HomeMy WebLinkAboutReg 2006-03-20 Item 6 - Bid Award - RL Alia Company for Allentown & Foster Point Water Sewer and Surface Water Improvement Phase II COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 06-032 I ORIGINAL AGENDA DATE: MARCH 20, 2006
AGENDA ITEM TITLE Bid Award for the Allentown /Foster Point Water, Sewer and Surface Water
Improvement Project Phase II.
CATEGORY Dzrcussion Motion P esolutzon Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 3/20/06 Mtg Date Mtg Date
SPONSOR Council Mayor El Adm Svcs DCD Finance Fire Legal P &R Police PIXY 1
SPONSOR'S The project was advertised on January 27 and February 3, 2006 and five bids were
SUN IARY received and opened on March 1, 2006. The low bid for the base bid Schedule A was
$6,982,432.00 from R.L. Alia Company. Additive Alternate Schedule C bid at $304,640.00
is over budget and will not be awarded. References indicate that R.L. Alia Company has
performed well on similar type projects and successfully completed Allentown Phase I.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utiltttes Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 3/07/06
RECOMMENDATIONS:
SPoNsoR /ADMIN. Award contract to R.L. Alia Company.
COMMITTEE Forward to Regular with approval.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$6,982,432.00 $7,834,000.00
Fund Source: 401.02 Water, 402.02 Sewer and 412.02 Surface Water (pages 77, 113, and 141, 2006 CIP)
Comments: The amount budgeted is the total construction budget from the three CIP pages.
MTG. DATE I RECORD OF COUNCIL ACTION
3/20/06 I
1
MTG. DATE I ATTACHMENTS
3/20/06 1 Information Memo dated March 1, 2006
1 Bid Tabulation
Utilities Committee Meeting Minutes from March 7, 2006
1
l
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public W orks Directo~
March 1, 2006
Allentown/Foster Point Water and Sewer Improvements
Project No. Ol-SW02
BID AWARD
ISSUE
Award the bid for the Allentown/Foster Point Water and Sewer Improvements project.
BACKGROUND
In the year 2000, the City of Tukwila began design of sanitary sewers for the Allentown/Foster
Point neighborhoods of Tukwila. The anticipated funding source was to be City monies and a
low interest loan from the Washington State Public Works Trust Fund Board. The loan of
$5,700,000.00 was secured in the spring of 2004.
The project was bid in 2004 and 2005. Both times the bids came in over budget. The City
Council increased the budget in 2006 to include additional funding from the issuance of
Revenue Bonds. The project was placed out to bid again in January 2006 with construction
slated to begin in the spring of 2006 with completion in early 2007.
The contract document does not include sidewalks for Foster Point. The original plan
documents included sidewalks for Foster Point, but they were removed as a cost savings to the
project. The sidewalks can be added into the project by change order for the estimated cost of
$165,726.00. Since the Foster Point neighborhood has been extremely vocal on this issue,
staff will seek additional input from the residents and will return to Council. (Note: A
sidewalk along the east side of 42nd Ave S is included in the contract scope.)
The project is listed on separate pages in the 2006 CIP (pages 77, 113, and 141). Five (5) bids
were opened on March 1, 2006. The Engineer's Estimate was $5,522,660.80. R. L. Alia
Company of Renton, Washington, submitted the low bid of $6,982,432.00 for the Base Bid
Schedule A. All bids included state sales tax, and bonding and insurance where required.
Additive Alternative Schedule C was $304,640.00 for water main improvements and bringing
the sewer to the base of Poverty Hill and is not recommended at this time due to budget
limitations .
City staff has checked references for R. L. Alia Company for similar sized projects and found
the fIrm has done satisfactory work for other local agencies.
Mayor Mullet
Page 2
March 1, 2006
BUDGET AND BID SUMMARY
Base Bid Schedule A
Sales Tax (8 8%)
Bid Total
Contingency (10%)
Total Project Cost
Bid Results
$6,539,000 00
443.432.00
$6,982,432 00
653.900.00
$7.636 332.00
Schedule C - Poverty Hill $ 280,000.00
Sales Tax (8.8%) 24.640.00
Bid Total $ 304,640 00
Contingency (10%) 28.000.00
Total $ 332 640.00
Enaineer's Estimate
$5,075,975 00
446.685.80
$5,522,660 80
Budaet
$7,834,000 00
$5.522.660.80
$7.834.000.00
Not to be awarded.
Foster Point sidewalks on one side (estimate only)
Sidewalk (56th & 133rd)
Curb and Gutter (entire)
Sub Total
Sales Tax (8.8%)
Contingency 10%
Total
RECOMMENDATION
$ 52,500 00
87.000.00
$ 139,500 00
12,276 00
13.950.00
$ 165.72600
To be presented to residents at Open House
and returned to Council with decision
for a potential change order to construct.
Award the bid for the Allentown/Foster Point Water and Sewer Improvements project to R. L.
Alia Company of Renton in the amount of $6,982,432.00 for Base Bid Schedule A only.
MC:lw
attachment: Bid Tabulation
(P,Proj<<15\A. sw Projeots\OlSW02UNFO MEMO Bid Awani)
ALLENTOWN FOTER POINT WATER AND SEWER IMPROVEMENTS
01-SW02
BID TABULATION
Utilities Committee
March 7, 2006
Present:
Jim Haggerton, Chair; Pam Linder, Verna Griffm
Jim Morrow, Frank Iriarte, Bob Giberson, Gail Labanara, Mike Cusick,
Chuck Parrish, Todd Heistlman
~
A. Allentown/Foster Point Water and Sewer Improvements Bid Award The low bid came within
budget using the $5.7 million PW Trust Fund loan and $3.3 million in revenue bonds to be paid back
by the enterprise funds. After construction is final and costs are fixed, the bonds will be issued. The
debt service and connection charges have been factored into the CIP Attachments D, E} and F. An
Open House will be scheduled once the contractor's schedule has been set, hopefully in May. The
Poverty Hill improvements, at the bas,e of the hill, will not to be awarded since the added cost would
put the project over budget. The Foster Point sidewalks on one side are within the budget and the
Committee would like the sidewalks installed, because this might be the only chance to economically
put sidewalks in that area. Jim M would like to take the sidewalk issue back to the citizens at the Open
House for discussion and let the community decide which side and the parking restrictions. The City
does not have a preference, but will check with the Post Office to see ifthey would prefer one side for
the mailboxes. All of the utility poles have been relocated on both sides of the roads, so either side
could have a sidewalk at this time.
Also need Council direction on connection charges currently established at $15,000, payment plans
and interest rates on those payment plans, and if the interest rate should include the true cost of the
revenue bonds. Committee requested information on what the connection charge would be if the
citizens had to pay for It all instead of capped at $15,000. Pam L was concerned that if we subsidize
this neighborhood, then we will have to do it citywide and we still have 5 unsewered areas. Also
requested what other cities are charging for sewer connections and if they have mandatory sewer
hookups upon completion of construction. The committee requests seeing an updated flyer before the
Open House.
Discussed the King County Metro Capacity Charge and how it currently falls on the new owner. Jim
M would like the builders to have to pay the capacIty charge up front upon building completIOn,
however KC wants the payment plans and the interest charges. Jim H asked what the liability would
be if no one hooked up and if we could pay for it. Attachment E has a conservative amount of only 25
hookups a year factored in. We still do not have some people hooked up in Phase I (1997 completion)
so the Council may want to consider putting a 10-year deadline to hook up to the sewer system for
Phase II. Unanimous recommendation to send base bid of $6.982.432 to Re1!ular meetin1! for
approval and recommend to Council to construct sidewalks on one side of Foster Point. (COW
cancelled on 3/13/06.)
B. 2006-2007 Construction Mana1!ement Services Since we have 20 proj ects over the next 2 years for
over $16 million dollars, Bob advertised for consultant management firms. Weare now required to
advertise and interview consultants due to new federal regulations. The top 5 have been selected for
blanket agreements with two agreements a piece, one for federally-funded projects (like Southcenter
Pkwy) and one for City-funded projects, for a total of 10 agreements. Examples of the two blanket
agreements will be presented to Council on 3/27 for the authorization to have the Mayor sign all 10
agreements. When contracted for a specific project, a supplement to the base contract will be brought
back to Council for approval on the project and costs. Unanimous a1!reement to send
recommendation for construction mana1!ement contracts to COW and Re1!ular meetin1! for
approval.
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