HomeMy WebLinkAboutCOW 2006-02-13 Item 4F - Agreement - Tukwila Urban Center Transit Center Consulting with IBI Group Go UNCIL AGENDA Siwosis
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ITEM INFORMATION
I CAS NUMBER: 06-018 I ORIGINAL AGENDA DATE. FEBRUARY 13, 2006
AGENDA ITEM TITLE Tukwila Urban Center Transit Center Consultant's Agreement with IBI Group
Dzscusszon Motion f esolutzon Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date 1bltg Date Mtg Date .1Jtg Date: 2113106
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PI"
SPONSOR'S This contract is for the engineering design services for the new transit center at Andover
SUMMARY Park West and Baker Blvd. Four consultant teams were interviewed with IBI Group as the
winning firm. IBI will be teaming with KPFF Consulting Engineers, who are the lead design
firm for the Sounder Station at Longacres. This will begin the design and a second phase to
complete the design will be presented later this year.
REVthWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE. 1/23/06
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign the agreement with IBI Group.
COMMTTTEE Approve agreement and forward to COW and then Regular Council.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$199,489.00 $200,000.00 $0.00
Fund Source: 104 Commercial Streets (page 45, 2006 CIP)
Comments.
MTG. DATE I RECORD OF COUNCIL ACTION
2/13/06 1 1
I I 1
I I 1
MTG. DATE I ATTACHMENTS
2/13/06 1 Information Memo dated February 7, 2006 (revised after TC meeting) 1
Consultants Rating Sheet
Consultant's Agreement with Scope of Work
1 1 Transportation Committee Meeting Minutes from January 23, 2006
1
Il\TFORMATION MEMO
Date:
Subject:
Mayor Mullet
Public Works Directo~
February 7, 2006
Tukwila Transit Center Project No. 06-RW02
Consultant Agreement
To:
From:
ISSUE
Authorize the Mayor to execute a consultant agreement with IBI Group in the amount of $199,489 to
provide preliminary engineering design ,services for an on-street transit center on Andover Park W near
Baker Blvd.
BACKGROUND
For many years, the existing Metro bus stop on Andover Park W adjacent to Westfield Mall has been
substandard to accommodate the huge number of riders it serves on a daily basis. The City has been
pursuing funds to design and construct an improved transit center in conjunction with King County
Metro for many years. With the expansion of Westfield Mall and the developer's request for a
substantial parking variance (approximately a 10% reduction), the City will be receiving $500,000
toward the design and construction of an improved transit stop. Additionally, the CIty has budgeted
$200,000 in the 2006 CIP and Metro has secured a $200,000 grant toward construction of this site.
Consultant interviews were conducted the first week of January. This was possibly the most difficult
selection process, as each of the four teams interviewed were incredibly competent and had tremendous
experience designing similar facilities The score sheet is attached KPG and the IEI Group were tied
for first place but the IEI Group was selected. The selection panel, consisting of Public Works and
Community Development staff as well as King County Metro staff, was of the opinion that IBI's
approach to the project and their teaming with KPFF Consulting Engineers should "tip the scale" in
their favor given the tie. KPFF is the lead firm for the Sounder Station design at Longacres.
A certain urgency exists to get the preferred consultant under contract. A Federal Transit Act (FT A)
call for grant applications is imminent and Metro has expressed willingness to partner with Tukwila to
pursue funding. Only transit agencies can apply for these funds, or agencies with transit agency
involvement. It is expected that the grant applications will be due by mid April and a fair amount of
preliminary design work is necessary for a competitive grant.
ANALYSIS
The scope and fee have been broken down to include just the first steps necessary to get the consultant
well underway to meet the grant cycle timing. A second phase scope and fee to complete the design
will be presented later this year. The scope and fee for this first phase is attached. The total amount of
the first phase is $199,489.00.
RECOMMENDATION
Authorize the Mayor to execute a consultant agreement with IEI Group in the amount of $199,489.00
to provide engineering design services for the Tukwila Transit Center project.
\\tuk2\voll\pubworks\cyndy\rransit center\informalion memo - consultant selwion and contract award 2-7-06.doc
Tukwila Urban Center (TUC)
Transit Center
Consultant Selection for Design
0 ",0 n _ - - '--INCA-.
-, n -, - - "L C.'-'C-~
Ranking Catagories 18lGroup~ KPG un Engineers · ....Perteet~
Presentation 10 67 87 80 83
\
Approach, Methodology, and Style of
Project Management and Product 30 257 253 240 20.0
Qualifications/Expertise of Project
Manager and Key Personnel 30 250 237 250 253
Ability to Meet Schedule
(for grant funding cycle) 20 173 170 160 180
Familiarity with LAG Manual, Federal,
and Metro Standards 20 193 193 193 193
Ability to Coordinate with Metro and
Property Owners 30 257 277 257 273
Placemaking Experience/Ability 30 28.3 28.3 283 257
Past Performance/References 30 300 280 260 280
TOTAL 200 178.0 178.0 172.3 171.9
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CONSUL T A1~T AGREElVIENT FOR
TRANSIT CENTER DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tub.vila, Washington, herein-after referred
to as "the City", and IBI Group, hereinafter referred to as "the Consultant", m consIderation of the
mutual benefits, tenns, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perfonn engineenng design
services in connection with the project titled Tukwila Transit Center.
2. Scope of Services. The Consultant agrees to perfonn the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
. 3. Time for Performance. Work under this contract shall commence upon the giving of written
notice by the City to the Consultant to proceed. The Consultant shall perfonn all services and
provide all work product required pursuant to this Agreement within 120 calendar days from
the date written notice is given to proceed, unless an extension of such time IS granted m
writing by the City.
4. Payment. The Consultant shall be paid by the CIty for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provIded by the Consultant shall be made as provided on ExhibIt
"B f/ attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $199.489.00 without express written modification of the Agreement sIgned by the
City.
B. The Consultant may submit vouchers to the CIty once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned wIll be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment is provided in this section shall be full compensation for work perfonned,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaming to this Agreement are to be kept
available for inspection by representatives of the City and state for a penod of three (3)
years after final payments. Copies shall be made available upon request.
5. Ownership and Use of Documents. All documents, drawings, specificatIOns and other
materials produced by the Consultant in connection with the servIces rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retam copies, includmg reproducible
copies, of drawings and specifications for infonnation, reference and use III connection wIth
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any proj ect other than
the proj ect specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
tms Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services to be rendered under this Agreement.
7. Indemnification. The Consultant shall indemnify, defend and hold hannless the City, its
officers, agents and employees, from and against any and all claims, losses or liability,
including attorney's fees, arising from injury or death to persons or damage to property
occasioned by any act, omission or failure of the Consultant, its officers, agents and
employees, in performing the work required by this Agreement. With respect to the perfonn-
ance of this Agreement and as to claims against the City, its officers, agents and employees,
the Consultant expressly waives its immunity under Title 51 of the RevIsed Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the
obligation to indemnify, defend and hold harmless provided for in this paragraph extends to
any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually
negotiated by the parties. This paragraph shall not apply to any damage resulting from the
sole negligence of the City, its agents and employees. To the extent any of the damages
referenced by this paragraph were caused by or resulted from the concurrent negligence of the
City, its agents or employees, this obligation to indemnify, defend and hold hannless is valid
and enforceable only to the extent of the negligence of the Consultant, its officers, agents and
employees.
8. Insurance. The Consultant shall secure and maintain in force throughout the duratIOn of this
contract comprehensive general liability insurance, with a minimum coverage of $500,000 per
occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence/
aggregate for property damage, and professional liability insurance in the amount of
$1,000,000.
Said general liability policy shall name the City of Tukwila as an additional named insured
and shall include a provision prohibiting cancellation of said policy except upon thirty (30)
days prior written notice to the City. Certificates of coverage as required by this section shall
be delivered to the City within fifteen (15) days of execution of this Agreement.
9. Independent Contractor. The Consultant and the City agree that the Consultant IS an inde-
pendent contractor with respect to the services provided pursuant to this Agreement. Nothing
in this Agreement shall be considered to create the relationship of employer and employee
between the parties hereto. NeIther the Consultant nor any employee of the Consultant shall
2
i---
be entitled to any benefits accorded City employees by virtue of the services provided under
this Agreement. The City shall not be responsible for withholding or otherwise deducting
federal income tax or social security or for contributing to the state industnal insurance
program, otherwise assuming the duties of an employer with respect to the Consultant, or any
employee of the Consultant.
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consIderation contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work perfonned by it under
this Agreement, will not discriminate on the grounds of race, color, national origin, religion,
creed, age, sex or the presence of any physical or sensory handicap in the selection and
retention of employees or procurement of materials or supplIes.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non-Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by gIving ten (10)
days wntten notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the tenns of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to
enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to
recover its costs, including reasonable attorney's fees, incurred in such suit from the losing
party.
3
16. Notices. Notices to the City of Tukwila shall be sent to the followmg address.
City Clerk
CIty of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
. 17. Integrated Agreement. This Agreement, together with attachments or addenda, represents
the entire and integrated Agreement between the City and the Consultant and supersedes all
prior negotiations, representations, or agreements written or oral. This Agreement may be
amended only by written instrument signed by both the City and the Consultant.
day of
,20_,
DATED this
CITY OF TUKWILA
CONSULTANT
By:
Steven M. Mullet, Mayor
Printed Name:
Title:
Attest! Authenticated:
Approved as to Fonn:
Jane E. Cantu, CMC, City Clerk
Office of the City Attorney
4
EXHIBIT A
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City of Tukwila
TUKWILA TRANSIT CENTER
SCOPE OF V\JORK
JANUARY 27,2006
VERSION 3.3 FINAL
\\tuk2\voi1\pubworks\cyndy\transit center\transit center conceptual scope version 3.3.doc
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181 GROUP SCOPE OF WORK
TABLE OF CONTENTS
PHASE 1: CONCEPT DEVELOPMENT ............................................................................................ 1
Task 1: Proiect ManaQement .................... ............................. .............. .................... .... .............. .... .................. 2
Task 2: Compile and Review ExistinQlnformation........................................................................................ 3
Task 3: Stakeholder Coordination ................... ............................................................................................... 5
Task 4: Conceptual Site EnQineerinQ ............................................................................................................. 7
Task 5: Conceptual Site DesiQn .............................................................. ........ ............ .................................... 9
Task 6: Conceptual Cost Estimate................................................................................................................ 11
T as k 7: Des iQn Report .......... ........ ........... ..... .......... ....................................................................................... 12
Task 8: FundinQ Support ................................................................ .......................................................... ..... 13
Task 9: Prepare Workplan for Phases 2. 3. and 4........................................................................................ 14
January 27, 2006
Version 3.3
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IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
PHASE 1: CONCEPT DEVELOPMENT
The Transit Network Plan for the Tukwila Urban Center (TUC) Subarea1 includes as one of its key
recommendations the construction of a new transit center in the immediate vicinity of the existing
focal point of bus service on Andover Park West and Baker Avenue. A new transit center in this
location is expected to act not only as a replacement for the existing bus stop(s), but also as an
important step in the redevelopment of the area, building from current initiatives to redevelop the
Southcenter Mall and reconstruct the new Sound Transit commuter rail station and future plans to
redevelop the Tukwila Urban Center
The objective of this Phase of the project is to develop conceptual design alternatives for the
Tukwila Transit Center that: \
· Present a holistic vision and solution for the transit center that operates effectively,
reflects good urban design, integrates effectively with TUC redevelopment plans and
goals, and is maintainable and sustainable
· Secures buy-in and support from various departments within the City of Tukwila, King
County Metro (KCM), Southcenter Mall, and stakeholders such as local property
owners.
· Presents a high quality design that is practical, implementable and fundable, and that
mitigates cost, risk, and impacts to the City, KCM, and stakeholders
A work breakdown structure (WBS) of nine primary tasks has been developed for this Phase of the
work, covering in general:
· Conduct and management of the work, recognizing an overall conceptual design
timeline of 6-8 weeks.
· Review and assembly of relevant information, including engineering and planning
information, as well as current and future urban development plans.
· Conceptual site engineering, design and cost estimates, including the identification of
alternative concepts and locations for the transit center, and identification of urban
design elements that would meet the needs of the transit center and be compatible
with redevelopment of the TUC.
· Stakeholder coordination and input at the beginning, middle and end of the project.
. Preparation of a design report.
· Providing support to-the City for the identification of funding alternatives and
preparation of local and/or federal funding application(s), with a view to having such
application(s) ready for issuance by spring, 2006.
· Developing a scope of work for subsequent Phases of the project that would focus on
detailed design and construction
The following scope provides a point-form summary of the work to be conducted, and describes
assumptions and deliverables to be provided The term "Consultanf' refers to IBI Group and its
team of subconsultants including KPFF, Mirai Associates, Karen Kiest Landscape Architects, and
Tres West. "City" refers to the City of Tukwila, the client organization responsible for this pro ect.
IBI
GROUP
1 Final Transit Network Plan, Tukwila Urban Center Subarea, Perteet, Inc., December 2004
January 27, 2006
Version 3.3
IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Task 1: Project Management
This task includes the day-to-day activities to be performed by the Consultant to manage and
administer the work, and deliver quality work products that meet the needs of the City, KCM, and
other stakeholders.
ASSUMPTIONS
. Primary project management coordination will be through the Consultant Project
Manager and City Project Manager.
. The Consultant Project Designer and Design Coordinator may from time to time
issue a request for a design-related meeting with City staff Such requests will be
issued to the City Project Manager and c.c.'d to the Consultant Project Manager
. All subconsultant requests for meetings will be coordinated through the Consultant
Project Manager or Consultant Design Coordinator (the latter if a design-related
issue).
. Steps will be taken to schedule meetings as far ahead as reasonable to secure
participation of invitees, however due to the tight schedule for the project, City
assistance may be requested from time-to-time to expedite design or information
collection-related meetings
. Unless otherwise directed by the City Project Manager, the City will be responsible
for providing meeting space and issuing invites to City staff, KCM, and other
stakeholders. The Consultant will assist as needed.
. The City will be responsible for providing base information such as existing plans,
previous studies, GIS data, etc. The Consultant will coordinate with the City to make
sure that information requests are reasonable and do not overly burden City staff
. The Consultant will be responsible for all work products delivered, and commits to
providing staff and resources to complete the work in a timely manner.
WORK ACTIVITIES
1.1 Contract Administration
This activity covers basic administration of the work including'
1.1.1 Development of an overall Project Plan that summarizes the scope, deliverables,
schedule and lines of communication.
1.1.2 Preparation of a Project Schedule in MS Project, ongoing tracking of that schedule,
and reporting of any variances on a monthly basis. Note that due to the short
timeframe of this Phase, any issues identified during the course of the work that
have the potential to affect schedule will be promptly identified for the City Project
Manager (this is in addition to regular monthly reporting).
1 1.3 Cost and staff time control
1 1.4 Monthly invoicing and project progress reporting (report to be included with
invoice)
1.1.5 Subconsultant administration
Januaf}' 27, 2006
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IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
1.2 Meetings and Coordination
This includes general coordination and project management meetings, stakeholder
meetings are covered in Task 3 Meeting and coordination is expected to include
1.2.1 A kickoff meeting with the City, KCM, and others as appropriate
1.2.2 Internal design team coordination meetings
1.2.3 Weekly client coordination calls or meetings, and ad-hoc coordination.
1 .3 Quality Control
1 3.1 All work produ\cts will be subject to internal quality review before issuance per 181
Group quality control procedures
DELlVERABLES
. Project plan
. Project schedule
. Invoices and progress reports
. Meeting agendas
. Meeting notes
Task 2: Compile and Review Existing Information
This task will involve the assembly of existing information as it relates to the site and future
development of Southcenter Mall and the TUC. It also includes gathering of relevant zoning,
standards, and design information from the City and KCM
ASSUMPTIONS
. The City and KCM will provide existing studies, reports, and maps as applicable in a
timely manner.
. The City will provide reasonable base maps that include right-of-way, existing
infrastructure, curb lines, street markings, and other information to allow the
Consultant to prepare an adequate base plan for the area. No new site survey work
is included in this Phase.
WORK ACTIVITIES
This task will include collection, assembly, and review of the following information. Unless otherwise
noted, it is expected that this information will be available through the City Information to be
collected is as follows:
2.1 Transit Services (information to be collected from KCM and Sound Transit)
2.1.1 Current KCM and Sound Transit (ST) bus routes, schedules, layover points, and
routing around the TUC, and current information on planned service changes
2 1.2 Known or proposed KCM or ST service changes in the area, including any service
changes to the Sound Transit commuter rail station
January 27, 2006
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ISI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
2 1 3 KCM stop, shelter, and other guidelines as they exist, and/or examples from other
projects
2.2 Tukwila Urban Center Plans and Concepts
2.2 1 Current conceptual plans and preferred options for the Tukwila Urban Center and
Mall-to-Transit Center concepts. Electronic versions are preferred for ease of
incorporation in Consultant work.
2.2.2 Any emerging City design standards or elements
2.3 Southcenter Mall Development Plans
2.3 1 Current plans for the expansion/enhancement of Southcenter Mall and any
available renderings or elevations. Of primary interest are design elements and
access/circulation plans. Electronic versions are preferred.
2 4 Sound Transit Commuter Rail Station Plans
2.4.1 Plans, circulation, and urban design information for the station and connecting
street network. Note that with permission from Sound Transit, KPFF can provide
the most recent information from their role as prime consultant on the station
redesign. The Consultant may request that the City issue a request to Sound
Transit for the release of this information.
2.5 Base Map Information including GIS
2.5.1 City street and base map information for the Andover Park West - Strander
Boulevard - Baker Avenue - Southcenter Boulevard area (i e the area within about
a half mile to a mile radius of the current transit station) Information required from
the City includes right-of-way, curb lines, catch basins, manholes, sidewalks, and
property lines. City will provide any contour information available through adjacent
projects. Assume this work will be completed on the same datum as projects for the
Southcenter Mall and/or other adjacent projects
2.6 Survey Data
2.6.1 The City will provide any available survey data. No new site survey work is included
in this Phase
2.6.2 Consultant will conduct a field visit to verify the City's basemaps and to add any
additional information to the basemaps.
2.7 Land Use
2.71 Current land use and zoning information.
2.7.2 Any special land use, zoning, or condition information related to the Southcenter
Mall, TUC, or Sound Transit commuter rail station, as well as potential zoning
changes that the City may be considering
2.8 Utility
2.8 1 Utility information. The City is requested to provide any available utility information
for the area. The Consultant will also follow up with local utilities to obtain updated
electrical, water, drainage, and communications utility information
January 27, 2006
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IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
2.9 Traffic and Roadway Information
2 9 1 Future PM peak hour level of service analysis information for Andover Park
West/Strander Boulevard, Andover Park West/Baker Avenue, and Andover Park
West/Southcenter Boulevard is required Mirai Associates has much of this
information, so it may only be necessary for the City to confirm that this is the most
recent information and release permission to use the data.
2.9.2 Any available channelization, curb cut, and pavement marking information, as well
as planned reconfiguration information.
2.9.3 Current status of traffic signal and Intelligent Transportation System planning and
design. This iqcludes a meeting with OKS/Siemens to discuss plans.
DELIVERABLES
. There are no formal deliverables for this task. A list of information collected will be
maintained.
Task 3: Stakeholder Coordination
This task will consist of coordination with key stakeholders through a series of workshops Key
stakeholders include King County Metro, local property owners, South center Mall, Sound Transit
commuter rail station design team, and City planning staff In each case, the Consultant will prepare
all materials for stakeholder workshops, and generate notes/documentation of the outcomes.
ASSUMPTIONS
. The City will be responsible for publicizing stakeholder meetings and for arranging
meeting logistics
. The Consultant will be responsible for producing all stakeholder meeting materials,
for conducting the stakeholder workshops including facilitation and presentations,
and for producing meeting notes for each stakeholder meeting.
. Two interactive workshops and one presentation of the final preferred concept are
assumed.
WORK ACTIVITIES
3.1 Preparation for Stakeholder Workshops
3 1.1 Stakeholder workshop agendas will be developed through collaborative planning
sessions involving the City Project Manager, Consultant Project Manager, and
other key staff.
3.1.2 The Consultant will prepare graphics for all stakeholder events The graphics
prepared will reflect the stage in the design and decision-making process
corresponding to the stakeholder event.
3 1.3 Renderings will be prepared of the preferred alternative and will be produced only
for the final stakeholder event.
3.2 Conduct Stakeholder Workshops
3.2.1 The Visioning Workshop will involve the full stakeholder group Stakeholders will be
engaged to develop a vision for the Tukwila Transit Center and how it can integrate
January 27, 2006
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IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
with the Tukwila Urban Center, Southcenter Mall, Sound Transit commuter rail
station, and local businesses The Visioning Workshop will begin to form an identity
for the Tukwila Transit Center and will define the needs and requirements of the
different stakeholders that the transit center must address
3.2.2 At the Concept Workshop, the Consultant will present a series of conceptual
alternatives. Through a facilitated process, the stakeholder group will select a
preferred alternative to be further refined in anticipation of application for federal
funding. Stakeholder participants will be determined in consultation with the City
Project Manager, and will include at a minimum King County Metro and City staff.
3.2.3 The final event will be a Design Presentation. The developed conceptual design of
the preferred ,?Iternative(s) will be presented by the Consultant. Attendees will
include the stakeholders who participated in the Visioning Workshop and others as
appropriate. Comments and feedback will be used to update the design
3 3 Documentation of Stakeholder Workshops
3 3.1 The Consultant will provide the City with copies of meeting materials and meeting
notes for all stakeholder events (paper and electronic).
3.4 Website Development and Hosting
The Consultant will develop and host a publicly accessible project web page
throughout the duration of this project. In this Phase of the project, the website will be
largely "static" in nature; designed to provide updates on project status In the next
Phase, consideration will be given to making the website more interactive to support
public input as appropriate
Phase 1 website work activities will include:
34.1 Creation of a website design including information to be included, overall structure,
comment form, and graphical "look and feel" elements.
3 4.2 Documentation of procedures for website updating It is expected that the site will
be maintained separately, and linked to the City of Tukwila home or project
page(s).
3.4.3 Creation of the website design and coding of the HTML.
344 Posting and maintaining the website on an IBI Group server.
3 5 Public Art Program Identification and Coordination
3.5.1 The Consultant will work with the City to identify public artist opportunities for the
project and develop a plan for incorporating artist participation into the project.
DELlVERABLES
.
Stakeholder meeting materials
Stakeholder meeting notes/documentation
Project website
Input into public artist implementation plan
.
.
.
January 27, 2006
Version 3.3
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IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Task 4: Conceptual Site Engineering
This task will include the development of conceptual site engineering for environmental, civil,
structural, and traffic engineering
ASSUMPTIONS
. City staff will assist in the identification of environmental documentation that will
ultimately be required for this project. Subsequent Phase(s) will include preparation
of the environmental documentation (not included or costed in this Phase)
. The City will provide existing GIS information and surveys from adjacent projects in
AutoCAD, MicroStatioh, or other common computer or GIS format.
. City will provide any existing information on current contours and elevations.
. Basemaps will be generated from the above information. A field visit will be conducted to
verify the existing base information. Final base maps will be prepared as part of Phase 2
. Additional required survey information will be identified in this Phase. Additional surveying
(not costed) may be required in Phase 2.
. The City will provide any information on City owned detention facilities in the area of the
project.
. The City will provide existing geotechnical information for the site or surrounding areas.
. Conservative assumptions regarding soil capacity will be made for foundation sizing
These assumptions will be refined in Phase 2 after geotechnical information is
available.
. The City's traffic forecast model is assumed to be available.
. Existing high voltage power transmission lines, poles, conduits, and vaults will not be
relocated as part of this project.
. The City will provide the most recent traffic counts on Andover Park West at Tukwila
Parkway, Baker Boulevard, and Strander Boulevard. In addition, the City will provide traffic
counts at a few key driveways at the South center Mall as available
. The scope does not include new pedestrian counts
WORK ACTIVITIES
4 1 Environmental
4.1 .1 Identify Process & Issues
The Consultant will review the scope of project to determine the extent of
environmental documentation required for subsequent Phases. This task will also
include identification of the anticipated Phase 2 environmental process and
schedule. The process and potential issues will be included the Design Report.
4.2 Civil
4.2 1 The Consultant will identify water quality and detention criteria for the project; will
develop a conceptual design for drainage (including water quality and detention),
and will identify potential locations for any detention facilities Preliminary sizing for
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IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
any water quality and detention facilities will be developed for conceptual costing
purposes only under this Phase of the work, and will need to be detailed further in
Phase 2.
4.2.2 The conceptual design for utilities coordination and design will include a review of
existing utilities as documented in City GIS information; conducting a field visit to
confirm GIS information, (to the extent possible) determine what, if any, utilities
may require relocation; and identify new utility services that may be required for
project.
4.2.3 The conceptual grading for Phase 1 will be very preliminary as survey contours
may not be available Pavement layout will include extent of the new pavement for
bus pullouts afld/or plaza areas, and will include conceptual pavement cross
sections. Final cross sections will be developed as part of Phase 2.
4.3 Geotechnical
4.3.1 The Consultant will review the scope of project and any existing geotechnical
reports to identify additional geotechnical information to be collected in Phase 2.
Geotechnical investigations are not included in this Phase of the work.
4 4 Traffic and Service Forecasting
4.4 1 Traffic forecasts will be prepared/updated for the opening year and a future year (to
be determined by the City) for the area surrounding the Transit Center The City's
traffic forecast model will be used The streets and intersections that this study
focuses on will be Andover Park West at Tukwila Parkway, Baker Boulevard, and
Strander Boulevard. PM peak and AM peak period bus volumes will also be
forecast.
4 4.2 Traffic impacts from the Transit Center will be analyzed for the opening year and
future year noted above. The Consultant will identify any potential changes to
driveway access locations and changes to traffic circulation patterns.
44.3 If required, the Consultant will use VISSIM software to evaluate the potential
impacts on traffic flows on the main arterials from buses merging into traffic. The
simulation analysis will be confined to the immediate vicinity of the new Transit
Center
4 4.4 Potential impacts of the new Transit Center on pedestrian circulation will be
evaluated. The Consultant will identify any safety and potential vehicle-pedestrian
conflict issues The analysis will be qualitative based on the known conditions of
the site and typical transit operations.
4.5 Structural
4 5.1 For this Phase of the work, the Consultant will develop preliminary foundation
concepts only Detailed foundation designs will be prepared as part of Phase 2
4 5.2 The Consultant will develop architectural concepts for the shelters and related
elements, but will not be creating structural drawings or conducting structural
analysis in this Phase. Such drawings and analysis will be included as part of
Phase 2.
4 6 Electrical
4 6 1 The Consultant will develop a preliminary layout for site electrical power service
and distribution, and receptacle locations The Consultant will coordinate any
January 27, 2006
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IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
required discussions between the City, service utility, and design team members to
determine power availability and access.
4.6.2 The Consultant will identify communication system requirements and concepts to
support the inclusion of ITS elements in the shelters IBI Group will provide input on
what those requirements might be based on current ITS work being conducted for
Sound Transit, as well as information gathered from the meeting with
DKS/Siemens.
4.6.3 The Consultant will develop a preliminary site lighting plan and coordinate lighting
system standards with the City.
DELlVERABLES
. Preliminary site civil, electrical, systems, and lighting plan
. A discussion of potential environmental issues (to be included in the Design Report)
. Criteria and design approach for water quality and detention (to be documented in
the Design Report)
. Identification of water quality and detention requirements and illustration on the plans
. Structural design including sizes for the shelter elements and foundations for
inclusion on the architectural drawings (detailed structural drawings will be developed
in Phase 2)
. Traffic impact analysis report
Task 5: Conceptual Site Design
This task will include the development of conceptual urban design, landscape design, and
architectural shelter design alternatives for the pedestrian plaza and transit center locations.
Principles and constraints as well as transit center and plaza elements will be documented in
graphical matrix format.
ASSUMPTIONS
. The City will provide background information for Tukwila Urban Center and
Southcenter Mall expansion plans.
. The City will provide applicable land use and zoning codes
. City will provide existing GIS information, right-of-way information, and surveys from
relevant projects in AutoCAD, MicroStation, ESRI shape files, or other common
computer format.
WORK ACTIVITIES
5.1 Urban Design
5.1.1 The Consultant will develop urban design principles for the project as well as
identify any opportunities or constraints for the project site, immediate environs,
and larger context.
5 1.2 The Consultant will develop conceptual urban design alternatives for the pedestrian
plaza and transit center alternative locations
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181 GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
5 1 .3 Urban design work will include coordination and integration with Tukwila Urban
Center and Southcenter Mall plans as well as a review of applicable land use and
zoning codes
5 1.4 The Consultant will coordinate with the Sound Transit commuter rail station team to
develop a relationship between the two projects
5.2 Landscape Design
5.2.1 Within the context of the urban design principles, the Consultant will establish clear
landscape principles for the pedestrian plaza and transit center locations for the
near and long term. Opportunities and constraints will be identified
5.2.2 Conceptualla'ndscape design alternatives will be developed for both the pedestrian
plaza and transit center locations.
5.2.3 Landscape design elements will be coordinated with development plans and local
businesses and projects.
5.2.4 The Consultant will identify landscape maintenance requirements for landscape
elements, including irrigation, that can be used by the City, King County Metro,
and/or property owners to develop a maintenance plan for the project.
5.3 Architecture Design
5.3 1 The Consultant will develop architectural design principles and constraints for the
pedestrian plaza and transit center locations.
5.3.2 Transit center elements and alternatives will be identified and presented in a
graphic matrix format.
5.3.3 Conceptual shelter alternatives will be developed for the transit center
5.4 Review Meetings
5.4.1 The Consultant will meet with Community Development to discuss consistency with
urban development plans.
5.4.2 The Consultant will meet with the Tukwila Board of Architectural Review as part of
Phase 2 of this project.
DELlVERABLES
.
Urban design, landscape, and architectural design principles
Opportunities and constraints report and matrix
Conceptual urban design, landscape design, and architectural design (including
shelters) graphics and drawings for the site
Urban and landscape design concept drawings showing coordination with future
development at TUC, Southcenter Mall, and Sound Transit commuter rail station
Transit center elements matrix
Conceptual transit center design alternatives graphics and drawings
.
.
.
.
.
January 27, 2006
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IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
Task 6: Conceptual Cost Estimate
A cost estimate will be developed for the final conceptual design The cost estimate will include the
cost of construction for the design and include any potential risks that have been identified as a
result of the conceptual engineering and design tasks The cost estimate will be subdivided into
costs for each of the disciplines listed below The cost estimate developed will be used for funding
applications and further design activities that may occur during later Phases.
ASSUMPTIONS
. Cost estimates will be generated only for the preferred conceptual alternative
towards the end of the, project.
. Some early estimates may be made to support funding application preparation which
will likely need to proceed in parallel with the conceptual design work.
WORK ACTIVITIES
6.1 Civil
6.1.1 The Consultant will develop a civil construction cost estimate based on the
preferred conceptual design Utility information will be included
6.2 Structural
6.2.1 The Consultant will develop a structural construction cost estimate based on the
preferred conceptual design
6.3 Landscape
6.3.1 The Consultant will develop a landscape construction cost estimate based on the
preferred conceptual design
6 4 Architecture
6.4.1 The Consultant will develop an architectural construction cost estimate based on
the preferred conceptual design.
6.5 Electrical
6.5.1 The Consultant will develop an electrical and communications construction cost
estimate based on the preferred conceptual design.
DELlVERABLES
. Conceptual construction cost estimate
Tas~< 7: Design Report
The Consultant will be responsible for the preparation of the Design Report. The Design Report will
be structured such that it can be used for funding application preparation in Task 8 per Chapter 21
(Project Prospectus) of the Local Agency Guidelines (LAG) manual
January 27, 2006
Version 3.3
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IBI GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
ASSUMPTIONS
. The City will work with the Consultant to develop a final format and content for the
Design Report such that it meets local, state, and federal requirements
WORK ACTIVITIES
7.1 Prepare Draft Design Report
Upon completion of the conceptual design and cost estimating activities, a draft
Design Report will be prepared summarizing the results of the work. Work activities
will include:
7.1.1 Meet with City staff, KCM staff, and the WSDOT Local Programs Engineer to
review design report criteria and content.
7.1.2 Preparation of the draft Design Report, including required elements such as: project
title/location/description/vicinity map, project summary, conceptual designs and
renderings, scope, schedule, cost estimates and timing by biennium, format
requirements, right-of-way requirements, environmental/categorical exclusion
information, summary of project documentation, and traffic information. It is not
expected that a value engineering study will be required at this level, though it may
be required in the next Phase.
7.1 3 Inclusion of any geotechnical or other reports as may be needed at this stage of the
project.
7 1.4 A review the draft Design Report against LAG Manual guidelines.
7.2 Review with City and KCM
7.2.1 The draft Design Report will be reviewed with the City and KCM.
7.2.2 Comments will be recorded and a response or action to be taken prepared
7 3 Incorporate Changes
7.3.1 Agreed changes will be incorporated in the Design Report, and a draft final version
issued
7.3.2 Further changes to the draft final Design Report will be made, and a final version
issued
DELIVERABLES
. Draft Design Report
. Summary of City comments and actions taken
. Draft Final Design Report
. Final Design Report
Task 8: Funding Support
The Consultant will provide support to the City for the preparation of a construction funding
package, to be submitted in the spring 2006 call for projects. It is anticipated that the Tukwila
Transit Center may be eligible for federal funding; all information will be prepared per federal
requirements and applicable regional/state funding requirements.
January 27, 2006
Version 3.3
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181 GROUP SCOPE OF WORK
City of Tukwila
TUKWILA TRANSIT CENTER
ASSUMPTIONS
. The City will be the designated preparer of the funding application and will be
responsible for any required local agency agreements
. The Consultant will provide support as noted below
. Funding application preparation will likely be conducted in parallel with other design
activities to meet a potential spring 2006 call.
WORK ACTIVITIES
8 1 Identify Funding Sources
i
8.1.1 Working with City staff, the Consultant will help identify potential construction
funding sources and overall processes and procedures for funding application
submission.
8 1.2 The Consultant and City will meet with representatives from the Puget Sound
Regional Council, KCM (grants program) and WSDOT Local Programs to discuss
funding alternatives and approaches. The meetings with KCM and WSDOT will be
combined with the Design Report meetings noted in 7.1.1.
8.2 Prepare Funding Strategy Plan
8.2.1 Based on the results of the meetings, a brief memorandum will be prepared
summarizing potential funding sources, a proposed funding strategy, and
applicable guidelines/requirements.
8.3 Provide Funding Application Support
8.3.1 The Consultant will provide input to the funding application preparation in the areas
identified in the Design Report listed in Task 7
8.3.2 The Consultant will provide supplemental support to the City to prepare, edit, and
update the overall funding application, and review against funding criteria.
8.3.3 The Consultant will review the draft funding application, and provide comments or
updates as required It is expected that two or three rounds of review will be
required
DELlVERABLES
. A brief memorandum outlining funding sources and strategies, including any notes
from funding agency meetings.
. Content for funding application based on the Task 7 Design Report.
. Review comments/updates on the funding application.
Task 9: Prepare 'f~orkplan for Phases 2, 3, and 4
The Consultant will prepare a work plan, schedule, and design budget for Phase 2 Preliminary/Final
Design, Phase 3' Bid Support; and Phase 4' Construction Administration
DELIVERABLES
.
Detailed scope of work
January 27, 2006
Version 3.3
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IBI GROUP SCOPE OF WORK
January 27, 2006
Version 3.3
City of Tukwila
TUKWILA TRANSIT CENTER
.
Detailed work plan including budget
Detailed design schedule
.
Page 14
EXHIBIT B
~ Tukviila Transit Center
Scope of wor'1I:
Revised 1.23-4:1&
Versio:1 3.0 (Final)
IBIGroup KPFF KKA TrGs West Mirai TolalHrs
~sdro8Yi~ Pl PK U" A1 A2 PWR ADM PM PC DE CAD AD K< W<}i JC CL I EH OS TN RS MI'"
165 125 110 95 65 70 55 145 105 '0 75 &J ~5A5 W.4 62.75 130.9 S5 48.01 $165 S1C-5 s-ssl
Phase 1 : Concept Development
0
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Task 5: ConC€ 'ua! S:te [}esi
8 8
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EXHIBIT B
32 16 12
TotaIHours 134 180 143 154 56 110
Fee $22110 $22,500 $15,7&1 $14,630 $3,64Q1S1.7
Total Fee.'Fmn
Reimburs.thies
46 106 237 168 3? 17 92 37 12
$2.530 $15,370 $24,855 $15,120 $2.700 $1,020 $8,873 52,975 $753
$8.8,.84.0 $59,095
PROJECT TOTAL
. I 0
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$12,601
10 '"
$1,30'3 S7,6&~
2
4
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2
12
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$10,333
55 46 79
$9,075 S4.~O $5,715
I $20,620
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$191.489
$8.000
$199,489
Transportation Committee
January 23,2006
Present.
Joe Duffie, Chair; Pam Carter, Joan Hernandez
JIm Monow, Frank Inarte, Bob GIberson, Pat Brodm, Gall Labanara, Derek
Speck, Lucy Lauterbach; Chuck Pamsh; Lee Ann Mangm, Phil Klmkon, Paul
Lavalee-consultants
1. Tukwila International Boulevard (TIB) Mid Block Crossing Completion Totem Electnc
constructed the two mId-block crosswalks on TIB. The work was done in July, 2005 wIth one
change order. Joan asked the reasons for the change order. Bob Giberson said it was needed to
cover extended condmts that had to be moved to avoid fiber optic and surface water lines. More
junction boxes and hand-holds were. also needed. Some of the work wIll allow expansion ofthe
system if it is needed in the future. The signals work well, and are well-used. On a related
matter, Jim M talked about the possibility of putting a countdown (walk signs that count down
the time you have to cross an intersection) in the walk signals on S. 144th/TIB, but they are
expensive and need to be fully assessed. Full Committee approval~ Committee recommended
project acceptance on the consent agenda of a Regular lVleeting.
,~. Tukwila Transit Center Project Consultant Agreement The bus stops on Andover Park
~~Vest and just north of Baker are some of the busiest in the City. This transit center project
would redesign the stops and shelters, making them part of the larger vision of Improvmg the
Tukwila Urban Center. With the redevelopment of the Westfield Mall, $500,000 will be donated
to improving the transit center. Metro and the CIty will also each donate $200,000 to the project.
<~ "
Staffhad a difficult time choosing a consultant, because so many highly capable firms submitted
bids. In the end they chose the IBI group. One strength ofIBI is their subcontractors who are the
Sounder Station team engineers. A timely consultant agreement with IBI will allow enough
preliminary design work to be done so that the City and Metro can apply for an FTA grant,
which is due in mid-April. Pam C asked if this transit center's shelters would have a similar look
as those on TIB. That is unclear at this point, though Jim M would like a similar design City-wIde
for ease of maintenance. Full Committee approval; Committee recommended agreement to
CO\V and Regular lVleeting.
3. PSRC Funding Jim M explained that PSRC gets its federal funding via the state. Past
practIce has been for the Policy committee to dIVide the fundmg up, with 50% staying at the
PSRC Regional level, and 50% gomg to the four counties in the reglOn. From there a fonnula
includmg population, lane mIles, and employment was used to allocate the county funds.
Tuk\.vila's share was around $350,000. A new proposal would use the same reglOnal cnteria and
competitive process that are used at the PSRC level, with the county funds. Tukwila is solidly
against this proposal, as it would leave out mid sized and small cities. Pam wIll work on this
issue at the PSRC level, and Jim wIll continue to oppose it with his peers Information.
~COl11mittee chaIr approval