HomeMy WebLinkAboutCOW 2006-04-10 Item 4E - Contract Supplement #1 - Maule Avenue/Campbell Hill/58th Avenue Waterlines with Anchor Environmental for $131,312 COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 06-042 I ORIG NAL AGENDA DATE: APRIL 10, 2006
AGENDA ITEM TITLE Maule Ave /Campbell Hill /58 Ave S Waterlines
Construction Management Services Supplement No. 1 with Anchor Environmental
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Heanng Other
Mtg Date 4/10/06 Mtg Date 4/17/06 Mtg Date Mtg Date Mtg Date Mtg Date Mfg Date:
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R Police PTV
SPONSOR'S Construction Management Services have been negotiated with Anchor Environmental for
SUMMARY the Maule Ave /Campbell Hill /58 Ave S Waterline Project in the amount of $131,312.00.
The scope of work includesa full -time on -site construction inspector, construction survey
control and spot checking, part-time project management and contract administration.
REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 4/4/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign the supplemental agreement with Anchor.
COMMrrrEE Unanimous approval; forward to COW.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$131,312.00 $245,000.00 $0.00
Fund Source: 401.02 Water Fund (pages 78, 80 81, 2006 CIP)
Comments: Construction Management budget is $44, 000, yet the construction award and contingency came in
under budget by $201, 000.00 so $245, 000.00 is listed.
MTG. DATE I RECORD OF COUNCIL ACTION
4/10/06
4/17/06
MTG. DATE I ATTACHMENTS
4/10/06 Information Memo dated March 28, 2006
Supplement No. 1 with Anchor Environmental
Utilities Committee Meeting Minutes from April 4, 2006
4/17/06
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public W orks Directo~
March 28, 2006
Maule Ave/Campbell Hill/58th Ave S Waterlines
Construction Management Services
Supplemental Agreement No.1
ISSUE
Supplemental Agreement No.1 has been negotiated with Anchor Environmental for
construction management services on the Maule Ave/Campbell Hill/58th Ave S Waterlines
project in the amount of $131,312.00.
BACKGROUND
Recently, Council approved the construction contract bid award to Buno Construction in the
amount of $566,504.10 at the March 6, 2006, Council meeting.
ANALYSIS
A supplemental agreement for construction management services has been negotiated for a
fIxed fee not to exceed $131,312. The scope of work includes a full-time on-site construction
inspector, construction survey control and spot-checking, part-time project management and
contract administration. This fee is reasonable and within the overall project budget.
RECOMMENDATION
For information. This Supplemental Agreement No.1-will be routed to the Mayor for
approval.
BG:ad
attachment: Supplement No.1
(p:Projec<s\A- wr Projcctsl84Wf07 Mmle Ave Wa!er\INFO MEMO - _ EnviromneII!aJ CM Sopp_ No. I)
SUPPLEMENTAL AGREEMENT NUMBER ONE
TO
CONSULTANTAGREEMffiNTNUMBER
-
THIS SUPPLEMENTAL AGREEMENT is entered into between the CIty of TukwIla,
Washington, herein-after referred to as "the City", and Anchor Environmental L.L.C., Inc.,
hereinafter referred to as "the Consultant", in consIderation of the mutual benefits, tenns, and
conditions hereinafter specified.
The City desires to supplement the agreement entered into with the Consultant and executed on,
and identified as Agreement No. All provisions in the basic
agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
1. Scope of Services, is hereby changed to include the general scope of services and
specIfic scope of services as outlined in the attached Exhibit A.
2. Payment, shall be amended as follows: See attached Exhibit B.
3. Time for Performance, shall be amended as follows:
Payment for the work provided by the Consultant as part of this supplement shall be
made and the total amount of payment to the Consultant for this work shall not exceed
$ /31 al:1. ~ithout express written modification of the Agreement signed by the City.
\
DATED this
day of
, 2006.
CITY OF TUKWILA
CO~ .
By: ~~
Steven M. Mullet, Mayor
Printed Name: Ed BerschinskI
Title: Partner
Exhibit A
City of Tukwila
Construction Management Services 2006/2007 On-Call
Supplement Number 1
Contract Number[
Construction Services
General Scope of Work
March 29, 2006
The Consultant shall provide Construction Management and Field Observation services for the
Maule Ave.lCainpbell Hill/58thAve.S Waterlines as outlined below. A specific scope of services
(by task) and budget (including assur;nptions) is attached.
A. The Consultant shall provide continuous project management throughout the
construction duratio.n. This includes management of staff and survey/testing sub-
consultant and preparation of monthly invoices and progress reports. The estimated
project duration is 90 Calendar Days.
B Prepare fol' and attend pre~construction conference with the City, Contractor, and
affected utilities. The Consultant shall prepare notice of pre-construction meeting,
agenda, and minutes for distribution to all attendees.
C. The Consultant shall keep records and prepare correspondence as required for the
duration of construction. Certified payroll and other required documentation obtained
from the Contractor will be provided to the City.
D. The Consultant shall provide one set of preconstruction photographs and any
photographs taken during the course of construction. Photographs will be labeled with
the date taken and subject matter.
E. The Consultant shall provide the services of one full-time inspector and supplemental
assi?tants, as needed, on the project site who will observe the technical content of the
construction, including providing day to day contact with the Contractor and the City. By
providing such assistance, the Consultant shall assume no responsibility for propar
construction techniques and jOb site safety. The presence of the Consultant's personnel
at the construction site is for the purpose of pro~iding to the City a greater degree of
confidence that the completed work will conform generally to the Contract Documents.
The Consultant will endeavor to protect all parties against defects and deficiencies in the
work of the Contractor, but cannot guarantee the Contractor's performance and shall not
be responsible for construction means, methods, techniques, sequences of procedures,
or for safety precautions and programs in connection with the work performed by the
construction contractor and any subcontractor.
F. The Consultant shall contract with an independent testing lab for material testing
services such as field sampling, sieve analysis, in place density tests, extraction, and
rice density. A $5,000 allowance has been included for testing services from an
independent lab.
G. The Consultant shall review traffic control, schedule, and materials submittals provided
by the Contractor.
H. The Consultant shall provide weekly, informal site visits with the field observer and
Contractor to address concerns, make clarifications, and assure compliance with
Contract Documents.
I. The Consultant shall review change conditions as they arise and make recommendation
to .the City for field changes/change orders. -
J. The Consultant shall track quantities for evaluation of contractor prepared pay estimates,
and review with City and Contractor for approval. Four (4) pay estimates are anticipated
for this project (3 monthly progress payments and 1 final payment).
l
K. The Consultant shall provide field inspection for substantial completion and final
completion.
L. The Consultant shall prepare and review a comprehensive punchlist based on the above
field inspections.
M. The Consultant shall revise the original drawings and prepare field survey and record
drawings and submit to the City, upon completion of the work, using available
information supplied by the Contractor and field personnel. As-built survey information
shall include waterline alignment and location of bends, hydrants, and other significant
features, horizontal and vertical locations of all project installed catch basins, manholes
or other significant structures The Consultant shall provide one set of original red-ink on
mylar record drawings J one set of bond copies and/or the AutoCAD record drawings on
CD ROM
The construction duration is anticipated to be 90 Calendar Days with a construction start date of
approximately April 1 0, 2006. All work shall be completed within 30 calendar days after project
acceptance.
Deliverables:
Items to be provided by the Consultant:
. Preconstruction notice and minutes
Daily field inspection reports
. Field testing reports
. Preconstruction and construction photos
. Documentation from site meetings, change conditions, and field di rectives.
. Copy of all correspondence and payroll information received.
. Cnange orders, if required.
. Partial and Final pay requests
. Punch list.
. Record Drawings (mylars, bond copy and/or AutoCAD files on CD ROM)
Items to be provided by the City:
. Contract award
Contract closeout
. Copy of Auto CAD files to prepare record drawings
Contract documents (3 - ~ size sets of plans and specifications, 2 - full size plan sets)
. Review/Acceptance of purity and pressure tests
City ofTukwiIa: Consultant Agreement No._
Supplement No. 1
Maule A ve.lCampbe11 Hi1l/58th Ave. S, WaterJine
Scope of Work - Construction Management Services
The following represents the specific scope of services to be performed by Anchor
Environmental L.L.C. (Anchor) during construction of the Maule Ave./Campbell Hill/58th Ave.
Waterline project. The services are divided into different categories of work that represeI1t the
chronology of the activities as well as the types of services provided. This scope is intended to
,
reasonably address all construction-related services that would normally be anticipated for a
project ofthis type.
Task 1 Pre-Construction Services
Subtask 1.1 Construction Document Review
Scope
· Obtain ITom City and become familiar with plans, specifications, property owner
agreements, etc.
· Hold kick off meeting for Anchor project team.
Subtask 1.2 Pre-Construction Meeting
Scope
· Issue invitations and prepare meeting agenda
· Conduct and attend pre-construction meeting.
· Prepare and distribute meeting minutes.
Subtask 1.3 Submittal Review
Scope
· Log and track contractor submittals (as outlined in specifications).
Review contractor submittals for general compliance with contract requirements.
Submittals include general requirements (i.e. Schedule, wage rates) as well as
technical submittals (Le. shop drawings, catalogue cuts, work plans, test reports and
certifications ).
Subtask 1.4 Conditions Review
Scope
Pre-construction conditions: Document pre-construction conditions, including pre-
construction construction sIte condition surveys, photographs, and record any visible
property corners.
Task 2 Contract Administration Services
Sub task 2. 1 Planning
Scope
Planning: Prepare a brief~roject specific construction management plan that outlines
tasks, staff and responsibilities, procedures and forms, documentation methods, safety
procedures and communication links.
Subtask 2.2 Records Management
Scope
. Documentation: Establish project specific documentation management system for
maintaining project records and tracking multiple party review/approval documents.
Documents include submittals, Requests for Information (RF1' s), change orders, test
reports, surveys, meeting minutes, project photographs and general correspondence.
. Liaison: Act as owner's representative/liaison for all daily
coordination/communication to contractor as well as that from regulators, other
agencies, other contractors (adjacent projects), site tenants and other third parties that
occurs during the course ofthe project.
. Correspondence: Prepare draft response on behalf of City to all formal project
construction correspondence requiring responses.
Status Reports: Prepare and transmit monthly invoices and status reports. Status
reports shall include project progress with respect to critical time lines, budget status
and identification of any issues that may affect schedule or budget.
Products
. Project Documentation System (Files)
Tracking logs for correspondence.
Draft letters
Status reports
Subtask 2.3 Progress Payments
Payment: Review monthly progress payment requests submitted by the contractor.
Provide measurements and verification of progress and submit monthly our reviewed
contractor application for payment to the CIty for processing.
Task 3 Field Observations/Inspections
Scope
Activities performed by field engineer/technician.
Observation: Observe\ the technical conduct of the contractors work for quality
and compliance with design documents, approved submittals and/or applicable
technical standards. Prepare a daily inspection report and take progress
photographs.
- Interpretations: Provide day to day interpretation of contract requirements and
respond to contractors questions including resolution of minor issues.
Testing: Perform or cause to be performed sampling and testing of materials to be
incorporated into the project. (Actual testing by sub-consultant, see Task 8). Test
acceptance by City utility personnel.
Measurements: Perform or cause to be performed field measurements to
determine eXQavation quantities, capping thickness and placement limits as well
as surveys or other measurements to verify pay requests and conformance with
project requirements.(Actual survey done by sub-consultant, see Task 7).
Field Changes: Facilitate minor field changes to circumvent change orders due to
obstructions or other unanticipated conditions. Utilize bid items 3 and 4 as
appropriate for force account work. Coordinate with design engineer for any
changes that may impact project cost or time. (See Task 4).
Communications: Maintain primary day to day communications with the
contractor and keep the construction manager informed of activities. Receive
comment from neighboring property owners and the general public and provide
responses for questions and concerns.
Participate in weekly project meetings
Note: Assumes a 3 month construction contract duration with 1 person on site full-time
Products
. Inspection Daily Reports
Field Sketches and Measurements
Site photos
.,
.,
Task 4 Construction Engineering/Change Orders
Scope
Respond to questions related to site engineering.
Evaluate contractor proposed revisions or substitutions.
Change Orders: Prepare calculations, drawings, cost estimates and justification for
change orders for approval by City. This includes coordination with City design
engineer for input regarding design changes. Negotiate change. orders with the
contractor and incorporate into the project. For thIS cost estimate we have assumed up
to six minor change orders\(8 hours per C.O.).
Task 5 Site Visits/Meetings
Scope
. Weekly site visit by construction manager in combination with conducting a weekly
coordination meeting with the contractor. Prepare agenda and minutes of weekly
meetings including tracking of action items.
Task 6 Record Drawings
Scope
. Record Drawings: Provide a set of record drawings that include any field changes and
fmal configuration of facilities from field redline mark-ups on City provided
electronic AutoCAD file.
Task 7 Surveying
Scope
. Activities: To be performed by City approved survey sub-consultant (as needed)
- Provide spot checks of contractor's alignment, grade cuts, elevations, etc. as a
quality control check.
- Provide cross sections of cuts and fills to check quantity calculations for payment.
Products
. Survey Reports
.-
Task 8 Materials Testing
Scope
Work on this task will not begin until receipt of City approval of a qualIfied",
independent subcontractor.
. Provide tests of materials for compliance with contract requirements for gradation,
compactIOn, strength, etc.
Products
. Test Reports
\
Note: Anchor will review test results for compliance with the project specifications.
Exclusions
Anchor shall assume no responsibility for proper construction techniques andjobsite safety. The
presence of Anchor personnel at the construction site is for the purpose of providing the City a
greater degree of confidence that the work will generally conform to the contract documents and
that the integrity of the design concept as reflected in the Contract Documents has been
implemented and preserved by the construction contractor. Anchor will endeavor to protect all
parties against defects and deficiencies in the work of the contractor(s) but cannot guarantee the
contractors performance and shall not be responsible for construction means, methods,
techniques, sequences of procedures, or for safety precautions and programs in connection with
the work performed by the construction contractor or any subcontractors.
Estimated Costs
A detailed breakdown of labor and cost estimates by task is provided in the accompanying
budget spreadsheet. Note that labor hour breakdowns by subtask are included in the spreadsheet.
However, we have only used the subtask designation to explain the basis for our budget
estimates, and have anticipated that we would track and bill costs at the Task level, not at the
subtask level.
We trust that this proposed scope and cost estimate is sufficient for your needs. If you have any
question regarding this proposal, please do not hesitate to contact us.
Exhibit B
Summary of Costs
City ofTukwila
2006/2007 On-Call Construction Services
City Supplement One
Maule Ave./Campbell Hill/58th Ave. Waterline Project
Staff Type . Rate Hours Total
Office
Senior Project Manager $60.10 258 $15,506
CADD technician $29.44 12 $ 353
Project Assistant $19.51 98 $ 1,912
Senior Technician $37.50 20 $ 750
Total Hours 388
Total Labor (DSC) $18,521
Office OH @ 170.25% x DSC $3 1.532
Subtotal Office Labor $50,053
Fee @ 15% of Office Labor subtotal $ 7508
Total Office Labor $ 57,561
Field
Senior Inspector $37.50 540 $20,250
Field OH @ 140.0% $28,350
Subtotal Field Labor $48,600
Fee @15% ofField Labor subtotal $ 7290
Total Field Labor $ 55,890
Total Labor $113,451
Total Sub-consultants $ 12,650
Total Expenses $ 5,211
Total Project $131,312
~
Utilities Committee
April 4, 2006
E. Duwamish Gardens Acquisition Grant Applications The Carrasmo famIly approached
King County to sell their 2.18-acre property along the DuwamIsh. \VRIA 9 would like to
O\Vll 30 acres along the nver so negotiatIOns are underway and grant applIcatIOns are bemg
submItted. Sound TransIt is currently buildmg in front of the property and there are some
access issues. Dennis asked what kind of slope would be possible at the sIte and was told it
would be a gentle slope of approxImately four to one. Pam L asked about a possible hand
boat launch but Ryan told her It was too early to know. If the grants were successful, CIty
money would be reqUIred for matchIng funds. Unanimous endorsement of all grant
applications for Duwamish ~ardens.
F. AllentownlFoster Point Improvements - Construction Management Services
Supplemental Agreement ConstructIOn Management contracts were approved with five
firms by Council last night on Apnl 3, 2006. This IS the first supplement with DMJM Harris,
who recently took over Entranco. The size of the company and the low overhead have been
an asset and the $500,000 fee is well wIthin the total construction management budget of
$1,100,000. Unanimous agreement to send recommendation for construction
management supplement with DlVIJIVI Harris to CO\V and Regular meeting for
approval.
G. Maule Ave/Campbell HiH/5Sth Ave S Waterlines - Construction Management Services
Supplemental Agreement ThIs const~ction.nJ.anagemen(supplement is with Anchor
Environmental. Anchor's Project MaIlager is very familiar with the City. The $131,312 is
over the constructIOn management budget but is well within the overall budget as the
construction bid came in sIgnificantly lower (Construction budget $825,000 and award was
$623,000 with contingency). Unanimous agreement to send recommendation for
construction management supplement with Anchor to CO'W and Regular meeting for
approval.
\ "oi/1
~~~~~ J~
~(j.\N\..; Committee Chair Approval '-1/&/01.0
Minutes by GL, reviewed by 1M, PB
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