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Home My WebLink AboutReg 2006-02-06 Item 5C - Final Acceptance - Tukwila International Boulevard Phase I Mid-Block Crosswalks Project by Totem Electric CCU UNCl.L AGENDA Siwosis r y Init:ars ITEMNo. s O j s I AO 1 E 1 Meetin Date Prepared by Mayor's review 1 Council j view o� tO 2/6/06 (Man x908 1 1 5 c 1 1 1 1 ITEM INFORMATION CAS NUMBER. 06-012 IORIGINALAGENDA DArr,. FEBRUARY 6, 2006 AGENDA ITEM TITLE Accept as complete Tukwila International Blvd Phase I Mid Block Crosswalks and release retainage. CATEGORY Discussion Motion Resolution Ordinance Bic Award Public Heanng Other Altg Date At Date Mtg Date Mtg Date Mtg Date Alts Date Altg Date: 2/6/06 SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIV SPONSOR'S The contract with Totem Electric of Tacoma, Inc. is complete for the Tukwila International SUMMARY Blvd Phase I Mid Block Crosswalks Project. Construction began May 9, 2005 and was substantially completed on July 25 One change order for minor utility conflicts and providing conduits for future expansion totaled $6,290.70. The final contract total was $122,281.08. REVIEIXED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte Utilities ante Arts Comm. Parks Comm. Planning Comm. DATE: 1/23/06 RECOMMENDATIONS: SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage. CoMMrrrEE Accept contract and forward to Consent agenda for approval. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $122,281.08 $150,000.00 Fund Source. 104.02 Commercial Streets Fund Comments. MTG. DATE 1 RECORD OF COUNCIL ACTION 1 2/6/06 MTG. DATE ATTACHMENTS 2/6/06 Information Memo dated December 6, 2005 Notice of Completion of Public Works Contract 04 -098 Transportation Committee Meeting Minutes from January 23, 2006 INFORMATION MEMO To: Mayor Mullet From: Public Works Director Date: December 6, 2005 CC Subject: Tukwila International Blvd. Phase I Mid -Block Crosswalks Project Completion and Acceptance ISSUE Accept construction contract as complete and authorize release of retainage in the amount of $5,619.54. BACKGROUND The Notice to Proceed for Contract No. 04 -098 with Totem Electric of Tacoma, Inc., was issued on May 9, 2005, for the construction of two mid -block crosswalks one near the new KFC /Taco Bell and the other near the old Northfield car wash. This contract was completed on July 25, 2005. There was one change order in the amount of $6,290.70 during construction for several minor utility conflicts and providing conduits for future expansion of the electronic warning sign system. Closeout paperwork has been completed and verified, and the project is now ready for final acceptance. The contract cost is summarized as follows: Contract Award Amount 106,100.00 Change Order 6,290.70 Sales Tax 8.8% 9,890.38 Total Amount Paid (incl. retainage) 122,281.08 ACTION TAKEN The final payment has been issued, final records are being prepared, and this acceptance will formalize the closeout of this project. RECOMMENDATION It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda for formal acceptance and authorize the release of the retainage, subject to the standard claim and lien release procedures. attachment: Notice of Completion of Public Works Contract (P.Ptojett iA- RW RS Pmjaul9IRWO3 TIB101id Block XiupA[nfo Mono Closeout TOTEM) State of Washington Department of Revenue PO Box 47474 'REVENUE Olympia WA 98504.7474 Contractor's Registration No. (UBI No) 278 043 550 Date 11/14/05 NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT From: N'T,.#`i �F+ =F..,: :`%"a�:�7=3s =iF "-Y%'- �cc�" yr' w.< Wit 'Q ;r;[a�.^'•�': a=ny: 'ro��' 3 :.z. 4 y 291)r �atme II s ��:t.�»3_:ZSk- r- nt ti ✓'n? �L,-' Assigned To City of Tukwila 6200 Southcenter Blvd. Tukwila,WA 98188 Date Assigned Notice is hereby given relative to the completion of contract or project described below Description of Contract Contract Number Tukwila Intl. Blvd. Phase I Mid Block Crosswalks (91 RW03) 04 098 Contractor's Name Telephone Number Totem Electric of Tacoma, Inc. 253 383 5022 Contractor's Address P.O. Box 1093, Tacoma, WA, 98401 1093 Date Work Commenced Date Work Completed Date Work Accepted 5/9/05 7/25/05 Surety or Bonding Company Travelers Casualty and Surety Company of America (Bond Number 104371017) Agent's Address Hentschell Associates, Inc., 621 Pacific Ave., #400, Tacoma, WA 98402 Contract Amount 106,100.00 Additions 6,290.70 Liquidated Damages 0.00 Reductions 0.00 Sub -Total 112,390.70 Amount Disbursed 116,661.54 Amount of Sales Tax Paid at 8.8 9,890.38 Amount Retained 5,619.54 (If various rates apply, please send a breakdown.) TOTAL 122,281.08 TOTAL 122,281.08 iinSA `z3�_'s,.j 00-4xr.' '.2-�aa44AA a ::SY:t PYP Comments: Signature Type or Print Name Diane Jaber Finance Approval l� Phone Number (206) 433 -1871 The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue, PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in accordance with said certificate. To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217 Teletype (TTY) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http.//dor.wa.E REV 31 0020e (6-27-01) Transportation Committee January 23, 2006 Present: Joe Duffie, Chair; Pam Carter, Joan Hernandez Jim Morrow, Frank Iriarte, Bob Giberson, Pat Brodin, Gail Labanara, Derek Speck, Lucy Lauterbach, Chuck Parrish, Lee Ann Mangin, Phil Klinkon, Paul Lavalee- consultants 1. Tukwila International Boulevard (TIB) Mid Block Crossing_ Completion Totem Electric constructed the two mid -block crosswalks on TIB. The work was done in July, 2005 with one change order. Joan asked the reasons for the change order. Bob Giberson said it was needed to cover extended conduits that had to be moved to avoid fiber optic and surface water lines. More Junction boxes and hand -holds were' also needed. Some of the work will allow expansion of the system if it is needed in the future. The signals work well, and are well -used. On a related matter, Jim M talked about the possibility of putting a countdown (walk signs that count down the time you have to cross an intersection) in the walk signals on S. 144 /TIB, but they are expensive and need to be fully assessed. Full Committee approval; Committee recommended project acceptance on the consent agenda of a Regular Meeting_, 2. Tukwila Transit Center Proiect Consultant Agreement The bus stops on Andover Park West and Just north of Baker are some of the busiest in the City This transit center project would redesign the stops and shelters, making them part of the larger vision of improving the Tukwila Urban Center With the redevelopment of the Westfield Mall, $500,000 will be donated to improving the transit center. Metro and the City will also each donate 5200,000 to the project. Staff had a difficult time choosing a consultant, because so many highly capable firms submitted bids. In the end they chose the IBI group. One strength of IBI is their subcontractors who are the Sounder Station team engineers. A timely consultant agreement with 1BI will allow enough preliminary design work to be done so that the City and Metro can apply for an FTA grant, which is due in mid April. Pam C asked if this transit center's shelters would have a similar look as those on TIB. That is unclear at this point, though Jim M would like a similar design city -wide for ease of maintenance. Full Committee approval; Committee recommended agreement to COW and Regular Meeting. 3. PSRC Funding Jim M explained that PSRC gets its federal funding via the state. Past practice has been for the Policy committee to divide the funding up, with 50% staying at the PSRC Regional level, and 50% going to the four counties in the region. From there a formula including population, lane miles, and employment was used to allocate the county funds. Tukwila's share was around $350,000. A new proposal would use the same regional criteria and competitive process that are used at the PSRC level, with the county funds. Tukwila is solidly against this proposal, as it would leave out mid sized and small cities Pam will work on this issue at the PSRC level, and Jim will continue to oppose it with his peers Information. K--- Committee chair approval p p L. Lauterbach