Loading...
HomeMy WebLinkAboutCOW 2006-02-27 Item 4E - Agreement - 2006 Overlay and Repair Consulting with W&H Pacific COUNCIL A GENDA SYrvosis �J��r!S►�A:ryWgs Inetialr IT NO. I 1 47 Prepared Mayor's view Council review ust, ...r Meetin Date by 1V a or s re 1 un 2/27/06 RT 3/6/06 1 I ITEM INFORMATION CAS NUMBER. 06-025 I ORIGINALAGENDADATE: FEBRUARY 27, 2006 AGENDA ITEM TITLE 2006 Annual Overlay and Repair Consultant's Agreement with W &H Pacific. CATEGORY Discussion Motion Resolution Ordinance Bzd Award Public Hearing Other Mtg Date 2/27/06 Mtg Date 3/6/06 Mtg bate Mtg Date Mtg Date Mtg Date Mtg Date: I SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW/ SPO,NSOR'S The contract is for design of the 2006 Annual Overlay and Repair Program. The street SUN MARY improvements include overlay for S 144 St (Macadam Rd /51 Ave S), Southcenter Blvd (Macadam to 53 S 158 St (42 47 Slade Way (S 160 to 53 PI and includes soldier pile walls), Macadam Rd S (S 128 to S 133 and includes curbs, gutters, sidewalks for Normed mitigation), S 130 St (EMW to Macadam), Ramps of Boeing Access /Airport Way and the intersection of Boeing Access Rd /E Marginal /TIB. REVIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte El Utilities Cmte [1] Arts Comm. Parks Comm. Planning Comm. DA'Z'E: 2/13/06 RECOMMENDATIONS: SPONSOR /ADMIN Authorize Mayor to sign the consultant's agreement with W &H Pacific. COMI HTrEE Forward to COW and then Regular with approval. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $99,656.35 $100,000.00 Fund Source: 104.02 Commercial Streets (page 44, 2006 CIP) Comments MTG. DATE I RECORD OF COUNCIL ACTION 2/27/06 3/6/06 MTG. DATE I ATTACHMENTS 2/27/06 Information Memo dated February 9, 2006 Maps of site locations Consultant Selection Rating Sheet Consultant Contract with Scope of Work Transportation Committee Meeting Minutes from February 13, 2006 3/6/06 1 INFORMATION MEMO From: Date: Subject: Mayor Mullet Public W arks Directo~ February 9, 2006 2006 Overlay Program - Consultant Selection, Scope of Work, and Fee Estimate To: ISSUE Select a consultant to provide design and PS & E for the City's 2006 Overlay Program. BACKGROUND The C.I.P. includes the Annual Overlay Program to provide repairs and overlays on the City's street system. The 2006 Overlay Program includes federal funding to repave the intersection of Boeing Access Road and East Marginal Way. The 2006 list of projects include: Street 1. S 144th St 2. Southcenter Blvd 3. S 158th St 4. Slade Way 5. Macadam Road 6. S BOth St 7. Ramps 8. Intersection From Macadam Rd I 51st Ave S Macadam Road 42nd Ave S S 160th St S 128th St East Marginal Way Boeing Access Road East Marginal Way ACTION TAKEN To 200 feet west 53rd Ave S 47th Ave S 53rd PI S S 133rd St Macadam Road Airport Way Boeing Access Road Three fIrms were short-listed from the City's consultant roster of fIrms that indicated they provide expertise in pavement design, overlay design and pavement management. All three fIrms were rated based on the expertise and experience necessary to perform the work. W &H PacifIc was selected as the most qualified. (Rating sheet is attached.) W &H PacifIc provided design and construction services for the 2005 Overlay Program. A draft Scope of Work and Fee Estimate are attached. RECOMMENDATION Approve the selection of W &H PacifIc as the 2006 Overlay Program design consultant and authorize the Mayor to execute a contract with W&H PacifIc in the amount of $99,656.35. attachments: Map, Rating Sheet, Scope of Work, Fee Estimate (p:Proj<ro\A. RW & RS Projects\06R\\'OtlCcnSdctfor2W5) Ul W :J> < Ul ro Ul C/') :J> < Ul ro -.J 3: C/')U1 :J> U1 U1 P 0'0 < 00 o"D n ro p :J> C/') :t> :J> Q.. < < < p ro ro ro :3 C/') C/') ~ S 144 St .- ~ S 146 St ~ r\) 0-. :J> :J> < ro < ro (/) S 148 st C/') S 150 st C/') S 164 st ,J::;-' ~ ~ ~ S 151 St S 152 st V?: i . . ,..' C/') o c <+ :J n ro ~ .-I- ro ...... -0 p ...... ^ ~ p '< S . 'B S"tro.nder Bl Corporate Drive N Corporate Drive S u 2006 Overlay Program Project Location Map City of Tukwila February 9, 2005 Vicinity Map ::I> < (Q V,) ~ ~ b ~ I .. . .. i ..... ..,# .. .. . ~ .. .. '. .. .. .. -. .. .. :. ii .. "- ii .. Ii . st ".!..'\ .. .. .. . .,.... HighUne .. Ii City of Tukwila 2006 Overlay Program Project Location i'\nap .. V) V> February 9, 200~ ~ Vicinity Ma"G D CONSULTANT SELECTION 2006 OVERLAY PROGRAM W&H David Evans Pacific Perteet & Associates Project Manager 1 1 1 Pavement Design / Rehabilitation Repair Experience 1 1 2 Agency Overlay Program Management 1 1 1 Tukwila Overlay Program Knowledge 1 2 2 Pavement Management System Experience 2 1 3 Expertise Using Federal Funds 1 2 2 TOTALS 7 8 11 Score consultant 1 to 4, with 1 being highest and 4 being lowest. Lowest score is consultant ranked highest. CONSULTANT AGREEMENT FOR ENGINEERING DESIGN SERVICES TillS AGREEMENT is entered into between the City of Tukwila, Washington, herein-after referred to as "the City", and W &H Pacific, hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform engineering design services in connection with the project titled 2006 Overlay Program. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 60 calendar days :ITom the date written notice is given to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $99.656.35 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment is provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and state for a period of three (3) years after final payments. Copies shall be made available upon request. /51-01- ;) ();{ /6/ All] L 5 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be pennitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, appli~able to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the perform- ance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence! aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor.' The Consultant and the City agree that the Consultant is an inde- pendent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall 2 be entitled to any benefits accorded City employees by virtue of the servIces provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brqkerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party . 3 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, W A 98188 Notices to Consultant shall be sent to the following address: Sam Richard W &H Pacific 3350 Monte Villa Parkway Bothell, WA 98021 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this day of ,20 CITY OF TUKWILA CONSULT N\fT BY:~_-~~ Steven M. Mullet, Mayor Printed Name: Brad Bastin Title: Vice President Attest! Authenticated: Approved as to Fonn: Jane E. Cantu, CMC, City Clerk Office of the City Attorney 4 ATTACHMENT "A" CITY OF TUKWILA 2006 OVERLAY PROGRAM SCOPE OF WORK PROGRAM DESCRIPTION Provide engineering design services to the City of Tukwila for preparation of the 2006 Overlay Program. The candidate projects for,this program are included in the list of roadways shown below. Site 1 Site 2 Site 3 Site 4 Site 5 Site 6 Site 7 Site 8 1.0 Street From To South 144th Street Macadam Rd/515t Ave S 200 feet west Southcenter Blvd. Macadam Road 53rd Avenue South South 158th Street 42nd Avenue South 47th Avenue South Slade Way South 160th Street 53rd Place South Macadam Road South 128th Street South 133rd Street South 130th Street East Marginal Way Macadam Road Ramps Boeing Access Road Airport Way Intersection East Marginal Way Boeing Access Road Intersection of East Marginal Way with Boeing Access Road is a federally funded project and will have its own bid package. Slade Way includes design of a soldier pile wall. MANAGEMENT, ADMINISTRATION, AND COORDINATION The Consultant shall provide project management and administration, liaison with the City, monthly progress reports and invoices. The Consultant shall attend and/or conduct up to three (3) project related meetings with City staff, prepare and distribute meeting notes (minutes) as necessary to coordinate the project activities. 2.0 QUALITY ASSURANCE I QUALITY CONTROL The Consultant shall complete a quality assurance check prior to submitting any work for the City's review. A quality assurance check shall be used to confirm that the design work follows the City standards and that the work is professional quality, meeting industry standards. The quality assurance check shall include review of engineering, drafting and clerical errors or omissions. Lead designers shall review detailed technical work while it is in progress, as well as after the work products are assembled for submittal. The City will provide additional quality review. This will be coordinated with the Consultant, Project Manager and pertinent staff members. P:\PROJECTS\A- RW & RS Projects\06rw01 2006 Overlay\2OC6 overlay design SCOPE.doc 3.0 ON-SITE PROJECT REVIEWS The Consultant shall review on-site conditions for each of the candidate projects to identify the specific construction items to be included in the project improvements. The City shall supply the Consultant with street pavement evaluation data or recommendations. Based on the on-site field information and other data provided by the City, the Consultant shall provide the City with recommendations for each of the projects No on-site pavement and subgrade testing is expected for the candidate projects The Consultant shall submit a written summary of the on-site findings to the City for review and approval 4.0 FINAL PLANS, SPECIFICATIONS, AND ESTIMATES Based on the City approved project on-site findings list, the Consultant shall provide the following engineering services consisting of the preparation of detailed construction drawings, specifications, special provisions, construction cost estimates and other relative information in accordance with the City of Tukwila standards A. Prepare base maps at a scale of one (1) inch equals twenty (20) feet for each project. The City shall provide the Consultant with DXF computer files of available mapping. The City shall also provide the Consultant with electronic or hard copies of one (1) inch equals one hundred (100) foot aerial photographs, utility plans, as-built drawings and other available information. B. Prepare construction plans for the overlay candidate projects, including the following' a Plans shall be prepared with such provisions and in such detail as to permit convenient layout in the field for construction and other purposes within a degree of accuracy acceptable to the City. The plans shall be prepared using AutoCAD 2004 software b. Plans shall show complete details forthe construction of the proposed improvements including details for: paving, preleveling and limits of construction; widening for shoulder stabilization, parking or walkways; curb, gutter, and sidewalk improvements, drainage improvements necessary for subgrade stabilization such as adding ditches and/or subgrade drains; existing surfacing preparation such as crack sealing, digouts, utility trench repair and fabric interlayers; utility adjustments, and channelization, signing, and signal detector loop replacements c. Plans will include typical sections and special details other than standard details available from the City, WSDOT, and APWA Standard Drawings d. The horizontal scale for the plan sheets shall be one (1) inch equals twenty (20) feet. e Finalize the plans and prepare project specifications including special provisions in accordance with City review comments. The Consultant shall make such minor changes, amendments, or revisions in the detail of work as may be required by the City. C Prepare bid items and calculate quantities for the contract proposal. Group streets into C:\Documents and Settings\srichard.OOO\Local Settings\Temporal)' Internet Files\OLK26\2006 overlay design SCOPE.doc overall program schedule with contractor to bid on summary of total quantities. D. Prepare detailed project specifications including special provisions The City shall provide an electronic copy of the contract provisions to be modified and a copy of the City standard details and a copy of the standard notices, forms, and certificates to include in the specifications. E. Prepare a final engineer's estimate of construction costs based on the construction plan sheets, bid item quantities, and current bid prices F. Submit plans for City to review at approximately the fifty (50)and ninety (90) percent stage of completion and respond to the City's review comments following the submittals The Consultant shall provide one (1) reproducible plan set, one (1) cost estimate, and (1) specification at the ninety (90) percent complete submittal. The City will return one (1) "red- line" plan, specification and cost estimate with review comments. G Provide the City with 35 sets of Half-size plans, 35 sets of provisions and 10 sets offull size plans. H Provide to the City all final mylar plan sheets (22" x 34"), design calculations, and project specifications including special provisions on 8.5" x 11" sheets Provide electronic files of plan sheets! provisions. I. Supply information to prospective bidders with respect to design and prepare addenda as necessary during bidding period to support the City staff. J. Attend bid opening, prepare a tabulation of bids received, check references and qualifications of low bidder, prepare recommendation letter, and attend preconstruction conference with the successful bidder. TIME OF BEGINNING AND COMPLETION The Consultant shall not begin work under the terms of this agreement until authorized in writing by the City. The estimated notice to proceed date is March 7, 2006 Final plans, specifications, and cost estimate shall be submitted to the City by May 2, 2006 (8 weeks including City review time.) OPTIONAL SERVICES Some survey work is anticipated This contract includes up to 12 hours of a Consultant supplied survey crew as needed. C"\Documents and Seltings\srichard.OOO\Local Seltings\Temporary Internet Files\OLK26\2006 overlay design SCOPE,doc 2006 OVERLAY PROGRAM PS&E Transportation Committe~ February 13, 2006 Present: Joe Duffie, Chair; Pam Carter, Joan Hernandez Jim Morrow, Steve Lancaster, Dereck Speck, Frank Iriarte, Bob Giberson, Gail Labanara, Cyndy Knighton, Robin Tlschmak, Chuck Pamsh, Jim Soukup; HNTB 1. Sound Transit 2 Sound Transit hopes to present a [mal lIst ofprojects to voters this fall as Sound Transit 2. Steve presented the six projects that directly affect Tukwila. A letter from the Mayor to Sound Transit will list the CIty'S pnorities. The current order is Project S17 Sounder Permanent Station at Tukwila, S13 Express Bus 560 (double service), S3 Link LRT (study future lIght rail lines in South KC), SII Express Bus (shadow the Sounder runs wIth buses for expanded service to the stations), S24 Sounder Expanded (add 12 additIOnal tram trips) and finally S10 Express Bus (Kent to SeaTac airport). Steve said the bulk of the election material wIll probably include light rail to Northgate and south to Federal Way. Joan asked if the Tukwila station was always just a platform and Pam told her that only those with parkIng garages have "statIons". Information only. Committee agreed with prioritized list. will return to TC and COW as Sound Transit pares down the list ofproiects. ~ v 2. 2006 Overlay Program Consultant Selection TIme to design the 2006 Overlay whIch includes a wall design along Slade Way m response to the current landslides, Macadam Rd mcludes curb, gutters and sidewalks for the Normed mitigation that was receIved in 2005 and the Intersection ofBAR/EMW where we have a federal grant. Pam requested that the scope of work be changed fron'i listing Pac Hwy to Tukwila Int'l Blvd. There IS $100,000 budgeted for design. Pam asked what would happen If the same contractor bid on this project that did a substandard job on BAR/EMW, could we refuse the bid? Jim told her yes, they would be considered not responsible as we investigate the references of the contractor. Jim also said that we will now have to advertise for every consultant on federal projects as opposed to our current practice of using the consultant works roster, which will add 3-4 weeks to the project and additional costs for advertising. Unanimous recommendation to send Consultant Agreement for 2006 Overlay to CO\V and Regular meetin2: for lVlavor's signature. 3. Klickitat/SC Pkwy (Tukwila Urban Center Access Improvement Project) Consultant Supplemental Agreement Jim handed out a new sheet explaining thecosts and the funds available. Phase I of design with HNTB was for only 30% and we are pleased with their progress. This supplement will finish design with the hope to advertise for constructIOn by the end of2006, If funding is available. Joan asked about the pedestnan stairs that will connect KlickItat walkway into the mall and Pam C confirmed that the signals will be video and not traffic loops and will be hooked up to the other signals m the CBD. Also confirmed that the Arts Commission will be told on 3/7 about this project and the Transit Center for input of public art. As funding is expected and not confirmed, HNTB will be gIVen incremental Notice to Proceeds to correspond wIth approved grants and we would be able to stop If there is a funding change. Unanimous recommendation to send Consultant Supplement to CO'V and Regular meetin2: for lVlayor's signature. C:\Documents and Settings'.Gai!\Ivfy Documents\WINWORD\TC Minutes 2-13-06.doc Page 1 0[2