HomeMy WebLinkAboutCOW 2006-02-13 COMPLETE AGENDA PACKET w��,, Tukwila City Council Agenda
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(5 COMMITTEE OF THE WHOLE
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0 Z_; Steven M. Mullet, Mayor Councilmembers: Joe Duffie Joan Hernandez
Rhonda Berry, City Administrator Pam Carter Jim Haggerton
7908 Dennis Robertson, Council President Pamela Linder Verna Griffin
Monday, February 13, 2006; 7:00 PM Tukwila City Hall; Council Chambers
1. CALL TO ORDER PLEDGE OF ALLEGIANCE
2. SPECIAL a. Introduction of new City employee:
PRESENTA Katie Luksan, Code Enforcement Administrative Support Tech., DCD.
TION b. 2005 Court accomplishments; Judge Kimberly Walden.
3. CITIZEN At this time, you are invited to comment on items not included on this
COMMENT agenda. To comment on an item listed on this agenda, please save your
comments until the issue is presented for discussion.
4: SPECIAL a. Process for selecting support personnel. Pg.3
ISSUES b. License Agreement GIS5 Internet Mapping. Pg.23
c. Pumper replacement bids (two engines). Pg.39
d. An ordinance adopting the 2006 Edition of the Standard Specifications for Pg.47
road, bridge and municipal construction (repealing Ord. #2040).
e. City Shops' re -roof bid award. Pg.53
f. Tukwila Transit Center Consultant Agreement. Pg.59
g. Council initiatives:
1) Records retention policy /process /Council training
(to meet State requirements).
2) Council communications to citizens.
3) Council automation, that could include:
a) City email addresses.
b) Individual councilmember allowance for automation devices.
c) City- issued standard laptops.
d) City Hall kiosk with docking station and printer for Council use
e) Mobile internet access.
f) Staff support.
4) Staffing to support a "Major Disaster Preparedness" for citizens using
Federal Citizens' Request Tracking System (CERTS) program or
something similar.
5) Staffing and funding for a CERTS program.
6) Notification of citizen correspondence to the council.
7) Modification to the City Ethics Code to ensure greater public visibility
of the process.
5. REPORTS a. Mayor c. Staff e. Intergovernmental
b. City Council d. City Attorney
6. MISCELLANEOUS
7. EXECUTIVE SESSION
8. ADJOURNMENT
Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings
with advance notice to theCity Clerk's Office 206- 433- 1800/TDD 206 248 -2933. This notice is available at www.ci.tukwila.wa.us
and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped.
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C o UNCIL AGENDA OosiS
r bawls ITEM NO.
�0� 1 !lleetzng Date Prepared by 1 Mayor's review ourrczI cevzew
u I /13 /06 I jec I Ni/)) k.' I
1808
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1 1 1
ITEM INFORMATION
CAS NUMBER. 06-014 I ORIGINAL AGENDA DATE. 2/13/06
AGENDA ITEM TITLE Process for Selecting Support Personnel
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
2/13/06
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIV
SPONSOR'S The purpose of this discussion is to gather input on a draft process for selecting future
SUMMARY support staff for City Council.
REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
Utihties Cmte Arts Comm. Parks Comm. Planning Comm.
DA1'E: N/A
RECOMMENDATIONS:
SPONSOR /ADMIN. Establish council concurrence on selection process for open position
C0MMIrrEE N/A
COSTIMPACT /FUND-SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$o
Fund Source. N/A
Comments
MTG. DATE RECORD OF COUNCIL ACTION
MTG. DATE ATTACHMENTS
2/13/06 Draft version of process
Classification descriptions
1
DRAFT PROCESS TO SELECT COUNCIL SUPPORT PERSON
(2/9/06 VersIOn 2)
1. Create and agree upon the process
Review and modIfy the draft process
FmalIze the process
2. ReVIew potential Job DescnptIOns/ClassIfications
ReVIew the three CIty classIfications and any others provided
AdmimstratIve Secretary
Executive Secretary
Legislative Analyst
Others
Fmalize the job descriptIon/classification
3. Review reporting structure for the role
Review the current reporting and perfonnance evaluation structure
Modify or accept current structure
4. Advertise the position
Meet to dISCUSS recruitment procedures and appropnate questIOns
Admimstration Services function advertises the positIOn
5. Imtlal applIcant screemng
Administrative Services perfonns recruItment function and creates a short
list
6. Applicant mterview to select a fmalIst
Perfonned by CIty Administrator, Admimstrative ServIces Director, Past
& Current Council Presidents (Rhonda, Viki, Pam L. & Denms)
7. Council Meets the FmalIst
CouncIl reviews recruitment procedures and appropriate questions
Council meets finalIst at an infonnallunch
8. Council dIscusses FinalIst's qualIfications
Executive Session
9. Tentative Offer Made
10. AdministratIve Services perfonns background check
11. Final Offer Made
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CITY OF TUK\-VILA
CLASSIFICATION DESCRIPTION
BAND
B
t
GRADE
2
! SUBG3RADE I
This position is not responsible for work perfonned by another banded at the same level.
CLASSIFICATION TITLE
DA TE vPDATE])
FLSA
Non-Exempt
Administrative Assistant
Executive Secretarr
Legal Assistant
Deputy City Clerk
TITLE-OF IMMEDIATE SUPERVISOR
\
Mayor
City Administrator
Department Director
Department Head
Management Coordinator
CLASSIFICATION SUMMARY
Under the general supervision of an immediate supervisor identified above, performs administrative and
technical duties in assigned field and acts as a confidential assistant to assigned supervisor
TA$K ESSENTIAL DUTIES FREQUENCY. BAN!)!
NO. 'en GRADE
1. Coordinates and assists ill administration of selected Daily B2
programs, activities and/or meetings which may include 70%
acting as a confidential assistant and/or secretary to the
assigned supervisor; researching, composing, typing,
editing, preparing, and assembling correspondence, reports,
announcements, memos, documents, packets and related
items requiring judgment as to content, accuracy and
completeness and processing documents within established
guidelines.
8-2-3
Classitication Description
Page 1
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TASK ESSENTIAL DUTIES FREQUENCY BAND!
. NO. GRADE
2. Prepares and maintains records and files and develops office Weekly B2
procedures and routines. 10%
3. Communicates instructions and requests for infonnation to Weekly B2
City management positions and other staff. 10%
4. Serves as a liaison between the immediate supervisor, other Daily B2
City positions and the publi?; responds to inquiries; applies lO%
departmental policies within established guidelines and
refers as appropriate. .
MINIMUM QUALIFICATIONS
Two years of college level course work in business or related field and four years of secretarial, clerical or
office experience, including two years in related field or an equivalent combination of education and
experience to provide sufficient evidence of the successful perfonnance of the essential elements of the job
such as those listed above. A valid Washington State ill is required.
KNOWLEDGE:
Knowledge of:
. Office administration, practices and procedures;
. English usage, spelling, grammar and punctuation,
. Business letter writing;
. City government organization, functions, policies, rules and regulations;
. Organization, procedures and operating details of the City and City department to which assigned,
. Basic principles of research and report preparation, and
. Principles, practices, regulations and laws of field to which assigned.
SKILLS
Demonstrated skill in
. Using computers and related software including spreadsheets, wordprocessing and database
applications,
. Typing 60 wpm,
B-2-3
Classit1cation Description
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Speedwritmg or shorthand desirable,
Operating modem office equipment;
Commumcatmg effectively, both orally and in writing;
Working effectively on several projects concurrently;
Working with confidential information and data;
Working independently and making decisions within broad guidelines,
Applying departmental policies,
Working under pressure and adapting quickly to situations in a professional manner; and
Establishing and maintaining effective working relationships with City officials, City employees, and
the general public.
PHYSICAL ACTIVITY /REQUIREMENTS:
To perform the essential functions of the class, incumbents must be able to perform the physical activities
listed on the Physical Checklist.
8-2-3
Classit1cation Description
Page 3
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CITY OF TUKWILA
CLASSIFICATION DESCRIPTION
I
BAND
B
I
GRADE
2
I SUBG2RADEI
This position is not responsible for work perfonned by another banded at the same level.
...FLSA
..APPROVAL
DA 1'E UPDATED
CLASSIFICATION TITLE
Non-Exempt
Administrative Secreta!X.~
Civil Service/Code Enforcement Secretary
CLASSIFICATION TITLE OF IMMEDIATE SUPERVISOR
Office Specialist
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City Administrator
Department Director
Department Head
CLASSIFICATION SUMMARY
Under the general supervision of an immediate supervisor identified above, performs a variety of highly
responsible, complex and confidential secretarial, administrative and clerical duties. Serves as backup
to other clerical staff as necessary.
...TASK: ESSENTIALDUT{ES . FREQUENGY . B~PI
: NO. GRADE
1. Performs the duties of lower level clerical positions without Daily B2
supervision and serves as a confidential secretary to the City 40%
Administrator, Department Director or Department Head.
Coordinates overall office support functions and activities
of the department to which assigned to include making
travel arrangements; maintaining calendars and appointment
schedules; initiating and maintaining files and records to
include those of a confidential nature, arranging
8-2-2
Classification Description
Page I
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. TASK ESSENTIAL DUTIES FREQUENCY BANDI
NO. GRADE
conferences and meetmgs, taking shorthand or
speedwriting; screening calls, visitors and mail, processing
documents within established guidelines and performmg
routine payroll, personnel, and purchasing duties.
2. Types a variety of materials utilizing word processing Daily AI
equipment, computer or typewriter 25%
3. May serve as Secretary to a plaj or board or commission, Monthly B2
schedules, takes minutes, transcribes, and prepares 15%
appropriate materials and files for the proceedings;
administers the board or commission by-laws and follows
through on actions taken.
4 Researches, compiles and analyzes data and ~oordinates Weekly B2
special projects as assigned. 10%
5. Develops fuld implements organization or procedural Weekly B2
changes affecting clerical activities. 5%
6. Serves as a liaison between the immediate supervisor, other Weekly B2
City management positions, boards, commissions and the 5%
public; responds to requests for information and refers
inquiries as appropriate.
ML"JIMUM QUALIFICA nONS
Graduation from high school or equivalent with course work in typing, wordprocessing, specialized
secretarial procedures and/or office management and four years of increasingly responsible secretarial and
clerical experience or an equivalent combination of education and experience to provide sufficient
evidence of the successful performance of the essential elements of the job such as those listed above. A
valid Washington State ID is required.
8-2-2
Classification Description
Page 2
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KNOWLEDGE:
Knowledge of:
. English usage, spelling, grammar and punctuation;
· Modem office methods, procedures and equipment;
. Business letter writing;
· Organization, procedures, and operating details of the City and City department to which assigned,
· City government organization, functions, policies, rules and regulations, and
. Basic principles of research and report preparation.
SKILLS
Demonstrated skill in
. Using computers and related software including spreadsheets, wordprocessing and database
applications;
Typing 60 wpm;
Speedwriting or shorthand desirable,
Operating modem office equipment;
Communicating effectively, both orally and in writing;
Working independently;
Working with confidential data and information,
Establishing effective working relationships with City officials, employees and the general public;
Representing the supervisor at meetings and engagements;
Performing mathematical calculations;
InterpretLtg and applying administrative and departmental policies, laws and rules; and
Planning, organizing, and scheduling priorities in the office.
PHYSICAL ACTIVITY IREQUIREl\'IENTS:
To perform the essential functions of the class, incumbents must be able to perform the physical activities
listed on the Physical Checklist.
8-2-2
Classification Description
Page 3
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CITY OF TUKWILA
CLASSIFICATION DESCRIPTION
BAND
C
GRADE
4
f SUBG2RAJJE I
This position is not responsible for work performed by another banded at the same level.
FLSA
APPROVAL
. DATE UPDATED
CLASSIFICATION TITL
8-2.6-Clf)
Exempt
Management Analyst Personnel Analyst
'-l
-"'~ Legislative AnalysL
CLASSIFICATION TITLE OF IMl"XEDIAT SUPERVISOR
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City Administrator
Department Head
CLASSIFICATION SUM.MARY
Under the direction of an immediate supervisor identified above, performs a variety of administrative
and managerial work.
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TASK.. .. ESSENTIAL l)U'(IES FXillQUENCY .... BANDt
NO... GRADE
1 Develops, implements, coordinates, and manages various Daily C4
programs and activities as assigned and performs a variety 25%
of confidential administrative work.
2. Facilitates effective communications and information Daily C4
exchanges, to include conducting oral and written briefmgs 25%
on issues and developments affecting assigned areas.
'" Conducts technical research and management analysis and Daily C4
.J
prepares detailed reports and recommendations on issues 15%
concerning the functions and operations of assigned
programs and various confidential issues.
C-4-2 (Management Analyst)
Classification Description
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TASK ESSENTIAL DUTIES FREQUENCY BAND/
NO. GRADE
4 Recommends, develops, and writes policies and procedures Weekly C4
for assigned programs. 15%
5 Develops and recommends short and long range plans, Quarterly C4
goals and budgets to carry out the programs assigned. 10%
6 Responds to inquiries on program policy and procedural Daily C4
matters as appropriate 5%
7 Researches current and new\developments affecting Weekly C4
assigned programs, evaluates potential impact, coordinates 5%
compliance, and develops written policies as necessary
MINIMUM QUALIFICATIONS
Bachelor's degree in Public Administration or a related field and four years of related experience or an
equivalent combination of education and experience to provide sufficient evidence of the successful
perfonTIance of the essential elements of the job such as those listed above A valid State of Washington
driver's license is also required.
KNOWLEDGE:
Knowledge of:
. General municipal operations and structure;
. Principles, practices, procedures and theories related to the field,
. Research methods, report writing, group and meeting facilitation techniques, and the organization and
presentation of oral reports;
. Federal, state and local laws, policies and regulations pertaining to assigned programs;
. English usage, spelling, grammar and punctuation,
. Budgeting principles and processes, and
. Project monitoring techniques.
SKILLS
Demonstrated skill in
. Operating personal computers and utilizing computer applications and software,
. Making and implementing sound decisions and exercising judgment III solving complex problems;
. Developing and implementlllg programs, policies, and/or procedures to achieve specific goals and
objectives,
C-4-2 (;VIanagement Analyst)
Classification Description
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. Workmg effectively on several projects concurrently;
· Establrshing and maintaining effective working relationships with City officials, City employees, and
the general public; and
. Communicating effectively, both orally and m writing.
PHYSICAL ACTIVITY /REQUIREMENTS:
To perfonn the essential functions of the class, incumbents must be able to perfonn the physical activities
listed on the Physical Checklist.
C-4-2 (Management Analyst)
Classitication Description
Page 3
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CLASS TITLE: , P1Y_~g~f~!MS.Q~ (CS-6150)
BASIC FUNCTION:
CITY OF RENTON
Under the direction of the President of the City Council. perform responsible and sole
clerical, secretarial assistance and support for City Council members; coordinate office
functions and serve as liaison between City administration and Council members;
exercise independent judgment and confidentiality in assisting with administrative details
requiring considerable knowledge and interpretation of City policies and procedures.
REPRESENTATIVE DUTIES:
""Perform responsible and sole clerical, secretarial assistance and support for
City Council members; coordinate office functions and serve as liaison
between City administration and Council members.
':'Exercise independent judgment and confidentiality in assisting with
administrative detalls requiring considerable knowledge and interpretation
of City policies and procednres.
*Oversee and administer daY-Io-day activities and functions of tbe City
Council's office; exercise independent Judgment and initiative in
coordinnnng and performing technical and responsible secretarial functions
of the office.
*Monitor items and 5ituations referred into and out of City Council
committees; track items on automated tracking program.
""Coordinate committee referrals with appropriate departments; schedule
items for meeting; notify interested and affected pnrties.
*CoJlect and type committee reports as completed; copy and distribute
committee reports to approprillte individuals, departments and agencies.
*Type letters! memos~ correspondence and J'eports, including information
regarding confidential matters as required.
*Greet visitors to the City Council's office; answer phones, provide routine
information and direct to appropriate individual; open. sort and distribute
incoming mail; receive citizen complaints and concerns; resolve complaints
or refer situation to appr'opriate individual.
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City Council Liaison. Continued
Page 2
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"Serve as liaisoD between Council and City adminiBtratjon, citizcns and
agencies; provide, distn"bute and exchange information, decisions, requests
and concerns.
*Prepare Council budget for approval; monitor and control expenditures
and budgets; prepare payroll records; process new Council members for
payroll purposes; prepare requisitions and purchase orders and order office
supplies as needed.
*Prepare Council meeting agenda packets; maintain appointment caJendars;
maintain detailed and confidential f1]ing system for Council and committee
proceedings; coordinate IDes with City Clerk as required.
*Remain current concerning issues, situations and conditions of special
interest to the City Council members.
.....Exerclse discretion in disseminating information, explaining policies and
procedures and speaking as directed for the City Council President and
members in personal and telephone contacts and meetings.
do-Compose effective correspondence independently; reference policies, rules
and regulations in preparing correspondence.
*Operatc a microcomputer and peripheral equipment to maintain records
and generate lists, reports and other materials; utilize word processing and
other software; operate a typewriter and standard office equipment.
Perform related duties as assigned.
KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
· Principles, practices and procedures utilized in an administrative office.
· Office management tec.hniques.
· City organization. operations, policies and objectives.
· Applicable sections of City Codes and other appJicable laws.
· Operation of office machines including computer equipment.
· Basic budget preparation and control techniques.
, Modem office practices, procedures and equipment.
· Telephone tecbniques and etiquette.
· Recordkeeping techniques.
· Correct English usage, grammar, spelling, punctuation and vocabulary.
· Oral and written communication skills.
· Interpersonal skins using tact, patience and courtesy.
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City Council Liaison - Continued
Page 3
':-'\ ABILITY TO:
. Perfonn responsible secretarial and adm.i.Distrative assistance duties in support of the
City Council President and members.
. Exercise independent judgment in assisting the Council members in administrative
details, reqwrin.g knowledge and interpretation of City poHcies and procedures.
. Read, interpret, explain and fonow rules. regulations, policies and procedures.
. Establish and maintain a confidential filing system.
. Compose effective correSpondence independently.
. Operate a variety of office equipment including personal computer.
. Establish and maintain cooperative and effective working relationships with others.
. Type at 60 words net per minute from clear copy.
. Determine appropriate action within clearly defined guidelines.
. Make arithmetic calculations with speed and accUIacy.
. Work independently with little direction.
. Meet schedules and time hnes.
. Work confidentially with discretion.
. Communicate effectively both orally and in writing.
EDUCATION AND EXPERIENCE:
Any combination equivalent to: graduation from high school, includmg or supplemented
by course work ip s~crC'tari.a1 science, office management or related field and three years
increasingly l'osponsiblc secretarial eXl'erience, including at least one year in a muru~lpa)
enviIo:mnent.
WORKING CONDITIONS:
Work is performed in an office environment with some night work required.
* DENOTES ESSENTIAL FUNCTIONS
October 1997
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CITY OF AUBURN
JOB & CLASS DESCRIPTION
TITLE: ! AFFECTED DEPARTMENT(S):
^ . . ')If': Assistant I Administration
.. ~ -~-
LAST REVISED: I PAGE NO: OF: I PAY GRADE: I AFFILIATED
12/01/04 1 2 I N05 (Non-exempt) NON-AFFILIATED X
NATURE OF WORK
Under the supervision of the Executive Assistant to the Mayor, the Administrative Assistant is
responsible for providing necessary clerical and administrative staff support to the
administration, including confidential ,support, for efficient processing of business for the Office
of the Mayor and City Council. The Administrative Assistant performs work within the intent of
policies, ordinances, and directives.
EXAMPLE OF WORK/RESPONSIBILITIES
*Receptionist for the Office of the Mayor and City Council. Greets visitors and refers them to
the appropriate person or department as necessary. Answers telephones, takes messages,
provides general information and refers callers to the appropriate person or department as
necessary.
*Maintains and coordinates the Mayor's calendar; schedules and coordinates appointments,
events, work sessions and meetings in support of the Office of the Mayor and City Council;
provides timely reminders. Meeting preparation may include development of nametags and.
agenda, presentation equipment, scheduling meeting rooms, and coordinating refreshments.
*Composes, types, edits, prepares and disseminates correspondence for Councilmembers and
the Mayor.
*Coordinates travel arrangements for meetings and conferences attended by the Mayor, City
Council and administration staff as directed.
*Manages the Boards and Commission application and screening process; maintains Boards
and Commissions database and files.
*Focal point for clerical and administrative requirements of the Mayor, City Council and
administration staff; relieves them of administrative details.
*Prepares and distributes agendas and packets for Council Committee meetings
*Consolidates Council Committee minutes from appropriate department secretaries; formats,
prints, files, and distributes as required. Attends Council Committee meetings and takes
minutes as required.
*Conducts mailings, as necessary. Opens, sorts, routes and distributes incoming and outgoing
mail
*Establishes and maintains filing system in support of the Mayor and Council Committees.
Job & Class Description Administration Secretary
Page 2 of 3
*Prepares and processes purchase orders and orders office supplies as needed for the Office
of the Mayor and City Council.
*Prepares monthly calendar of City Council meetings, Boards and Commission meetings and
MayodCouncileven~.
*Maintains effective, professional relationships with elected officials and staff. Deals tactfully
and courteously with the public, coworkers, and other City employees, occasionally in difficult
customer service situations.
*Regular, reliable and punctual attendance
*Due to internal and external customer service needs, incumbent must be able to work a full
time schedule, on- site (appropriate City work sites).
*Safely and accurately operates office equipment.
*Maintains confidentiality of records and other information.
Acts as back up for the Executive Assistant during absences.
May research information via phone calls, memoranda, Internet, etc., which may involve
contacting other government agencies, officials, staff community groups and citizens, as
required.
*Shows initiative in performing job functions.
*Performs other work as assigned.
*= Primary function.
WORK CONDITIONS
Work is generally performed indoors in a climate controlled setting. Noise level in the work
environment is usually moderate. While performing the duties of this job, regularly required to
use arms, hands and fingers to reach, handle, feel, or operate objects, materials, tools,
equipment or controls. Uses computer that requires repetitive hand/arm movement. The
employee is frequently required to sit, stand, walk, hear and talk; occasionally required to climb,
balance, stoop, kneel, crouch, bend or crawl. Required to exhibit good listening skills and be
able to comprehend communication received; occasionally required to lift up to 20 pounds
Specific vision abilities required by this job include close, distance, color and peripheral vision,
depth perception; and the ability to adjust focus. Required to possess sufficient mental acuity to
ensure thorough analysis of conditions and situations in a fast-paced environment, exercise
keen judgment, imagination, and foresight in making decisions. Will frequently be required to
perform work in confidence and under deadlines and is required to maintain professional
composure, tact, patience and courtesy at all times.
REPORTING RELATIONSHIPS
Reports to the Executive Assistant to the Mayor and to the Mayor for day-to-day work and
priorities, but may also receive direction from individual Councilmembers. The position also
interacts with the City staff
Job & Class Description Administration Secretary
Page 3 of 3
REQUIRED EDUCATION AND EXPERIENCE
High school degree or equivalent, three years of increasingly responsible clerical experience,
and advanced computer skills is required. Relevant vocational or college courses and
experience in a municipal setting preferred.
CITY OF AUBURN
JOB & CLASS DESCRIPTION
08/02/04
I 1
I AFFECTED DEPARTMENT(S}:
Administration
I PAY GRADE: I AFFILIATED
I N06 Exem t NON-AFFILIATED X
OF:
NATURE OF WORK
This is professional work coordinating the City's external relationships with other
governmental agencies and legislative bodies whose deliberations and actions impact the
City and its citizens. . Work is performed independently with under minimal supervision.
EXAMPLES OF WORK/RESPONSIBILITIES
*Coordinates and monitors City contacts with external legislative and administrative
governmental bodies.
*Performs duties with integrity and in accordance with professional standards, municipal
ordinances, City policy, and State and Federal laws.
*Analyzes and clarifies intergovernmental and legislative issues for discussion with the
Mayor, City Council, Department Directors and staff; recommends strategies and positions
on issues as requested
*Monitors external developments to identify those impacting the City; supports City personnel
in developing appropriate City responses.
*Coordinates the presentation of the City's position regarding proposed legislation or
governmental actions to Federal, State and local governing officials and bodies, as directed
by the Mayor.
*Assists in negotiating key contractual arrangements and agreements with other
governmental bodies.
*Maintain positive and productive relations with political and governmental officials at all
levels and with community leaders.
*Deals tactfully and courteously with the public, coworkers, other City employees, and
governmental officials and representatives occasionally in difficult situations.
*Conducts research and analysis on a variety of topics as assigned by the Mayor.
Communicates verbally and in writing in a clear, persuasive, and correct manner.
*Uses proper sentence construction, grammar and punctuation when preparing written
documents. Performs other related work and job functions as required
*May be required to work on weekends and during evening hours.
*Regular, reliable and punctual attendance
Job & Class Description
2 of 2
Intergovernmental Affairs Coordinator
*Due to internal and external customer service needs, incumbent must be able to work a full
time schedule, on- site (appropriate City work sites).
* Primary function.
WORKING CONDITIONS
~ Works indoors in clean, climate-controlled workspace. Required to sit, talk, and hear;
frequently required to work and use hands to finger, feel or handle writing utensils, computer
and office supplies which require repetitive arm, wrist and hand movement; occasionally
required to reach with arms and hands; climb, balance, stoop, kneel, crouch, bend or crawl,
may be required to lift or move up to 25 pounds; may be required to stand or sit for extended
periods of time. Specific vision abilities include close distant, color, and peripheral vision,
depth perception and to adjust focus. Position requires mental acuity to ensure thorough
mental analysis of situations in a fast-paced environment. The employee may be required to
deal with disgruntled individuals. Employee is frequently required to perform work in
confidence and under pressure for deadlines, and is required to maintain professional
composure and tact, patience and courtesy at all times.
REPORTING RELATIONSHIPS
This position reports to the Mayor. Under the supervision of the Mayor, the employee plans
and schedules work, and establishes procedures and working relationships with City and
other governmental officials. Exercises discretion and judgment. while performing the duties
of the position. . Work is reviewed through periodic consultation and evaluation
REQUIRED EDUCATION AND EXPERIENCE
Four-year college degree in public administration, planning, business, political science,
journalism or related field; four years professional experience related to governmental issues
at the local, regional and/or state levels - local government experience preferred OR a
combination of education, experience and training which indicates the applicant can
successfully perform the requirements of the position. Advanced degree in related field may
substitute for up one year of the required work experience
LICENSE REQUIRED
Valid driver's license without pending risk of loss at time of appointment.
TJILA,
G UNCIL AGENDA SYNOPSIS
I �L,9s
f<4. �Z I„ %ttat� 177E111 No.
Q
sat; I lleetmg Date Prepmrd G� 1 Mayors review 0,111(11 er•ten.
�'d I 02/13/06 5I
1 1
1
ITEM INFORMATION
CAS NUMBER. 06-015 I ORIGINAL AGENDA DATE. 2/13/06
AGENDA ITEM TITLE CityGIS5 License Agreement
CA IEGORY Discussion Motion Resolution n Ordinance Bid Award Public Healing n Other
,\Mtg Date 2/13/06 r \Itg Date AN g Date Mtg Date AN Date AN Date Mfg Date
SPONSOR Council tlda Adm Svcs DCD Finance Fite Legal PAR Police PTV
SPONSOR'S The City has been evaluating a product called CityGIS5 from Digital Map Products for the
SU\LNIARY last few months. DMP hosts a custom web site for the City that provides basic Geographic
Information System (GIS) functionality. If we want to continue to use the program we
need to sign an ongoing license agreement with DMP.
REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE. 1/24/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Approve the Agreement
CoM\HTTEE No recommendation was requested, see Staff memo.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$21,580 (2006) $31,000 (With other items)
Fund Source: GENERAL FUND
Comments Line item is "Miscellaneous Professional Services" under the DCD Planning Budget.
1 MTG. DATE I RECORD OF COUNCIL ACTION
1 2/13/06
MTG. DATE I ATTACHMENTS
2/13/06 Staff Memo
Proposed License Agreement
CAP Minutes 1/24/06
1 I
IVIElVIORANDUlVI
FROM:
Mayor Mullet
CommIttee of the Whole
Steve Lancaster, DCD DIrector ~
CityGIS Internet Mapping Briefing
TO'
RE:
DATE: February 3, 2006
ISSUE
Should the CIty contract with DIgItal Map Products to provide CltyGIS5, an mternet
based geographIc informatIOn system interface?
BACKGROUND
TukwIla has invested in a Geographic Information System (GIS) that consists of
software, digItal aerial photos, King County data and plammetnc layers (such as streets,
2' contours, sensitive areas, utIlIty mfrastructure, bUIldmg footprmts etc.). We currently
access the GIS through 6 seats of ArcView (4 fixed and 2 floating) shared between DCD,
PW and Police and the free ArcExplorer and ArcReader vIewing programs. The viewers
allow basic access but have limitations when It comes to pnntmg and ease of use. It
would not be cost effectIve to purchase enough addItional seats of Arc View to serve the
rest of the CIty.
ANALYSIS
We have been evaluatmg a product called CItyGIS5from DIgItal Map Products for the
last few months. It consists of an mternet based, password protected sIte on DIgItal Map
Products' server that provides basIc GIS functionalIty (vIewmg, searching, printmg), our
aenal photos, Tukwila plammetnc layers (zonmg, wetlands etc), Kmg County property
informatIOn and dIgItal King County Assessor maps.
The feedback from employees who have used It has been posItIve, for example:
Susan Brock:
I wanted to let you know that the GIS system Just came m very handy m assIsting Ted Rutt
ofTPD to find owner info for a specIfic property when I couldn't find any contact mfo m
Penmts Plus
Carol Lumb
I'm likmg It so far - I Just pnnted out property owners wlthm 500 feet of the Thanh short
plat so I can compare It to what the applIcant provIded. TI1lS IS the best thmg smce slIced
bread! I hope to use the measurIng functIon next week.
Q'.G ISSw ffDigMapC;\ P .DOC
Ryan Larson.
I have used the GIS several tnnes and do find It useful
Usage by CIty staff has been gro\.vmg from 81 seSSIOns m November, to 152 seSSIOns m
December and 151 seSSIOns In January. We have paId a set up fee and now If we wIsh to
keep the program we wIll start paYIng an annual $20,800 SUbSCrIptIOn (with a one-tIme
set up fee of$1,500 for the aerIal photos m 2006) DCD has mcluded funds for thIS In
the 2006 budget. Staff demonstrated the program for the Commumty AffaIrs and Parks
Committee on January 24,2006 and they were supportive ofproceedmg wIth the lIcense
agreement. However, we dId not seek a formal recommendatIOn from CAP at that tIme
because the annual amount ofth~ contract IS under $25,000
On further review we realIzed that this contract does reqUIre Council approval because It
IS for 5 yearsl, thus the total contract amount exceeds $25,000. CAP ChaIr Hernandez
has authorized us to brIng thIS to COW wIthout the need to return to CAP for a final
recommendatIOn. We will also be makmg a presentatIOn on thIS program to the Finance
and Safety CommIttee on February 21, pnor to final CouncIl actIOn on the contract.
The CItyGIS program would be aVaIlable to all CIty employees, mcludIng Planning
CommissIOn and CIty Council members. Please contact staff for addItional informatIOn.
With the proper access code It can be used from remote locatIOns so our GIS data would
be available in emergency sItuations.
If the CityGIS program works well for the City's needs we could also have DIgItal Map
Products develop a lInk to the Permits Plus database so that it would be possible to
geographIcally search and dIsplay permIt InfOrmatIOn.
Another Idea would be to eventually make a simIlar program called Commumty View
aVaIlable to the publIc through the CIty'S web sIte ThIS would allow people to view and
pnnt mformation and photos of propertIes m Tukwila.
RECOMMENDATION
Forward the lIcense agreement to the full CouncIl for approval.
I Please note that the contract can be cancelled by the CIty on the annual budget cycle
Q" GISStllff Digil,-iapC A p.DGe
Page 1 of2
O~'08<2006 II -\3 A:VI
If;) 00. ~~ U
L f I,. I
19 rU L ?
CityGIS5
SERVICE SUBSCRIPTION AND SUBLICENSE AGREElVIENT
Agre2ment - 0601002CG
ThIS is a subscriptIOn and sublIcense agreement between DIgItal Map Products, Inc. ("DMP")
and CIty of Tukwila ("Customer").
DMP operates the CityGIS5 service and, pursuant to the tenns ofthis Agreement, Customer wIll
become a subscriber to the CityGIS5 servIce. Customer understands that DMP lIcenses
copyrighted content owned by DMP. or the Contributor(s) listed in Exhibit A. Customer also
understands that, by becoming a subscriber, access and use of copyrighted content is subject to a
license granted to DMP and a sublicense granted by DMP to subscriber.
1. DEFINITIONS
1.1 "Contributor" is a third party that owns and/or lIcenses content and/or database(s).
1.2 "Contributor ContentJDatabase(s)" is Contributor-owned content and/or database(s) that
have been licensed to DMP.
1.3 "Internet Map" is a limited compilation of content that IS derived :trom DMP content and
or databases, and/or the Contributor ContentJDatabase(s). The Internet Map is vIewable
solely through authorized access and use of the CityGIS5 web site. The content of the
Internet Map is further limited by Exhibit B.
1.4 "Visual Output" is an electronically displayed adaptation of the Internet Map obtained
through authorized access and use of the CityGIS5 web site.
1.5 "Print Output" is an electronically printed adaptation of the Visual Output obtained
through authorized access and use of the CityGIS5 web sIte.
1.6 "Authorized Users" are any Customer employee. Consultants may also be granted access
for a specific project based upon signing a Service SubscnptlOn and Sublicense
Agreement and paying a nommal charge based upon theIr projected level of activity.
1.7 "Purpose" is the non-commercial access and use of the Internet Map for Customer's
nonnal municipal activIties by an Authorized User, subject to the tenns of thIs
Agreement.
2. COPYRIGHT AND TRADElVIARK NOTICES
2.1 DMP Copyright Notice. The followmg copyright notice applIes to all non-Contributor
content provided by the CityGIS5 servIce, mc1udmg the compilatlOn(s) of Contributor
content:
1 of 11
Agreement 0601 002CG
(Q Copyright 2006 Digital Map Products, Inc. All nghts reserved. The
non-Contributor content provIded by the CltyGIS5 service IS the
proprietary property ofDMP and may not be used or reproduced except as
expressly licensed by DMP.
2.2 Additional Copyright Notices. The copyright notIces In Exhibit A apply to all
Contributor content provided by the CItyGIS5 servIce.
2.3 DMP Trademark Notice. "CityGIS5" is a trademark and service mark owned by DMP.
DMP's trademarks or service marIes may not be used in connection with any product or
service except to signify tha~ DMP is the source of the Internet Map, Visual Output and
Print Output, and then only In a manner that does not dIsparage, dIscredIt, or harm DMP.
3. GRANT OF LICENSE
3.1 Grant of license. DMP grants to Customer, subject to the terms of this Agreement, a
non-exclusive, non-transferable, and non-assignable license to access and use the Internet
Map solely for the Purpose through the CityGIS5 web site by an Authorized User.
3.2 Scope of license. Customer agrees and understands that the lIcense to access and use the
Internet Map in Section 3.1 comprises only the following express rights, and nothmg
else:
· Electronically adapt the Internet Map to Visual Output(s)
(i.e. customize a map on the CityGIS5 web site)
· Electronically display the Visual Output(s) to an Authorized User
(i.e. view the customized map on a computer screen)
· Electronically adapt the Visual Output(s) to Print Output(s)
(i.e. print the customized map)
. Reproduce the Print Output(s)
(i.e. make copies of the printed customized map on a copy machine)
. Physically display the Print Output(s)
(i.e. display the printed customized map on a bulletin board at City Hall)
. Physically distribute the Print Output(s)
(i.e. give the printed customized map to a construction contractor)
(i.e. inclusion of screen shots in other document (staff reports, etc.)
3.3 Rights Reserved by D:MP. DMP reserves all other rights, including the nghts to
reproduce, distribute, and display the Internet Map and the rights to reproduce, distribute,
and display (to a non-Authorized User) the Visual Output(s). Customer agrees that only
DMP will be allowed to dIsplay, distribute, and reproduce the Internet Map, Visual
Output(s), or Print Output(s) on the Internet or by other electronic means to a non-
Authorized User.
3.4 New Use. Customer agrees that any other use of any content contamed on the CItyGIS5
web site IS stnctly prohibited. Any Improvements or future methods or means of
2 of 11
Agreement 0601002CG
accessmg or using the Internet Map, Visual Output(s), or Pnnt Output(s) are expressly
reserved to DMP.
3.5 Injunctive Relief. Customer acknowledges that Its use of the Internet map for a use not
specifically provided for in thIS agreement, specIfically thIS Section 3, DMP and Its
Contributors will not have an adequate remedy III money or damages. As such, should
Customer misuse the Internet Map, DMP and its Contributors shall have the nght to seek
injunctive relIef against Customer to cease the mIsuse of the Internet Map.
4. SUBSCRIPTION AND LICENSE FEES
\
i
4.1 Subscription and License 'Fees. In consideration of a subscription to the CItyGIS5
service and the license granted in Section Three, Customer agrees to pay subscnption and
lIcense fees, as listed in the attached Exhibit C, plus all applIcable taxes. All applIcable
fees and taxes will be invoiced annually in full at the beginning of each contract year.
Customer agrees to pay the annual invoice amount to DMP in full within 45 days from
the invoice date. Upon termination of Agreement by either DMP or Customer, the
Customer shall be entitled to a prorated refund of the subscription and license fees
advanced to DMP.
4.2 Failure to Pay. If Customer does not pay the invoiced amount to DMP III full wIthin
45days from the invoice date, DMP reserves the right to suspend access and use of the
CityGIS5 service by Customer. Alternatively, DMP (as a nondefaulting party) may
terminate this Agreement pursuant to Section 9.3.
4.3 Fees by Customer. Customer agrees to not charge fees for the Print Output(s) unless the
fees are for the sole non-profit purpose of recouping costs pursuant to Customer's normal
municipal activities.
5. DELIVERY AND SUPPORT
5.1 Access to the Internet Map. DMP will make the Internet Map accessible to Customer
through the CItyGIS5 web site until the Agreement is terminated.
5.2 Installation Responsibilities. Customer agrees to be responsible for obtaining a
compatible web browser, such as MicrosoftTM Internet Explorer™ or Netscape™
Navigator™, to access and use the CityGIS5 web site and the Internet Map. Customer
agrees that no other means will be employed to access or use the CityGIS5 web sIte or
the Internet Map.
5.3 Technical Support. DMP will provide telephone and emml technical support from the
hours of 8:00 AM PST to 5:30 PM PST M-F. Customer shall report to DMP any Bugs
that are discovered during the term OfthIS Agreement. Bugs will be categonzed by D:rvIP
and corrected by DMP as follows:
3 of 11
Agreement 0601002CG
G "Cntical": A Bug WhICh causes data loss or system lock-up or matenally Imparrs a
major software function. DMP shall use best effOlis to provIde Customer with an
Update Release as soon as possible after receIpt and successful DMP replicatIOn of
report of such bug. "Best efforts" means the efforts DMP would give m the event
DMP were self-marketing the software as if It were Its own primary product.
Q "NON-Critical". A Bug, which is a defect in a program function that can be
cIrcumvented or avoided. DMP may consider this Bug in an Update Release.
. DMP is not responsible for any Bugs resulting from technologies such as beyond its
control such as the Internet, client operating systems, and client email systems.
6. UPDATES AND ERRO~
6.1 Update of Content Contained in the Internet Map. As new content is submitted by
Contributors, DMP may update the Internet Map. While DMP will try to be as accurate
or complete as possible, DMP is not responsible for errors or omissions that may result
from updatmg the Internet Map. DMP will strIve to post updates of Customers data in 2
working days.
6.2 Errors or Omissions in the Internet J.\tIap. Customer may identify errors or omissions
in the Internet Map to DMP. DMP is not responsible for correcting errors or omissions;
however, DMP will forward any written claIms of errors or omissIOns to the
Contributor(s), and will notify Customer as to Contributor's course of actIOn.
7. OWNERSIDP AND CONFIDENTIALITY
7.1 Ownership. Customer understands that the CityGIS5 web site, Internet Map, Visual
Output(s), and Print Output(s) in any fonn are the intellectual property ofDMP and/or
the Contributor(s). The data provided by the Customer is the property ofthe Customer
and therefore only for the Customers viewing. This data will be destroyed, deleted or
returned to Customer upon tennination of this Agreement.
7.2 Preservation of Notices. Customer agrees to include, and will not remove or obscure,
any copyright, trademark, patent, or other notices appearing on the CItyGIS5 web site,
Internet Map, Visual Output(s), or Print Output(s).
7.3 Trade Secrets and Confidential Information. Customer also understands that the
CityGIS5 web site, Internet Map, Visual Output(s), and Print Output(s) are based on and
include proprietary trade secrets and confidential infonnation ofDMP and/or the
Contributor(s). Customer will not modify, adapt, translate, reverse engmeer, decompile,
or disassemble any portion of the CityGIS5 web site, Internet Map, Visual Output(s), or
Pnnt Output(s).
7.4 Maintenance of Trade Secrets and Confidential Information. To the extent allowed
by law, Customer will treat the CityGIS5 web site, Internet Map, VIsual Output(s), or
4 of 11
Agreement 0601002CG
Pnnt Output(s) with at least the same degree of care (and no less than a reasonable degree
of care) as that which it treats Its own trade secrets and confidentIal 111formatIOn.
8. \V ARRANTY
8.1 Limited Warranty. DMP represents and warrants to Customer that the Internet Map
will perform in all material respects, subject to the terms of thIS Agreement. DMP further
represents and warrants that it has the right to enter into this Agreement and to grant
Customer the rights expressly listed in SectIOn 3.2.
8.2 No Other \Varranties. DM;p makes no other express or implied warranties, including
but not limited to any warranty of design, merchantabilIty, fitness for a particular
purpose, or against infringement. DMP agents are not authorized to alter or exceed the
warranty obligations of Section 8.1. DMP and Contributors make no representatIOn or
warranhes that the Internet Map is accurate and free of errors and/or omIssions. As such
the parties specifically do not consider the Internet Map to be suitable so as to be reliable
for use in emergencies and the Customer accepts the Internet Map "as is".
8.3 Limitation of Liability. DMP is not liable to the Customer for any damages resulting
from a violation ofthis Agreement and Customer agrees that any damages for DMP's
breach ofthis Agreement (including but not limited to this SectIOn 8 warranty) are
limited to a refund of the fees and taxes paid by Customer to DMP pursuant to Section
4.1.
9. DURATION OF AGREEMENT
9.1 Period of Agreement. This Agreement is effective upon SIgning by both partIes and will
continue in effect until the end of the period specified in Exhibit D.
9.2 Renewal of Agreement. Subject to these terms, this Agreement may be renewed by the
mutual written consent ofDMP and Customer. Should the ComrnunityDevelopment
Department be unable to acquire the budgeting dollars necessary to sustain the contract
for the following year, this Agreement may be terminated on any annual renewal data
(December 31 st of each year) with (30) days written notice prior to renewal date.
9.3 Termination. This Agreement may be terminated prematurely by a nondefaulting party
lfthe defaulting party materially fails to comply with the terms oftllis Agreement.
9.4 Effective Date of Termination. For Section 9.3, termination is effective after 30 days'
notice to the defaulting party, if the defaultmg party does not move to correct the default.
9.5 Obligations on Expiration or Termination. The lIcense to access and use the Internet
Map in Section 3.1, comprising the rights listed 111 Section 3.2, IS ImmedIately revoked
upon expiration or termination of this Agreement.
5 of 11
Agreement 0601002CG
10. MISCELLANEOUS PROVISIONS
10.1 Non-Assignability. Neither party may assign or transfer thIS Agreement wIthout the
prior written consent of the other party. Any unauthorized assIgnment or transfer wIll be
null and void, and enables terminatIOn pursuant to SectIOn 9.3. This Agreement IS
binding upon any authorized successor or assign.
10.2 No Relationship. DMP is an independent contractor, not an employee of Customer. All
DMP personnel are emp10y~es or subcontractors of DMP, not employees of Customer.
10.3 Governing Law. This Agreement shall be governed by and construed m accordance
with the laws of the State of Washington. In the event any suit, arbitration, or other
proceedmg is instituted to enforce any term of this Agreement, the parties specIfically
understand and agree that venue shall be properly laid in King County, Washington. The
prevailing party in any such action shall be entitled to its attorney's fees and costs of suit.
10.4 Preclusion. To the extent permitted by applicable law, claims for breach of contract and
misappropriation are not precluded by this Agreement.
10.5 U.S. Database Protection Legislation. If the United States adopts database protectIOn
legislation, its provisions will be applicable to the terms of this Agreement.
10.6 Severability. If any provision of this Agreement shall be held by a court of competent
jurisdiction to be illegal, invalid, or unenforceable, the remaining provisions shall remain
in full force and effect so long as the mtent of this Agreement and the rights and
obligation of the parties are not materially changed.
10.7 Preparation of Agreement. No provision in this Agreement shall be mterpreted for or
against a party because that party drafted that provision.
10.8 Entire Understanding. This Agreement expresses the entire agreement between DMP
and Customer, and supersedes any prior communicatIOn, oral or written, relating to the
terms of this Agreement.
10.9 :Modifications to the Agreement. This Agreement may not be supplemented, modIfied,
amended, released, or discharged without the mutual wntten consent of DMP and
Customer.
10.10 Consent to Violation Not Waiver. A Walver by DMP of a default or violation is not a
waiver of any provision of this Agreement, or of any subsequent default or violatIOn.
6 of 11
Agreement 0601002CG
The patties have executed and delivered this Agreement on ~, 2006
CITY OF TUKWILA
6200 Southcenter Blvd.
Tukwila, Washington 98188
DIGITAL MAP PRODUCTS
575 Anton Boulevard, Smte 750
Costa Mesa, CA 92626
Steven M. Mullet
Mayor
Approved as to Form:
p~~~
Onice of the City Attorney
7 of 11
EXHIBIT A
ADDITIONAL COPYRIGHT NOTICES
Agreement 0601002CG
(Q Copyright 1996-2006:
First American Real Estate Solutions
Tele Atlas, Inc.
USGS
Kmg County
All rights reserved. The Contributo;r content provided by the CityGIS5 service is the proprietary
property of the above-named Contributors and may not be used or reproduced except as
expressly licensed by DMP.
8 of 11
Agreement 0601002CG
EXHIBIT B
CONTENT OF INTERi'TET l\tIAP
Agreement 0601002CG
Data Components
Centerline Data
Property Records & Raster Tax Maps
Parcel Data
Orthophotography
Owner
Tele Atlas, Inc.
First American Real Estate SolutIOns
King County
City of TukwIla
Notes -
As a City government TukwIla is subject to Washington's PublIc Disclosure Act. It is
possible that certain content from the CityGIS program may need to be dIsclosed if
requested.
9 of 11
Agreement 0601002CG
EXHIBIT C
SUBSCRIPTION AND LICENSE FEES
Agreement 0601002CG
Subscription and License fees are based of 30 user lIcenses.
SUbSCrIptIOn Fees
CityGIS5 30 user licenses
LIcense Fees
Centerline Data
Property Records and Raster Tax
Total Fees
$20,080.00 (no sales tax, delivery is via the internet)
Application Service Fees
Fees $1,500 Aerial Integration
PAYMENT SCHEDULE
$21,580.00 - 1st year fee due February 1, 2006 upon City budget approval
Annual totals for years 2-5 $20,080.00
OPTIONS
Community View $4,000.00 annual increase
PeIDlits plus integration $6,000.00 one time fee
10 of 11
EXHIBIT D
EFFECTIVE PERIOD OF TillS AGREElVIENT
Agreement 0601002CG
SubscnptIOn: Begmning 01/01/2006 and contrnuing through 12/31/2010 .
\
\
11 of 11
~~
Community and Parks
January 24,2006
Present:
Joan Hernandez, Joe Duffie, Pam Linder
Rhonda Berry, Kathy Stetson, Joyce Tramer, Nora Glerloff, Steve Lancaster,
Derek Speck, Jane Cantu, Lucy Lauterbach, Chuck Parrish
1. Code Enforcement Briefing Joyce talked of all she and Kathy have done m 2005 TheIr
activIties mcluded opemng and resolvmg 293 new cases as well as workmg on unresolved cases
from past years, which are usually complex and contammg legal issues They have gotten nd of
much derelIct housmg violatIOns, and have started enforcmg the requirement for parking vehIcles
on a legal parkmg pad. They had pictures of some of the areas they had cleaned up, wIth very
clear "before" and "after" pictures. The work plan for 2006 mcludes more proactive
enforcement, and Kathy and Joyce \vill work on one or two ofthe mne areas in the CIty at a time.
They will work to clean up some of the more obvious code violatIOns and completely clean up an
area, house by house, and street by street. Tills will prove to be more eqUltable than when
complaints are enforced when another violation could be nearby the one code enforcement IS
called for. Code enforcement staff will work separately on theIr assIgned areas, though they
always team up at apartments or at housing that appears to be unsafe. Joan noted there has been
trash at the top of the stairs that go behind Denny's from Southcenter Boulevard to S 152nd
Street. The committee members expressed great apprecIation for Kathy's and Joyce's work, and
said the rest of the Council would also like to hear thIS information. Recommend briefing to
entire Council at a COW.
~
2. GIS lVlapping The City has been evaluating a product called CItyGIS5 from DIgItal Map
Products for the last few months. DMP hosts a custom web sIte for the City that provides basIc
Geographic Information System (GIS) functIOnality (viewing, searching, printmg), our aenal
photos, Tukwila planimetnc layers (zonmg, wetlands etc.), King County property informatIOn
and digital King County Assessor maps Nora demonstrated the program for the Committee,
showing how to search by address and owner name, add informatIOn to the map and generate a
pdf file.
The site makes it possible to see not only streets and neighborhoods, but also plat lines, wetlands
and watercourses and their buffers, addresses, water and sewer distncts and other information. It
can be very helpful to developers, and to anyone getting vanous kinds of ownershIp and physIcal
boundary information. If the CIty GIS program works well for the CIty'S needs we could also
have DIgital Map Products develop a lmk to the PermIts Plus database so that It would be
possible to geographIcally search and dIsplay permit information.
Another idea would be to eventually make a simIlar program available to the publIc through the
City's web site. ThIs would allow people to view and pnnt mformatIOn and photos of properties
m Tukwila. The committee members were very interested in the maps, and enjoyed seeing all the
mformation that could be garnered qUlckly with the system. Information.
cf;\. Committee chalr approval
Minutes by LL
l •Id1LA,
G o UNCI.L AGENDA Siwosis
of y' I,nttals ITEEVI No.
Q f C %t r j tlleei,n Dale 1 Prepared by tblay ,revjent J Council dwell I
t 02/13/06 N. Olivas I AL?
19 08
I I I
ITEM INFORMATION
CAS NUMBER: 06-007 ORIGINAL AGENDA DATE. 1/ 23/06
AGENDA ITEM TrrLE Pumper replacement
CATEGORY Dzj'currzon Motion Jiesolutzon Ordinance BzdAward Public Heating Other
Altg Date 2/13/06 Mtg Date Altg Date Mtg Date Mtg Date Altg Date Altg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIFI
SPONSOR'S Continued discussion on the feasibility of replacing two- twenty year old fire engines; one
SUMMARY to be replaced in 2006, one in 2007.
REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
Utihties Cmte Arts Comm. Parks Comm. Planning Comm.
DATE. 1/23/06
RECOMMENDATIONS:
SPONSOR /ADMIN Discuss replacement and funding options
CoM \IITTEE Same as above.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$966,253 (includes tax) $775,000 $191,253
Fund Source. 107
Comments
MTG. DATE RECORD OF COUNCIL ACTION
I MTG. DATE 1 ATTACHMENTS
2/13/06 Memo to Council from Chief Olivas dated February 9, 2006
Pumper bids sheet
List of equipment needs for new pumpers
Minutes from Finance Safety Cmte meeting of 1/17/06
City of TU!<VIlila
Steven M. Mullet} Mayor
Fire Department
Nicholas]. Olivas} Fire Chief
To'
From:
Subject:
Date:
Tukvvila City Council 0
Chief Olivas ~
Pumper Replacement
February 9, 2006
Enclosed in the meeting packet is the information I presented to the finance and safety
committee discussing the bids for the pumper(s) and the ladder truck.
Subsequent to our last discussion, the fmance director and I met and dIscussed our fleet.
Topics of discussion included.
. Age of vehicles,
. Anticipated replacement years,
. Inflation,
. Yearly fund contribution level
One conclusion of our discussion was that the yearly contributions to the 107- fund will
need to be mcreased to meet our anticipated replacement schedule. It IS too early in the
process to provide a specific amount; that will be addressed during the 2007 budget
process
I wIll be available at the meeting to answer your questions.
Headquarters Station: 444 Andover Park East 0 Tukwila, vVashington 98188 · Phone: 206-575-4404 co Fax: 206.575-4439
I
TUKWILA FIRE DEPARTlVIENT
Pumper Bids
PIERCE
1- Pumper 2 - Pumpers
Base Price. $492,344 $976,688 ($488,344 each)
Chassis Pre Pay: $485,039 (-7305)* $962,078 (-7305 each)* ($481,039 each)
Drive Out Allowance: $482,539 (-2500) $957,078 (-2500 each) ($478,539 each)
Pay Balance Upon
Completion: $474,011 (-8528) $940,022 (-8528 each) ($470,011 each)
Deduct Performance
Bond: $472,831 (-1180) $937,662 (-1180 each) ($468,831 each)
Pre Pay Entire Unit: $463,906 (-8925) $919,812 (-8925 each) ($459,906 each)
Purchase 2nd Unit $463,906 $911,812 (-8000 on second pumper only)*
at Same Time: (455,906 each)
Pay 50% Upon
Contract Signing: N/A N/A
One Pumper Cost: $485,039** Two Pumper Cost: $954,078
NOTE: Discounts are cumulative. Price does not include W A State sales tax.
($473,039 each)**
FERRARA
Base Price:
Chassis Pre Pay:
Drive Out Al1owance:
1 - Pumper
$453,112
$448,932 (-4180)*
N/A
2 - Pumpers
$901,224 (-2500 each)* ($450,612 each)
$892,864 (-4180 each) ($446,432 each)
N/A
Pay Balance Upon
Completion:
Deduct Performance
Bond.
Pre Pay Entire Unit
N/A
N/A
N/A
$437,545 (-15,567)
N/A
$870,090 (-15,567 each) ($435,045 each)
Pay 50% Upon
Contract Signing: $445,329 (-7783)* $885,658 (-7783 each)* ($442,829 each)
One Pumper Cost: $445,329 (-7783)** Two Pumper Cost $885,658** ($442,829 each)
NOTE: Discounts are not cumulative. Price does not include W A State sales tax.
* Recommended discounts
** Price with recommended discounts
,/
TUK'VILA FIRE DEP ARTiVIENT
EQUIPlYIENT NEEDS FOR NE'V PUMPERS*
1) Miscellaneous Tools $21,813
2) Two Holmatro Rescue Tools** $112,683.34
3) Two Thermal Imaging Cameras** $19,000
4) Two Micromax Gas Detector~ $4800
5) Two Mobile Data Computers $20,000
6) Two 800 mzh Mobile Radios $12,000
7) Eight XTS 5000 Portrable Radios** $28,000
Approximate Total $218,296 ($237,506 with sales tax)
Approximate Total less replacements $56,613 ($61,595 with sales tax)
* Does not include W A State sales tax
** Replacements for existing equipment may be delayed or purchased with balance of
Sound Transit funds, if available.
NOTE: Equipment for aerial ladder to be purchased with Sound Transit funds; equipment
cost estimate $70,000.
Finance and Safet) Committee
January 17, 2006
Present:
Pam Carter, Chair; Jim Haggerton, Verna Griffin
Rhonda Berry, Nick OlIvas, Kevin Fuhrer, Lucy Lauterbach, Chuck Pamsh
1. Contract for Legal Services with Kenvon Disend The committee considered the 2006
contract with the Kenyon Disend finn. The contract is similar to past years' contracts, and
includes a 4% increase in fees. Rhonda said one issue Council Members have raised in the past
concerned having the City Attorney available at COvV meetings. Although the City Attorney
attends Regular Meetings, she can attend COW meetings if requested to attend, though it would
help if she were notified far ahead of~ime so schedules could accommodate the meeting.
Because code enforcement is becoming more proactive, more time may be needed for this issue
by the City Attorney's office. Jim H asked ifthe City Attorney gets involved with elected
officials' ethics issues. Rhonda said they cover employees, but it would depend on the
circumstances of the situation whether they could represent the City Councilor Mayor. Jim said
and others agreed Kenyon Disend has done a goodjob for the City and their increase is
reasonable. Committee approval~ recommend contract to COW.
2. Contract with Ball Janik LLC The Ball Janik contract is also similar to last year's contract,
although it has a revised scope of work. Rhonda said Ball Janik's advice is for Tukwila to spread
its requests for funding more broadly than just for transportation projects. The committee thought
that was a good idea. One idea they suggested was to reach immigrants in the Tukwila
community who don't speak English with information about emergency preparedness. That
could be more of a FEMA issue, though Rhonda said she would ask about it. Committee
approval; recommend contract to COW.
3. Contract with M.J. Durkan The 2006 contract for Jamie Durkan is very similar to the 2005
contract. The choice was to have a one-year contract, and to end it when the City felt it was time.
Alternatively, it could be a six-month contract with extensions if necessary. The committee
members agreed a one-year contract was appropriate. Besides the state legislative work Jamie
does for the City, he can also be informative about Seattle and King County issues that are being
worked on in advance of public announcements. When talking about reporting from Jamie, the
committee thought some reporting was good, but did not want it to be too detailed if not much is
happening. Full Committee approval~ recommend contract to COW.
~. Fire Truck Purchases The Fire Department has two aged fire pumper trucks and an aerial
1" ~adder truck that all need to be replaced. Sound Transit is buying the city the ladder truck, but
there are inadequate funds in the budget to buy two pumper trucks. Equipment to outfit the
trucks will also be needed, especially new mobile radios. Although one option would be to buy
the two trucks in 2006, there is not enough money in the 107 Fund Fire Equipment Cumulative
Reserve fund. The other option would be to order them both but take delivery on one of the two
in January, 2007 so 2007 funds can be used. There are two issues with fundmg: purchasing the
two trucks when not enough funds are available, and putting more general fund money annually
into the Fund 107 fund so future fire trucks can be paId for. Nick recommended buying the
Finance and Safety Committee
January 17,2006
Page 2
Pierce Aerial Ladder Truck because the company is located in Puyallup, they are a known
commodity, and they meet the state's stringent weight requirements. Their bid was slightly
higher than the Ferrara bid for the aerial. Ferrara is located in New Orleans, and has not made
any sales in Washington State, though they have sold to California districts. Nick thought
because they are anxious to break into the state, they are offering the two trucks for a very good
price. His department staff have exap\ined the production of this truck, and believe it is a solid,
well-built fire pumper. Prices between Pierce and Ferrara were within $74,440 each other on a
$1,00,000 bid, with the Ferrara bid being slightly lower than Pierce bid. The committee
members also tentatively supported the option of getting the two pumpers in two years, though
how to fund the purchases will still need more study. Committee recommendation to accept
Pierce bid on aerial ladder truck; options on two pumper trucks will depend on city
finances.
l/CCommittee Chair approval
Co UCOUNCIL AGENDA SYNOPSIS
y 5 Initials .TEMNO.
g Meeting Date Prepared by I Mayor's review I Council review
w `0 0 2/13/06 1 BG
ITEM INFORMATION
CAS NUMBER. 06-016 I ORIGINAL AGENDA DATE. FEBRUARY 13, 2006
AGENDA ITEM TITLE Adopt Ordinance for 2006 edition of WSDOT /APWA Standard Specifications and
repeal Ordinance 2040.
CATEGORY Discussion Motion Resolution Ordinance Bzd Award Public Hearing Other
llitg Date Mtg Date Mtg Date Mtg Date 2/13 06 Mtg Date Mlltg Date Mtg Date
I SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R Police PIV 1
SPONSOR'S Local agencies utilizing Federal funds for transportation contracts must incorporate and
SUMMARY adopt the 2006 Standard Specifications as published by the Washington State Department
of Transportation and the Washington State Chapter of the American Public Works
Association (APWA). Also repeals Ordinance 2040, which adopted the 2004 WSDOT /APWA
Standards.
REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
Utihties Cmte Arts Comm. Parks Comm. Planning Comm.
DALE. 2/7/06
RECOMMENDATIONS:
SPONSOR /ADMIN Adopt ordinance to update construction standards.
CoMIIITrEE Forward to COW and Regular with approval.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source.
Comments
1 MTG. DATE RECORD OF COUNCIL ACTION
2/13/06
MTG. DATE 1 ATTACHMENTS
2/13/06 Information Memo dated January 30, 2006
Ordinance
Utilities Committee Meeting Minutes from February 7, 2006*
*these minutes not available at time of publication
i 1
f 1
INFORtvlATION MENlO
To:
From:
Date:
Subject:
Mayor Mullet
Public W orks Directo~
January 30, 2006
2006 Standard Specifications
Adoption by Ordinance
ISSUE
Local agencies utilizing federal funds for transportation contracts must incorporate and adopt
the 2006 Standard Specifications, as published by the Washington State Department of
Transportation and the Washington State Chapter of the American Public Works Association
(WSDOT / APW A).
BACKGROUND
Previously, City of Tukwila Ordinance 2040 adopted the 2004 WSDOT / APW A Standard
Specifications for Road, Bridge and Municipal Construction (Standard Specifications). Local
Agencies must adopt the 2006 Standard Specifications for use in all federally funded projects
that are advertised after April 3, 2006.
ACTION TAKEN
The attached ordinance has been drafted to adopt the 2006 edition of the Standard
Specifications. This ordinance also repeals the previous Ordinance 2040.
RECOMMENDATION
Approve the ordinance adopting the 2006 edition of the Standard Specifications.
attachment: ordinance
(P:p....'Stds\v."Sdot ::JIw"a std specs\2006 GSPs\pW 2006 SLandards info~)
n~ ,.. fby
~~~.J-;.l!
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, AMENDING TMC 16.34, ADOPTING THE 2006 EDITION
OF THE STANDARD SPECIFICATIONS FOR ROAD, BRIDGE AND
MUNICIPAL CONSTRU,CTION, SETTING NUMBER OF COPIES TO BE
HELD FOR PUBLIC REVIEW; REPEALING ORDINANCE NO. 2040;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE
DATE.
WHEREAS, the City of Tuk\.vila utilizes standard specifications for the construction
of public improvements, as well as supplemental requirements; and
WHEREAS, the City has previously adopted standard specifications by Ordinance
No. 2040; and
WHEREAS, more current standard specifications are provided by the Washington
State Department of Transportation and American Public Works Association,
Washington Chapter;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. TMC Chapter 16.34, "Road, Bridge and Municipal Construction
Specifications," is hereby amended to read as follows:
16.34.010 Adopted. The 2006 edition of the Standard Specifications for Road,
Bridge, and Municipal Construction, prepared by the Washington State Department of
Transportation and the Washington State Chapter of the American Public Works
Association, are hereby adopted as the Code of the City of Tukwila, Washington, for
regulating the construction and maintenance of public works, including streets, bridges,
sanitary sewers, storm sewers, water distribution, structures and other public works.
The Public Works Director may allow the use of American Institute of Architects (AlA),
Construction Specifications Institute (CSI), or other building and facilities standard
specifications, on a case-by-case basis.
16.34.020 Copies to be on file. Not less than three copies of said Standard
Specifications and City of Tukwila supplements shall remain on file for use in
examination by the public in the Public Works Department.
Section 2. Repealer Ordinance No. 2040, as codified at TMC 16.34, is hereby
repealed.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
C.\Documents and SeUh'1gs\AlI Users\Desktop\Kelly\:v1SDATA \Ordinances\5tandard Specifications.doc 2/9/2006
~~ ~~lcl2
\
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, W ASHlNGTON,
at a Regular Meeting thereof this day of , 2006
ATIEST/ AUTHENTICATED'
Steven M. Mullet, Mayor
Jane E. Cantu, CMC, City Clerk
Filed with the City Clerk:
Passed by the City Council.
Published.
Effective Date:
Ordinance Number
APPROVED AS TO FORM BY
Office of the City Attorney
C:\Documents and Settings\All Users\Dcsk~op\Kelly\~lSDATA \Ordinances\Standard Specifications.doc 2/9/2006
GUm Page 2 of 2
G o UNCIL A GENDA o sis
tc 111F Ituttak ITEMNO.
Q ;O 6 I Meeteng Date Prepared by 1 Mayor's review 1 unerl review
S` 2/13/06 I Btu Y L j,�
Li
isos 1 1 1
1
I I 1 1
ITEM INFORMATION
I CAS NUMBER: 06-017 IORIGILTALAGENDA DAIS: FEBRUARY 13, 2006
AGENDA I i M TITLE Bid Award for the City Shops ReRoof Project
CATEGORY g] Discusszon Motion Resolution Ordinance Bzd Award Public Heanng Other
2/13/06
ilItg Date Mtg Date illtg Date Mtg Date elltg Date Mtg Date Mtg Date
SPONSOR Council ma Adm Svcs DCD Finance Firs Legal P&R Police PIV
SPONSOR'S The project was advertised on December 22, 29 and January 5 and 12, 2006. Ten bids
SUMMARY were received and opened on January 20, 2006. The low bid of $219,766.00 was from
Western Roofing Service. References indicate that Western Roofing has performed well on
similar type projects. The additive alternate item of seismic upgrades is priced too high
and is not recommended for award.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DAI'E. 2/7/06
RECOMMENDATIONS:
SPoNsoR /ADMIN. Award contract to Western Roofing Service.
CoMD,lrrrEE Forward to COW and Regular with approval.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$219,766.00 $240,000.00
Fund Source. 303 Minor Facilities (page 72, 2006 CIP)
Comments Engineers estimate was $200, 000 so that amount was designated from the 303 Fund, yet additional funds are
available and the budget has been increased to $240, 000
MTG. DATE I RECORD OF COUNCIL ACTION
2/13/06
MTG. DATE I ATTACHMENTS
2/13/06 1 Information Memo dated January 31, 2006 (revised after UC meeting)
Bid Tabulation
Bid Opening January 20, 2006
Bid Opening June 29, 2005 (all bids (one) rejected by Council)
Utilities Committee Meeting Minutes from February 7, 2006* 1
I
*these minutes not available at ti i;,L ot puo l i ca on
INFORJ.vIATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet
PublIc Works Direct~
January 31, 2006
City Shops ReRoof - Bid Award
Project No. 03-BG08
ISSUE
Award the bid for the City Shops ReRoof project.
BACKGROUND
Wayne Ivary & Associates was retained to design the roof replacement and potential seismic upgrades
for the Minkler Shops buildings "C" (equipment shed) and "D" (Superintendent offices). Building "A"
is the main office and building "B" is the lunchroom and garage The polymeric recoating of the
George Long Shops was added to the bid documents, hence the name "City Shops ReRoof."
ACTION TAKEN
The design and bid documents were fmalized and bids were advertised in June 2005 with only one bid
received in the amount of $338,856 51. The bid was rejected since the budget and estunate was
$200,000. The bid documents were repackaged and advertised again in December 2005 and January
2006 Ten bids were opened on January 20,2006, with the apparent low base bid (Minkler and
George Long Shops roofs) received from Western Roofmg Service in the amount of $219,77600. The
base bids ranged up to $371,947.00 The range of bids for the additive alternate bid item (Minkler
seismic upgrades) was $16,124.16 (Krueger Sheet Metal) up to $60,928.00 (Western Roofmg Service).
References were checked for Western Roofmg Service and they have performed very well on similar
size and type projects
The base bid is very close to the budget and the Engineer's Estimate and is recommended for award.
The 303 Fund originally had the Engineer's Estimate of $200,000 budgeted, but the budget will be
increased to $240,000 to cover the base bid and 10% contingency. The Additive Alternate item is
priced too high and is not recommended for award.
BUDGET AND BID SUMMARY
Bid Amount
Sales Tax (8.8%)
Bid Total
Contingency (10%)
Total
Bid Results
$ 202,000.00
17,776.00
$ 219,766.00
20,200.00
$ 239,966.00
Engineer's Estimate
$ 200,000.00
17,600.00
$ 217,600.00
Budget
$ 240,000.00
$ 217,600.00
$240,000.00
RECOMMENDATION
Award the base bid for the City Shops ReRoof project to Western Roofmg ServIce of Redmond in the
amount of $219,766.00, including sales tax.
BG"ad
attachments: Bid Tabulation, January 20,2006, and June 29,2005, Bid Opening results
(p:Projects\A- BG Proj~""1.S\03BG03\Info ~{emo A....-ard Shops ReRoof -W~~m Roofing Sen.-ice}
Bid Rank
Apparent Low
2
3
4
5
6
7
8
9
10
BIDDERS
Western Roofing Service
Lloyd A. Lynch, Inc.
tipic ConstrUction_
rueger Sheet Metal
Snyder Roofing
VVayne's Roofing Inc.
BID TABULATION
CITY SHOPS REROOF RE-B1D
Project No. 03-BG08
1. Minkler Shops
ReRoof
due-eh-City Sheet Metai & Roc
Pacific Rainier Roofing Inc.
Scholten Roofing Inc.
Haight Roofing Co., Inc.
ENGINEER S ESTIMATE
168 000 00
2. George Long
SUBTOTAL State Sales
TOTAL BASE Tax
Shops Recoating BID (1+2) 83%
1982384.00
219,700 00
216,655.00
226,217.00
258,841 06-
312,862.00
264,750 0-0-
- 286 149 od
175,000 00
34,000 00.
23,142.00
37,259 00
39,030 00
47 661 00
18,779 00
--.-000
202,000 00
203,627 00
BASE BID TOTAL
incl. tax
00 219,776 00
---19,327 18 238,954 18
19,494.29
221,526.00_
252,550 N
265 247 00
22,224 40
22,346 00
23,341_73
29,184 41_
29 36120
,
30,084 00
TT-6-0, TOTS
55,714 00
331 -641.00
- 333 650 00
25,000 00
- 371,947.00
200,000 00
ADDITIVE
ALTERNATE Al
incl tax
60,928 00
60,540 67
43,847 49
16,124 '16
47,797 00
- 274,774 0
276 271 00
288,5-68 73-
34,261 12
_ 32,801 02
" 32
363 011 20
371,947 00
217,600 00
:III13920
50,000 00
CITY OF TUKWILA
OFFICE OF THE CITY CLERK
Jane E. Cantu, CMC, City CII
BID OPENING
City Shops Reroof RE-BID
PROJECT NO. 03-BGOS
January 20, 2006 - 10:00 A.M.
SECURITY BASE BID (ITEMS 1 & 2) ADDITIVE ALTERNATE
BIDDER NAME & BID GRAND TOTAL (Ai) TOTAL APPARENT
DATE STAMP OF RECEIPT REC'D. ? (including (including LOWEST BID[
W. S. S. T. @ 8.8%) W. S. S. T. @ 8.8%) (RANK ORDE
Scholten Roofing, Inc.
01-19-06 @ 8:40 AM yes $363,011.20 $43,139.20
(via UPS Next Day Air)
Western Roofing Service
01-19-06 @ 10:43 AM yes $219,776.00 $60,928.00
Lloyd A. Lynch, Inc.
01-19-06 @ 11:35 AM yes $238,954.18 $60,540.67
Queen City Sheet Metal & Roofing, Inc.
01-19-06 @ 2:58 PM yes $333,474.17 $32,801.02
Pacific Rainier Roofing, Inc.
01-19-06 @ 3:36 PM yes $360,825.41 $17,189.32
Snyder Roofing
01-19-06 @ 3:44 PM yes $276,271.00 $47,797.00
Krueger Sheet Metal
01-19-06 @ 4:00 PM yes $274,774.40 $16,124.16
Haight Roofing Co., Inc.
01-19-06 @ 4:22 PM yes $371,947.00 $22,152.00
Epic Construction, LLC
1-19-06 @ 4:38 PM yes $241,020.29 $43,847.49
Wayne's Roofing, Inc.
1-19-06 @ 4:59 PM yes $288,588.73 $34,261.12
ENGINEER'S ESTIMATE N/A $217,600.00 $50,000.00
The above figures appear as written within bid documents; and as read aloud at bid
opening. THEY DO NOT however, REPRESENT ANY BID AV'JARDi apparent low, or
otherwise.
DATED this 20th day of January, 2006.
/sl
1~r-,~ r.: r-rd-J j r>Of~;{"" (.... rL--
CITY OF TUKWILA
OFFICE OF THE CITY CLERK
Jane E. Cantu, CMC, City Clerk
City Shops Re-Roof
Project No. 03-BG08
. BID OPENING
We\dnesday, June 29, 2005
The following does NOT represent a bid award
~~--_:-:.:- ,--",: '~;_..: "
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Lloyd A. Lynch, Inc.
3:45 p.m.
YES
$338,856.51
---;--
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fE~G!NEERrs ESTIMATE/' ..~ '0
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The above figures appear as written within bid documents; and as read aloud at bid opening.
THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise.
DATED this 29th day of June, 2005.
Jane E. Cantu, CMC, City Clerk
Clerical note: Bid package was received Tuesday, June 28, 2005.
Go UNCIL AGENDA Siwosis
Jr s6)s' S Inztzalr ITEM No.
1 Meeting Date Prepared by 1 Mayor's revze Council review I
is 4 1, -er C
'W i 0 2/13/06 I cKa5r4 )%-4- 1 Y.)/
1 _c,
7908
ITEM INFORMATION
I CAS NUMBER: 06-018 I ORIGINAL AGENDA DATE. FEBRUARY 13, 2006
AGENDA ITEM TITLE Tukwila Urban Center Transit Center Consultant's Agreement with IBI Group
Dzscusszon Motion f esolutzon Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date 1bltg Date Mtg Date .1Jtg Date: 2113106
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PI"
SPONSOR'S This contract is for the engineering design services for the new transit center at Andover
SUMMARY Park West and Baker Blvd. Four consultant teams were interviewed with IBI Group as the
winning firm. IBI will be teaming with KPFF Consulting Engineers, who are the lead design
firm for the Sounder Station at Longacres. This will begin the design and a second phase to
complete the design will be presented later this year.
REVthWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE. 1/23/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign the agreement with IBI Group.
COMMTTTEE Approve agreement and forward to COW and then Regular Council.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$199,489.00 $200,000.00 $0.00
Fund Source: 104 Commercial Streets (page 45, 2006 CIP)
Comments.
MTG. DATE I RECORD OF COUNCIL ACTION
2/13/06 1 1
I I 1
I I 1
MTG. DATE I ATTACHMENTS
2/13/06 1 Information Memo dated February 7, 2006 (revised after TC meeting) 1
Consultants Rating Sheet
Consultant's Agreement with Scope of Work
1 1 Transportation Committee Meeting Minutes from January 23, 2006
1
Il\TFORMATION MEMO
Date:
Subject:
Mayor Mullet
Public Works Directo~
February 7, 2006
Tukwila Transit Center Project No. 06-RW02
Consultant Agreement
To:
From:
ISSUE
Authorize the Mayor to execute a consultant agreement with IBI Group in the amount of $199,489 to
provide preliminary engineering design ,services for an on-street transit center on Andover Park W near
Baker Blvd.
BACKGROUND
For many years, the existing Metro bus stop on Andover Park W adjacent to Westfield Mall has been
substandard to accommodate the huge number of riders it serves on a daily basis. The City has been
pursuing funds to design and construct an improved transit center in conjunction with King County
Metro for many years. With the expansion of Westfield Mall and the developer's request for a
substantial parking variance (approximately a 10% reduction), the City will be receiving $500,000
toward the design and construction of an improved transit stop. Additionally, the CIty has budgeted
$200,000 in the 2006 CIP and Metro has secured a $200,000 grant toward construction of this site.
Consultant interviews were conducted the first week of January. This was possibly the most difficult
selection process, as each of the four teams interviewed were incredibly competent and had tremendous
experience designing similar facilities The score sheet is attached KPG and the IEI Group were tied
for first place but the IEI Group was selected. The selection panel, consisting of Public Works and
Community Development staff as well as King County Metro staff, was of the opinion that IBI's
approach to the project and their teaming with KPFF Consulting Engineers should "tip the scale" in
their favor given the tie. KPFF is the lead firm for the Sounder Station design at Longacres.
A certain urgency exists to get the preferred consultant under contract. A Federal Transit Act (FT A)
call for grant applications is imminent and Metro has expressed willingness to partner with Tukwila to
pursue funding. Only transit agencies can apply for these funds, or agencies with transit agency
involvement. It is expected that the grant applications will be due by mid April and a fair amount of
preliminary design work is necessary for a competitive grant.
ANALYSIS
The scope and fee have been broken down to include just the first steps necessary to get the consultant
well underway to meet the grant cycle timing. A second phase scope and fee to complete the design
will be presented later this year. The scope and fee for this first phase is attached. The total amount of
the first phase is $199,489.00.
RECOMMENDATION
Authorize the Mayor to execute a consultant agreement with IEI Group in the amount of $199,489.00
to provide engineering design services for the Tukwila Transit Center project.
\\tuk2\voll\pubworks\cyndy\rransit center\informalion memo - consultant selwion and contract award 2-7-06.doc
Tukwila Urban Center (TUC)
Transit Center
Consultant Selection for Design
0 ",0 n _ - - '--INCA-.
-, n -, - - "L C.'-'C-~
Ranking Catagories 18lGroup~ KPG un Engineers · ....Perteet~
Presentation 10 67 87 80 83
\
Approach, Methodology, and Style of
Project Management and Product 30 257 253 240 20.0
Qualifications/Expertise of Project
Manager and Key Personnel 30 250 237 250 253
Ability to Meet Schedule
(for grant funding cycle) 20 173 170 160 180
Familiarity with LAG Manual, Federal,
and Metro Standards 20 193 193 193 193
Ability to Coordinate with Metro and
Property Owners 30 257 277 257 273
Placemaking Experience/Ability 30 28.3 28.3 283 257
Past Performance/References 30 300 280 260 280
TOTAL 200 178.0 178.0 172.3 171.9
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CONSUL T A1~T AGREElVIENT FOR
TRANSIT CENTER DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tub.vila, Washington, herein-after referred
to as "the City", and IBI Group, hereinafter referred to as "the Consultant", m consIderation of the
mutual benefits, tenns, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perfonn engineenng design
services in connection with the project titled Tukwila Transit Center.
2. Scope of Services. The Consultant agrees to perfonn the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
. 3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perfonn all services and
provide all work product required pursuant to this Agreement within 120 calendar days from
the date written notice is given to proceed, unless an extension of such time IS granted m
writing by the City.
4. Payment. The Consultant shall be paid by the CIty for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provIded by the Consultant shall be made as provided on ExhibIt
"B f/ attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $199.489.00 without express written modification of the Agreement sIgned by the
City.
B. The Consultant may submit vouchers to the CIty once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned wIll be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work perfonned,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaming to this Agreement are to be kept
available for inspection by representatives of the City and state for a penod of three (3)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specificatIOns and other
materials produced by the Consultant in connection with the servIces rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retam copies, includmg reproducible
copies, of drawings and specifications for infonnation, reference and use III connection wIth
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any proj ect other than
the proj ect specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
tms Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold hannless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perfonn-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the RevIsed Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages
referenced by this paragraph were caused by or resulted from the concurrent negligence of the
City, its agents or employees, this obligation to indemnify, defend and hold hannless is valid
and enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duratIOn of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant IS an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. NeIther the Consultant nor any employee of the Consultant shall
2
i---
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industnal insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consIderation contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work perfonned by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplIes.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by gIving ten (10)
days wntten notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the tenns of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party.
3
16. Notices. Notices to the City of Tukwila shall be sent to the followmg address.
City Clerk
CIty of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
. 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
day of
,20_,
DATED this
CITY OF TUKWILA
CONSULTANT
By:
Steven M. Mullet, Mayor
Printed Name:
Title:
Attest! Authenticated:
Approved as to Fonn:
Jane E. Cantu, CMC, City Clerk
Office of the City Attorney
4
EXHIBIT A
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City of Tukwila
TUKWILA TRANSIT CENTER
SCOPE OF V\JORK
JANUARY 27,2006
VERSION 3.3 FINAL
\\tuk2\voi1\pubworks\cyndy\transit center\transit center conceptual scope version 3.3.doc
~
181 GROUP SCOPE OF WORK
TABLE OF CONTENTS
PHASE 1: CONCEPT DEVELOPMENT ............................................................................................ 1
Task 1: Proiect ManaQement .................... ............................. .............. .................... .... .............. .... .................. 2
Task 2: Compile and Review ExistinQlnformation........................................................................................ 3
Task 3: Stakeholder Coordination ................... ............................................................................................... 5
Task 4: Conceptual Site EnQineerinQ ............................................................................................................. 7
Task 5: Conceptual Site DesiQn .............................................................. ........ ............ .................................... 9
Task 6: Conceptual Cost Estimate................................................................................................................ 11
T as k 7: Des iQn Report .......... ........ ........... ..... .......... ....................................................................................... 12
Task 8: FundinQ Support ................................................................ .......................................................... ..... 13
Task 9: Prepare Workplan for Phases 2. 3. and 4........................................................................................ 14
January 27, 2006
Version 3.3
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IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
PHASE 1: CONCEPT DEVELOPMENT
The Transit Network Plan for the Tukwila Urban Center (TUC) Subarea1 includes as one of its key
recommendations the construction of a new transit center in the immediate vicinity of the existing
focal point of bus service on Andover Park West and Baker Avenue. A new transit center in this
location is expected to act not only as a replacement for the existing bus stop(s), but also as an
important step in the redevelopment of the area, building from current initiatives to redevelop the
Southcenter Mall and reconstruct the new Sound Transit commuter rail station and future plans to
redevelop the Tukwila Urban Center
The objective of this Phase of the project is to develop conceptual design alternatives for the
Tukwila Transit Center that: \
· Present a holistic vision and solution for the transit center that operates effectively,
reflects good urban design, integrates effectively with TUC redevelopment plans and
goals, and is maintainable and sustainable
· Secures buy-in and support from various departments within the City of Tukwila, King
County Metro (KCM), Southcenter Mall, and stakeholders such as local property
owners.
· Presents a high quality design that is practical, implementable and fundable, and that
mitigates cost, risk, and impacts to the City, KCM, and stakeholders
A work breakdown structure (WBS) of nine primary tasks has been developed for this Phase of the
work, covering in general:
· Conduct and management of the work, recognizing an overall conceptual design
timeline of 6-8 weeks.
· Review and assembly of relevant information, including engineering and planning
information, as well as current and future urban development plans.
· Conceptual site engineering, design and cost estimates, including the identification of
alternative concepts and locations for the transit center, and identification of urban
design elements that would meet the needs of the transit center and be compatible
with redevelopment of the TUC.
· Stakeholder coordination and input at the beginning, middle and end of the project.
. Preparation of a design report.
· Providing support to-the City for the identification of funding alternatives and
preparation of local and/or federal funding application(s), with a view to having such
application(s) ready for issuance by spring, 2006.
· Developing a scope of work for subsequent Phases of the project that would focus on
detailed design and construction
The following scope provides a point-form summary of the work to be conducted, and describes
assumptions and deliverables to be provided The term "Consultanf' refers to IBI Group and its
team of subconsultants including KPFF, Mirai Associates, Karen Kiest Landscape Architects, and
Tres West. "City" refers to the City of Tukwila, the client organization responsible for this pro ect.
IBI
GROUP
1 Final Transit Network Plan, Tukwila Urban Center Subarea, Perteet, Inc., December 2004
January 27, 2006
Version 3.3
IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Task 1: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work, and deliver quality work products that meet the needs of the City, KCM, and
other stakeholders.
ASSUMPTIONS
. Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
. The Consultant Project Designer and Design Coordinator may from time to time
issue a request for a design-related meeting with City staff Such requests will be
issued to the City Project Manager and c.c.'d to the Consultant Project Manager
. All subconsultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design-related
issue).
. Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, however due to the tight schedule for the project, City
assistance may be requested from time-to-time to expedite design or information
collection-related meetings
. Unless otherwise directed by the City Project Manager, the City will be responsible
for providing meeting space and issuing invites to City staff, KCM, and other
stakeholders. The Consultant will assist as needed.
. The City will be responsible for providing base information such as existing plans,
previous studies, GIS data, etc. The Consultant will coordinate with the City to make
sure that information requests are reasonable and do not overly burden City staff
. The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
1.1 Contract Administration
This activity covers basic administration of the work including'
1.1.1 Development of an overall Project Plan that summarizes the scope, deliverables,
schedule and lines of communication.
1.1.2 Preparation of a Project Schedule in MS Project, ongoing tracking of that schedule,
and reporting of any variances on a monthly basis. Note that due to the short
timeframe of this Phase, any issues identified during the course of the work that
have the potential to affect schedule will be promptly identified for the City Project
Manager (this is in addition to regular monthly reporting).
1 1.3 Cost and staff time control
1 1.4 Monthly invoicing and project progress reporting (report to be included with
invoice)
1.1.5 Subconsultant administration
Januaf}' 27, 2006
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IBI GROUP SCOPE OF WORK
City of Tukwila
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1.2 Meetings and Coordination
This includes general coordination and project management meetings, stakeholder
meetings are covered in Task 3 Meeting and coordination is expected to include
1.2.1 A kickoff meeting with the City, KCM, and others as appropriate
1.2.2 Internal design team coordination meetings
1.2.3 Weekly client coordination calls or meetings, and ad-hoc coordination.
1 .3 Quality Control
1 3.1 All work produ\cts will be subject to internal quality review before issuance per 181
Group quality control procedures
DELlVERABLES
. Project plan
. Project schedule
. Invoices and progress reports
. Meeting agendas
. Meeting notes
Task 2: Compile and Review Existing Information
This task will involve the assembly of existing information as it relates to the site and future
development of Southcenter Mall and the TUC. It also includes gathering of relevant zoning,
standards, and design information from the City and KCM
ASSUMPTIONS
. The City and KCM will provide existing studies, reports, and maps as applicable in a
timely manner.
. The City will provide reasonable base maps that include right-of-way, existing
infrastructure, curb lines, street markings, and other information to allow the
Consultant to prepare an adequate base plan for the area. No new site survey work
is included in this Phase.
WORK ACTIVITIES
This task will include collection, assembly, and review of the following information. Unless otherwise
noted, it is expected that this information will be available through the City Information to be
collected is as follows:
2.1 Transit Services (information to be collected from KCM and Sound Transit)
2.1.1 Current KCM and Sound Transit (ST) bus routes, schedules, layover points, and
routing around the TUC, and current information on planned service changes
2 1.2 Known or proposed KCM or ST service changes in the area, including any service
changes to the Sound Transit commuter rail station
January 27, 2006
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ISI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
2 1 3 KCM stop, shelter, and other guidelines as they exist, and/or examples from other
projects
2.2 Tukwila Urban Center Plans and Concepts
2.2 1 Current conceptual plans and preferred options for the Tukwila Urban Center and
Mall-to-Transit Center concepts. Electronic versions are preferred for ease of
incorporation in Consultant work.
2.2.2 Any emerging City design standards or elements
2.3 Southcenter Mall Development Plans
2.3 1 Current plans for the expansion/enhancement of Southcenter Mall and any
available renderings or elevations. Of primary interest are design elements and
access/circulation plans. Electronic versions are preferred.
2 4 Sound Transit Commuter Rail Station Plans
2.4.1 Plans, circulation, and urban design information for the station and connecting
street network. Note that with permission from Sound Transit, KPFF can provide
the most recent information from their role as prime consultant on the station
redesign. The Consultant may request that the City issue a request to Sound
Transit for the release of this information.
2.5 Base Map Information including GIS
2.5.1 City street and base map information for the Andover Park West - Strander
Boulevard - Baker Avenue - Southcenter Boulevard area (i e the area within about
a half mile to a mile radius of the current transit station) Information required from
the City includes right-of-way, curb lines, catch basins, manholes, sidewalks, and
property lines. City will provide any contour information available through adjacent
projects. Assume this work will be completed on the same datum as projects for the
Southcenter Mall and/or other adjacent projects
2.6 Survey Data
2.6.1 The City will provide any available survey data. No new site survey work is included
in this Phase
2.6.2 Consultant will conduct a field visit to verify the City's basemaps and to add any
additional information to the basemaps.
2.7 Land Use
2.71 Current land use and zoning information.
2.7.2 Any special land use, zoning, or condition information related to the Southcenter
Mall, TUC, or Sound Transit commuter rail station, as well as potential zoning
changes that the City may be considering
2.8 Utility
2.8 1 Utility information. The City is requested to provide any available utility information
for the area. The Consultant will also follow up with local utilities to obtain updated
electrical, water, drainage, and communications utility information
January 27, 2006
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2.9 Traffic and Roadway Information
2 9 1 Future PM peak hour level of service analysis information for Andover Park
West/Strander Boulevard, Andover Park West/Baker Avenue, and Andover Park
West/Southcenter Boulevard is required Mirai Associates has much of this
information, so it may only be necessary for the City to confirm that this is the most
recent information and release permission to use the data.
2.9.2 Any available channelization, curb cut, and pavement marking information, as well
as planned reconfiguration information.
2.9.3 Current status of traffic signal and Intelligent Transportation System planning and
design. This iqcludes a meeting with OKS/Siemens to discuss plans.
DELIVERABLES
. There are no formal deliverables for this task. A list of information collected will be
maintained.
Task 3: Stakeholder Coordination
This task will consist of coordination with key stakeholders through a series of workshops Key
stakeholders include King County Metro, local property owners, South center Mall, Sound Transit
commuter rail station design team, and City planning staff In each case, the Consultant will prepare
all materials for stakeholder workshops, and generate notes/documentation of the outcomes.
ASSUMPTIONS
. The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics
. The Consultant will be responsible for producing all stakeholder meeting materials,
for conducting the stakeholder workshops including facilitation and presentations,
and for producing meeting notes for each stakeholder meeting.
. Two interactive workshops and one presentation of the final preferred concept are
assumed.
WORK ACTIVITIES
3.1 Preparation for Stakeholder Workshops
3 1.1 Stakeholder workshop agendas will be developed through collaborative planning
sessions involving the City Project Manager, Consultant Project Manager, and
other key staff.
3.1.2 The Consultant will prepare graphics for all stakeholder events The graphics
prepared will reflect the stage in the design and decision-making process
corresponding to the stakeholder event.
3 1.3 Renderings will be prepared of the preferred alternative and will be produced only
for the final stakeholder event.
3.2 Conduct Stakeholder Workshops
3.2.1 The Visioning Workshop will involve the full stakeholder group Stakeholders will be
engaged to develop a vision for the Tukwila Transit Center and how it can integrate
January 27, 2006
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with the Tukwila Urban Center, Southcenter Mall, Sound Transit commuter rail
station, and local businesses The Visioning Workshop will begin to form an identity
for the Tukwila Transit Center and will define the needs and requirements of the
different stakeholders that the transit center must address
3.2.2 At the Concept Workshop, the Consultant will present a series of conceptual
alternatives. Through a facilitated process, the stakeholder group will select a
preferred alternative to be further refined in anticipation of application for federal
funding. Stakeholder participants will be determined in consultation with the City
Project Manager, and will include at a minimum King County Metro and City staff.
3.2.3 The final event will be a Design Presentation. The developed conceptual design of
the preferred ,?Iternative(s) will be presented by the Consultant. Attendees will
include the stakeholders who participated in the Visioning Workshop and others as
appropriate. Comments and feedback will be used to update the design
3 3 Documentation of Stakeholder Workshops
3 3.1 The Consultant will provide the City with copies of meeting materials and meeting
notes for all stakeholder events (paper and electronic).
3.4 Website Development and Hosting
The Consultant will develop and host a publicly accessible project web page
throughout the duration of this project. In this Phase of the project, the website will be
largely "static" in nature; designed to provide updates on project status In the next
Phase, consideration will be given to making the website more interactive to support
public input as appropriate
Phase 1 website work activities will include:
34.1 Creation of a website design including information to be included, overall structure,
comment form, and graphical "look and feel" elements.
3 4.2 Documentation of procedures for website updating It is expected that the site will
be maintained separately, and linked to the City of Tukwila home or project
page(s).
3.4.3 Creation of the website design and coding of the HTML.
344 Posting and maintaining the website on an IBI Group server.
3 5 Public Art Program Identification and Coordination
3.5.1 The Consultant will work with the City to identify public artist opportunities for the
project and develop a plan for incorporating artist participation into the project.
DELlVERABLES
.
Stakeholder meeting materials
Stakeholder meeting notes/documentation
Project website
Input into public artist implementation plan
.
.
.
January 27, 2006
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TUKWILA TRANSIT CENTER
Task 4: Conceptual Site Engineering
This task will include the development of conceptual site engineering for environmental, civil,
structural, and traffic engineering
ASSUMPTIONS
. City staff will assist in the identification of environmental documentation that will
ultimately be required for this project. Subsequent Phase(s) will include preparation
of the environmental documentation (not included or costed in this Phase)
. The City will provide existing GIS information and surveys from adjacent projects in
AutoCAD, MicroStatioh, or other common computer or GIS format.
. City will provide any existing information on current contours and elevations.
. Basemaps will be generated from the above information. A field visit will be conducted to
verify the existing base information. Final base maps will be prepared as part of Phase 2
. Additional required survey information will be identified in this Phase. Additional surveying
(not costed) may be required in Phase 2.
. The City will provide any information on City owned detention facilities in the area of the
project.
. The City will provide existing geotechnical information for the site or surrounding areas.
. Conservative assumptions regarding soil capacity will be made for foundation sizing
These assumptions will be refined in Phase 2 after geotechnical information is
available.
. The City's traffic forecast model is assumed to be available.
. Existing high voltage power transmission lines, poles, conduits, and vaults will not be
relocated as part of this project.
. The City will provide the most recent traffic counts on Andover Park West at Tukwila
Parkway, Baker Boulevard, and Strander Boulevard. In addition, the City will provide traffic
counts at a few key driveways at the South center Mall as available
. The scope does not include new pedestrian counts
WORK ACTIVITIES
4 1 Environmental
4.1 .1 Identify Process & Issues
The Consultant will review the scope of project to determine the extent of
environmental documentation required for subsequent Phases. This task will also
include identification of the anticipated Phase 2 environmental process and
schedule. The process and potential issues will be included the Design Report.
4.2 Civil
4.2 1 The Consultant will identify water quality and detention criteria for the project; will
develop a conceptual design for drainage (including water quality and detention),
and will identify potential locations for any detention facilities Preliminary sizing for
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City of Tukwila
TUKWILA TRANSIT CENTER
any water quality and detention facilities will be developed for conceptual costing
purposes only under this Phase of the work, and will need to be detailed further in
Phase 2.
4.2.2 The conceptual design for utilities coordination and design will include a review of
existing utilities as documented in City GIS information; conducting a field visit to
confirm GIS information, (to the extent possible) determine what, if any, utilities
may require relocation; and identify new utility services that may be required for
project.
4.2.3 The conceptual grading for Phase 1 will be very preliminary as survey contours
may not be available Pavement layout will include extent of the new pavement for
bus pullouts afld/or plaza areas, and will include conceptual pavement cross
sections. Final cross sections will be developed as part of Phase 2.
4.3 Geotechnical
4.3.1 The Consultant will review the scope of project and any existing geotechnical
reports to identify additional geotechnical information to be collected in Phase 2.
Geotechnical investigations are not included in this Phase of the work.
4 4 Traffic and Service Forecasting
4.4 1 Traffic forecasts will be prepared/updated for the opening year and a future year (to
be determined by the City) for the area surrounding the Transit Center The City's
traffic forecast model will be used The streets and intersections that this study
focuses on will be Andover Park West at Tukwila Parkway, Baker Boulevard, and
Strander Boulevard. PM peak and AM peak period bus volumes will also be
forecast.
4 4.2 Traffic impacts from the Transit Center will be analyzed for the opening year and
future year noted above. The Consultant will identify any potential changes to
driveway access locations and changes to traffic circulation patterns.
44.3 If required, the Consultant will use VISSIM software to evaluate the potential
impacts on traffic flows on the main arterials from buses merging into traffic. The
simulation analysis will be confined to the immediate vicinity of the new Transit
Center
4 4.4 Potential impacts of the new Transit Center on pedestrian circulation will be
evaluated. The Consultant will identify any safety and potential vehicle-pedestrian
conflict issues The analysis will be qualitative based on the known conditions of
the site and typical transit operations.
4.5 Structural
4 5.1 For this Phase of the work, the Consultant will develop preliminary foundation
concepts only Detailed foundation designs will be prepared as part of Phase 2
4 5.2 The Consultant will develop architectural concepts for the shelters and related
elements, but will not be creating structural drawings or conducting structural
analysis in this Phase. Such drawings and analysis will be included as part of
Phase 2.
4 6 Electrical
4 6 1 The Consultant will develop a preliminary layout for site electrical power service
and distribution, and receptacle locations The Consultant will coordinate any
January 27, 2006
Version 3.3 Page 8
IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
required discussions between the City, service utility, and design team members to
determine power availability and access.
4.6.2 The Consultant will identify communication system requirements and concepts to
support the inclusion of ITS elements in the shelters IBI Group will provide input on
what those requirements might be based on current ITS work being conducted for
Sound Transit, as well as information gathered from the meeting with
DKS/Siemens.
4.6.3 The Consultant will develop a preliminary site lighting plan and coordinate lighting
system standards with the City.
DELlVERABLES
. Preliminary site civil, electrical, systems, and lighting plan
. A discussion of potential environmental issues (to be included in the Design Report)
. Criteria and design approach for water quality and detention (to be documented in
the Design Report)
. Identification of water quality and detention requirements and illustration on the plans
. Structural design including sizes for the shelter elements and foundations for
inclusion on the architectural drawings (detailed structural drawings will be developed
in Phase 2)
. Traffic impact analysis report
Task 5: Conceptual Site Design
This task will include the development of conceptual urban design, landscape design, and
architectural shelter design alternatives for the pedestrian plaza and transit center locations.
Principles and constraints as well as transit center and plaza elements will be documented in
graphical matrix format.
ASSUMPTIONS
. The City will provide background information for Tukwila Urban Center and
Southcenter Mall expansion plans.
. The City will provide applicable land use and zoning codes
. City will provide existing GIS information, right-of-way information, and surveys from
relevant projects in AutoCAD, MicroStation, ESRI shape files, or other common
computer format.
WORK ACTIVITIES
5.1 Urban Design
5.1.1 The Consultant will develop urban design principles for the project as well as
identify any opportunities or constraints for the project site, immediate environs,
and larger context.
5 1.2 The Consultant will develop conceptual urban design alternatives for the pedestrian
plaza and transit center alternative locations
JanuaT'j 27, 2006
Version 3,3 Page 9
181 GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
5 1 .3 Urban design work will include coordination and integration with Tukwila Urban
Center and Southcenter Mall plans as well as a review of applicable land use and
zoning codes
5 1.4 The Consultant will coordinate with the Sound Transit commuter rail station team to
develop a relationship between the two projects
5.2 Landscape Design
5.2.1 Within the context of the urban design principles, the Consultant will establish clear
landscape principles for the pedestrian plaza and transit center locations for the
near and long term. Opportunities and constraints will be identified
5.2.2 Conceptualla'ndscape design alternatives will be developed for both the pedestrian
plaza and transit center locations.
5.2.3 Landscape design elements will be coordinated with development plans and local
businesses and projects.
5.2.4 The Consultant will identify landscape maintenance requirements for landscape
elements, including irrigation, that can be used by the City, King County Metro,
and/or property owners to develop a maintenance plan for the project.
5.3 Architecture Design
5.3 1 The Consultant will develop architectural design principles and constraints for the
pedestrian plaza and transit center locations.
5.3.2 Transit center elements and alternatives will be identified and presented in a
graphic matrix format.
5.3.3 Conceptual shelter alternatives will be developed for the transit center
5.4 Review Meetings
5.4.1 The Consultant will meet with Community Development to discuss consistency with
urban development plans.
5.4.2 The Consultant will meet with the Tukwila Board of Architectural Review as part of
Phase 2 of this project.
DELlVERABLES
.
Urban design, landscape, and architectural design principles
Opportunities and constraints report and matrix
Conceptual urban design, landscape design, and architectural design (including
shelters) graphics and drawings for the site
Urban and landscape design concept drawings showing coordination with future
development at TUC, Southcenter Mall, and Sound Transit commuter rail station
Transit center elements matrix
Conceptual transit center design alternatives graphics and drawings
.
.
.
.
.
January 27, 2006
Version 3.3
Page 10
IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Task 6: Conceptual Cost Estimate
A cost estimate will be developed for the final conceptual design The cost estimate will include the
cost of construction for the design and include any potential risks that have been identified as a
result of the conceptual engineering and design tasks The cost estimate will be subdivided into
costs for each of the disciplines listed below The cost estimate developed will be used for funding
applications and further design activities that may occur during later Phases.
ASSUMPTIONS
. Cost estimates will be generated only for the preferred conceptual alternative
towards the end of the, project.
. Some early estimates may be made to support funding application preparation which
will likely need to proceed in parallel with the conceptual design work.
WORK ACTIVITIES
6.1 Civil
6.1.1 The Consultant will develop a civil construction cost estimate based on the
preferred conceptual design Utility information will be included
6.2 Structural
6.2.1 The Consultant will develop a structural construction cost estimate based on the
preferred conceptual design
6.3 Landscape
6.3.1 The Consultant will develop a landscape construction cost estimate based on the
preferred conceptual design
6 4 Architecture
6.4.1 The Consultant will develop an architectural construction cost estimate based on
the preferred conceptual design.
6.5 Electrical
6.5.1 The Consultant will develop an electrical and communications construction cost
estimate based on the preferred conceptual design.
DELlVERABLES
. Conceptual construction cost estimate
Tas~< 7: Design Report
The Consultant will be responsible for the preparation of the Design Report. The Design Report will
be structured such that it can be used for funding application preparation in Task 8 per Chapter 21
(Project Prospectus) of the Local Agency Guidelines (LAG) manual
January 27, 2006
Version 3.3
Page 11
IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
ASSUMPTIONS
. The City will work with the Consultant to develop a final format and content for the
Design Report such that it meets local, state, and federal requirements
WORK ACTIVITIES
7.1 Prepare Draft Design Report
Upon completion of the conceptual design and cost estimating activities, a draft
Design Report will be prepared summarizing the results of the work. Work activities
will include:
7.1.1 Meet with City staff, KCM staff, and the WSDOT Local Programs Engineer to
review design report criteria and content.
7.1.2 Preparation of the draft Design Report, including required elements such as: project
title/location/description/vicinity map, project summary, conceptual designs and
renderings, scope, schedule, cost estimates and timing by biennium, format
requirements, right-of-way requirements, environmental/categorical exclusion
information, summary of project documentation, and traffic information. It is not
expected that a value engineering study will be required at this level, though it may
be required in the next Phase.
7.1 3 Inclusion of any geotechnical or other reports as may be needed at this stage of the
project.
7 1.4 A review the draft Design Report against LAG Manual guidelines.
7.2 Review with City and KCM
7.2.1 The draft Design Report will be reviewed with the City and KCM.
7.2.2 Comments will be recorded and a response or action to be taken prepared
7 3 Incorporate Changes
7.3.1 Agreed changes will be incorporated in the Design Report, and a draft final version
issued
7.3.2 Further changes to the draft final Design Report will be made, and a final version
issued
DELIVERABLES
. Draft Design Report
. Summary of City comments and actions taken
. Draft Final Design Report
. Final Design Report
Task 8: Funding Support
The Consultant will provide support to the City for the preparation of a construction funding
package, to be submitted in the spring 2006 call for projects. It is anticipated that the Tukwila
Transit Center may be eligible for federal funding; all information will be prepared per federal
requirements and applicable regional/state funding requirements.
January 27, 2006
Version 3.3
Page 12
181 GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
ASSUMPTIONS
. The City will be the designated preparer of the funding application and will be
responsible for any required local agency agreements
. The Consultant will provide support as noted below
. Funding application preparation will likely be conducted in parallel with other design
activities to meet a potential spring 2006 call.
WORK ACTIVITIES
8 1 Identify Funding Sources
i
8.1.1 Working with City staff, the Consultant will help identify potential construction
funding sources and overall processes and procedures for funding application
submission.
8 1.2 The Consultant and City will meet with representatives from the Puget Sound
Regional Council, KCM (grants program) and WSDOT Local Programs to discuss
funding alternatives and approaches. The meetings with KCM and WSDOT will be
combined with the Design Report meetings noted in 7.1.1.
8.2 Prepare Funding Strategy Plan
8.2.1 Based on the results of the meetings, a brief memorandum will be prepared
summarizing potential funding sources, a proposed funding strategy, and
applicable guidelines/requirements.
8.3 Provide Funding Application Support
8.3.1 The Consultant will provide input to the funding application preparation in the areas
identified in the Design Report listed in Task 7
8.3.2 The Consultant will provide supplemental support to the City to prepare, edit, and
update the overall funding application, and review against funding criteria.
8.3.3 The Consultant will review the draft funding application, and provide comments or
updates as required It is expected that two or three rounds of review will be
required
DELlVERABLES
. A brief memorandum outlining funding sources and strategies, including any notes
from funding agency meetings.
. Content for funding application based on the Task 7 Design Report.
. Review comments/updates on the funding application.
Task 9: Prepare 'f~orkplan for Phases 2, 3, and 4
The Consultant will prepare a work plan, schedule, and design budget for Phase 2 Preliminary/Final
Design, Phase 3' Bid Support; and Phase 4' Construction Administration
DELIVERABLES
.
Detailed scope of work
January 27, 2006
Version 3.3
Page 13
IBI GROUP SCOPE OF WORK
January 27, 2006
Version 3.3
City of Tukwila
TUKWILA TRANSIT CENTER
.
Detailed work plan including budget
Detailed design schedule
.
Page 14
EXHIBIT B
~ Tukviila Transit Center
Scope of wor'1I:
Revised 1.23-4:1&
Versio:1 3.0 (Final)
IBIGroup KPFF KKA TrGs West Mirai TolalHrs
~sdro8Yi~ Pl PK U" A1 A2 PWR ADM PM PC DE CAD AD K< W<}i JC CL I EH OS TN RS MI'"
165 125 110 95 65 70 55 145 105 '0 75 &J ~5A5 W.4 62.75 130.9 S5 48.01 $165 S1C-5 s-ssl
Phase 1 : Concept Development
0
1.1.1 [}a-.-e. 8
1.12 Prdad. Up1a~ 12 22
1.1.3 1M! w,oQ 12
0
1.2 Mae sand 0
122 tCckcff 3 3 3 21
123 12 ,. ,. ,. ,. 10J
124 ,. 8 8 .0 4 .5
0
. . ,. 22
To~ 45 37 "" 12 43 19 23 11 ,. 11 ...
2 0 2. .
2 0 2 12
2 0 2 10
2 0 2 "
2 0 ,. ,. 35
2 0 ,. ,. 33
2 0 8
2 0 12 22
2 0 . 1C
2 0 2 2' 22
T"'" 20 0 22 52 32 12 20 '.7
0
8 ""
8 18 32
,. 22
0
0 15
0 18
0 2'
. "
"" 45
,. . 4 4 32
T~ 23 4. 25 82 20 17 21 252
24
22
0
,. 36 12 To
,. 32 12 ..
,. 32 12 54
0
,. ,.
0
TaD "" 0 36
5 25 -~
2 30 -
4 4 24
0
,. 22
,. ,.
0
12 . 21
. . 17
,. 12 29
To.':aJ ,. ,. 112 11. 36 36 2. 24 ., .. 501
Task 5: ConC€ 'ua! S:te [}esi
8 8
20 16
4 4
4 4
.~
8 .
. .
12 ,. 24
ToIa! 14 64 22 52 38 12
28
8
,. ,.
To>.., 16 ,. ,. 3<1
8 32 ,.
4
4
4 8 8 . 4
TO'.a! 20 12 4. ,. 12 20
. 4
p~, 8 8
too 6 8
T~'" 22 20
T"'" .6-
EXHIBIT B
32 16 12
TotaIHours 134 180 143 154 56 110
Fee $22110 $22,500 $15,7&1 $14,630 $3,64Q1S1.7
Total Fee.'Fmn
Reimburs.thies
46 106 237 168 3? 17 92 37 12
$2.530 $15,370 $24,855 $15,120 $2.700 $1,020 $8,873 52,975 $753
$8.8,.84.0 $59,095
PROJECT TOTAL
. I 0
o
$0
$12,601
10 '"
$1,30'3 S7,6&~
2
4
.
2
12
26
o
$0
4 I
o
..
$10,333
55 46 79
$9,075 S4.~O $5,715
I $20,620
-.
18
"
"
"
,
,
4
"
1<
_.
G
"
C
..8
'"
"
,
42
5
107
102
"
12
"
150
1C
24
,.
50
27
1820
$191.489
$8.000
$199,489
Transportation Committee
January 23,2006
Present.
Joe Duffie, Chair; Pam Carter, Joan Hernandez
JIm Monow, Frank Inarte, Bob GIberson, Pat Brodm, Gall Labanara, Derek
Speck, Lucy Lauterbach; Chuck Pamsh; Lee Ann Mangm, Phil Klmkon, Paul
Lavalee-consultants
1. Tukwila International Boulevard (TIB) Mid Block Crossing Completion Totem Electnc
constructed the two mId-block crosswalks on TIB. The work was done in July, 2005 wIth one
change order. Joan asked the reasons for the change order. Bob Giberson said it was needed to
cover extended condmts that had to be moved to avoid fiber optic and surface water lines. More
junction boxes and hand-holds were. also needed. Some of the work wIll allow expansion ofthe
system if it is needed in the future. The signals work well, and are well-used. On a related
matter, Jim M talked about the possibility of putting a countdown (walk signs that count down
the time you have to cross an intersection) in the walk signals on S. 144th/TIB, but they are
expensive and need to be fully assessed. Full Committee approval~ Committee recommended
project acceptance on the consent agenda of a Regular lVleeting.
,~. Tukwila Transit Center Project Consultant Agreement The bus stops on Andover Park
~~Vest and just north of Baker are some of the busiest in the City. This transit center project
would redesign the stops and shelters, making them part of the larger vision of Improvmg the
Tukwila Urban Center. With the redevelopment of the Westfield Mall, $500,000 will be donated
to improving the transit center. Metro and the CIty will also each donate $200,000 to the project.
<~ "
Staffhad a difficult time choosing a consultant, because so many highly capable firms submitted
bids. In the end they chose the IBI group. One strength ofIBI is their subcontractors who are the
Sounder Station team engineers. A timely consultant agreement with IBI will allow enough
preliminary design work to be done so that the City and Metro can apply for an FTA grant,
which is due in mid-April. Pam C asked if this transit center's shelters would have a similar look
as those on TIB. That is unclear at this point, though Jim M would like a similar design City-wIde
for ease of maintenance. Full Committee approval; Committee recommended agreement to
CO\V and Regular lVleeting.
3. PSRC Funding Jim M explained that PSRC gets its federal funding via the state. Past
practIce has been for the Policy committee to dIVide the fundmg up, with 50% staying at the
PSRC Regional level, and 50% gomg to the four counties in the reglOn. From there a fonnula
includmg population, lane mIles, and employment was used to allocate the county funds.
Tuk\.vila's share was around $350,000. A new proposal would use the same reglOnal cnteria and
competitive process that are used at the PSRC level, with the county funds. Tukwila is solidly
against this proposal, as it would leave out mid sized and small cities. Pam wIll work on this
issue at the PSRC level, and Jim wIll continue to oppose it with his peers Information.
~COl11mittee chaIr approval
Tentative Agenda Schedule
MONTH MEETING 1 - MEETING 2.- MEETING 3- MEETING 4 -
REGULAR C.O.W. REGULAR c.o.w.
February 6 13 21 (Tuesday) 27
20t" - Special Presentation. Special Presentation.
Presidents' Day See agenda packet Chamber of January floodmg
(City offices closed) \ cover sheet for this Commerce 2005 update
week's agenda annual update
(February 13, 2006
Committee of the
'''Thole meeting)
--
f~b.-16 (Thurs).
Special Meeting
5:30 PM
Council Chambers
Strategic planning for
capital facilities
March 6 13 20 27
Special Presentation.
Code enforcement
update
April 3 10 17 24
2"d - Daylight savings
time begins
I
13th (iVlonday)
,; Transportation
Cmte,
5:00 PM
(CR #1)
r Civil Service
Commission,
5'00 P~I
(CR #3)
r City Council
Committee of
the Whole
Mtg.,
7:00 PM
(Council
Chambers)
PRESIDENTS' DAY
HOLIDAY
City offices
closed
Upcoming Meetings & Events
FEBRUARY 2006
14th (Tuesdav)
Tukwila Crime-Free
Multi-Housing
training class (for
apartmeJlt owners
and managers)
FREE!
9:00 AM to 3:00 PM
Tulorila Community Ctr
(J-Ieeting Room B)
For registration and
more information call
Robbie Bums at
206-431-2197
>- Community Affairs
& Parks Cmte,
5:00 PM
(CR #3)
>- Highway 99 Action
Cmte,
7:00 PM
(Community Center)
21st uesdav)
>- Finance & Safety
Cmte,
5:00 PM
(CR #3)
>- City Council
Regular Mtg.,
7:00 PM
(Council Chambers)
15th (Wednesday)
r Crime Hot Spots
Task Force Mtg.,
10'00 A\I
(CR #5)
" p.affis
Commission,
RESCHEDULED TO
FEBRUARY 221'0
'r Library Advisory
Board,
7:00 PM
(Foster LibrGl)>)
,. Sister City Crnte,
7'00 PM
(Council
Chambers)
22nd (Wednesda )
" Utilities Cmte,
5:00 PM (CR #1)
,. Parks
Commission,
5.30 P~1
(Community Ctr.)
RESCHEDULED
FROM 21l5i06
>- COPCAB,
6.30 PM
(CR #5)
~ Court
16th (Thursday) I 17th (Friday)
Tukwila Crime-Free
Multi-Housing
training class -
PART 2
9'00 AM to 3'00 P~I
~ (See Feb. 14tft
for description.)
18th (Saturday)
Chipper Day
10'00 A:-I to
1'00 PM
....~
\.";"J
rijD~
>- Domestic
Violence Task
Force,
12:00 NOON
(CR #5)
,. City Council
Special Mtg.,
(strotegic
planning for
capital facilities),
5.30 P;-"1
(Council
Chombers)
23rd Thursday) 24th (Fridav)
>- Planning
Commission,
7:00 PM
(Council
Chambers)
25th (Saturday)
Highway 99
Trash Pickup
Day
9'00 - 10:00 A\1
For location call
Donna at
206-242-5556
>- Apartment Managers' Networking Lunch: Periodically as scheduled. Contact Robbie Burns at 206-431-2197
>- Arts Commission: 1st Tues., 5:00 PM, Tukwila Community Center Contact Kimberly Jo..fatej at 206-767-2342.
,. Chamber of Commerce's Tukwila Government and Community Affairs Committce: 1st Tues., 12:00 Noon, Chamber Offices,
Contact Nancy Damon at 206-575-1633.
>- Chipper Days, sponsored by the Wash. State Dept. of Agriculture: 3rd Sat., 10:00 A:-I to 1:00 P;-"I, Foster HS main parking lot.
Dispose of prunings and plant materials from the longhomed beetle quarantine area. Drive your truckload of materials to the
parking lot and help will be provided to unload, chip, and dispose of materials free of charge. Be sure to bring ID with quarantine
area address.
r City Council Committee of Whole (C.O.W) Meeting: 2nd & 4th Mon., 7'00 PM, Council Chambers at City Hall.
'r City Council Regular Meeting: 1st & 3rd .1Ylon., 7:00 PM, Council Chambers at City Hall.
>- Civil Service Commission: 2nd Mon., 5 '00 PM, Conf. Room #3 Contact Bev Willison at 206-433-1844
>-Community Affairs & Parks Committee: 2nd & 4th Tues., 5:00 P:>01, Conf. Room #.3. Agenda ilemsfor2/14/06meeting'
(A) Parks & Recreation update. (B) Proposed Zoning Code amendments. (C) Proposed appeal fees. (D) Proposed land lIse fee
update. (E) 2006 1st Qtr Reports.
:.- COPCAB (Community Oriented Policing Citizens Adv Board): 4th Wed., 6.30 P~I, Conf. Rm #5 Marja Murray (206--133-71"5).
:.- Crime Hot Spots Task Force: 3rd Wed., 10:00 AM, Conf. Room #5 Contact Morja Murray at 206-433-7175
;.. Domestic Violence Task Force: 3rd Thurs., 12:00 Noon, Conf. Room #5 Contact Evie Boykan or Stacy Hansen at 206-433-7180
r Equity & Diversity Commission: 1st Thurs., 5 15 PM, Showalter Middle School Library Contact Lucy Lauterbach at 206-433-1834.
'r Finance & Safety Committee: 1st & 3rd Mon., 5'00 PM, Conf. Room #3
)-Highway 99 Action Committee: 2nd Tues., 7'00 P:YI, Tukwila Community Center Contact ChiefDm'e Haynes at 206-433-1812.
:'-Human Services Advisory Brd: 2nd Fri, of even months, 10'00 A,\I, Human Services Office. Contact Evie Boykan at 206-433-7180.
... Human Services Providers: Quarterly, 11.30 A~I, TCC (2006 schedule to be determined). COl11act Stacy Hansen at 206--133-7181
,. Library Advisory Board. 3rd Wed., 7:00 PM, Foster Library Contact Bruce Fletcher at 206-767-23-13
,. Lodging Tax Advisory Committee: Every other month (or as scheduled), 12:00 Noo;\. COl11act Katherine Katzman at 206-575-2489
;;.. Parks Commission: 3rd Wed., 5.30 PM, Senior Game Room at Community Center Contact Kimberly Matej at 206-767-2342.
,. Planning CommissionlBoard of Architectural Reyiew' 4th Thurs., except 2nd Thursday in Nov & Dec., 7.00 P:-I,
Council Chambers at City Hall. Contact TVynel1a Bivem at 206--131-3670.
;- Sister City Committee: Contact Lucy Lauterbach at 206-433-1834
rTransportation Committee: 2nd & 4th .1\.10n., 5:00 PM, Conf. Room #1 4genda itemsfor2/13/06 meeting' (A) Sound Transit 2.
(B) 2006 Overlay Program consultant selection (C) Klickitat/Southcei11er PkH)' consultant supplemental agreement. (D) S. 160th
St. traffic calmiilg. (E) Pedestrian countdown signals. (F) 2006-09 agreement for the 5011111 County 4rea Trai1sportatioil Board
(G) 2005 4th Qtr Report
:;. Utilities Committee: 1st & 3rd Tues., 5'00 PM, Conf. Room Ii I