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Home My WebLink AboutReg 2006-02-21 Item 5B - Bid Award - Exercise Equipment Specialist for Community Center Fitness Equipment Replacement Purchase Co UNCIL AGENDA SYNOPSIS J ��ftl A, y........ InthaIs ITEM NO. Qr t :y' O tlleetuiA Date J Prepared by Mayor's review J review .1<1 mod/ a i 2/21/06 RS 1, j�1f ',1 7908 5_ 1 ITEM INFORMATION I CAS NUMBER. 06-019 I ORIGINAL AGENDA DATE. 2/21/06 AGENDA ITEM TITLE Bid Award: Tukwila Community Center Fitness Center Equipment. CATEGORY Discussion Motton Resolution Ordinance BzdAward Public Hearing Other Mtg Date Mlitg Date Mtg Date Mtg Date Mtg Date 2/21/06 Mtg Date Altg Date SPONSOR Council ivra Aden Svcs DCD El Finance Fire Legal P &R Police PW SPONSOR'S Award the Tukwila Community Center Fitness Center Equipment to the lowest SUMMARY responsible bidder, Exercise Equipment Specialist, Inc. of Everett, in the amount of $48,098.94, (including WSST) plus a 3% contingency (in the amount of $1,422.97). REVIEWED BY COW Ivltg CA &P Cmte 2 -14-06 F &S Cmte Transportation Cmte Utihnes Cmte Arts Comm. Parks Comm. Planning Comm. DAI'E. 2/14/06 (Info. only) Bids were opened on 2- 10 -06. RECOMMENDATIONS: P S oNSOR ADZIN Award Bid to Exercise o ercise E ui ment Specialist, q p Inc. I of Everett CoMz4rrr1i E Same as Sponsor 1 COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $49,541.91, $49,720 including contingency amt. Fund Source: Recreation Operating Budget, 000.07.594.730.64.02 Comments. MTG. DATE RECORD OF COUNCIL ACTION I MTG. DATE ATTACHMENTS 2/21/06 February 09, 2006 Memorandum from Rick Still CAP Minutes TO: FROM: ~ CC: DATE: SUBJECT: FoR. CAP Me.e~'0) z) I~ fV-b I/~ ~~ Parks and Recreation Departm.ent Bruce Fletcher, Director MEMORANDUM Mayor Mullet and the Tukwila City Council Rick Still, Deputy Director of Parks and Recreation Rhonda Berry, City Administrator Bruce Fletcher, Director of Parks and Recreation February 9, 2006 Tukwila Community Cknter - Fitness Center Equipment Bid Award BACKGROUND The Parks and Recreation Department has budgeted for the replacement of the Fitness Center equipment in the 2006 Operating Budget. This project will replace the workout equipment or weight machines in the Fitness Center. Typically this type of equipment has a life span of 6 years; however with a rigorous maintenance schedule the equipment has been functional for a couple years longer than expected. We combined last year's replacement funds with this year's to allow for all the equipment to be replaced at one time to obtain a better price and to minimize the disruption of the Fitness Center's operation. Three Bids were opened on Friday, February 10, 2006 by the City Clerk's Office. We are pleased to inform you that two of the three bids came within our budget. A summary of the bid opening is as follows: Technogym, Seattle Club Fitness Equipment Exercise Equipment Specialist, Inc. $63,376 19 $49,649 86 $48,098.94 Staff has conducted a bid analysis, researched references, and evaluated the proposed equipment to be purchased and is very pleased to be recommending the low bidder, Exercise Equipment Specialist, Inc. for bid award. RECOMMENDA TION Staff recommends the Community Affairs and Parks Committee forward the bid award to the Tukwila City Council for the Tukwila Community Center Fitness Center Equipment to Exercise EqUlrment Specialist, Inc. of Everett in the amount of $48,098.94, including Washington St::lte Sales Tax; plus a 3% contingency of $1,422 97 for a total project encumbrance of $49,541.91 Community AffaIrs and Parks CommIttee February 14,2006 Present: Joan Hernandez, Chair; Joe Duffie, Pamela Linder. Peter BeckwIth, Bruce Fletcher, Nora GIerloff, Steve Lancaster P1anmng COl1lll1lSSIOn members BIll Arthur and Allan Ekberg ~1. Fitness Center Equipment Bid. The Agenda was amended to add this item at Bruce r Fletcher's request. Mr. Fletcher distributed a memorandum recommending a bid award for the purchase of fitness center equipment for the Tukwi1a Commumty Center in the amount of$48,098.94. He exp1amed this expendIture IS included in the 2006 budget, which funds are being combined with replacement funds for 2005. This has allowed for all equipment to be replaced at one time to obtain a better price and to mImmize disruption to the fitness center operations. The Committee agreed to forward this item to the next regular City Council meeting under New Business, and recommended approval. 2. Parks and Recreation Update. Bruce Fletcher provIded an overview of upcoming events and activitIes, including the 'Wi1d1ife Habitat FaIr (May 13), Farmers Market (opening day May 17), and the return of Music in the Park at Bicentennial Park (dates to be determined). He reported that the Wednesday evening musical performances held last year in Cascade View Park will be combined with the Farmer's Market this year. Mr. Fletcher reported that the scope of the Macadam Winter Garden Project has been revised in hopes of obtaining a bid within the project budget, and further noted that staff is discussing with Sound Transit the possible use of the Macadam Wetlands for wetland mitigation in connection with the Link light rail project. If agreement on Sound Transit improvements to the wetlands can be reached, it may provIde an opportunity to implement the original Winter Garden plans within the existmg budget. Council member Linder suggested that the Department of Agriculture be contacted regarding the possibility of financial particIpation in the project, to partially compensate for the loss of vegetatIOn related to Citrus Longhorned Beetle eradication efforts. Mr. Fletcher will follow-up. Mr. Fletcher reported on the recent trespass committed by Sound Transit's contractor at the Beaver Hill construction staging area. Staff is working wIth Sound Transit, in consultation with other interested parties, to ensure appropriate mitigation and to prevent any future occurrences. He reported in the upcoming "Golf Made Easy" marketmg campaign at Foster Golf Course, the recent Senior's Information FaIr, and the upcomIng Cascade View Summer Playground program. Information only. No action required. 3. Proposed Zoning Code Amendments. Nora Glerloffreviewed four proposed zonmg code amendments recommended by the City Attorney and described the review process to date. The CAP previously reviewed the amendments in October 2005, and one amendment (City Council involvement m quasi-judIcIal matters) was referred to and C'\DOCUME-l \]ane\LOCALS-l \Temp\MIl\TUTE-I.DOC Page I, reviewed by the Committee of the Whole in November. The Planning CommissIOn held a publIc hearing on January 26, 2006 and adopted a recommendatIOn to approve the proposal with two modifications: that Unique Sign Pennit appeals and decisions on Shoreline EnvIronment Redesignations be decIded by the City Council. The Committee concurred with the recommendations of the Planning Commission and referred the matter to COW for approval. The Committee requested that a copy of the Planning Commission minutes for thIs item be included in the COW agenda packyt. 4, Proposed Appeal Fees. Nora Gierloff and Peter Beckwith presented the staff proposal. The Committee asked, that a comparison of appeal fees from neighboring cities and inf01mation on the cost of conducting appeal hearings be provided to the COW. Committee Chair Hernandez asked about the possibility of a waiver of appeal fees for senior citizens. Staff responded that, unlike utIlIty payments, staff is unaware of specific statutory authority to provide such a waiver. The potential of providing a refund of code enforcement appeal fees for a prevailing party was discussed. Forward to COW with recommendation for approval, including a fee refund to prevailing parties for code enforcement appeals. 5. Proposed Land Use Fee Update. Nora Gierloffpresented the staff recommendatIOns on updating land use pennit fees, explaining that the fees were last reviewed in 2002. For the most part the proposed fee increases are pegged to changes to the overall city budget over that period. The resulting fees would be at or near the average for neIghboring cities. In addition to this general increase to cover inflation, Ms Gierloff noted several specific proposed changes to more accurately reflect costs and to take into account changing circumstances, such as repeal of the Staged Compliance SIgn Amortization Program and anticipated public notification capabilities of our Geographic Infonnation System. Council member Linder requested that where new or significantly increase fees are proposed, infonnation on the cost of processing these pennits be provided. Ms. Linder also spoke in support of the proposal to modify pennit fees annually, to avoid large increases in the future. Forward to CO'V with recommendation to approve. 6. Fourth Quarter 2005 Reports. At the Committee's request, Steve Lancaster provided updates on Department of Community Development 4th Quarter Significant Issues. Bruce Fletcher highlighted issues from the Parks and Recreation department. Information only. No action required. Minutes by S. Lancaster , J...\-- / C<~ I, v Committee Chair approval. C'\DOCillvlE-l \jane\LOCALS-I \Temp\iV1I1\'1JTE-I.DOC Page 2 I