HomeMy WebLinkAboutCOW 2006-04-10 Item 4D - Contract Supplement #1 - Allentown/Foster Point Improvements with DMJM Harris for $500,000 Co UNCIL AGENDA Siwosis
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ITEM INFORMATION
CAS NUMBER: 06-041 I ORIGINAL AGENDA DATE. APRIL 10, 2006
AGENDA ITEM TITLE Allentown /Foster Point Water and Sewer Improvements
Construction Management Services Supplement No. 1 with MUM Harris
CATEGORY Discussion Motion I .esolutzon Ordinance BzdAward Public Heanng Other
Mtg Date 4/10/06 Mtg Date 4/17/06 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date:
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal Pe.7R Police PW
SPONSOR'S Construction Management Services have been negotiated with DM3M Harris for the
SUMMARY Allentown /Foster Point Water and Sewer Improvement Project in the amount of $500,000,00.
The scope of work include a full -time on -site construction inspector, construction survey
control and spot checking, part-time project management and contract administration.
REVIEWED COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
BY Cmte
❑Arts Comm. ❑Parks Comm. Planning Comm.
DA1'E: 4/4/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign the supplement with MUM Harris.
COMMITTEE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$500,000.00 $1,100,000.00 $0.00
Fund Source: 401.02 Water, 402.02 Sewer, 412.02 Surface Water Funds (pages 77, 113 141, 2006 CIP)
Comments.
MTG. DATE RECORD OF COUNCIL ACTION
4/10/06
4/17/06
MTG. DATE ATTACHMENTS
4/10/06 Information Memo dated March 28, 2006
Supplement No. 1 with DM3M Harris
Utilities Committee Meeting Minutes from April 4, 2006
4/17/06
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public W odes Directo~
March 28, 2006
Allentown/Foster Point Water and Sewer Improvements
Construction Management Services
Supplemental Agreement No. 1
ISSUE
Supplemental Agreement No.1 has been negotiated with DMJM Harris for construction
management services on the Allentown/Foster Point Water and Sewer Improvements project in
the amount of $500,000.00.
BACKGROUND
Recently, Council approved the construction contract bid award to R.L. Alia Company in the
amount of $6,982,432 at the March 20, 2006, Council meeting.
ANALYSIS
A supplemental agreement for construction management services has been negotiated for a
fixed fee not to exceed $500,000.000. The scope of work includes a full-time on-site
construction inspector, construction survey control and spot checking, part-time project
management and contract administration. This fee is reasonable and within the overall project
budget.
RECOMl\ffiNDATION
For information. This Supplemental Agreement No.1 will be routed to the Mayor for
approval.
BG:ad
attachment: Supplement No.1
(p:Proj0:t3\A- sw Projects\OISW02 A!ovo11lI & _ PtlCcnsttucOOo\Info Memo DMIM HARRIS CM Supp1=Dt 1 - AFP)
SUPPLEMENTAL AGREElVIENT NUMBER 1
TO
CONSULTANT AGREEMENT NUMBER
THIS SUPPLEMENTAL AGREEMENT is entered into between the City of Tukwila,
Washington, herein-after referred to as "the City", and DMJM Harris, hereinafter referred to as
"the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter
specified.
The City desires to supplement the <;lgreement entered into with the Consultant and executed on,
and identified as' Agreement No. . All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby amended to include the scope of services as listed in
attachment A-1.
2. Payment, shall be amended as follows: The total amount of this supplement, with
markup and sub consultants, as detailed in Exhibit B-1, is: $500,000.00.
3. Time for Performance, shall be amended as follows:
Payment for the work provided by the Consultant as part of this supplement shall be
made and the total amount of payment to the Consultant for this work shall not exceed
$500,000.00 without express written modification of the Agreement signed by the City.
The maximum amount payable under this agreement as supplemented inclusive of all
fees and other costs is now $500,000.00.
DATED this
day of
,20
CITY OF TUKWILA
CONSULTANT
By:
Steven M. Mullet, Mayor
Printed Name Dennis J. Ceams
Title: Vice President
Allentown I Foster Point Water & Sewer Improvements
City ofTukwila
EXHIBIT A-1
SCOPE OF SERVICES
Allentown I Foster Point
Water and Sewer Improvements
City of Tukwila
Construction Management Services
This work will be to provide construction management services for the construction contract to complete
the Allentown I Foster Point Water and Sewer Improvements (hereinafter called "Project") These
services will include project management, inspection, materials testing, on-call surveying, public
involvement, and contract administration during the construction of the project, as detailed below DMJM
Harris ("Consultant") will provide to the City of Tukwila, Washington ("Client") construction management
services for the project. A detailed scop~ for the Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below
Assumptions
· The proposed project team will include a part-time project manager, a part-time senior inspector (80
working days at 9 hours per day), a full-time resident engineer, 1 full-time junior inspector, a part-time
documentation specialist, on-call surveying, basic public involvement, and other supporting tasks as
deemed necessary. The Client will provide a full time lead inspector The level of services is based
on a project duration of 252 calendar days, or approximately 180 working days, or 9 months
· Services will be performed in accordance with the Local Agency Guidelines (LAG) and the WSDOT
Construction Manual.
· Mileage: Mileage will be charged on a round trip basis from our Bellevue office, unless staff are
traveling directly to the site from locations closer than Bellevue At no time will mileage be charged
from locations beyond our Bellevue office.
· Field office: It is recognized that the Contractor will provide a field office with computers, copies,
furniture, and other items as listed in section 1-04.13 of the special provisions. The Consultant shall
provide personal protective equipment, as necessary, for Consultant staff
The Contractor shall add Consultant as additional insured during the course of construction in the event of
theft, vandalism, or other incident(s) including 3rd party liability, and the Contractor will include the
Consultant as an indemnified party under its indemnity obligation in the contract with the Client.
Design by Others: It is further understood and agreed that because Consultant did not prepare the
Contract Documents for the project, Client waives all claims against Consultant arising from or in any way
connected with errors, omissions, conflicts or ambiguities in the Contract Documents prepared by others.
In addition, Client agrees, to the fullest extent permitted by law, to indemnify and hold Consultant harmless
from any damage, liability or cost, including reasonable attorneys' fees and defense costs, arising from
any errors or omissions contained in the plans, specifications or other Contract Documents prepared by
others, except for the negligence or willful misconduct of the Consultant.
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Allentown I Foster Point Water & Sewer Improvements
City of Tukwila
EXHIBIT A-1
II. DETAILED SCOPE OF WORK
Task 1 - Project Management
Provide overall project management, coordination with the Client, monthly progress reports, and invoicing
This effort will include the following elements
1 1 Organize and layout work for project staff Prepare project instructions on contract
administration procedures to be used during construction.
1.2 Review monthly expenditures, prepare invoice and submit project progress letter to the Client.
Task 2 - On-Call Construction Surveying
The Contractor shall provide construction staking for the project with the exception of those items listed
below Control has been provided in the bid documents. Any re-staking by the Consultant will be
considered additional services.
2.1 Quality Control Survey: Perform on-call checks of the proposed construction to ensure
conformance with the lines and grades specified in the contract plans. Estimate 40 crew hours
for this item of work.
Task 3 - Preconstruction Services
3.1 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices of,
and conduct a preconstruction conference in the Client's offices. The Consultant's project
manager, resident engineer, document specialist, and inspectors will attend the preconstruction
conference. The Consultant will prepare a written record of the meeting and distribute copies of
the minutes to all attendees and affected agencies, staff, etc.
3.2 Preconstruction Photos: Preconstruction photographs will include existing condition of the
project right-of-way, and all relevant buildings adjoining the site. Photos will be cataloged as to
their location, date, and other relevant information. Video will also be taken of the project to
document the preconstruction condition. Consultant will provide one set of preconstruction
photographs and one copy of video to the Client.
3.3 Property Owner Notification: Prepare and distribute flyers to surrounding property owners to
notify them of the construction and provide contact information.
3.4 Public Meeting. Prepare for and attend one public meeting at the Client's community center to
aid addressing concerns of affected property owners.
Task 4 - Construction Services - Field
4.1 Provide the services of one full-time resident engineer, one part-time senior inspector, one full-
time junior inspector for excavation, utility, paving, and other items, as needed, on the project
site who will observe the technical progress of the construction, including providing day-to-day
contact with the Contractor and the Client. The Client will supplement the Construction
Management team by providing a senior inspector who will report directly to the resident
engineer. By providing such assistance, the Consultant shall assume no responsibility for
proper construction techniques or job site safety. The presence of the Consultant's personnel
at the construction site is for the purpose of providing to the Client a greater degree of
confidence that the completed work will generally conform to the Contract Documents and that
the integrity of the design concept as reflected in the Contract Documents has been
implemented and preserved by the construction Contractor(s). The Consultant's personnel
shall act in accordance with Section 1-05.1 and 1-05.2 of the current WSDOT Standard
Specifications. The Consultant will endeavor to protect all parties against defects and
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Allentown I Foster Point Water & Sewer Improvements
City ofTukwila
EXHIBIT AQ1
deficiencies in the work of the Contractor(s), but cannot guarantee the Contractors'
performance and shall not be responsible for construction means, methods, techniques,
sequences of procedures, or for safety precautions and programs in connection with the work
performed by the construction contractor(s) and any subcontractors. Field staff will perform the
following duties as a matter of their daily activities.
i. Prepare daily construction reports, utilizing a modified Client report forms, detailing the
contractors operations performed for each day the Consultant is on site, measure the
quantities of materials installed, log equipment and staff used, and other associated
information.
ii. Respond to questions which may arise as to the quality and acceptability of material
furnished, work performed, and rate of progress of work performed by the Contractor,
including response to related questions from adjacent property owners and the general
public.
i
Hi. Prepare field records and documents to help assure the project is administered in
accordance with funding requirements.
iv. Provide periodic photographs during the course of construction. Photographs will be in
digital format and cataloged by date.
v Coordinate with the contractor-provided surveying subconsultant.
vi. Coordinate with the Client's utility and traffic signal operations personnel.
4.2 Materials Testing: Coordinate and manage materials testing subconsultants for construction
services, who will provide materials testing services as required. Coordinate the work of the
materials testing technicians and testing laboratories in the observation and testing of materials
used in the construction; document and evaluate results of testing; and address deficiencies.
4 3 Punch list: Upon substantial completion of work, coordinate with the Client and other affected
agencies, to perform a project inspection and develop a comprehensive list of deficiencies or
'punchlist' of items to be completed. A punchlist and Certificate of Substantial Completion will be
issued by the Consultant.
Task 5 - Construction Services -Office
5.1 Project coordination: Liaison with Client on a regular basis to discuss project issues and
status. Coordinate with utilities and public involvement issues.
5.2 Plan interpretations: Provide technical interpretations of the drawings, specifications, and
contract documents, and evaluate requested deviations from the approved design or
specifications
5.3 Weekly meetings: Lead weekly meetings, including preparing meeting minutes and
distributing copies of minutes to attendees. Outstanding issues to be tracked on a weekly
basis. Contractor to provide a 3-week schedule of upcoming work at each meeting
5.4 Record drawings: Review record drawings prepared by the Contractor and prepare
conformed set of project record drawings based on Contractor provided information and from
inspection notes. Submit record drawings to Client in full size format on bond paper with
changes made in red.
5.5 Monthly Pay Requests: Prepare monthly requests for payment, review with the Client and
contractor and approve, as permitted. Utilize Client-provided format for pay estimates, or
Consultant format. Payment to be based on a network analysis schedule, as described in
Section 1-08.11 of the Special Provisions.
5 6 Monthly Schedule Review: At the monthly cutoff, review contractor's updated schedule and
compare with field-observed progress, as described in Section 1-08.11 of the Special
Provisions.
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Allentown I Foster Point Water & Sewer Improvements
City ofTukwila
EXHIBIT A-1
5.7 Cost Projections: Prepare two cost projections for the project. Projections to be based on the
current amount paid to date, pending change orders, quantity projections, and other information.
5 8 Physical Completion Letter: Following completion of all punch list work, prepare physical
completion letter to the contractor, and recommend that Client accept the project.
5 9 Project Closeout: Transfer all project documents to the Client for permanent storage.
Task 6 - Submittal Processing
6 1 Submittals: Coordinate review process for shop drawings, samples, traffic control plans, test
reports, and other submittals from the Contractor for compliance with the contract documents.
Key submittals to be transmitted to the Designer for their review Submittals shall be logged
and tracked.
6.2 Request for Information (RFH: Review and respond RFI's, or obtain input from the Designer.
RFl's shall be logged and tracked.
6 3 Record of Materials (ROM): Develop ROM for use on the project, based on the contract
specifications and WSDOT/LAG requirements.
Task 7 - Change Orders
7 1 Change Orders: Develop change orders, provide technical assistance to negotiate change
orders, and assist in resolution of disputes which may occur during the course of the project. A
total of 200 man-hours have been included in the cost for services. Additional effort shall be
considered additional services. (Note Change orders that may affect project performance, or
significantly modify the design, will be transmitted to the Designer for review and concurrence.)
Task 8 - Public Involvement
8 1 Provide notification to surrounding business and property owners. Develop flyers on a periodic
basis, not to exceed one per month, to update property owners of issues.
8.2 Establish a project phone "hotline, n located at the field office. Respond to phone calls and
messages from business owners and the general public within 24 hours of reception. The
phone number shall be listed on the project informational sign and flyers.
Task 9 - Additional Services
The services described under this task, and any other additional services requested by the Client, will be
performed only when authorized by the Client. Authorization to perform additional services will be in the
form of a supplement to this agreement, specifying the work to be performed, and basis of payment.
9 1 Implement Expedition to track project documentation.
9.2 Perform a plan and specification review
9.3 Produce traffic advisories and other news releases at project milestones.
9.4 Provide any additional services resulting from changes in scope or design of the project.
Changes include, but are not limited to, changes in size, complexity, the schedule, character of
construction, or method of financing.
9.5 Preparation of award submittal for APWA, CMAA, and other agencies.
9 6 Provide claims analysis and assistance in resolving claims that are protracted in nature and
beyond the scope of the change order process described herein.
9 7 Assist the Client with media communications of project status, including development and
maintenance of a project website.
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Allentown I Foster Point Water & Sewer Improvements
City of Tukwila
EXHIBIT A-1
Deliverables
i. Preconstruction Conference Minutes
ii. Preconstruction meeting agenda and minutes
iii. Survey grade sheets, as necessary, provided by QC survey subconsultant
iv Daily Reports
v. Test Reports
vi. Construction Photographs - 1 set, including preconstruction photographs and video
vii. Weekly meeting minutes
viii. Certificate of Substantial Completion
ix. Monthly contractor pay requests
x. Cost projections
xi. Punch list
xii. Physical completion letter and recommendation of final acceptance letter
xiii. Public involvement literature and record of public comments
xiv. All project records at the completion of the contract, including submittals, RFI's, change
orders, correspondence, and other information.
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ALLENTOWN FOSTER POINT WATER AND SEWER IMPROVEMENTS
Utilities Committee
April 4, 2006
E. Duwamish Gardens Acquisition Grant AppIications The Carrasino family approached
King County to sell theIr 2.18-acre property along the Duwamish. vVRIA 9 would like to
own 30 acres along the river so negotiations are underway and grant applications are being
submitted. Sound TransIt is currently bUIldmg in rront of the property and there are some
access Issues. Dennis asked what kind of slope would be possible at the sIte and was told It
would be a gentle slope of approxlTIlately four to one. Pam L asked about a possible hand
boat launch but Ryan told her it was too early to know. Ifthe grants were successful, City
money would be reqUIred for matching funds. Unanimous endorsement of all f!fant
applications for Duwamish qardens.
~
F. AllentownlFoster Point Improvements - Construction IVlanagement Services
Supplemental Agreement ConstructIOn Management contracts were approved with five
firms by Council last night on Apnl 3, 2006. This is the fIrst supplement wIth DMJM Hanis,
who recently took over Entranco. The size of the company and the low overhead have been
an asset and the $500,000 fee IS well WIthin the total construction management budget of
$1,100,000. Unanimous agreement to send recommendation for construction
management supplement with DIVIJIVl Harris to CU'W and Regular meeting for
approval.
G. Maule Ave/Campbell Hill/58th Ave S "VaterIines - Construction :Management Services
Supplemental Agreement This consq-uction.,n;anagement.supplement is wIth Anchor
Environmental. Anchor's Project Martager is very familIar WIth the City. The $131,312 is
over the construction management budget but is well WIthin the overall budget as the
construction bid came in sIgnificantly lower (Construction budget $825,000 and award was
$623,000 with contingency). Unanimous agreement to send recommendation for
construction management supplement with Anchor to COW and Regular meeting for
approval.
1Y '01 ~~1
.{~lo 't 'v'~
~(j.'tI~ Committee Chair Approval '/&/Of.o
Minutes by GL, reviewed by 1M, PB
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