HomeMy WebLinkAboutCOW 2006-04-24 Item 4B - Bid Award - Corsair Construction for Council Chambers Remodel COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 06-046 I ORIGINAL AGENDA DATE,: APRIL 24, 2006
AGENDA ITEM TITLE Bid Award for the Council Chambers Remodel
Cabinetry, Carpentry, and Painting Project
CATEGORY Discussion Motion Pesolution Ordinance Bid Award Public Hearing Other
Mtg Date 4/24/06 Mtg Date Mtg Date Mtg Date Mtg Date 5/1/06 Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police ®PIY/
SPONSOR'S Six contractors were solicited for bids through the Small Works Roster and Corsair
SUMMARY Construction submitted the one bid on April 13, 2006. The bid of $176,538.88 includes
adding a lip with under mounted lights to the dais, staining the dais and beams darker,
adding decorative glass panels, and rebuilding the bailiff /city clerk desk to incorporate a
movable jury box. References indicate that Corsair has performed well on similar type
projects.
REVIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte
Utihties Cmte Arts Comm. Parks Comm. Planning Comm.
DATE. 4/18/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Award contract to Corsair Construction.
COMMITTEE Unanimous approval, forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$176,538.88 $274,973.95
Fund Source: 303 Minor Facilities (page 72, 2006 CIP)
Comments Original budget was $475,000 and the remaining amount after carpet, audio, and chairs is $274,973.95.
M MTG. DATE I RECORD OF COUNCIL ACTION
4/24/06
5/1/06
MTG. DATE ATTACHMENTS
4/24/06 Information Memo dated April 12, 2006
Council Chambers Remodel Cost Summary
Council Chambers Remodel Bid Results
Utilities Committee Meeting Minutes from April 18, 2006
5/1/06
INFORMATION MEMO
To: Mayor Mullet
From: Public Works Directo
Date: April 12, 2006
Subject: Council Chambers Remodel Cabinetry, Carpentry and Painting Bid Award
Project No. 01 -BG07
ISSUE
Award the bid for the cabinetry, wood refinishing and painting elements of the Council
Chambers Remodel project.
BACKGROUND
The remodel project has completed the audio /visual upgrades, carpeting, and re- upholstering
portions of the project. We now look to complete the remaining project elements, which include
dais, rear cabinetry and bailiff desk remodel, as well as wood/beam refinishing, painting and
lighted glass panels.
ANALYSIS
Six bids were solicited from the Carpentry /Cabinetry and the Painting categories of our Small
Works Roster. One bid was received, it was checked and no errors were found. Corsair
Construction submitted the only bid. Their bid is within the overall project budget.
Engineer's Current Remaining
Bid Results Estimate Budget
Bid Amount $176,538.88
Contingency (10 17.653.88
Total $194- 192.76 $78.000.00 $274.973.95
RECOMMENDATION
Award the bid for the Council Chambers Remodel project to Corsair Construction in the amount
of $176,538.88, which includes sales tax.
RP:ad
attachments: Council Chambers Bid Results
Council Chambers Remodel Cost Summary
(P:Projew BG ProjeGS'D1BG07 Comra7 aramberlCorszir Bid Award info Memo)
Council Chambers Remodel Cost Summary
Project 01-BG07
Council Chamber Remodel Bid Results (Lump Sum, includes tax)
Small Works Participant:
Corsair Construction $176,538.88
Advanced Technology Construction Group Declined to bid (Too many existing projects
Skyward Construction, Inc. Declined to bid (Not enough manpower due to current schedule.)
Alphase Builders Corp. No Response
Varsity Contractors, Inc. No Response
Westmark Construction, Inc. No Response
Corsair Construction is the low and only bidder for the Council Chambers Remodel project.
Cost Summary Bid Results gl.xls 04/13/2006
Utilities Committee
April 18, 2006
Present: Jim Haggerton, Chair; Pam Linder, Verna Griffin
Jim Morrow, Bob Giberson, Frank Iriarte, Ryan Partee, Mike Cusick,
Gail Labanara, Chuck Parrish
A. Council Chambers Remodel Cabinetry. Carpentry and Painting Bid Award Six bids were
solicited from the Small Works Roster. Three did not respond, two declined and only one
submitted a proposal. This contract will include adding an approximate 5 -inch lip to the dais that
will have under mounted lights. The wood on the dais and beams will be stained darker but will
still show the wood grain. Multiple decorative glass panels will be installed behind the Council that
are 20- inches wide and 5 -6 ft tall and lit with fiber optic lights. An example of the glass panels can
C be found at www.innovativeglass.com and go to the fiber optic tab. The glass panels will have the
City seal and a landscape etching of mountains, streams and cranes. The contract also includes
rebuilding the bailiff and City Clerk desk to incorporate a movable jury box. The plan is to
complete the cabinetry off site and install Thursday night through the weekend for at least 3
weekends. Updated interior lights will also be installed and Pam L suggested checking the lights at
Council position 6 7, as it seems darker at that location. Ryan P. was familiar and pleased with
this contractor's work, who is based out of Burien. Unanimous recommendation to send bid of
$176.538.88 to COW for approval.
B. Adoption of 2005 Sewer System Plan Update The large bound plan was distributed at the
meeting and CDs are also available and will be distributed to the full Council. This is the six -year
update for the sewer plan and was approved for the first time by the Department of Ecology. We
have a good working relationship with DOE and they only had minor changes to the plan. Overall
this means we are good system operators. The sewer improvements are listed in Table 8 -1 on page
8 -2 and have been incorporated into the 2006 CIP. The water plan is also being updated and is
currently under review at King County but there is a delay with water rights and the Muckleshoot
Tribe. Unanimous recommendation to send Ordinance adopting the 2005 Sewer Plan Update
to COW for approval.
C. New Drinking Water Requirements from the USEPA Consultant Selection and Agreement
This is the unfunded mandate that was brought to the last UC meeting on 4/4/06. The EPA has
mandated that we set up and report on the City's water monitoring sites by October 1, 2006. The
only options are that we do nothing and have problems with the EPA, have the City of Seattle do it
for a fee, or we hire this consultant to do the report. Unanimous recommendation to send
Consultant Contract of $66358 with HDR Engineering to COW for approval.
Other
Jim M distributed the flyers that will be handed out at the Allentown/Foster Pt Open House on
April 27, 2006. The flyers include one with all of the charges that will be assessed to each owner,
one with the breakdown of construction costs, and the third flyer includes the 3 payment plans; 5,
10 or 15 years for the proposed $15,000 connection charge. The breakdown of costs from the bid
award brings the estimated connection charge to $20,446.73, when we had an estimate of $15,000.
There was a lengthy discussion on if the City should set a precedent and keep the connection fee at
$15,000 or apply the charge of $20,446.73.
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