rebuilding the bailiff and City Clerk desk to incorporate a movable jury box. The plan is to complete the cabinetry off site and install Thursday night through the weekend for at least 3 weekends. Updated interior lights will also be installed and Pam L suggested checking the lights at Council position 6 7, as it seems darker at that location. Ryan P. was familiar and pleased with this contractor's work, who is based out of Burien. Unanimous recommendation to send bid of $176,538.88 to COW for approval. B. Adoption of 2005 Sewer System Plan Update The large bound plan was distributed at the meeting and CDs are also available and will be distributed to the full Council. This is the six -year update for the sewer plan and was approved for the first time by the Department of Ecology. We have a good working relationship with DOE and they only had minor changes to the plan. Overall this means we are good system operators. The sewer improvements are listed in Table 8 -1 on page 8 -2 and have been incorporated into the 2006 CIP. The water plan is also being updated and is currently under review at King County but there is a delay with water rights and the Muckleshoot Tribe. Unanimous recommendation to send Ordinance adopting the 2005 Sewer Plan Update to COW for approval. C. New Drinking Water Requirements from the USEPA Consultant Selection and Agreement A This is the unfunded mandate that was brought to the last UC meeting on 4/4/06. The EPA has mandated that we set up and report on the City's water monitoring sites by October 1, 2006. The only options are that we do nothing and have problems with the EPA, have the City of Seattle do it for a fee, or we hire this consultant to do the report. Unanimous recommendation to send Consultant Contract of $66,358 with HDR Engineering to COW for approval. Other Jim M distributed the flyers that will be handed out at the Allentown/Foster Pt Open House on April 27, 2006. The flyers include one with all of the charges that will be assessed to each owner, one with the breakdown of construction costs, and the third flyer includes the 3 payment plans; 5, 10 or 15 years for the proposed $15,000 connection charge. The breakdown of costs from the bid award brings the estimated connection charge to $20,446.73, when we had an estimate of $15,000. There was a lengthy discussion on if the City should set a precedent and keep the connection fee at $15,000 or apply the charge of $20,446.73. C:\Documents and Settings \Gaii\My Documents \WINWORD \UC Minutes 2006 -04- 18.doc Page 1 of 2 Tentative Agenda Schedule MONTH MEETING 1- MEETING 2 MEETING 3 MEETING 4 REGULAR C.O.W. REGULAR C.O.W. April 3 10 17 24 2' Daylight savings time begins See agenda packet cover sheet for this week's agenda (April 24, 2006 Committee of the Whole meeting) May 1 8 15 22 Executive Session Special Issues: Memorial Day (6.30 PM) to be held Council technology (City offices closed) immediately preceding Adoption of 2005 (also 5th Monday the Regular Meeting Sewer System Plan no Council meeting (Labor Issue) update COMMI I I'EE OF THE scheduled) g WHOLE MEETING TO Appointment: BE FOLLOWED BY A Lodging Tax SPECIAL MEETING Advisory Committee Unfinished Business: Tukwila Village Discussion of mixed -use townhouse concept June 5 12 19 26 Special Presentation. "The Health of King County" (Julia Patterson, King County Council) Upcoming Meetings Events APRIL MAY 2006 24th (Monday) 25th (Tuesday) 26th (Wednesday) 27th (Thursday) 28th (Friday) 29th (Saturday) Transportation Community OPEN HOUSE Q World Cultural Fair Highway 99 Cmte, Affairs Tukwila Community 3:00 to 8 :00 PM Trash Pickup Day 5:00 PM Parks Cmte, Schools Collaboration (Foster High School) 9'00 10:00 AM NOTE: Please 5 00 PM Dancing, cultural For location call meet at the (CR #3) x fashion show and more! Donna at Minn'er Shop. Presented by the 206- 242 -5556 Stop by between 3.30 Multicultural Action Cmte City Council and 5:00 PM for a site r, Committee of tour at Cascade View, OPEN HOUSE Q the Whole Thomdyke, Tukwila Allentown/Foster Elementary, Showalter Mtg., or Foster High School. Point Water, Sewer 7:00 PM Then...at 6:00 PM in the and Surface Water (Council Showalter Middle School Improvements Chambers) NA NATURALIZATION and special program Tukwila Community EVENT presented by students Center (Social Hall) 10:00 AM to 4:00 PM and partners ofTCSC. Call Tukwila Public Showalter Middle (Call 206 901 -8044 for Works Dept. at 206- School more information.) 433 -0179 for more info. Volunteers needed to assist individuals COPCAB, Commig ssion, with naturalization 6.30 PM Commi paperwork/activities. (CR #5) (Work Session at Contact Andrea at 253- 383 -0519 or 6:00 PM and Public andreacrumple rr Hearing at 7:00 PM) nwirp.org for more info. t Court (Council Chambers) 1st (Monday) -2nd (Tuesday) 3rd (Wednesday) 4th (Thursday) 5th (Friday) 6th (Saturday) Finance Chamber of Sister City Cmte, National Day of Prayer Safety Cmte, Commerce 5.30 PM observance (sponsored 5:00 PM Gov't. (CR #3) by local churches) (CR #3) Community 12:00 NOON Affairs (Flagpole at City Hall) Cmte., Executive Session 12:00 NOON Equity Diversity 6.30 PM (Chamber Commission, (LABOR ISSUE) Office) 5:00 PM (immediately (Showalter Middle Utilities School Library) prior to Cmte, Regular 5:00 PM Meeting) PUBLIC MEETING (CR #1) Link Light Rail City Council Construction Update Regular Mtg., Arts 5.30 PM 7:00 PM Commission, (Foster Library) (Council 5:00 PM Chambers) (Community Center) Court ➢Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center. Contact Kimberly Matej at 206 767 -2342. >Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. Contact Nancy Damon at 206 -575 -1633. City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall. Civil Service Commission: 2nd Mon., 5:00 PM, Conf. Room #3 Contact Bev Willison at 206 -433 -1844. Community Affairs Parks Committee: 2nd 4th Tues., 5:00 PM, Conf. Room #3. Agenda items for 4/25/06 meeting: (A) Commercial Development Solutions contract extension. (B) Transit- oriented development (TOD) moratorium renewal. (C) Foster High School sign proposal. (D) Foster Golf Links Irrigation System Filter Replacement Project bid award. >COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm #5. Marja Murray (206 433 7175). Crime Hot Spots Task Force: 3rd Wed., 10:00 AM, Conf. Room #5. Contact Marja Murray at 206 -433 -7175. ➢Domestic Violence Task Force: 3rd Thurs., 12:00 Noon, Conf. Room #5. Contact Evie Boykan or Stacy Hansen at 206 433 -7180. Equity Diversity Commission: 1st Thurs., 5:00 PM, Showalter Middle School Library Finance Safety Committee: 1st 3rd Mon., 5:00 PM, Conf. Room #3. >Highway 99 Action Committee: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Dave Haynes at 206 -433 -1812. >Human Services Advisory Brd: 2nd Fri. of even months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206 433 -7180. Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library Contact Bruce Fletcher at 206 767 -2343. Parks Commission: 3rd Wed,, 5.30 PM, Senior Game Room at Community Center Contact Kimberly Matej at 206 767 -2342. ➢Planning Commission/Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov Dec., 7:00 PM, Council Chambers at City Hall. Contact Wynetta Bivens at206- 431 -3670. ➢Sister City Committee: 1st Wed., 5:30 PM, Conf. Room 43. Contact Bev Willison at 206 433 -1844 Transportation Committee: 2nd 4th Mon., 5:00 PM, Conf. Room #1 Agenda item for 4/24/06 meeting: (A) Tour the Traffic Operations Center at the Minkler Shop (please meet at the Minkler Shop). Utilities Committee: 1st 3rd Tues., 5:00 PM, Conf. Room #1