HomeMy WebLinkAboutCOW 2006-02-13 Item 4C - Discussion - 2 Pumper Truck Replacements in 2006 and 2007 l •Id1LA,
G o UNCI.L AGENDA Siwosis
of y' I,nttals ITEEVI No.
Q f C %t r j tlleei,n Dale 1 Prepared by tblay ,revjent J Council dwell I
t 02/13/06 N. Olivas I AL?
19 08
I I I
ITEM INFORMATION
CAS NUMBER: 06-007 ORIGINAL AGENDA DATE. 1/ 23/06
AGENDA ITEM TrrLE Pumper replacement
CATEGORY Dzj'currzon Motion Jiesolutzon Ordinance BzdAward Public Heating Other
Altg Date 2/13/06 Mtg Date Altg Date Mtg Date Mtg Date Altg Date Altg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIFI
SPONSOR'S Continued discussion on the feasibility of replacing two- twenty year old fire engines; one
SUMMARY to be replaced in 2006, one in 2007.
REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
Utihties Cmte Arts Comm. Parks Comm. Planning Comm.
DATE. 1/23/06
RECOMMENDATIONS:
SPONSOR /ADMIN Discuss replacement and funding options
CoM \IITTEE Same as above.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$966,253 (includes tax) $775,000 $191,253
Fund Source. 107
Comments
MTG. DATE RECORD OF COUNCIL ACTION
I MTG. DATE 1 ATTACHMENTS
2/13/06 Memo to Council from Chief Olivas dated February 9, 2006
Pumper bids sheet
List of equipment needs for new pumpers
Minutes from Finance Safety Cmte meeting of 1/17/06
City of TU!<VIlila
Steven M. Mullet} Mayor
Fire Department
Nicholas]. Olivas} Fire Chief
To'
From:
Subject:
Date:
Tukvvila City Council 0
Chief Olivas ~
Pumper Replacement
February 9, 2006
Enclosed in the meeting packet is the information I presented to the finance and safety
committee discussing the bids for the pumper(s) and the ladder truck.
Subsequent to our last discussion, the fmance director and I met and dIscussed our fleet.
Topics of discussion included.
. Age of vehicles,
. Anticipated replacement years,
. Inflation,
. Yearly fund contribution level
One conclusion of our discussion was that the yearly contributions to the 107- fund will
need to be mcreased to meet our anticipated replacement schedule. It IS too early in the
process to provide a specific amount; that will be addressed during the 2007 budget
process
I wIll be available at the meeting to answer your questions.
Headquarters Station: 444 Andover Park East 0 Tukwila, vVashington 98188 · Phone: 206-575-4404 co Fax: 206.575-4439
I
TUKWILA FIRE DEPARTlVIENT
Pumper Bids
PIERCE
1- Pumper 2 - Pumpers
Base Price. $492,344 $976,688 ($488,344 each)
Chassis Pre Pay: $485,039 (-7305)* $962,078 (-7305 each)* ($481,039 each)
Drive Out Allowance: $482,539 (-2500) $957,078 (-2500 each) ($478,539 each)
Pay Balance Upon
Completion: $474,011 (-8528) $940,022 (-8528 each) ($470,011 each)
Deduct Performance
Bond: $472,831 (-1180) $937,662 (-1180 each) ($468,831 each)
Pre Pay Entire Unit: $463,906 (-8925) $919,812 (-8925 each) ($459,906 each)
Purchase 2nd Unit $463,906 $911,812 (-8000 on second pumper only)*
at Same Time: (455,906 each)
Pay 50% Upon
Contract Signing: N/A N/A
One Pumper Cost: $485,039** Two Pumper Cost: $954,078
NOTE: Discounts are cumulative. Price does not include W A State sales tax.
($473,039 each)**
FERRARA
Base Price:
Chassis Pre Pay:
Drive Out Al1owance:
1 - Pumper
$453,112
$448,932 (-4180)*
N/A
2 - Pumpers
$901,224 (-2500 each)* ($450,612 each)
$892,864 (-4180 each) ($446,432 each)
N/A
Pay Balance Upon
Completion:
Deduct Performance
Bond.
Pre Pay Entire Unit
N/A
N/A
N/A
$437,545 (-15,567)
N/A
$870,090 (-15,567 each) ($435,045 each)
Pay 50% Upon
Contract Signing: $445,329 (-7783)* $885,658 (-7783 each)* ($442,829 each)
One Pumper Cost: $445,329 (-7783)** Two Pumper Cost $885,658** ($442,829 each)
NOTE: Discounts are not cumulative. Price does not include W A State sales tax.
* Recommended discounts
** Price with recommended discounts
,/
TUK'VILA FIRE DEP ARTiVIENT
EQUIPlYIENT NEEDS FOR NE'V PUMPERS*
1) Miscellaneous Tools $21,813
2) Two Holmatro Rescue Tools** $112,683.34
3) Two Thermal Imaging Cameras** $19,000
4) Two Micromax Gas Detector~ $4800
5) Two Mobile Data Computers $20,000
6) Two 800 mzh Mobile Radios $12,000
7) Eight XTS 5000 Portrable Radios** $28,000
Approximate Total $218,296 ($237,506 with sales tax)
Approximate Total less replacements $56,613 ($61,595 with sales tax)
* Does not include W A State sales tax
** Replacements for existing equipment may be delayed or purchased with balance of
Sound Transit funds, if available.
NOTE: Equipment for aerial ladder to be purchased with Sound Transit funds; equipment
cost estimate $70,000.
Finance and Safet) Committee
January 17, 2006
Present:
Pam Carter, Chair; Jim Haggerton, Verna Griffin
Rhonda Berry, Nick OlIvas, Kevin Fuhrer, Lucy Lauterbach, Chuck Pamsh
1. Contract for Legal Services with Kenvon Disend The committee considered the 2006
contract with the Kenyon Disend finn. The contract is similar to past years' contracts, and
includes a 4% increase in fees. Rhonda said one issue Council Members have raised in the past
concerned having the City Attorney available at COvV meetings. Although the City Attorney
attends Regular Meetings, she can attend COW meetings if requested to attend, though it would
help if she were notified far ahead of~ime so schedules could accommodate the meeting.
Because code enforcement is becoming more proactive, more time may be needed for this issue
by the City Attorney's office. Jim H asked ifthe City Attorney gets involved with elected
officials' ethics issues. Rhonda said they cover employees, but it would depend on the
circumstances of the situation whether they could represent the City Councilor Mayor. Jim said
and others agreed Kenyon Disend has done a goodjob for the City and their increase is
reasonable. Committee approval~ recommend contract to COW.
2. Contract with Ball Janik LLC The Ball Janik contract is also similar to last year's contract,
although it has a revised scope of work. Rhonda said Ball Janik's advice is for Tukwila to spread
its requests for funding more broadly than just for transportation projects. The committee thought
that was a good idea. One idea they suggested was to reach immigrants in the Tukwila
community who don't speak English with information about emergency preparedness. That
could be more of a FEMA issue, though Rhonda said she would ask about it. Committee
approval; recommend contract to COW.
3. Contract with M.J. Durkan The 2006 contract for Jamie Durkan is very similar to the 2005
contract. The choice was to have a one-year contract, and to end it when the City felt it was time.
Alternatively, it could be a six-month contract with extensions if necessary. The committee
members agreed a one-year contract was appropriate. Besides the state legislative work Jamie
does for the City, he can also be informative about Seattle and King County issues that are being
worked on in advance of public announcements. When talking about reporting from Jamie, the
committee thought some reporting was good, but did not want it to be too detailed if not much is
happening. Full Committee approval~ recommend contract to COW.
~. Fire Truck Purchases The Fire Department has two aged fire pumper trucks and an aerial
1" ~adder truck that all need to be replaced. Sound Transit is buying the city the ladder truck, but
there are inadequate funds in the budget to buy two pumper trucks. Equipment to outfit the
trucks will also be needed, especially new mobile radios. Although one option would be to buy
the two trucks in 2006, there is not enough money in the 107 Fund Fire Equipment Cumulative
Reserve fund. The other option would be to order them both but take delivery on one of the two
in January, 2007 so 2007 funds can be used. There are two issues with fundmg: purchasing the
two trucks when not enough funds are available, and putting more general fund money annually
into the Fund 107 fund so future fire trucks can be paId for. Nick recommended buying the
Finance and Safety Committee
January 17,2006
Page 2
Pierce Aerial Ladder Truck because the company is located in Puyallup, they are a known
commodity, and they meet the state's stringent weight requirements. Their bid was slightly
higher than the Ferrara bid for the aerial. Ferrara is located in New Orleans, and has not made
any sales in Washington State, though they have sold to California districts. Nick thought
because they are anxious to break into the state, they are offering the two trucks for a very good
price. His department staff have exap\ined the production of this truck, and believe it is a solid,
well-built fire pumper. Prices between Pierce and Ferrara were within $74,440 each other on a
$1,00,000 bid, with the Ferrara bid being slightly lower than Pierce bid. The committee
members also tentatively supported the option of getting the two pumpers in two years, though
how to fund the purchases will still need more study. Committee recommendation to accept
Pierce bid on aerial ladder truck; options on two pumper trucks will depend on city
finances.
l/CCommittee Chair approval