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Home My WebLink AboutCOW 2006-02-27 Item 4C - Discussion - Land Use Permit Fee Schedule COUNCIL AGENDA SYNOPSIS 11LA, LyT SD J Luna /s ITEM NO. 1 2' lleetu Date I Prepared Gp Mayor li Imeu' I Counal rei rew u3d 'O= I 02/27/06 1 SL i t t y �CSL� 1 t ITEM INFORMATION CAS NUMBER: 06-023 I ORIGINAL AGENDA DATE: 2/27/06 AGENDA ITEM TITLE Land Use Permit Fee Schedule CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Heating (i Other llig Date 2/27/06 Mfg Date lltg Date \ltg Date lltg Date Mtg Date lltg Date 1SPONSOR Council m Adm Sues DCD Finance Fire Legal P6R Police PTV SPONSOR'S The Council last adopted a Land Use Permit Fee Schedule in 2002. Staff has since identified SUAIMARY some additional items that should be added to the list and is recommending that the fees be updated to reflect increased City costs. REVIEWED BY COW Mtg CA &P Cmte 1 F &S Cmte Transportation Cmte Utilines Cmte Arts Comm. Parks Comm. E Planning Comm. DA'I'S. 2/14/06 RECOMMENDATIONS: SPONSOR /ADMIN Approve the schedule COMMITTEE Approve the schedule COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED -0- -0- -0- Fund Source Comments The proposed fees reflect increased City costs as reflected in overall budget growth. MTG. DATE 1 RECORD OF COUNCIL ACTION 2/27/06 MTG. DATE 1 ATTACHMENTS 2/27/06 I Staff Memo dated 2/21/06 2/14/06 CAP Minutes I I I I( IVI E M 0 RAN D U IVI FROM RE: DATE: Mayor Mullet Community Affairs and Parks Committee ~ Steve Lancaster, DCD Dir~ctor ~ Proposed Land Use Fee Update J February 21, 2006 TO: ISSUE The Council adopted a Land Use Fee Schedule m 2002. Staff has smce identified some additional items that should be added to the list and is recommending that the fees be updated to reflect mcreased City costs. BACKGROUND Tukwila's land use permit fees have not increased smce 2002. At that pomt we set our fees to be at or below the average charged by our south Kmg County neighbors. Burien, Kent, Federal Way, Renton and SeaTac. Since then Federal Way, which mcreases all of itS fees by a certam percentage each year, is the only jurisdictiOn to have raised itS fees. In calculating this average we tried to compare "apples to apples," but we also found that there were many different approaches to fee calculation. Most jurisdictiOns used systems more complex than Tubvila's flat fee approach, for example: o Burien's flat fee acts as a retainer with any staff time over a certain number of hours charged back to the applIcant at $65 per hour. The cost of any special studies is also passed through to the applicant. o Many ofSeaTac and Federal Way's fees are calculated on a slidmg scale based on either square footage or value of construction. o When two or more applicatiOns for a project are processed together Kirkland and Renton charge the full amount for the highest fee and reduce the associated permit fees by 50%. However on average Kirkland's fees were sigmficantly higher than those charged m the south County. Q -\COD EAMN D\F ees.F eell pdateCO \V _ DOC Page I 02/21/2006 3 47 PfvI DlSCUSSlON Staff is recommending that TukwIla's permIt fees be Increased by the amount TukwIla's overall budget has grown In the past three years, approxImately 4% annually, rounded to the nearest $5. This would stIll be at or near the average of our neighborIng JUrISdIctIOns Staff IS also recommending that we start charging fees for accessory dwelling Ul1It approvals, appeals of Type 2 and 4 permIts, appeals of mItIgated SEP A determinatIOns, code Interpretations, shoreline exemption letters, publIc notice mailings and major modificatIOns of desIgn reVIew approvals Currently we do not charge a fee for most appeals even though they reqUIre a consIderable amount of staff tIme, postage fees and In some cases heanng examiner fees, see separate ordinance. The average cost for a hearing exammer meetmg IS $400-500, whIle we are only proposing fees of $100 for LDR and $200 for all other zones. ThIs IS a nominal charge but may help to discourage frivolous appeals. Discussion of Specific Changes . Reducing the fee for an appeal of a sIgn code decIsion from $500 in all zones to the $100 or $200 fee charged for other types of appeals The $500 fee was put m the code as part of the amortization program for non-conforming signs that was subsequently repealed. . Adding a $455 fee for a major modIficatIOn to a design reVIew approval because it requires public notice and a new Board of Architectural ReVIew heanng. Charging a fee for thIS approval reflects the dIrect costs for notification as well as staff time. . Increasing the fee for a reasonable use exception, to make It comparable m cost to a vanance that also requires notice and a public hearing. A reasonable use exception allows a property owner with a site that is so constramed by wetlands or watercourses that there is no reasonable use of the site to seek exceptIOns to the SensItive Areas Ordmance. These decisions can be complex, reqUIring expert testImony and the weighing of various alternative proposals. . Changes to the zoning of a parcel or area (Zoning Map changes) reqUIre an accompanymg change to the ComprehensIve Plan. In the past we have only charged the higher ($1,500) rezone fee for both applIcatIOns. Smce we actually treat these as two separate applications we propose to lower the rezone fee to $570 and also charge the Comprehensive Plan Amendment fee of$1,135. The total cost for a rezone would then be $1705. . Adding a one-tIme fee for approval of an accessory dwelling Ul1It (mother-m-Iaw apartment). This wIll allow us to track legal units for code enforcement purposes . GiVing applIcants the optIOn to have the City generate their publIc notice maIlmg labels for a fee. We can use the new CItyGIS program to create these. Q.,co D EA 1\'1" D\F ees\F eeUpdateCO \V .DOC Pag~ :2 02/21/20063 47 PM Future Updates Redmond, Kirkland and Federal \Vay update their fees on an annual basIs so that they stay cunent wIth City expenses. The CouncIl may want to consIder an automatic fee mcrease tIed to the CIty budget, rounded to the nearest $5. RECOMMENDATION ReVIew the proposed fee schedule, provIde Staff wIth policy direction about the fee changes and forward the proposal to the full CouncIl. Q'CODEA;\INFFees\FeeUpdateCO\\ .DOC Page 3 0212]/20063 47 PM Type 1 Type 2 NG Existing Permit 4% Annual Fees Increase Proposed Fees All All All other other other LOR Zones LOR Zones LOR Zones IAppeal ot I ype 1 Decision $50 $100 57 114 $100 $200 Boundary Line Adjustment $250 $450 284 511 $285 $510 Lot Consolidation $75 $150 85 170 $85 $170 ; Permanent Sign Permit $100 $100 114 114 $115 $115 Temporary Sign Permit $50 $50 57 57 $55 $55 Tree Permit and Exceptions (TMC Fee is specified at 18.54.140) $25 $25 TMC 1854100 $25 $25 Administrative Design Review $400 $400 454 454 $455 $455 Administrative Planned Residential Development $500 New 568 $570 $570 Appeal of Tvpe 2 Decision New New $100 $200 Appeal of Sign Code Decision $500 $500 568 568 $100 $200 Binding Site Improvement Plan NA $1,000 1136 $1,135 $1,135 Code Interpretation New New $100 $100 Environmentally Sensitive Areas Deviation (TMC 18.45.080 and .100) $200 $300 227 341 $225 $340 Exception from Single Family Desiqn Standard New NA $225 NA Shoreline Substantial Development Permit $2,000 $2,000 2271 2271 $2,270 $2,270 Short Plat (2-4 lots) $500 $1,000 568 1136 $570 $1,135 Short Plat (5-9 lots) $1,000 $1,000 1136 1136 $1,135 $1,135 Special Permission Cargo Container (TMC 18.50.060) $200 $300 227 341 $225 $340 Special Permission Landscape Requirement Deviations (TMC 18 52.020) $200 $300 227 341 $225 $340 l~peClal permiSSion Parking and Modifications to Certain Parking Standards (TMC 18.56 065 & ,070) $200 $300 227 341 $225 $340 FeeSchedule 02/21/2006 Type 3 Type 4 Type 5 Other NG Existing Permit 4% Annual Fees Increase Proposed Fees All All All other other other LOR Zones LOR Zones LOR Zones l::,peClal permission ::'Ign ana ::'Ign Area Increasel except "unique sign" (various sections of TMC title 19) $200 $300 227 341 $225 $340 Variance $600 $1,000 681 1136 $680 $1,135 Appeal of Type 4 Decision \ New New $100 $200 Conditional Use Permit (including Shoreline CUP) $2,000 $2,000 2271 2271 $2,270 $2,270 Public Hearing Design Review $1,400 $1,400 1590 1590 $1,590 $1,590 Design Review Maior Modification New New $455 $455 Parking Variance, Modification or Waiver (TMC 18.56.130, .140) $200 $300 227 341 $225 $340 Reasonable Use Exception (TMC 18.45.180) $200 $300 227 341 $680 $1,135 Unique Sign Determination (TMC 19.28.010) $200 $300 227 341 $225 $340 Comprehensive Plan Amendment $1,000 $1,000 1136 1136 $1,135 $1,135 $2,500 + $2,500 + $2815 + 1$2815 + 1$2815 + $2815 + $100/new $100/new $115/ne $115/new $115/new $115/new Planned Residential Development unit unit w unit unit unit unit Kezone (Map cnange) or Zoning Code Text Amendment $1,500 $1,500 1704 1704 $570 $570 $3,000 + $3,000 + $3,375 + $3,375 + $3,375 + $3,375 + Subdivision Preliminary Plat(10+ $100/new $100/new $115/ne $115/new $115/new $115/new lots) unit unit w unit unit unit unit $1,000 + $1,000 + $1,135 + $1,135+ $1,135 + $1,135 + $50/new $50/new 60/New 60/New 60/New 60/New Subdivision Final Plat (10+ lots) unit unit unit unit unit unit Sensitive Area Master Plan Overlav New New $1,135 $1,135 Shoreline Environment Redesignation New New $1,135 $1,135 Unclassified Use Permit $2,000 $2,000 2271 2271 $2,270 $2,270 Accessorv Dwelling Unit Approval New NA $100 NA Preapplication Meeting $2001 $2001 227 227 2251 2251 Public Notice Mailing New New $100 $100 FeeSchedule 02/21/2006 Existing Permit 4% Annual Fees Increase Proposed Fees All All All other other other LOR Zones LOR Zones LOR Zones SEPA Checklist $500 $500 568 568. $570 $570 SEPA EIS Administrative Fee $1,000 $1,000 1136 1136 $1,135 $1,135 SEPA MDNS Appeal New New $100 $200 SEPA Planned Action \ NA $250 284 NA $285 Shoreline Permit Exemption Letter New New $0 $115 Zoning Letter $0 $100 0 114 $0 $115 1 Preapplication fee credited toward applications submitted within 90 days NG FeeSchedule 02/21/2006 Community Affairs and Parks February 14, 2006 Page 2 _.......~'. reviewed by the Committee of the Whole in November. The Planning Commission held a public hearing on January 26,2006 and adopted a recommendation to approve the proposal with two modifications: that Unique Sign Pennit appeals and decisions on Shoreline Environment Redesignations be decided by the City Council. The Committee concurred with the recommendations of the Planning Commission and referred the matter to COW for approval. The Committee requested that a copy of the Planning Commission minutes for this item be included in the COW agenda pack~t. 4.- Proposed Appeal Fees. Nor,!- Gierloff and Peter Beckwith presented the staff proposal. The Committee asked\that a comparison of appeal fees ITom neighboring cities and infonnation on the cost of conducting appeal hearings be provided to the COvV. Committee Chair Hernandez asked about the possibility of a waiver of appeal fees for senior citizens. Staff responded that, unlike utility payments, staff is unaware of specific statutory authority to provide such a waiver. The potential of providing a refund of code enforcement appeal fees for a prevailing party was disc;:ussed. Forward to COW with recommendation for approval, including a fee refund to prevailing parties for code enforcement appeals. ......\1 5. Propo.sed Land Use Fe~ Update. ~o:a Gierloff p~sented the staf~ recom.mendations '1' on updatmg land use permIt fees, explaImng that the fees were last revIewed In 2002. For the most part the proposed fee increases are pegged to changes to the overall city budget over that period. The resulting fees would be at or near the average for neighboring cities. In addition to this general increase to cover inflation, Ms Gierloff noted several specific proposed changes to more accurately reflect costs and to take into account changing circumstances, such as repeal ofthe Staged Compliance Sign Amortization Program and anticipated public notification capabilities of our Geographic Infonnation System. Council member Linder requested that where new or significantly increase fees are proposed, infonnation on the cost of processing these pennits be provided. Ms. Linder also spoke in support of the proposal to modify permit fees annually, to avoid large increases in the future. Forward to CO'V with recommendation to approve. 6. Fourth Quarter 2005 Reports. At the Committee's request, Steve Lancaster provided updates on Department of Community Development 4th Quarter Significant Issues. Bruce Fletcher highlighted issues fr the Parks and Recreation department. Information only. No action required. Minutes by S. Lancaster /' c>t.K Committee Chair approval. (j C:\DOCUNIE~ 1 \jane\LOCALS~ 1 \Temp\1\tIINUTE~ 1.DOC Page 2 I