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Home My WebLink AboutCOW 2006-02-13 Item 4E - Bid Award - Western Roofing Service for City Shops Reroof Project G o UNCIL A GENDA o sis tc 111F Ituttak ITEMNO. Q ;O 6 I Meeteng Date Prepared by 1 Mayor's review 1 unerl review S` 2/13/06 I Btu Y L j,� Li isos 1 1 1 1 I I 1 1 ITEM INFORMATION I CAS NUMBER: 06-017 IORIGILTALAGENDA DAIS: FEBRUARY 13, 2006 AGENDA I i M TITLE Bid Award for the City Shops ReRoof Project CATEGORY g] Discusszon Motion Resolution Ordinance Bzd Award Public Heanng Other 2/13/06 ilItg Date Mtg Date illtg Date Mtg Date elltg Date Mtg Date Mtg Date SPONSOR Council ma Adm Svcs DCD Finance Firs Legal P&R Police PIV SPONSOR'S The project was advertised on December 22, 29 and January 5 and 12, 2006. Ten bids SUMMARY were received and opened on January 20, 2006. The low bid of $219,766.00 was from Western Roofing Service. References indicate that Western Roofing has performed well on similar type projects. The additive alternate item of seismic upgrades is priced too high and is not recommended for award. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DAI'E. 2/7/06 RECOMMENDATIONS: SPoNsoR /ADMIN. Award contract to Western Roofing Service. CoMD,lrrrEE Forward to COW and Regular with approval. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $219,766.00 $240,000.00 Fund Source. 303 Minor Facilities (page 72, 2006 CIP) Comments Engineers estimate was $200, 000 so that amount was designated from the 303 Fund, yet additional funds are available and the budget has been increased to $240, 000 MTG. DATE I RECORD OF COUNCIL ACTION 2/13/06 MTG. DATE I ATTACHMENTS 2/13/06 1 Information Memo dated January 31, 2006 (revised after UC meeting) Bid Tabulation Bid Opening January 20, 2006 Bid Opening June 29, 2005 (all bids (one) rejected by Council) Utilities Committee Meeting Minutes from February 7, 2006* 1 I *these minutes not available at ti i;,L ot puo l i ca on INFORJ.vIATION MEMO To: From: Date: Subject: Mayor Mullet PublIc Works Direct~ January 31, 2006 City Shops ReRoof - Bid Award Project No. 03-BG08 ISSUE Award the bid for the City Shops ReRoof project. BACKGROUND Wayne Ivary & Associates was retained to design the roof replacement and potential seismic upgrades for the Minkler Shops buildings "C" (equipment shed) and "D" (Superintendent offices). Building "A" is the main office and building "B" is the lunchroom and garage The polymeric recoating of the George Long Shops was added to the bid documents, hence the name "City Shops ReRoof." ACTION TAKEN The design and bid documents were fmalized and bids were advertised in June 2005 with only one bid received in the amount of $338,856 51. The bid was rejected since the budget and estunate was $200,000. The bid documents were repackaged and advertised again in December 2005 and January 2006 Ten bids were opened on January 20,2006, with the apparent low base bid (Minkler and George Long Shops roofs) received from Western Roofmg Service in the amount of $219,77600. The base bids ranged up to $371,947.00 The range of bids for the additive alternate bid item (Minkler seismic upgrades) was $16,124.16 (Krueger Sheet Metal) up to $60,928.00 (Western Roofmg Service). References were checked for Western Roofmg Service and they have performed very well on similar size and type projects The base bid is very close to the budget and the Engineer's Estimate and is recommended for award. The 303 Fund originally had the Engineer's Estimate of $200,000 budgeted, but the budget will be increased to $240,000 to cover the base bid and 10% contingency. The Additive Alternate item is priced too high and is not recommended for award. BUDGET AND BID SUMMARY Bid Amount Sales Tax (8.8%) Bid Total Contingency (10%) Total Bid Results $ 202,000.00 17,776.00 $ 219,766.00 20,200.00 $ 239,966.00 Engineer's Estimate $ 200,000.00 17,600.00 $ 217,600.00 Budget $ 240,000.00 $ 217,600.00 $240,000.00 RECOMMENDATION Award the base bid for the City Shops ReRoof project to Western Roofmg ServIce of Redmond in the amount of $219,766.00, including sales tax. BG"ad attachments: Bid Tabulation, January 20,2006, and June 29,2005, Bid Opening results (p:Projects\A- BG Proj~""1.S\03BG03\Info ~{emo A....-ard Shops ReRoof -W~~m Roofing Sen.-ice} City Shops ReRoof Re-Bid CITY OF TUKWILA OFFICE OF THE CITY CLERK Jane E. Cantu, CMC, City CII BID OPENING City Shops Reroof RE-BID PROJECT NO. 03-BGOS January 20, 2006 - 10:00 A.M. SECURITY BASE BID (ITEMS 1 & 2) ADDITIVE ALTERNATE BIDDER NAME & BID GRAND TOTAL (Ai) TOTAL APPARENT DATE STAMP OF RECEIPT REC'D. ? (including (including LOWEST BID[ W. S. S. T. @ 8.8%) W. S. S. T. @ 8.8%) (RANK ORDE Scholten Roofing, Inc. 01-19-06 @ 8:40 AM yes $363,011.20 $43,139.20 (via UPS Next Day Air) Western Roofing Service 01-19-06 @ 10:43 AM yes $219,776.00 $60,928.00 Lloyd A. Lynch, Inc. 01-19-06 @ 11:35 AM yes $238,954.18 $60,540.67 Queen City Sheet Metal & Roofing, Inc. 01-19-06 @ 2:58 PM yes $333,474.17 $32,801.02 Pacific Rainier Roofing, Inc. 01-19-06 @ 3:36 PM yes $360,825.41 $17,189.32 Snyder Roofing 01-19-06 @ 3:44 PM yes $276,271.00 $47,797.00 Krueger Sheet Metal 01-19-06 @ 4:00 PM yes $274,774.40 $16,124.16 Haight Roofing Co., Inc. 01-19-06 @ 4:22 PM yes $371,947.00 $22,152.00 Epic Construction, LLC 1-19-06 @ 4:38 PM yes $241,020.29 $43,847.49 Wayne's Roofing, Inc. 1-19-06 @ 4:59 PM yes $288,588.73 $34,261.12 ENGINEER'S ESTIMATE N/A $217,600.00 $50,000.00 The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AV'JARDi apparent low, or otherwise. DATED this 20th day of January, 2006. /sl 1~r-,~ r.: r-rd-J j r>Of~;{"" (.... rL-- CITY OF TUKWILA OFFICE OF THE CITY CLERK Jane E. Cantu, CMC, City Clerk City Shops Re-Roof Project No. 03-BG08 . BID OPENING We\dnesday, June 29, 2005 The following does NOT represent a bid award ~~--_:-:.:- ,--",: '~;_..: " , '.' ~--~, -- .- - ~ -~-=-- .,,-~. '. '- - - -- - -- -- ~- - ~ - --, .- - - ,_______ --'Cu"'-- . - '-- __ _ ,'-0 .CO- -0 ~_= ~ -0-- '--C-. ---- ,. _ _ ___. __0-_. _ ..n___ =:'~O'-~-.i~-::..::= _- -~ ~- - - , ,- -,.""->--'=" ~ - - ,-=-. ;' . - _ -0. --- '-. . - - . -- -- -- E~r:NT'; ,:_~:;t-T_;;,,:~~I'~w;.t~r~~~Ji$-'~" c ,. - -" - - -.". -- - . ~ - - - -- - --, - - - - ~ - - - '._- .- .-- -- - --,-' - .-- .- - ._.'.- - - - ---.- -- - - -- - --- <=-.'_'. _,~_ -."0 - -..-- .- - - , -.".,"- =- _;0" _=:._"'''' ._0-0-0 ._._ ~-,-_,' _ ~_ _ ~oO-~-;:;~~.~:;;:t.:o.~:c--~ --~ - ~ r .C=-., - __ ._-. u -- - -- - --- -- - - ~.. --- - ._ ~_' u______ '-- - ,.--..". ,- .- .' -- - - . ------ - -. - ---. ,.- - . - __u_ , .- -= - ~ . _- '-0-=--'-"-"- -- - .------" - ----,. - , -, -,. - - u_.=-_'_. -.: . .- .- - - -- Lloyd A. Lynch, Inc. 3:45 p.m. YES $338,856.51 ---;-- '- ,-,<"T__ -- _ _ , - - _ ~ _ - ___. -- -0 - .. -- --- - - - -- . fE~G!NEERrs ESTIMATE/' ..~ '0 - --- . -~ "'; _.~ ",--'c_,-_'=. _,~ co- __ - ~ ~ ----- - The above figures appear as written within bid documents; and as read aloud at bid opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or otherwise. DATED this 29th day of June, 2005. Jane E. Cantu, CMC, City Clerk Clerical note: Bid package was received Tuesday, June 28, 2005.