HomeMy WebLinkAboutCOW 2006-02-27 Item 4F - Contract Supplement - Klickitat / Southcenter Parkway Consulting with HNTB Corporation COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER. 06-026 I ORIGINAL AGENDA DATE: FEBRUARY 27, 2006
AGENDA ITEM TITLE Klickitat /Southcenter Pkwy Consultant's Agreement Supplement with HNTB Corp.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
ilvItg Date 2/27/06 Mtg Date 3/6/06 Mtg Date Mtg Date tlltg Date Mtg Date illtg Date:
ISPONSOR Council Adm Svcs DCD Finance Fire Legal P &R Police PJV I
SPONSOR'S The original contract was for 30% of engineering design and is nearly complete for the
SUMMARY roadway improvements on Southcenter Pkwy at Klickitat. This supplement will finish the
design and prepare plans, specifications, and estimates. Federal funds are expected but
have not been appropriated at this time.
REVIEWED BY COW Ivltg CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 2/13/06
RECOMMENDATIONS:
SPONSOR /AMEN. Authorize Mayor to sign the supplemental agreement with HNTB.
COMMITI'EE Forward to COW and then Regular Council with approval.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$1,982,996.00 $2,042,359.00 $0.00
Fund Source. 104 Commercial Streets (page 37, 2006 CIP)
Comments Mitigation and additional federal funding is anticipated.
1 MTG. DATE I RECORD OF COUNCIL ACTION
1 2/27/06 I I
3/6/06 1
MTG. DATE I ATTACHMENTS
2/27/06 Information Memo dated February 21, 2006 (revised after TC)
Spreadsheet of Funding
Consultant's Scope of Work
Transportation Committee Meeting Minutes from Februaryl3,2 006
1
INFORMATION MENlO
From:
Date:
Subject:
Mayor Mullet
PublIc W arks Directo~
February 21, 2006
Klickitat/Southcenter Pkwy (Tukwila Urban Center Access Improvement Project)
Consultant Supplemental Agreement No. 05-071 (a)
Project No. 84-R\-V19
To:
ISSUE
Authorize the Mayor to execute a supplemental agreement with HNTB Corporation in the amount of $1,982,996 to
provide [mal engineering design and PS&E services for roadway improvements on Klickitat and Southcenter Pkwy.
BACKGROUND
Since 2003, staff has been working toward a design to improve traffic conditions at the Klickitat Drive/Southcenter
Parkway intersection. HNTB was selected in 2005 to do the first phase of work after a detailed consultant selection
process that included a design competition. The first phase of the work, nearly complete with the 30 % Design
Report planned to be issued in the near future, has gone extremely well. The additional work to complete the design
and prepare Plans, Specifications, and Estimates was intended to be supplemented after completion of the first
phase.
ANALYSIS
The scope and fee have been developed using Federal Aid forms because of the federal funding in the design. On
March 21,2005, the City was notified of a partial award of $661,333 from the FFY 2005 Appropriations Act. It is
still anticipated that the full award will be approximately $1,000,000 with the balance expected at $338,667. It is
unknown when the remainder of the authorization will occur. Additional federal funds have been awarded, but due to
Hurricane Katrina, the full amount was reduced and the award is spread over five years Impact fees from a variety
of projects in the Urban Center could yield substantial additional funds over the next two years, including over
$700,000 from Westfield Mall
The total fee for the first phase of work was $1,208,322.00. The fee for the second phase is $1,982,996 and the
scope of work is attached.
Funds Expended/Obliaated Funds In Hand Funds Expected
$1,982,996 HNTB Phase 2 $299,415 High Priority (Federal WA265) $299,415 (Federal WA265)
$10,000 Appraisal- ROW (est.) $136,876 High Priority (Federal WA 152) $136,876 (Federal WA152)
$20,000 WSDOT review (est.) $64,750 Impact Fees (various projects) $766,360 Impact Fees (Wstfld)
$338,667 Federal Appropriation
$501,041 Subtotal $1,541,318 Subtotal
$2,012,996 Total Funds Necessarv $2,042,359 Total Funds to be Available
RECOMMENDATION
Authorize the Mayor to execute a supplemental agreement with HNTB Corporation in the amount of $1,982,996 to
provide [mal engineering design and PS&E services for the Kllckitat/Southcenter Pkwy Improvement project.
h:\pubworks\projects"'. rw & rs projects\&4rwI9 klickitauctr p!"-",yJ5 access revliefo memo - botb supp #1 2.21.06 gl.doc
Tukwila Urban Center Access (Klickitat-S/C Pkwy Access Revison)
Project No. 84-RW19
Phase II Design Cost Analysis
Phase II Design
$1,982,996 HNTB Phase 2
$10,000 Appraisal- ROW Acquisition est.
$20,000 WSDOT review & processing
$2,012,996 Total
$2,012,996 Total Phase II Design
Funds Available
Grants Date Available
$299,415 High Priority WA265 03/2006
$136.876 High Priority WA152 03/2006
$436,291 Subtotal Federal
Impact Mitiqation Fees
$62,000 Boeing LOP Payment 02/2006
$2,750 Simply Thai III 2005
$501,041 Total
Funds Expected
Grants Date Expected
$299,415 High Priority WA265 10/2006
$136.876 High Priority WA 152 10/2006
$436,291 Subtotal Federal
Impact Mitiqation Fees
$766,360 Westfield Mall 06/2006
Federal Earmark
$338,667 Federal Appropriations 03/2006
$1,541,318 Total
$2,042,359 Total Funds for Phase II Design
Earmark CIP to Actual Adjustment
Initial Estimated Actual
Award in CIP Award
WA265 $ 1,497,076
WA152 684,380
$1.950.000 $ 2.181.456
Actual Award includes reduction for Hurricane Katrina and USDOT admin fees, yet is now spread out of 5 years,
so $2,181,456 divided by 5 years equals $436,291 each year
Annual Allocation (5 year period)
Source 2005 (3/06) 2006*(10/06) 2007* 2008* 2009*
WA265 $299,415 $299,415 $299,415 $299,415 $299,415
WA152 $136,876 $136,876 $136,876 $136,876 $136,876
I $436,291 $436,291 $436,291 $436,291 $436,291
1* The final project amount may change due to annual USDOT administrative fees and subsequent congressional actions.
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EXHIBIT B
SCOPE OF WORK
SOUTH CENTER ACCESS IMPROVEMENT:
KLlCKITAT DRIVE/SOUTHCENTER PARKWAY AREA
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
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I. BACKGROUND....... ............... ............................. ............................ . ............. ..............6
II. PROJECT DESCRIPTION ... ........ ............ .... ........ ........... ............................. ..... ........ ...6
III. PROJECT GOALS ........ ............. ........... ...... ................ ....................... .............. ............7
IV. DESIGN CRITERIA ......... ..... ............ ........... ..... .......... ................. ............. ......... .........7
\
V. PROJECT SCHEDULE ... ........ ..... .,. ... ..... .... .......... .......... ......... .... ...... ... ....... ....... ........ ..9
VI. ITEMS AND SERVICES TO BE FURNISHED BY THE CITY ..............................10
VII. ABBREVIATIONS .......................... ....... ......... ......... ............ .................... ........ ........1 0
VIII. PROJECT DOCUMENTATION.. .......... ......................... ....... .................... ........ .....11
IX. WORK. TASKS...... .................... .............. ......... ........ ........ ........................... ............ .11
TASK 1 PROJECT MANAGEMENT ........ .................... ................. ......................... ....12
Task 1.2 Issues Resolution...... .... ......... ........... ........................................... ........... ..... ........ .13
Task 1.3 Measure Project Requirements.............................................. ................. ....... .13
Task 1.4 Measure Budget Conformance ...................................................................... ......13
Task 1.5 Measure Schedule Conformance ........................................... .............................14
Task 1.6 Communicate Progress ................................................................. ...................... 14
Task 1.7 Lead the Project CONSULTANT Team ..............................................................14
Task 1.8 Manage Quality ........ ............. .......... ........ ........ ..... ............ .................... .............14
Task 1.9 Manage Change ....... ...... .... ....... .... ........... .......... ............... ....... ... . ...... .... ..... ..... ... .14
Task 1.11 Meetings ......... .......... ............ ........ ..... .............. ......... .. .................. ......... ......... ...15
Task 1.12 Records Management ...................................... ............ ........ ...... ........................16
Task 1.13 Cost Estimating Procedures............. .................. ...................................................16
TASK 2 RIGHT OF WAy.......................... .. ............ ...... ......................................17
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
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Task 2.1 Preparation ... ............. .............. .. ............................... ...... ........ ............. ...17
Task 2.2 Appraisal.......................................................... ....... ... .......................... ............17
Task 2.3 Appraisal Review.......................... .... .............................................. ... ....... .....17
Task 2.4 Legal documentation............................................... ................ ... ........ .......... 18
Task 2.5 Negotiation....... ........ ..... ...... ............. ............. ....................... ......... ......... ........ ....18
Task 2.6 Closing and Conveyance ............... .................................................................. ....19
Task 2.7 Certification...... ................... .......... ..... ........ ........... ....... ....................................... .20
TASK 3 PERMITTING ................ ..... ....... ............... .................... ...... ........................... .20
Task 3.1 NPDES Construction Stonnwater Pennit for Department of Ecology ................20
TASK 4 COORDINATION AND PUBLIC INFORMATION........ ............................21
Task 4.1 Public Infonnation........ ..... ..... ................... ....... .. .......... ........ .................. .... .... .21
Task 4.2 Coordination with WSDOT........................................... .. ........... .......................21
Task 4.3 Coordination with Westfield Shoppingtown Mall .............................. ..... .........22
Task 4.4 Coordinate Activities with Southcenter Place Building, Doubletree Hotel and
McDonald's restaurant ........ ............ ........................ ................... ...................... ........... .......... ....22
Task 4.5
Displays and Maps ........... ..... .... ............ .................................. ............. ........ ......22
Task 4.6 Presentations and media relations .................... ........................................... .......23
Newsletters ............................... ............................................................... ................. .......... ....23
Presentations ........... ........................ ........... ............. ......... ............. ...... ................ .............. .... ..... ....... .23
Media releases .... ....................................................... ................... ......... .......................23
Task 4.7 Maintain and promote project website .................................................................24
TASK 5 ROADWAy................ .... ................. ......... ................. ..................... ............... .24
Task 5.1 Roadway and Channelization Design (60%, 90% and 100% Design) ............ ....24
Task 5.2 Signals and Interconnect ........................................... ................... ......................25
Task 5.3 Illumination..... ...... ........................... ............... ........ .... ................ ..... .. ... ... ....... ..27
Task 5.4 Traffic Control and Detour Plans .............. .......................
Work Zone Traffic Control Design..... .........................
... ................ ..28
............29
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
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Detour Plans ..... ................ ................. . .......... .... .... .. .......
....... ..... .........
..............30
Task 5.5 Signing ....................................................... ..... .................... ... .............. ........31
Task 5.6 Landscape Design and Architectural Treatments....................... .... .................32
Task 5.7 60%, 90% and 100% Contract plan sheets.................................. ............ ..........33
TASK 6 DRAINAGE.... ........... ..... .................... ..... ....... ............ ............. ........ ............ .33
Task 6.1 Stormwater Report .............................. .............................................................. 33
Task 6.2 Drainage Plans, Profiles and Details ...... ...................... ...... ...............................34
Task 6.3 TESC Plans and Details.. ......................... ....... ................................................35
Task 6.4 Utility Coordination ............................................. ...... .......... . . ..... ... ... ...........36
Task 6.5 Environmental Support.. .................. ......... ........ ............... .............. ..................... 36
TASK 7 FINAL GEOTECHNICAL DESIGN SERVICES .............. ...........................36
Task 7.1 Engineering Analyses and Development of Final Design Recommendations .....36
Task 7.2
Earthwork Specifications ............................................. ...... ..................... ..... .37
TASK 8 STRUCTURES (BRIDGESIW ALLS) ...................... .....................................37
Task 8.1 60% Bridge Design. ................................. ........ ...... ........ ......... .............. ......... ....37
Task 8.2 60% Bridge Detail......................................................... .. ...................................38
Task 8.3 60% Other Structures Design ................................................... ...........................38
Task 8.4 60% Other Structures Detai1......................................... ........................................39
Task 8.5 90% Bridge Design ............................... .... .......................... ............................39
Task 8.6 90% Bridge Detail............................................................................................... .39
Task 8.7 90% Other Structures Design ...............................................................................40
Task 8.8 90% Other Structures DetaiL........... ...................................... ...........................40
Task 8.9 100% Final Submittal Preparation ....... .......... ....................................................41
TASK 9 SURVEY ............... .............................................................. . .. ..... .. .. .. ... . .... ..41
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
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Task 9.1 Field Survey for Design...... ......... ............. ...................... .....................................41
Task 9.2 Defme Revised Limited Access lme................. ....... .... ....... . .. ....... ........................41
TASK 10 UTILITIES. .... .................. .......... .... ....... ..... ....... ............................. ........... .42
Task 10.1 Coordination with utilities .................................. ................................................42
Task 10.2 Potholing .......... ............... .......... .... ............ .......... ...................... .......... ........ ........42
Task 10.3 Utility Design 60,90 & 100%.......................... ...................................................43
Task 10.3.1 60% Submitta1....... ...... .......... ...... .............. .................... ..... ............. ..... ..... ....43
Task 10.3.2 90% Submitta1.................................. ....................... ...... ................................43
Task 10.3.3 100% submittal and Final PS&E ........................... ......... .............................44
TASK 11 SPECIAL PROVISIONS ...... ............. ........................ ..... ..... ...... ....... ........44
General Special Provisions.......... ......... ................ ........... ........ .............. ........................ ............44
TASK 12 DEVELOPMENT OF QUANTITIES AND COST ESTIMATE .............45
TASK 13 QUALITy.......................... ........ ......... ......... .......... ... ..... ........ ..... .... ... .... .,. .45
Task 13.1 Quality Assurance ............. ....................................... ........ ...............................46
Task 13.2 Change management ............................................... ............ ............................46
TASK 14 ASSISTANCE DURING BID PERIOD ...................................................46
TASK 15 FUNDING SUPPORT.. ............... ....................... ... ......... ......................... .46
Task 15.1 Funding Strategy ............... ..... ........ ........... .......... ............ .......... ..... ............. .........47
Task 15.2 Grant applications. ..... .............. ....................... ........ ............ ................ ........ .........47
TASK 16 60%,90% AND 100% CONTRACT PLAN SHEETS -..........................47
TASK 17 PREPARE WORK PLAN, ESTIMATE, AND SCHEDULE FOR PHASE
3 - CONSTRUCTION ASSISTANCE ............................................... .............................49
Klickilal Drive/Soulhcenter Parkway Access Improvement Project-Phase II
HNTB Project number 41113
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During the tenn of this Agreement, the engineering Consultant (CONSULTANT) shall perfonn
professional services for the CITY, including prelimmary design, fmal design and assistance
during construction, in connection with the:
Southcenter Access Improvement:
Klickitat Drive/Southcenter Parkway Area Project
This document shall be used to plan, conduct and complete the work on the project.
I. BACKGROUND
The existing traffic conditions along Southcenter Parkway include heavy left-turn volumes from
northbound Southcenter Parkway to westbound Klickitat Drive. The traffic volume in the project
vicinity coupled with the close proximity of the Nordstrom, Klickitat, and Strander signal results
in significant queues (both northbound and southbound) and a severe increase in traffic
congestion. The Southcenter Improvement project is intended to improve access and circulation
to the Southcenter area in the vicinity of Klickitat Drive and Southcenter Parkway.
II. PROJECT DESCRIPTION
The Southcenter Access Improvement: Klickitat Drive/Southcenter Parkway Area Project,
hereinafter referred to as the PROJECT, consists ofthe following features:
. A two lane widening of northbound Southcenter Parkway. Widening will be supported
by construction of a new retaining wall along the existing slope east of Southcenter
Parkway, and may include a single lane slip ramp to the Westfield Shoppingtown Mall.
. Grade separation of southbound Southcenter Parkway. Grade separation will be
accomplished by depressing the southbound alignment under the Klickitat intersection
using a bridge structure and retaining walls.
. Reconstruction of the northbound lanes Southcenter Parkway, south of Strander
Boulevard. This construction is required to channelize traffic to the new northbound
widening.
. Safety and pedestrian improvements
. Signal modifications at the Klickitat Drive intersection and signal coordination between
Strander Blvd., Klickitat Drive, and the Nordstrom shopping entrance intersection.
. New signal at westbound Klickitat Drive and southbound Interstate 5 on ramp.
. Horizontal and vertical alignment consistent with current design speed standards.
. Utility adjustments and relocations associated with the new improvement.
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
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. Construction of detention and water quality facilities.
Phase 1 - Preliminary Engineering and Environmental Documentation - Complete
Phase 2 - Final Design: Upon Notice to Proceed from the CITY, the CONSULTANT will
proceed with the preparation of the environmental pennits and construction contract documents
for the construction features of the project, as defined in the approved Design Report.
Phase 3 - Construction: The CONSULTANT will assist the CITY with surveying, review of
Contractor submittals, evaluation of change proposals, monitoring of construction activities,
construction administration and inspection, and preparation of record drawings.
III. PROJECT GOALS
The specific goals for the project are:
. Improve traffic flow in the project area
. Improve operations at area traffic signals
. Minimize delay for motorists
. Improve safety
. Benefit transit route efficiency and allow for future transit improvements
. Provide a workable solution with WSDOT and 1-405 and 1-5 improvements
. Minimize impacts on current business and property owners
. Maintain or improve freight access
. Develop a graceful design that creates a visual signature for the Urban Center
IV. DESIGN CRITERIA
Documents developed as part of this scope of work, to the extent feasible, will be in accordance
with the latest edition and amendments to the following documents, as of the date the
AGREEMENT is signed. Changes in any design standards or requirements after work has begun
may result in the need for Extra Work.
City of Tukwi/a Publications:
a. Year 2004 Comprehensive Plan
b. City ofTukwila Development Guidelines and Design and Construction Standards, 2003
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
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WSDOT Publications:
a. Standard Specifications for Road, Bridge and Municipal Construction, English edition
(2004) (M4l-1O)
b. Standard Plans for Road, Bridge and Municipal Construction, English edition (M2l-0 1)
c. Design Manual, (M22-0 1)
d. Hydraulic Manual, (M23-0f)
e. Plans Preparation Manual, (M22-3l)
f. Bridge Design Manual, (M23-50)
g. Amendments and General Special Provisions
h. Standard Item Table
1. Traffic Manual, (M5l-02)
J. Highway Runoff Manual, (M3l-16)
k. Utilities Manual, (M22-87)
1. Local Agency Guidelines, (M36-63(PA))
m. Environmental Procedures Manual, (M3l-ll)
American Association of State Highway and Transportation Officials (AASHTO) Publications:
a. A Policy on Geometric Design of Highways and Streets, 5th Edition (2004)
b. Standard Specifications for Highway Bridges, Seventeenth Edition, (2002)
c. Highway Design and Operational Practices Related to Highway Safety, (1997)
U.S. Department of Transportation (USDOT) Publications:
a. Manual of Uniform Traffic Control Devices for Streets and Highways, 2001
b. Highway Capacity Manual
Other Publications/Design Guides:
a. National Electrical Code
b. Standards of the American Waterworks Association
c. Book of American Society for Testing and Materials Standards
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
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d. American Public Works Association standards
e. Americans With Disabilities Act (ADA)
f. General Electric's ALADAN program (Illumination desIgn)
v. PROJECTSCHEDULF
The preliminary project schedule is as shown below. The key milestone dates taken from the
schedule are:
Milestone
Date
Phase 2 - Final Design
CONSULTANT Notice to Proceed
March 13,2006
60% Submittal
May 19,2006
July 14, 2006
90% Submittal
100% Submittal
August 25, 2006
Right of way Acquisition, Parking Agreement,
and Construction Easements Certified
September 15,2006
Environmental Pennits Complete
June, 2006
Final Submittal
September 15, 2006
Advertise Contract
September 15, 2006
Phase 3 - Construction
Contractor/CONSULTANT Notice to Proceed
January 2, 2007
ConstructionIProject Completion
November 1, 2007
The duration of the reviews by the CITY, and by others, is given in the project schedule.
Mutually agreeable changes to the project schedule, whether initiated by the CITY or
CONSULTANT, may be the basis for adpstments in the project budget.
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
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VI. ITEMS AND SERVICES TO BE FURNISHED BY THE CITY
The CITY will provide the following items and services to the CONSULTANT that will facilitate
the studies and preparation of the documents for work within the limits of the PROJECT. The
CONSULTANT is entitled to rely on the accuracy and completeness ofthis and other data
furnished and represented by the CITY and others, including but not limited to, survey and traffic
data.
. Reviews of CONSULTANT submittals at the mutually agreed upon tImes set forth in the
project schedule and the cOJ1.solidation of all review comments by others onto one review
set prior to return to the CONSULTANT.
. Lighting requirements and design criteria per CITY requirements, if available (DCD).
. CITY will prepare and provide documents for rights-of-entry upon all lands necessary for
the perfonnance of the design work. Official notices to property owners and agencies.
. Arrangements for the public meetings, including meeting place, announcements, etc.
. Assistance with public involvement and infonnation for the PROJECT, including the
responsibilities discussed in Task 4.0.
. Payment of all review and/or pennit fees.
. Computer generated files supplied by the CITY will be in Auto CAD , and in a fonnat
compatible with the CONSULTANT's hardware/software. Any refonnatting or
reconfiguration or hardware/software purchase necessary to make the supplied files
compatible will be considered Extra Work.
VII. ABBREVIATIONS
The following abbreviations are referred to throughout this scope of work:
AASHTO
American Association of State Highway and Transportation Officials
BDM
WSDOT Bridge Design Manual
DCE
Documented Categorical Exemption
DFW
Washington State Department ofFish and Wild Life
DNR
Washington State Department of Natural Resources
DOE
Washington State Department of Ecology
ESA
Endangered Species Act
FEMA
Federal Emergency Management Agency
Klickilat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
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FHWA
LOS
NEPA
NMFS
NPDES
NRHP
ROW
PS&E
SEPA
TDM
TS&L
WSDOT
USFWS
Federal Highway Admirnstration
Level of service
National Environmental Projection Act
National Marine Fisheries Service
National Pollutant Discharge Elimination System
National Rclgister of Historic Places
Right-of-way
Plans, specifications, and estimates
State Environmental Protection Act
Transportation Demand Management
Type, Size and Location
Washington State Department of Transportation
United States Fish and Wildlife ServIce
VIII. PROJECT DOCUMENTATION
The docmnents listed as "Deliverables" in the Work Tasks, Section IX of this scope of work, and
other exhibits or presentations for the work covered by this AGREEMENT and associated
supplements, if necessary, will be furnished by the CONSULTANT to the CITY upon completion
of the various tasks of work. Whether the documents are submitted in electronic media or in
tangible fonnat, any use of the materials on another project or on extensions of this project
beyond the use for which they were intended, or any modification of the materials or conversion
of the materials to an alternate system or fonnat will be without liability or legal exposure to
CONSULTANT. The CITY will assume all risks associated with such use, modifications, or
conversions. The CONSULTANT may remove from the electronic materials delivered to the
CITY, all references to the CONSULTANT involvement and will retain a tangible copy of the
materials delivered to the CITY which will govern the interpretation of the materials and the
infonnation recorded. Electronic files are considered working files only; the CONSULTANT is
not required to maintain electronic files beyond 90 days after the project final billing, and makes
no warranty as to the viability of electronic files beyond 90 days from date of transmittal.
IX. WORK TASKS
General Assumvtions:
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
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. The level of effort for each phase and task of work is limited to the amount of labor and
expenses indicated in Exhibit D. These costs are itemized in Exhibit D.I to aid in project
tracking purposes only. The budget may be transferred between tasks, provided the total
contracted amount is not exceeded. Additional services beyond these limits will be
considered Extra Work.
. The project will be managed to the total project lump sum amount.
. The preliminary project schedule is as shown in Exhibit B.l. The CONSULTANT is
responsible for meeting deadlines for their tasks only; having no control over those portions
of the schedule related to the tasks perfonned by the CITY or any third party.
. Subsurface investigation and remedial action associated with hazardous wastes located within
the project limits are not within this scope of services. No hazardous, dangerous, or
contaminated soil/ground water is antIcipated on or within the project limits. Should any of
these materials be encountered, it will be considered Extra Work.
. Electronic contract plan files will be delivered to the CITY in AutoCAD fonnat (latest
version) at the conclusion of Phase 2 - Final Design. Preparation of the record drawings will
be the responsibility of the CITY.
. The analyses, design, plans, specifications, and estimate perfonned or prepared as part of the
PROJECT will be in English units. Metric units will not be used on this PROJECT.
. The plans will be prepared in accordance with City of Tukwila drafting standards, with
WSDOT/APWA standards being the default standards to follow, if CITY standards do not
exist.
PHASE 2 - FINAL DESIGN
TASK 1
PROJECT MANAGEMENT
In this task are described those services necessary to plan, perfonn, and control the various
elements of the project so that the needs and expectations of the CITY and other project
stakeholders will be met or exceeded.
Assumvtions:
The public participation aspect of the project is described in Task 4 of this scope of services.
To accurately establish and manage the total project budget, the CITY will provide to the
CONSULTANT their anticipated administrative costs through construction. The
CONSULTANT shall generate the estimated right-of-way acquisition costs.
The CONSULTANT's Project Manager and/or deputy Project Manager will meet with the
CITY's Project Manager on biweekly basis throughout Phases I and 2 of the project.
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The CONSULTANT will submit monthly invoices with a written summary of project progress
to-date and activities expected for the next month.
The workplan components developed in Phase 1 of the project will be used as the guidelines for
perfonning the work in Phase 2 of the project. Issues may arise that are beyond the provisions of
this scope of work. Flexibility will be maintained in the workplan to address these urgent project
issues; however, the reallocation of resources may result in justification for Extra Work.
Internal project team coordination meetings will be held on an as-needed basis during Phase 1.
These meetings will be in addition tp the coordination meetings held with the CITY, but budgeted
as part of the specific work tasks, separate from Task 1 - Project Management.
Task 1.2
Issues Resolution
In accordance with the Change Management Plan, this task may involve:
. Identifying and assessing a given issue relative to schedule, budget, resources,
and risk.
. Initiating the appropriate action(s) by assigning the issue to specific team
member(s) for resolution using the Communication Plan provisions as a
guideline.
. Monitors the issue resolution progress.
. Providing assurance for the timely resolution of issues.
. Adjusting the project work plan components as required.
The level of effort associated with each individual issue is contained within the appropriate
task(s) available to the team member(s) responsible for its resolution.
Task 1.3
Measure Project Requirements
Maintain the focus of the team members on satisfying the project purpose, objectives, and scope
of work. Monitor and confinn that the technical aspects of the project are being performed and
prepared in compliance with the CITY's expectations. Verify that the information generated on
the project is being filed.
Task 1.4
Measure Budget Conformance
On a monthly basis, monitor the Phase 1 engineering budget. Monitor the planned versus actual
rate of expenditure for each element, and identify trends, taking corrective actions if necessary by
implementing the applicable provisions of the Change Management Plan.
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Task 1.5
Measure Schedule Conformance
Monitor and modify the Project Schedule on a monthly basis or as needed to detenmne potential
impacts of proposed changes. Adjust the durations, predecessor relationships, constraints,
linkages, deliverable descriptions and dates, reviews, percent completes, milestones, critical path,
and task completion dates to reflect the current status of the project and the revisions made to the
work breakdown structure.
Task 1.6
Communicate\ Progress
Conduct ongoing, proactive, responsive communications with the CITY staff involved in the
direction and execution of the project. Attend project coordination meetings (described in Task
1.11). Coordinate the schedule of the reviews to be performed by the CITY. Prepare and submit
a monthly progress report that will include identification of work performed in the previous
month's schedule, measures for mitigating schedule slippage and identification and discussion of
potential problems that may arise. Prepare meeting minutes if necessary and distribute to
attendees.
Task 1.7
Lead the Project CONSULTANT Team
Provide direction to the project CONSULTANT team. Conduct project coordination meetings as
required with appropriate task leaders. Monitor the planned versus actual rate of expenditure for
each task and take corrective actions if necessary. Collect from each task leader, the percent
complete as measured by how much work is left to be accomplished on a task by task basis.
Maintain a high exposure to the project team of the issues to be resolved and their potential
impacts to the measures of success for the project.
Task 1.8
Manage Quality
Implement the processes described in the Quality Management Plan to meet the project objectives
established by the stakeholders. Perform continual Quality Planning to reaffirm which quality
standards are relevant and how they are to be satisfied. Verify that Quality Assurance has been
provided for each technical specialty to evaluate the overall project performance on a regular
basis and to build confidence that the project will satisfy the current quality standards for the
design, drawings, specifications, and cost estimates. Confirm that specific project results are
being monitored by each technical specialty through Quality Control activities to detennine if
they are in compliance with the quality standards and, if not, that potential solutions to eliminate
the cause(s) of unsatisfactory performance have been identified and implemented. Facilitate the
identification and assignment of appropriate senior reviewers for each technical specialty.
Confirm that the current Quality Control activities are clearly indicated in the Project Schedule.
Task 1.9
Manage Change
Based on the project budget established by the CITY:
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1. Identify, Analyze & Develop Change Strategies. Orchestrate the Change Management
Plan by logging and tracking potential changes identified from any source (Step 1);
facilitating the analysis of the change and determination of its impacts (Step 2), and
facilitating the development of a response strategy (Step 3). The specific activitIes
associated with completing Steps 2 & 3 on a given potential change will be largely the
responsibility of each technical specialty staff.
2. Identify & Analyze Risk of Change. Identify and analyze the likelihood of the potential
change introducing risk into the project. Characterize the risk to the extent possible and
outline control measures forplinimizing its negative effects.
3. Change Authorization. Communicate the proposed strategy(s) to resolve the change and
make appropriate revisions as necessary to gain endorsement for the change (Step 4).
Obtain a written change authorization from the CITY, by the City Public Works Director,
and from the CONSULTANT, by its Project Manager, as representatIves of the project
stakeholders.
4. Workplan Revisions. Prior to undertaking the work as a result of the change, revise the
project workplan (Step 5) to avoid misunderstandings, discontent, and poor project
perfonnance. Monitor the implementatIOn of the change using the standard project tools
and techniques.
Task 1.11 Meetings
In addition to attending specific meetings as described in other tasks, the CONSULTANT Project
Manager and/or deputy Project Manager will attend the following meetings:
Meetings
Purpose(Frequency)
Preparation/Documentation
City Project Manager
Coordination meetings to discuss
progress, action items, budget,
schedule, upcoming issues (Bi-
weekly, 16 total)
Prepare agenda.
Meeting minutes summarizing action
items, decisions made and strategIes
Core Project Team
Coordinate team's progress/effort,
status (Bi-weekly)
Prepare agenda.
Summary of decisions made and assigned
action items
Department of
Community Development
(DCD)
Coordinate permitting
requirements/costs (4 total)
Document all infonnation given in fonnal
letter back to DCD
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Task 1.12 Records Management
Implement a records management system to log, file, and readily retrieve project documents that
are received or generated by the project CONSULTANT team. Maintain a report on the status of
requested infonnation. Compile a Project Resources Notebook that contains pertinent project data
developed as part of other work tasks described herein (e.g. contents: current schedule, latest
progress report, meeting minutes, team roster, etc.). Periodically update the Project Resource
Notebook as infonnation is revised.
Task 1.13 Cost Estimating Procedures
Prepare the cost estimating fonns and procedures that will be used for the evaluation of the
alignment alternative developed in Phase 1 of the project. A Planning Level Cost Estimate will
be prepared for the selected preferred alternative based on actual bid-tab data with the project
costs collected and presented in accordance to the standard WSDOT or Tukwila cost summary
fonnat.
Task 1 Deliverables:
. Project Management Plan, ( 1 copy):
. Project Defmition
. Project Schedule
. Change Management Plan
. Quality Management Plan
. Communication Plan
. Project Budget
. Project Instructions
. Monthly Progress Report, (1 copy)
. Meeting minutes, (1 copy each meeting)
. Project Schedule, (1 copy each update)
. Written Change Authorizations
. Project Management Plan Revisions
. Project Resource Notebook, (1 copy)
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· Requested Infonnation Report
· Cost Estimating fonns and procedures, (1 copy)
TASK 2
RIGHT OF WAY
Assumptions:
. There are no relocations on\this project.
. Sign relocations will be considered 'cost to cure' items addressed in appraisals and
negotiations.
Task 2.1
Preparation
The Consultant will review all documents, files, maps, title reports, legal descriptions and other
infonnation provided. Errors, questions and clarifications will be reviewed and discussed.
Task 2.2
Appraisal
In accordance with funding source requirements the Consultant will detennine parcels that may
be acquired with appraisal waivers and those parcels that require full narrative appraisals.
THE CONSULT ANT will prepare a preliminary funding estimate for the two fee parcels and the
two pennanent easement parcels describing each parcel, its ownership, the estimated cost of any
acquisition, labor, escrow, condemnation and summary of total right of way phase project costs.
Appraisal Waivers will be written for those parcels valued under $10,000 in the Preliminary
Funding Estimate process.
THE CONSULTANT will hire and manage appraisers who will provide full narrative before and
after appraisals for parcels.
WSDOT will prepare Appraisal Waivers for the parcels valued under $10,000 in the Preliminary
Funding Estimate.
Deliverables: Appraisals for applicable parcels.
Task 2.3
Appraisal Review
Assumptions:
. Appraisal Reviews are not necessary for parcels valued under $10,000 according to state
and federal funding source requirements.
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THE City of Tukwila will hire and manage appraisers who will provide full narrative before and
after appraisals for parcels.
The City will set just compensation for all parcels from which offers to property owners will be
made.
Deliverables: Appraisal reviews for applicable parcels.
Task 2.4
Legal documentation
THE CONSULTANT will provide signature ready legal documents that will be used to convey
fee or pennanent easement rights for all parcels.
The Consultant will provide title commitments for each parcel with Schedule B showing
exceptions listed.
The Consultant will provide all legal descriptions.
The Consultant will provide approved right of way and or exhibit maps for the project.
THE CONSULTANT staff will maintain all records, files, documents and reports in accordance
with statutory and WSDOT guidelines and regulations.
THE CONSULTANT will provide the Prime and the city with written status reports on a monthly
basis and will provide verbal status reports on demand, as requested.
Deliverables:
. Legal descriptions;
. Right of way exhibits and maps;
. Legal documents;
. Written status reports.
Task 2.5
Negotiation
Assumptions:
. THE CONSULTANT agents will act in good faith at all times.
. THE CONSULTANT staff will never coerce owners in an attempt to settle parcels
. THE CONSULTANT will provide WSDOT with a Administrative Settlement Letters for
all requested administrative settlement.
. THE CONSULTANT staff will work whatever hours are necessary, including evenings
and weekends, to make themselves available to owners and their representatives.
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THE CONSULTANT will prepare offer letters for all parcels. The CONSULTANT shall
forward all offer to the CITY Project Manager for review and comment prior to distribution to
property owners.
THE CONSULTANT agents will make at least 3 personal contacts with each owner with the
intent of reaching settlement for the conveyance of property or property rights needed from each
parcel. The City of Tukwila will approve a condemnation ordinance specific to each parcel
affected by this project.
THE CONSULTANT staff will explain the city's offer verbally and in writing.
THE CONSULTANT staff will provide detailed written diaries for each parcel.
THE CONSULTANT staff will transmit organized parcel files containing all pertinent
information, documents, forms, diaries, and Disclaimer Statements.
THE CONSULTANT staff will prepare a condemnation summary memo for any parcel that the
city deems it is necessary to acquire through the exercising of its power of eminent domain.
Deliverables:
Task 2.6
Closing and Conveyance
Assumptions:
. Title Clearance is not required on parcels valued under $5,000 according to state and
federal funding source requirements.
. THE CONSULTANT will clear any liens and encumbrances that are III conflict with the
City's intended use of the right of way acquired to ensure certification and that there are
no conflicts of ownership or use of the land required during construction.
. The city will pay property owners and/or leinholders/encumbrancers for any property or
property rights acquired through the closing process.
THE CONSULTANT staff will review title for each parcel.
THE CONSULTANT will prepare any documents needed for clearing any liens or encumbrances
as noted above.
THE CONSULTANT will provide the City of Tukwila with complete files at the close of
negotiations for each parcel. Included in the Consultant's transmittal packages will be
conveyance documents ready for the city to record.
Deliverables:
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Task 2.7
Certification
Assumptions:
. THE CONSULTANT will provide certification preparation and review.
Deliverables: Materials for certification.
TASK 3
PERMITTING,
Assumptions:
. The City will be responsible for generating mailing lists, installing site signage and payment
for mailing and newspaper advertisement if necessary if required.
. The work completed in this task is to complete the application fonns and compile the filing
requirements. A City representative will sign the application fonns and submit the packets to
the appropriate agency.
. Scope and budget has been included in the subtasks below based on the project design as of
January 10,2006. If changes to the project occur after this date, additional pennits may be
required and would be considered Extra Work.
. Pennit fees will be paid for by the City.
. Assumes the NEP NSEP A process has been completed and adopted by FHW A and the City
of Tukwila during Phase 1.
. No attendance at public meetings is anticipated.
Task 3.1 NPDES Construction Stormwater Permit for Department
of Ecology
Prepare the Notice of Intent (NOI) for the NPDES Construction Stonnwater Pennit from the
Department of Ecology. Pennit coverage is required for all construction on sites one acre or
larger and when there is a discharge of stonnwater to a surface water (e.g., wetlands, creeks,
rivers, marine waters, ditches, estuaries) and/or stonn drains that discharge to a surface water.
Prepare the Stonnwater Pollution Prevention Plan (SWPPP) for submittal to Ecology. Assume
one round of review and revision by the City and one round of review and revision by Ecology.
Prepare the newspaper public notice for review and approval by the City of Tukwila and Ecology.
Coordinate with the Department of Ecology staff during review of the NO! and the publication of
the NO! in the newspaper.
Deliverables: Draft and Final Notice ofIntent
Draft and Final public notice for the NPDES pennit
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Draft and Final SWPPP
TASK 4
COORDINATION AND PUBLIC INFORMATION
The objectives of this task are: the development of a successful design through coordination with
project stakeholders and raise awareness of the project through public information.
Task 4.1
Public Information
\
Assumptions:
. The public outreach program developed for the PROJECT will be designed to be flexible,
recognizing that adjustments will be made along the way. These adjustments will be the
result of close collaboration between WSDOT and the CONSULTANT team
The Consultant will prepare for and participate in up to two public open houses/public meetings
for adjacent WSDOT or City projects.
The Consultant will generate a 'project fact sheet' to describe the project and detail its benefits,
schedule and progress. The fact sheet will contain the Project's website address and contact
information. To ensure accuracy, the fact sheet should be updated as necessary The fact sheet
will be distributed through the Tukwila Community Center, public library and at City Hall. It can
also be available "in bulk" to elected officials and Project staff for ongoing distribution and
provided to property managers such as the Southcenter Building for "desktop" distribution to
tenants.
The public information effort will also include the development of a one page detour plan
information sheet. The information sheet will be mailed to the following: affected roadway users
(local warehousing, USPS, King County Metro, utilities, City ofTukwila etc) and to all postal
addresses in the affected area by zipcode bulk mail.
Deliverables:
. Project fact sheet
. Detour plan information sheet
Task 4.2
Coordination with WSDOT
Assumptions:
. This effort will be limited to those elements of the project that WSDOT has jurisdiction.
The Consultant will schedule and conduct up to six meetings with WSDOT including the
Northwest Region's Traffic and Developer's Services office. The purpose of these coordination
meetings will be to finalize revisions to WSDOT limited access and right of way.
Deliverables:
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. Meeting minutes
Task 4.3
Coordination with Westfield Shoppingtown Mall
Assumptions:
. Westfield Mall will confIrm their fmancial support for the slip ramp during the 60%
submittal review period.
The Consultant will schedule and cdnduct up to four meetings with Westfield Mall. The purpose
of these meetings is to provide coordination between the project construction schedule and
Westfield Mall expansion projects and to present the final design of the slip ramp. It is expected
that Westfield Mall management will use the information presented in these meetings to confirm
their financial support for the construction of the slip ramp. Right-of-way coordination is
addressed in Task 2.
Deliverables: Meeting minutes for up to four meetings with Westfield Mall.
Task 4.4 Coordinate Activities with South center Place Building,
Doubletree Hotel and McDonald's restaurant
Assumptions:
The Consultant will schedule and conduct up to four meetings with each of Southcenter Place
Building, McDonald's Restaurant and the Doubletree Hotel during the Final Design of the
project. The purposes of the meetings are: to solicit input on the reconfiguration of parking,
right-of-way impacts and pedestrian facilities on each owner's property; and to describe impacts
during construction. This task shall include the development of up to two sketches for each
property to demonstrate proposed pedestrian and landscape treatments. Right-of-way
negotiations and parking agreements will be addressed in Task 2.
It is expected that the owner/property manager of the Southcenter Place Building will select a
layout for the CONSULTANT to further in the Preliminary Design effort. (Task 5).
Deliverables: Up to four meetings with each Southcenter Place Building, Doubletree Hotel and
McDonald's restaurant.
Task 4.5
Displays and Maps
The CONSULTANT will prepare large-scale portable graphic displays and maps to depict
information for the stakeholder meetings and presentations.
Assumptions.
Deliverables: Up to 6 portable displays and maps for stakeholder meetings. (planimetric
preferred project alternative); maps to be provided in hard copy and in
electroniclPDF format.
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Task 4.6
Presentations and media relations
Assumptions.
The purpose of this task is to raise awareness of the project and its benefits with the general
public, and elected officials, business and property owners of the City ofTukwila.
Newsletters
Infonnation about the Project can be regularly highlighted in the City of Tukwila-sponsored
newsletter - The Hazelnut. The Hazelnut is mailed to residents of Tukwila. Newsletters articles
can infonn the public on issues such as:
. Project goals and objectives.
. Project schedule.
. Existing conditions on the roadway.
. Design alternative.
. Public meeting dates and locations.
Presentations
The Consultant will develop materials for, and participate with, the City of Tukwila in up to four
presentations to elected officials, community groups (Rotary Club, Chamber of Commerce). The
purpose of this task is to infonn adjacent business and property owners, elected officials and
community leaders about the project construction schedule and traffic impacts. Easily updateable
power point presentations will be developed that can quickly and dramatically educate the general
public and build public support. Additionally, the PowerPoint show can be provided on disk and
uploaded to the Project website for further distribution.
Media releases
The purpose of this task is the dissemination of accurate and timely infonnation to the general
public. The Consultant will work with the localized media (including the South County Journal
and the Seattle Times-South County edition) to develop project briefings to update them on
project progress. The Consultant shall prepare up to four media releases and hold up to three
meetings with localized media throughout this task. In addition to transportation writers,
briefings should be provided to business editors such as Clayton Park with the South County
Journal. The Consultant will ensure that "cc's" of media relations are forwarded to key
constituents to emphasize the credibility of the Project and help to heighten awareness of its
importance to the community.
Deliverables: Up to four one page media releases.
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Task 4.7
Maintain and promote project website
Assumptions:
The purpose of this task is to maintain and update the project website through Final design.
As the primary public infonnation tool on the Klickitat Drive/Southcenter Access Improvement
Project the Consultant will update the website on a weekly basis. The website will provide
infonnation on project schedule, design, public meetings, funding and construction impacts.
Deliverables:
TASK 5
ROADWAY
Task 5.1
Design)
Roadway and Channelization Design (60%, 90% and 100%
Assumptions:
. Work under this Task does not include preparing legal descriptions.
. It is assumed that the existing WSDOT limited access will be revised after the 60%
design is completed.
CONSULTANT will prepare detailed Construction Drawings, including plan views, profiles, and
cross-sections, along with supporting design calculations. In order to develop a basis for a work
hour estimate, an estimate of the preliminary plans that are assumed to be required is included
below. The project length is approximately 2,500 linear feet along Southcenter Parkway and it is
assumed that the project can be covered on five (5) plan sheets plus four (4) additional plan sheets
to address improvements required on the new Doubletree Entrance, Strander Boulevard, Klickitat
Drive, Slip Ramp to the Mall, and Nordstrom's Mall access. It is anticipated that additional off-
site improvements can be incorporated into these sheets. Related profiles will be addressed on
separate sheets as quantified below. Plans will be drawn at I" =20' scale unless noted otherwise.
Plans will be generated in accordance with the City of Tukwila Plan Standards. Fonnat for plans
will be ink or equivalent, on City of Tukwila titlelborder, 22-inch x 34-inch size sheets. The
scales to be used, the lettering and the general delineation of the plans will be such as will provide
legible reproduction at full scale or when reproduced at one-quarter the original size (50 percent
reduction).
A total of 48 drawings with an additional 30 cross section sheets are anticipated and will be based
on the following sheet breakdown and descriptions:
a. Title and Vicinity Sheet (1 Sheet, not-to-scale (NTS)).
b. Index and Line Type (1 Sheet, NTS).
c. Legend, Abbreviations, and General Notes (1 Sheet, NTS) Sheet will present legend,
abbreviations, and general notes for preliminary drawings.
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d. Summary of Quantities (3 Sheets, NTS).
e. Roadway Alignment Plan (2 Sheets H: 1" =50' Scale)
f. Right of Way Plan (3 Sheets H.l" =50' Scale)
g. Roadway Sections (6 Sheets, NTS) Roadway sections for the typical roadway cross-
sections for construction.
h. Plan and Profiles (12 Sheets, H:I" =20', V: 1" =5' Scale) The plan format will split the
plan and profile informatiori, providing each on separate sheets.
The plans will include:
. horizontal alignment information, paving limits, retaining wall locations and
heights and limits of any cut/fill required.
. limits of pavement removal and grading limits
The plans will include centerline profiles (including location and elevation) to control the
vertical elements of the work within the corridor.
1. Channelization Plans (6 Sheets, 1" =20' Scale).
J. WSDOT Channelization Plan for Approval (2 Sheets, 1 "=50' Scale with Checklist). This
will be a stand alone document and included as an appendix in the Contract Special
Provisions.
k. Slip Ramp Alternative (3 Sheets including PlanlProfile, Channelization and Details)
1. Project Cross Sections at 25 foot intervals (30 sheets, H:I" =20', V'l" =5' Scale)
Deliverables: Construction Drawings at 60%, 90% and Final Level Designs; 48 sheets.
Task 5.2
Signals and Interconnect
Assumptions:
. Signal interconnect to be designed and constructed as part of this project will tenmnate at
project limits on Southcenter Parkway.
. Video surveillance cameras will not be included in this project.
. Vehicle detection will be carried out using the Vantage video image vehicle detection
system systems or other as specified by the City of Tukwila.
. Communication to support signal coordination will not extend beyond the limits of the
project.
The CONSULTANT shall complete the development of a Preliminary Signal Plans for Approval
and prepare final design and plans, specifications, and estimates for traffic sIgnal mstallations.
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This task will include the design of signal interconnect between the new or modIfied signalized
intersections listed below.
. South center Parkway and DoubletreelMcDonald's entrance
. Southcenter Parkway and Strander Blvd
. Southcenter Parkway and Klickitat Drive
. Southcenter Parkway and, Nordstrom entrance
Following approval of the Preliminary Signal Plans, the CONSULTANT will prepare fmal design
and plans, specifications, and estimates (PS&E) for construction of new and modified traffic
signals at the following locations.
. Southcenter Parkway and Doubletree/McDonald's entrance
. Southcenter Parkway and Strander Blvd
. Southcenter Parkway and KIickitat Drive
. Southcenter Parkway and Nordstrom entrance
In preparing final design, the CONSULTANT shall perform the following work for each design
submittal.
Final Design (60% Level)
Signal systems will be developed to a 60% level of completion, including design details,
calculations, outline specifications, and quantities. The following items will be accomplished
during this phase of design:
. Controller type and location will be established.
. Wire notes and wire schedule shown.
. Service loads will be calculated
. Breaker Schedule will be complete.
. Construction notes will be developed.
. Signal Special Provisions will be provided in outline format, including Identification of
applicable general special provisions, and necessary project-specific special provisions.
. Updated estimate of cost for materials and labor to construct the signal system will be
provided. Estimates of probable construction cost for signal systems will be prepared for
use in Task 13.
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
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Final Design (90% Level)
The following items will be accomplished during this phase of design:
. Applicable details will be developed during this phase of [mal design and included in the
PS&E for review.
. Conflicts between the signal system and other physical features will be addressed.
. Order of work issues and temporary signal control, signal display, signal detection and
illumination needs will be addressed.
. Wiring tennination sheet and input file and display panel sheet will be complete.
. Signal system Special Provisions will be completed, including applicable general special
provisions, applicable special provisions and project-specific special provisions.
. A [mal estimate of cost for materials and labor to construct the signal system will be
provided.
Final Design (100% Level)
In response to 90% review comments, design changes will be made and 100% complete plans,
specifications, and estimates revised and prepared for submittal.
The City of Tukwila will provide coordination of design actIvities, pennits, and any other projects
that may affect the traffic signal systems design and installation.
Deliverables:
. Signal and interconnect design, plans, specifications and estimate for the new signals at
60%, 90% and 100% design.
. Signal and interconnect design, plans, specifications and estimate for the modified signals
for 60%, 90% and 100% design.
Task 5.3
Illumination
Illumination design will include lighting calculations to detennine if additional lighting will be
required in the project area. Lighting calculations will be prepared for the depressed section to
detennine lighting requirements.
. Power for lighting, sign lighting and ITS elements will be included.
. Power sources will be identified.
. Coordination with the Utility for revised loads.
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
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. Voltage drop and load calculations.
. Design will be prepared to meet WSDOT standards as modified by the City ofTukwila,
NEC, IES standards.
Assumptions:
. Site visit will be conducted to verify existing field conditions.
. As-built plans will be used ~o identify existing condUIt, vaults and luminaire type and
locations
. Lighting calculations will be prepared using AGI32 program to detennine if additional
lighting is required in areas of roadway widening.
. Luminaires will be relocated where required by roadway widening. New luminaires will
be designed for areas requiring additional or modified lIghting.
. Wiring and conduit will be installed underground.
. Submittals will be required at 60%, 90% and fmal design.
Deliverables:
. The 60% submittal will consist of plans showing locations of luminaires and power
connections, calculations, construction cost estimate and outline specifications.
. The 90% submittal will consist of plans, cost estimate and specifications. Conduit
routing, wire and cable notes, construction notes, panel schedules and details will be
provided. Written response to comments received on the 60% submittal will be provided.
. The final submittal will consist of stamped fmal plans, cost estimate and specifications.
Written response to comments on the 90% submittal will be provided.
Task 5.4
Traffic Control and Detour Plans
Assumptions:
. The project will be constructed under a full road closure as depicted in the 30% Design
Report
. Consultant will coordinate the detour plan and ramp closures with WSDOT
. Determination of whether the slip ramp is included as part of the project will be made at
60%.
Klic!<itat Drive/Southcenter Parkway Access Improvement Project-Phase II
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Work Zone Traffic Control Design
Final design for construction staging will develop provisions to provide for the orderly and safe
movement of traffic between and through each work area during the course of construction,
including work zones, areas open to traffic, sequencing of work to required maintain traffic, and
any detours.
The CONSULTANT shall develop traffic control plans for the project construction, based on the
traffic control plans developed in the 30% design.
\
The CONSULTANT shall develop the final design, details, data, calculations, and quantities for
60%, 90%, and 100% constructability reviews. Traffic control plans will be developed using the
staging plans identified under in project Phase 1. Traffic control may extend beyond the
identified project limits in order to accommodate the work area and traffic control requirements.
The intent of these plans will be to identify the major components in each work area and how best
to route traffic to accommodate construction activities to build each component.
Plans developed will consider and include:
. Traffic operations through the proposed traffic control
. Ingress and egress locations and control
. Identification of impacts to transit operations, and emergency service providers and any
mitigation ofthose impacts
. Identification of any vehicle types that would be precluded ITom traveling through the
traffic revision
. Daily or interim lane restrictions
. Design of connections to the existing roadway at each end of the proj ect
. Identification of pennitted closure periods and periods of operational interruption.
. Temporary Signing
o Temporary signing for construction staging and temporary traffic control.
o Long tenn temporary signing where the selected phase ties into the existing
roadway.
De/iverables:
. Traffic control plans at the 60%,90%, and 100% design levels
. Design layouts and details
. Quantities and Estimates (60%, 90%, & 100%)
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase"
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. WSDOT detour and ramp closure approvals
Detour Plans
The final design for traffic detours will develop plans and strategies to maintain access to the
Tukwila Urban Center and minimize traffic delay during the course of construction.
The CONSULTANT will develop traffic detour plans based on the full closure construction
phasing identified in the 30% design. The purpose of the traffic detour plans is to establish detour
routes to minimize disruption to traffic on adjacent facilities during the closure of Southcenter
Parkway.
In this task the Consultant will also develop traffic operations strategies to minimize impacts of
construction on adjacent freeways and arterial streets. The detour strategies will include:
recommendations for signal timing and phasing on identified detour routes; schedule for
coordmation with adjacent projects and re-routing of transit service.
The CONSULTANT shall develop the fmal design, details, data, calculations, and quantities for
60%, 90%, and 100% constructability reviews. Detour plans are will extend beyond the limits of
the project including adjacent freeways that access the project area. Detour plans will include the
following areas:
. SR 5l8/Klickitat Drive from the west;
. 1-5 from the north;
. 1-5 from the south;
. 1-405 from the east;
. Southcenter Parkway from the north and south,
. Strander Blvd from the east;
. Westfield Mall.
The Consultant team will meet and coordinate with several stakeholder groups to develop the
detour plans and strategies. Groups shall include:
. WSDOT 1-405 Project team;
. WSDOT SR 518 Project team;
. Westfield Mall;
. Sound Transit;
o Tukwila City Council and Transportation Committee;
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
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. TukwiIa Traffic Management Center staff.
. King County Metro Transit & Sewer
. EMS
. Utilities
. USPS & Regional Distributions, Freight Mobility
i
Detour plans developed will consider and include:
. Traffic operations through the proposed traffic control
. Identification of impacts to transit operations, and emergency service providers and any
mitigation of those impacts
. Temporary signing and delineation
Deliverables:
. Traffic detour plans at the 60%, 90%, and 100% design levels
. Design layouts and details
. Quantities and Estimates (60%, 90%, & 100%)
Task 5.5
Signing
CONSULTANT will prepare detailed Construction Drawings. Plans will be drawn at I" =50'
scale. Plans will be generated in accordance with the City of Tukwila Plan Standards. Format for
plans will be ink or equivalent, on City of TukwiIa titlelborder, 22-inch x 34-inch size sheets.
The scales to be used, the lettering and the general delineation of the plans will be such as will
provide legible reproduction at full scale or when reproduced at one-quarter the original size (50
percent reduction).
A total of 8 drawings are anticipated and will be based on the following sheet breakdown and
descriptions:
a. Signing Plans and Details (8 Sheets, I" =50' Scale as appropriate, Details may not be to
scale).
b. TIB & other funding partner signs for Project
Deliverables:
Construction Drawings at 60%, 90% and Final Level DesIgns; 8 sheets
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
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Task 5.6
Landscape Design and Architectural Treatments
The CONSULTANT shall meet with City and develop fInal resolution on enhancements. A fmal
master plan including elevations and sections will be prepared for purposes of presentation. The
CONSULTANT will also develop final design and PS&E (60%, 90% and 100%) documents for
the urban design elements as identifIed in the 30% submittal. Elements include pedestrian
pavmg, wall fInishes, barriers, pedestrian railings, street trees, slope and accent plantings,
irrigation, pedestrian street lighting, fencing and site furnishings. This work also includes
coordination with civil, structural, environmental and stonn-water plan development.
Assumptions.
. Plan development shall be based upon the 30% Conceptual CSS Improvements Plan
dated November 2005 and as developed in the CSS process.
. Coordination with City for resolution of fInal landscape and CSS elements, ie; wall
textures, sidewalk widths, etc. The master plan, sections and elevations will be updated
to reflect agreed upon enhancements.
. Coordination shall occur with civil, structural, and drainage plans, specifIcations and
details. SpecifIcally wall textures, fInishes and colors and pedestrian lIghting.
. Artwork or coordination with artist is not included in the scope at this time.
. Anticipate 20 bi-weekly meetings.
Deliverables: PS&E (60%, 90% & 100%) and Final Design Docmnents, specifIcations and cost
estimate. Also included is QAJQC process, coordination and core team meetings.
Including:
. Paving - Site Furnishings Layout Plans
. Site Construction Details including enhanced paving, railings, tree wells, ramps, stairs,
site furnishings and other enhancement elements.
. Planting Plans
. Planting Details
. Irrigation Plans
. Irrigation Details
. SpecifIcations
. Cost Estimates
The CONSULTANT will also complete a QAJQC process at each submittal phase, attend review
meetings with the City (anticipate 4 reVIew meetings), review, respond and incorporate comments
into docmnents.
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
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Task 5.7
60%, 90% and 100% Contract plan sheets
Assumptions:
CONSULTANT will prepare detailed Construction Drawings; 60% level design through 100%/
Final Design. Submittals will include 60% 90% and 100%; the 100% will be the Final submittal.
Supporting design calculations will be included. Fonnat for plans will be ink or equivalent, on
City of Tukwila title/border, 22-inch x 34-inch size sheets. The scales to be used, the lettering
and the general delineation of the plans will be such as will provide legible reproduction at full
scale or when reproduced at one-q~rter the original size (50 percent reduction).
Deliverables: Submittals for Construction Drawings at the 60%, 90% and 100% Level Design.
TASK 6
DRAINAGE
This task will carry forward the drainage design from the 30% design level to final design. This
will include fma1 plans, profiles, details, specifications, quantities, and cost estimate as well as an
updated Stonnwater Report.
Task 6.1
Stormwater Report
Assumptions:
. This includes incorporation of 30% response to comments, calculations, and updating the
30% hydraulic report.
. Additional survey will be obtained (Task 5.2), groundwater monitoring will occur (Task
7), soil corrosivity will be detennined (Task 7).
. One (1) coordination meeting with the CITY is assumed during the 60% design effort.
. One (1) coordination meetIng with the CITY and WSDOT is assumed during the 60%
design effort.
. Two (2) site visits, one (1) during the 60% design effort and one (1) during the 90%
design effort is assumed.
. This scope assumes that the 2004 HRM will be used for design. Should the manual
revision be approved by WSDOT and DOE, additional scope and budget will be required
for this task.
60% Effort
Consider and integrate maintenance access into the design.
Perfonn gutter and sag analysis, perfonn the enclosed drainage design including backwater check
(Sections A.2.I, A.2.2, A.2.5).
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
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Summarize environmental detennination and conditions, pennits, and approvals (Sections 2.1.1,
2.2.1,2.2.2)
Revisit design standards and criteria. Potential for the existing condition in the detention
calculation to be modeled as existing rather than forested (Section 3.0).
Summarize existing water quality of receiving bodies and eXIsting sensitive areas (Sections 4.1.5,
4.1.6).
Include special provisions (Appendit F).
90% Effort
Update calculations and text as necessary.
Incorporate comments received at the 60% submittal.
100% Effort
Update calculations and text as necessary incorporating comments received at 90%.
Deliverables:
60% Deliverable
Submit Stonnwater Report for approval.
90% Deliverable
Submit Draft Supplemental Stonnwater report.
100% Deliverable
Submit Final Supplemental Stonnwater report.
Task 6.2
Drainage Plans, Profiles and Details
Assumptions.
Drainage sheets will be cut the same as the Utility Relocation sheets.
Existing and/or proposed utilities will not be shown on the drainage plans.
Deliverables:
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60% 90% 100%
Plans 8 drainage plan sheets 8 drainage plan sheets 8 drainage plan sheets
Profiles 8 drainage profile 8 drainage profile 8 drainage profile
sheets \ sheets sheets
Structure Notes 6 drainage structure 6 drainage structure 6 drainage structure
note sheets note sheets note sheets
Details 7 drainage detail sheets 7 drainage detail sheets 7 drainage detail sheets
Specifications 60% construction 90% construction 100% construction
specifications for specifications for specifications for
drainage drainage drainage
Quantities 60% level drainage 90% level drainage 100% level drainage
quantities quantities quantities
Cost 60% level drainage 90% level drainage 100% level drainage
costs costs costs
Task 6.3
TESC Plans and Details
Assumvtions:
TESC sheets will be cut the same as the Utility Relocation sheets.
Deliverables:
60% 90% 100%
Plans 8 TESC plan sheets 8 TESC plan sheets 8 TESC plan sheets
Structure Notes 6 TESC structure note 6 TESC structure note 6 TESC structure
sheets sheets note sheets
Details 3 TESC detail sheets 3 TESC detail sheets 3 TESC detail sheets
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
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Specifications 60% construction 90% construction 100% construction
specifications for TESC specifications for specifications for
TESC TESC
Quantities 60% level TESC 90% level TESC 100% level TESC
quantities quantities quantities
Cost 60% level TESC costs 90% level TESC costs 100% level TESC
costs
\
Task 6.4
Utility Coordination
Assumvtions:
One (1) coordination meeting with the CITY is assumed during the 60% desIgn effort.
Deliverables:
Infonnation will be provided to support Task 5.3.
Task 6.5
Environmental Support
The purpose of the task is to ensure coordination between the stonnwater design and
environmental pennitting efforts.
Deliverables:
Infonnation will be provided to support Task 3.
TASK 7
FINAL GEOTECHNICAL DESIGN SERVICES
Assumptions:
. No additional borings are anticipated for Phase II. This work will be based on existing
data and explorations obtained during the Phase I portion of the project.
Task 7.1 Engineering Analyses and Development of Final Design
Recommendations
Engineering analyses will be perfonned to support the final design of the project improvements.
These recommendations will likely include: stability and perfonnance of temporary and
pennanent cut and fill slopes; foundations for new bridge/lid structure and other structures such
as retaining walls and traffic signal and luminary poles.
Klickitat Drive/Soulhcenter Parkway Access Improvement Project-Phase II
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The results of the both the Phase I and Phase II services together with all data and geotechnical
design recommendations will be presented in a Draft Final Geotechnical Report for review by the
project team. The Consultant will respond to review comments and submit a Final Geotechnical
Report following receipt of all review comments.
Task 7.2
Earthwork Specifications
The Consultant will prepare contract specifications for earthwork including clearing and
grubbing, sub grade preparation, structural fill material gradations and placement requirements,
temporary and pennanent slope inclinations, and retaining wall and utihty trench backfill.
TASK 8
STRUCTURES (BRIDGESIWALLS)
The new bridge will be a single span slab structure supported by the soldier pile walls on the east
and west sides of the depressed southbound lanes as shown in the preliminary plan. The structure
length will be 31 feet from end of slab to end of slab in the direction perpendicular to Southcenter
Parkway and 100 feet wide in the direction of southbound Southcenter Parkway. The
superstructure will consist of a 5 inch thick concrete topping slab placed on 15 inch deep PC PS
flat concrete slabs.
Barriers will be designed in accordance with the specifications designated above. Concrete traffic
barriers will consist of a moment slab system placed on top of the SE walls and soldier pile walls.
Where pedestrian walkways are adjacent to the roadway, a concrete traffic barrier with an
arclutectural steel pedestrian rail mounted on top will be used. These barriers on both ends of the
bridge will be used as planters and will contain a maximum depth of 2 feet of soil. Full height
architectural rail will be present along pedestrian paths and stairs not exposed to traffic and will
also be attached to coping on top of the wall.
There are 12 walls identified in the project. Soldier pile walls will be used for Walls 1,2,3, and
4 located along the east and west sides of the southbound Southcenter Parkway lanes from SC
Line Station 10+60 to 19+75. The remaining walls will be SE walls. The barrier connection to
the top of the soldier pile walls and the SE walls will be a moment slab.
There will be two sets of stairs with in the project vicinity. Stair Number 2 will be located at the
east end of the Klickitat Drive and northbound Southcenter Parkway intersection to provide
pedestrian access to Southcenter Mall. The stairs will consist of 2 flights supported by cast-in-
place walls. The stairs will be standard 12 inch wide by 6 inch rise. The walls of the stairs will
be supported by a spread footing. Stair Number 1 will be located to the southeast of the
intersection of Strander Boulevard and northbound Southcenter Parkway. The stair, wall, and
railing system will be similar to Stair Number 2.
Task 8.1
60% Bridge Design
This task includes completion of gravity, live load, and landscaping load analysis; and flat slab
and topping slab design. For the following items, size, location, and reinforcing will be
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
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detennined. wall abutment, footing, and barrier. Design calculations at this stage will not be
checked.
Assumptions:
Deliverables: None
Task 8.2
60% Bridge Detail
This task includes 60% plan preparation and drafting of the 24 Bridge Sheets. It also includes
hours for coordination; preparation of standard specifications, cost estimate, and quantities; plan
checking and corrections; and checking of the standard specs, cost estimate, and quantities.
Assumptions:
Deliverables:
. 60% plan set will include:
o Bridge Layout
o Typical Section
o General Notes and Details
o Foundation Layout
o Abutment sheets (will show locations and dimensions, but no reinforcing)
o Concrete Flat Slab sheets
o Barrier Geometry and Barrier sheets (general type and size will be identified, but
no reinforcing will be shown)
. Standard specifications pertinent to the bridge
. Bridge cost estimate
. Bridge quantity calculations.
Task 8.3
60% Other Structures Design
This design task includes completion of gravity, live load, and landscaping load analysis. For the
following items, size, location, and reinforcing will be determined. soldier pile walls; barriers;
moment slab on soldier pile wall; moment slab on SE wall; Stair 1 and 2, Stair 2 elP wall; and
footing. Design calculations at this stage will not be checked.
KHckitat Drive/Southcenter Parkway Access Improvement Project-Phase II
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Assumvtions:
Deliverables: None
Task 8.4
60% Other Structures Detail
This task includes 60% plan preparation and drafting of the 42 Structures Sheets. It also includes
hours for coordination; preparation of standard specifications, cost estimate, and quantities; plan
checking and corrections; and checking of the standard specs, cost estimate, and quantities.
Assumptions.
Deliverables:
. 60% Structures Plan sheets will include (no reinforcing shown):
o Layout and sections of walls
o Stair layout and sections
o Barrier and moment slab layout and sections
. Standard specifications pertinent to the structures
. Structures cost estimate
. Structures quantity calculations
Task 8.5
90% Bridge Design
This task includes completed gravity, live load, and landscaping load analysis; girder design; slab
design; wall abutment design; footing design; barrier design and architectural treatment; bearing
design; waterproofing and drainage analysis, and design check.
Assumvtions:
Deliverables: Completed and checked Bridge Design Calculations.
Task 8.6
90% Bridge Detail
This task includes complete plan preparation and drafting of the 24 Bridge Sheets. It also
includes hours for coordination; preparation of standard specifications, cost estimate, and
quantities; plan checking and correctIOns; and checking of the standard specs, cost estimate, and
quantities.
Klickitat Drive/Southcsnter Parkway Access Improvement Project-Phase II
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Assumvtions:
Deliverables:
. Completed Bridge Plan set
. Standard specifications pertinent to the bridge
. Bridge cost estimate
\
. Bridge quantity calculations
Task 8.7
90% Other Structures Design
This design task includes completed gravity, live load, and landscapmg load analysis; soldIer pile
wall design; barrier design and architectural treatment; moment slab on soldier pile wall design,
moment slab on SE wall design; Stair 1 and 2 design, Stair 2 CIP wall and footing design, bridge
lighting and pole foundation design; and design check of all listed above.
Assumvtions: "Structures" includes soldier pile walls, moment slabs, stairs, CIP walls and
footings, and bridge lighting and pole foundations.
Deliverables: Completed and checked Structures Design Calculations.
Task 8.8
90% Other Structures Detail
This task includes complete plan preparation and drafting of the 42 Structures Sheets. It also
includes hours for coordination; preparation of standard specifications, cost estimate, and
quantities; plan checking and corrections; and checking of the standard specs, cost estimate, and
quantities.
Assumptions: "Structures" includes soldier pile walls, moment slabs, stairs, CIP walls and
footings, and bridge lighting and pole foundations.
Deliverables:
. Completed Structures Plan set
. Standard specifications pertinent to the structures
. Structures cost estimate
. Structures quantity calculations.
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
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Task 8.9
100% Final Submittal Preparation
This task includes addressing and responding to comments; fmal plan corrections; and assembling
final package for client.
Assumvtions:
Deliverables: 100% complete of the following: Bridge Plans, Structures Plans, Bridge Design
Calculations, Structures Design Calculations, Standard Specifications (bridge and structures), cost
estimate (bridge and structures), anq quantity calculations (bridge and structures)
TASK 9
SURVEY
Task 9.1 Field Survey for Design
Assumvtions:
. Supplemental Field Surveys - It is anticipated that a small amount of additional field surveys
will be required to collect additional information or verify the functionality of specific design
elements.
. Pothole Locations - The locations of underground utilities exposed by potholing will need to
be surveyed and the information used to update the base map.
. Prepare legal descriptions for utility, easements, constructions easements, or property takes.
Deliverables:
. Updated base map.
. Legal descriptions and Exhibit maps.
Task 9.2 Define Revised Limited Access line
Assumvtions:
Calculate the relationship of the revised limited access lme to the centerline of Southcenter
Parkway and the SR-5 LE Line.
Deliverables:
. Updates to Right of Way plans.
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
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TASK 10 UTILITIES
Task 10.1 Coordination with utilities
Assumptions:
The 30% UtilIty Relocation drawings will not be carried forward with the subsequent design
drawings. The items shown to be removed or maintained will be shown on the Site Prep Plans.
Coordination by the contractor with the private utilities companies will also be noted on the Site
Prep drawings. \
This project scope of work assumes coordination with the following utility providers::
. City or Tukwila - Water service qomestic & fIre, spare conduits for future use
. King County Metro - Sanitary sewer
. PSE - Power & potentlal gas extension
. Olympic Pipe Line - Grading may require revisions to existing depth of cover
. Qwest - existing lines may need to be relocated
. WSDOT - Power to existing WSDOT signals and lighting may be disrupted and must be
maintained during project construction.
Deliverables:
Consultant will provide infonnation for the Site Prep plans, similar infonnation as shown in the
30% drawings.
Task 10.2 Potholing
Assumptions:
. A permit will not be required for this work, therefore no hours are included to obtain any
permits
Potholing some of the existing utilities will be required to verify the location and depth of the
existing utilities. This will be needed to assist with the design of the new utilities and possibly
other new features of the project. It is anticipated that up to two days of po tho ling will be
required for two flaggers, locate service and vactor truck. The hours for surveying the potholed
utilities are included with the surveying proposal. The native material that is removed by the
vactor truck will be put back for the backfill material.
Deliverables:
Potholed infonnation will be included on the design drawings.
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number 41113
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Task 10.3 Utility Design 60, 90 & 100%
The design for the new water system will be on Water System Design Drawings which will
include plan and profile sheets, notes and details. There is an existing King County Metro
sanitary sewer manhole that will need to be raised and extended to the new finish grade. The
Consultant will include details and notes for this work, a landing platfonn with handrails will
most likely be required which The Consultant will include details for.
The scope of work will follow the same extend as in the 30% design drawing. The plan sheets
and scale will either be the same as ,n the 30% or very similar. All design work will be in
accordance with the City ofTukwila standards and details. All work for the King County Metro
sewer will be done in accordance with King County.
Task 10.3.1 60% Submittal
Assumptions:
The scope of work will follow the 30% design drawings as noted above.
Deliverables: .
The Consultant will provide infonnation for the Site Prep Plans. This will include infonnation
regarding existing utilities to be removed, maintained and the contractor will coordinate with
private utilities for the proper disposition of existing utilities.
The water system design will include 10 design drawings of plan, profile, notes and details.
The existing King County Metro manhole will be designed to be modified as necessary for the
addition of the earth fill work. The Consultant will furnish 1 design drawing with details and
notes.
The specifications will be in a format acceptable to the City ofTukwila. It is expect that the
majority of specifications will be on the drawings.
The cost estimate will be in a fonnat acceptable to the City of Tukwila.
Task 10.3.290% Submittal
Assumptions:
The 90% effort will based on the work perfonned in Task 10.3.1.
Deliverables:
See Task 10.3.1.
Klic:<itat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
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Task 10.3.3 100% submittal and Final PS&E
Assumptions:
The 90% effort will based on the work perfonned in Task 10.3 .2.
Deliverables:
See Task 10.3.1.
TASK 11 SPECIAL PROVISIONS
The CONSULTANT shall prepare project special provisions and assemble the contract
provisions for reviews and advertisement.
Assumptions:
Specifications will be developed for 60%, 90%, and 100% level of design completion.
. 60% - outline specification and pay item names;
. 90% - draft specifications and special provisions;
. 100% - completed specifications
. Consultant will respond to PS&E review comments and prepare response with red &
green revisions, and inserts if required.
. The development Special Provisions specific to the proposed project elements that
supplement or revise Tukwila's Standard Specifications and General Special ProvisIOns
are addressed in Tasks 5, 6, 7,8,9, 10.
General Special Provisions
The CONSULTANT shall review the WSDOT Local Agency and APW A General Special
Provisions and incorporate those that are applicable into the documents for the selected project
phases.
Deliverables:
. 8.5"x1l" paper printout of 60% outline and 90% draft specifications.
. Electronic MS-Word run list and inserts with hardcopy reference print.
. Copy of master run list with red & green markup revisions and MS- Word document
inserts.
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
HNTBI\seawOOlprojoa 1:\411131redbcoklconlrac\ldraftconlracllp!Uildraft to city 02_08_06.dc-c
Printed 21812006
CalNTS
Page 45
. QC checklist.
TASK 12 DEVELOPMENT OF QUANTITIES AND COST
ESTIMATE
The CONSULTANT shall prepare an Engineer's Opinion of Probable Construction Cost, with an
itemized list in tabular fonn describing specification section, item, and quantity, estimated unit
costs and estimated total. This estimate will be based on the preliminary design level estimate
developed in project Phase 1.
It is understood that any cost opinion or engineer's estimate provided by the CONSULTANT will
be on the basis of experience and judgment. Because the CONSULTANT has no control over
market condItions or bidding procedures, the CONSULTANT does not provide warranty or
guarantee of the estimated costs.
Assumptions:
Cost estimates will be developed to reflect the following levels of design completion:
. A cost estimate for the slip ramp will be prepared in advance of the 60% submittal for
review and comment by Southcenter Mall.
. 60% level of completion - Draft Engineer's Estimate of probable construction cost for
Stage 1 work, prepared by updating previous 30% level of completion "base cost"
estimates for the entire project.
. 90% level of completion - Draft Engineer's Estimate of probable construction cost for
Stage I work, including all pay items included in the Stage I PS&E package.
. 100% level of completion - Update of the draft Engineer's Estimate to reflect revised pay
items, quantities, and!or unit costs only for the Stage 1 PS&E package.
De/iverables:
. 60% Design Level- Base Cost Update (quantities and unit costs)
. 90% Design Level- Draft Engineer's Estimate of Probable Construction Cost
. 100% Design Level- Final Engineer's Estimate of Probable Construction Cost
(stamped! signed)
. QC checklist.
TASK 13 QUALITY
The purpose ofthis task is to document and execute the Quality efforts described in Tasks 1 8 and
1.9. The responsibility for this task will be assigned to the Quality Assurance Manager' a
Consultant team member who is not responsible for any design elements of the project.
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase /I
HNTB Project number' 41113
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Task 13.1 Quality Assurance
The Consultant's Quality Assurance manager will:
. Ensure that the processes described in the Quality Management Plan are executed by the
Consultant team;
. Perfonn continual Quality Planning to reaffinn which quality standards are relevant and how
they are to be satisfied;
. Verify and document that Quality Assurance has been provided for each technical specialty to
evaluate the overall project perfpnnance on a regular basis and to build confidence that the
project will satisfy the current quality standards for the design, drawings, specifications, and
cost estimates.
. Confinn that specific project results are being monitored by each technical specialty through
Quality Control activities to detennine ifthey are in compliance with the quahty standards
and, ifnot, that potential solutions to eliminate the cause(s) of unsatisfactory perfonnance
have been identified and implemented.
. Facilitate the identification and assignment of appropriate senior reviewers for each technical
specialty .
. Confinn that the current Quality Control activities are clearly indicated in the Project
Schedule.
Task 13.2 Change management
The Consultant's Quality Assurance manager will monitor scope adherence to identify potential
changes. The QA manager will work with Consultant team technical specialty staff to track and
document potential changes and, if necessary, complete Project Change Records for endorsement
from the City ofTukwila.
TASK 14 ASSISTANCE DURING BID PERIOD
The Consultant shall provide assistance during the bid period to respond to bidder questions and
to assist the City Project Manager. The Consultant shall attend and assist in facilitating a pre-bid
meeting for the project. Attendance at the Pre-Bid Meeting shall include up to three (3)
Consultant attendees to present infonnation and provide clarification. No infonnation provided at
the Pre-Bid Meeting shall supersede the contract documents. Bidder questions raised during the
Pre-Bid Meeting will be documented.
Effort by the Consultant under this task shall conclude at the date of bid opening. Continued
Consultant support after bid opening shall be initiated at the City's discretIOn as outlined in Phase
3 of this scope of work.
TASK 15 FUNDING SUPPORT
The objective of this task is to identify and pursue sources of project fundmg.
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
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Page 47
Task 15.1 Funding Strategy
The Consultant will develop a funding strategy plan that identifies potential sources of
construction funding. The strategy plan will include a summary table that lIsts all existing and
potential project funding sources, current status and a proposed process for securing those funds.
Funding sources identified in the strategy will include State and Federal grant programs. The
Consultant will identify the application schedule and requirements for each grant program. The
funding source table will be updated monthly through the [mal design effort to reflect new
funding sources, updated project costs and revised application schedule and requirements.
Deliverables: Funding Strategy PI~n (10 pages)
Task 15.2 Grant applications
The Consultant will prepare applications for grant programs identified in Task 15.1 including
additional graphics will need to be prepared to support the applIcations. It is expected that the
Consultant will prepare, with assistance from the City of Tukwila, up to four grant applications
during the Final Design of the Project.
Deliverables: Complete grant applications for up to four grant programs.
TASK 16 60%, 900/0 AND 100% CONTRACT PLAN SHEETS -
Assumptions:
. The CONSULTANT will prepare summary of quantities data in spreadsheet fonnat.
. Plans for review will be developed to a 60% level and then a 90% level, and a 100% level
of completion.
CONSULTANT will prepare detailed Construction Drawings; 60% level design through 100%/
Final Design. Submittals will include 60% 90% and 100%; the 100% will be the Final submittal.
Supporting design calculations will be included. Fonnat for plans will be ink or equivalent, on
City of Tukwila title/border, 22-inch x 34-inch size sheets. The scales to be used, the lettering
and the general delineation of the plans will be such as will provide legible reproduction at full
scale or when reproduced at one-quarter the original size (50 percent reduction).
Deliverables:
Submittals for Construction Drawings at the 60%, 90% and 100% Level Design. Except as
noted, the CONSULTANT will prepare the following series of plan sheets for 60%,90%,
and 100% level of completion reviews:
. Title and Vicinity Map
. Index and Line Type
. Legend
. Summary of Quantities
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase \I
HNTB Project number' 41113
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. Roadway Alignment Plans
. Right of Way Plans; Southcenter Parkway
. Roadway Sections
. Erosion Control Quantities
. Erosion and Sediment Control
. Site Preparation quantities
. Site Preparation
. Site Preparation Details
. Utility Relocation Quantities
. Utility Relocation Plans
. Paving and Channelization Quantities
. Plan and Profiles
. Channelization Plans
. Drainage Structure notes
. Drainage Plans
. Drainage Profiles
. Drainage Details
. Utility Structure Notes
. Utility Plans
. Utility Details
. Irrigation Quantities
. Irrigation Plans
. Irrigation Details
. Landscaping Plans
. Landscaping Details
. Illumination Plans
. Illumination details
. Signals and Interconnect Plans
. Wiring Diagrams
. Signing Specifications
. Signing Plans
. Signing Details
. Signing Schedule
. Bridge Layout sheets
. Bridge Typical Sections
. Bridge General Notes and Details
. Bridge Wall Sections
. Wall Plans and Elevations
. Traffic Control Quantities
. Traffic Control Plans
. Detour Plans
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
HNTBIlseay,{jQ\projoa 1:141113\redbcck\ccn:racl\draftcontracllphji\draft to city 02_08_C6.doc
Printed 2JB120G5
CelNTB
Page 49
TASK 17 PREPARE WORK PLAN, ESTIMATE, AND SCHEDULE
FOR PHASE 3 - CONSTRUCTION ASSISTANCE
Objective: To identify the work and schedule necessary to design and construct the project
improvements advanced through environmental review and completion of the Design
Documentation File.
Approach: If directed by CITY's Project Manager, the CONSULTANT will develop a detailed
work program scope, budget estimate, and schedule for final design, preparation of contract
documents, and assistance during bidding, construction administration, and claims management
for project improvements advanced through environmental review and completion of the Design
Documentation File.
Schedule: At completion of Task 15, or before, the CITY will determine whether to authorize
this task. Execution of Phase 3 is dependant on funding.
Deliverables:
Detailed work program scope and schedule for final design and construction of project
improvements. Estimated cost for performing fmal desIgn, specifications, bidding, and
administering construction and claims management.
Based on the CITY approved Southcenter Access Improvement: Klickitat Drive/Southcenter
Parkway Area Design Report prepared in Task 10, the CONSULTANT will develop and
negotiate with the CITY to establish the scope of services and associated budget for Phase 2 -
Final Design.
Deliverables: Phase 3 -Scope of Work and associated budget for Construction Assistance
PHASE 3 - CONSTRUCTION ASSISTANCE
The following tasks are not currently budgeted in this contract. The outlme of services for Phase
3 - Construction Assistance represents the CONSULTANT's present understanding of the
potential services to be provided. Following the preparation of the contract documents (Phase 2),
the level of effort for Phase 3 will be established and negotiated as part of completing Task 16,
and the contract amended accordingly. The task listing is provided in this scope for clarification
that Phase 1 does not represent the total services to be provided under this contract.
Task 1 Project Administration
Task 1.1 Supervise CONSULTANT's staff
Task 1.2 Requests for Infonnation (RFI's); Plan interpretation
Task 1.3 Change Order Assistance
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
HNTBIlsea",iJGlprojoa 1:141113Irsdbcok\contract\draitconlracl\!:h_ii\draft to city 02_08_06.doc
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Task 2 Preconstruction Conference
Task 3 Construction Review Services
Task 31 Review Shop Drawings.
Task 3.2 Review Contractor Submitted Data.
Task 4 Construction Observation
Klickitat Drive/Southcenter Parkway Access Improvement Project-Phase II
HNTB Project number' 41113
HNT8\\seawOO\projo3 1:141113\redbooklconlractldraftconlract\pIUildrafllo city 02_08_06.dcc
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Fee Summary
South center Access Improvement: Klickitat Drive/Southcenter Parkway
Phase 2 - Final Design and Permitting
Exhibit C-1
Payment (Lump Sum)
Task Total
Task 1 Project Management $156,996
Documentation in support of Tasks 1.1 through 1.13
Task 2 Right of Way $40,000
Preparation, Appraisal Revie;w, Legal Documentation, Negotiation,
Closing and Conveyance and Certification
Task 3 Permitting $55,000
NPDES Construction Stormwater Permit, Local Permit Support
Task 4 Coordination and Public Information $55,000
Public information, Coordination with WSDOT/Westfield/Southcenter
Place Building/Doubeltree Hotel/McDonald's, Displays and Maps,
Presentations and Media releases, Project Website
Task 5 Roadway $738,000
Roadway and Channelization, Signal and Interconnect Design,
Illumination, Traffic Control and Detour Plans, Signing, Landscape
and Architectural Treatments
Task 6 Drainage $265,000
Stormwater Report, Drainage Plans, Profiles and Details, TESC
Pland and Details, Utility Coordination, Environmental Support
Task 7 Final Geotechnical Design Services $24,000
Engineering Analyses, Earthwork Specifications
Task 8 Structures (Bridges/Walls) $400,000
60% Bridge Design and other Structures Design, 90% Bridge Design
and other Structures Design, 100% Bridge Design and other
Structures Design
Task 9 Survey $26,000
Field Survey for Design, Define Revised Limited Access Line
Task 10 Utilities $80,000
Coordination with utilities, Potholding, 60%, 90% and 100% Utility
Design
Task 11 Spacial Provisions $30,000
Fee Summary
South center Access Improvement: Klickitat Drive/Southcenter Parkway
Phase 2 - Final Design and Permitting
Exhibit C-1
Payment (Lump Sum)
Task Total
General Special Provisions and Project Specific Special Provisions
Task 12 Quality
Quality Assurance and Change Management $20,000
Task 13 Development of Quantities and Cost Estimate $20,000
Task 14 Assistance During Bid Period $30,000
Task 15 Funding Support $21,000
Task 17 Prepare Work Plan, Estimate and Schedule for Phase III $12,000
Allowances (Public Information) $10,000
ent Reserve- u6L6 \. e:. --=$-75;600 ~
Total Lump Sum Amount ~$;,::;,::: .
i! //182-( 91G
~
Transportation Committe~
February 13, 2006
Present: Joe Duffie, Chair; Pam Carter, Joan Hernandez
Jim Morrow, Steve Lancaster, Dereck Speck, Frank Inarte, Bob Giberson, Gail
Labanara, Cyndy Knighton, Robm TIschmak, Chuck Parrish, JlTIl Soukup; HNTB
1. Sound Transit 2 Sound Transit hopes to present a fmal lIst of projects to voters this fall as
Sound Transit 2. Steve presented the six projects that directly affect TukwIla. A letter from
the Mayor to Sound Transit will list the CIty'S pnonties. The current order IS Project S 17
Sounder Pennanent Station at Tukwila, S13 Express Bus 560 (double service), S3 Link LRT
(study future lIght rail lines in South KC), SII Express Bus (shadow the Sounder runs with
buses for expanded service to the stations), S24 Sounder Expanded (add 12 additional tram
trips) and fmally S10 Express Bus (Kent to SeaTac airport). Steve said the bulk of the
election material will probably include lIght rail to Northgate and south to Federal \Vay. Joan
asked if the TukwIla station was always just a platfOlm and Pam told her that only those wIth
parking garages have "stations". Information onlv. Committee agreed with prioritized
list. will return to TC and COW as Sound Transit pares down the list of projects.
2. 2006 Overlav Program Consultant Selection TIme to design the 2006 Overlay which
includes a wall design along Slade Way in response to the current landslIdes, Macadam Rd
includes curb, gutters and sidewalks for the Nonned mitigation that was receIved in 2005 and
the Intersection ofBAR/EMW where we have a federal grant. Pam requested that the scope
of work be changed from listing Pac Hwy to Tulcv'\.'.a Int'l Blvd. There is $100,000 budgeted
for design. Pam asked what would happen if the same contractor bid on tills project that dId a
substandard job on BAR/EMW, could we refuse the bId? Jim told her yes, they would be
consIdered not responsible as we mvestigate the references ofthe contractor. Jim also said
that we will now have to advertise for every consultant on federal projects as opposed to our
current practice of using the consultant works roster, willch wIll add 3-4 weeks to the project
and additional costs for advertIsing. Unanimous recommendation to send Consultant
Agreement for 2006 Overlav to CO'W and Regular meeting for Mavor's signature.
~
, J
3. Klickitat/SC Pkwy (Tukwila Urban Center Access Improvement Project) Consultant
Supplemental Agreement Jim handed out a new sheet explaimng the costs and the funds
available. Phase I of desIgn with HNTB was for only 30% and we are pleased with their
progress. ThIS supplement will finish design wIth the hope to advertise for constructIOn by
the end of2006, If funding is available. Joan asked about the pedestnan stairs that will
connect Klickitat walkway into the mall and Pam C confmned that the sIgnals wIll be vIdeo
and not traffic loops and wIll be hooked up to the other signals m the CBD. Also confinned
that the Arts Commission will be told on 3/7 about this project and the Transit Center for
input of public art. As funding IS expected and not confinned, HNTB will be given
incremental Notice to Proceeds to correspond with approved grants and we would be able to
stop if there is a fundmg change. Unanimous recommendation to send Consultant
Supplement to CO\V and Regular meeting for lVIavor's signature.
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