HomeMy WebLinkAboutCOW 2006-01-23 Item 3A - Interlocal Agreement - Minor Home Repair with City of SeaTac ;1\1; 'wq.., CO UNCIL A GENDA SYNOPSIS
Initials ITEM NO.
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=ITEM INFORMATION
I CAS NUMBER: 06-003 I ORIGINAL AGENDA DATE: 1/ 23106
AGENDA ITEM TILE Interlocal agreement between the City of Tukwila and the City of SeaTac
CATEGOR Discussion Motion Resolution Ordinance Bzd Award Public Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date kItg HV Mtg Date
I SPONSOR Adm DCD Fire Legal PAR Police PW
i
o un c Ivia ,iv F znarice
SPONSORS o ffice or I services seeks to enter into an agreement with the City of SeaTac for the
SUMMARY purpose of delivering a jointly run minor home repair.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 1/10/06
RECOMMENDATIONS:
SPONSOR/ADMIN. Authorize Mayor to sign agreement
CoMMITrEE Move to full Council for discussiohn
COST °IMPACT =I FUND S OURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$40,000 $40,000
Fund Source: COMMUNITY DEVELOPMENT BLOCK GRANT
Comments:
MTG. DATE 1 RECORD OF COUNCIL ACTION
MTG. ATTACHMENTS
1/ 23/06 I Staff memo 1/04/06
Proposed interlocal agreement
I Human Services Budget Goals 2005
Community Affairs and Parks Cmte mtg. mins. of 1/10/06
I I
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor's Offffie, Community and Parks
Evie Boykanf'i1:uman Services
January 4,2006
Proposed Interlocal Agreement between the City of SeaTac and the City of
Tukwila for planning, funding and implementing a joint minor home repair
program in 2006
ISSUE
Tukwila and SeaTac seek to enter into an agreement to deliver a jointly run minor home repair
program for low and moderate income residents. The program is funded through the Community
Development Block Grant funds.
BACKGROUND
Prior to 2006: our respective cities each had a contract with King County. In an effort to create
administrative efficiencies the County requires larger and less contracts. In 2005 we were
awarded $40,000 to cover minor home repair needs for both SeaTac and Tukwila. Council
supported submission of this proposal to King County in September 2005.
DISCUSSIONI ANAL YSIS/AL TERNATIVES
Committee needs to review agreement and forward to full Council for discussion.
RECOMMENDATION
Recommend that Council supports the interlocal agreement and authorizes the Mayor's
signature.
Attachments:
Interlocal agreement
[IDrnffi~u
INTERLOCAL AGREKMENT BETWEEN THE CITY OF SEATAC
AND THE CITY OF TUKWILA FOR PLANNING, FUNDING, Ai'JD
IlVIPLKMENTATION OF A JOINT MINOR HOME REPAIR
PROGRAM IN 2006
THIS INTERLOCAL AGREElVlENT ("Interlocal") is entered mto pursuant to
Chapter 39.34 RCW, the Interlocal CooperatlOn Act, by the City of SeaTac ("SeaTac")
and the City of Tukwila ("Tukwila"), hereinafter referred to as "City" or "Cities," to
provide for planning, fundmg, and implementation of a minor home repair program.
WHEREAS, the Cities engage in activities WhICh support human service
providers in King County; and
WHEREAS, the Cities wish to make the most efficient use of their resources by
cooperating to provide funding to support human service providers in south King County;
and
WHEREAS, through the Interlocal Cooperation Act, Chapter 39.34 RCW, the
Cities have the authority to engage in cooperative efforts that will result in more efficient
use of government resources;
NOW, THEREFORE, and in consideration of the tel111s, conditions, and
perfonnances made herein, it is agreed as follows:
1. Purpose. The purpose of this Interlocal is to set up a cooperative arrangement
between the Cities to consolidate the human services application and funding process for
a minor home repair program. This Interlocal will increase the efficiency of
administering the program while decreasing administrative costs.
2. Responsibilities.
A. Tukwila's Duties.
I) Contract and act as the fiscal and administrative agent wIth King
County for the implementation of a Block Grant for a minor home repair program for
both Tukwila and SeaTac, as detailed in Exhibit "A."
Joint Human Services Application and Funding MOD
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2) Maintain required documentation and prepare required reports for
Kmg County consistent with the County's requirements regarding the use of Commumty
Development Block Grant funds.
3) Mamtain accounts and records that properly reflect transactiOns related
to tills lnterlocal.
4) Responsible for all monies paid pursuant to this Interlocal.
5) Responsible for the implementation of the minor home repair program
within Tukwila in accordance ~ith tenns specified in the Block Grant contract between
Tukwila and King County.
6) Review and pay mVOIces for any servIces performed ill Tukwila
pursuant to this Interlocal.
7) Reimburse SeaTac on a monthly basis for any InVOICeS received
pursuant to this Interlocal.
B. SeaTac's Duties.
1) Responsible for the implementation of the minor home repair program
within SeaTac in accordance with terms specified in the Block Grant contract between
Tukwila and King County.
2) Review and pay InVOICeS for any servIces performed In SeaTac
pursuant to this lnterlocal.
3) Remit invoices to Tukwila for reimbursement.
C. Cities' Joint Duties.
1) Subcontract with an agency/contractors that will perform qualified
home repairs in both Tukwila and SeaTac in accordance wIth KIng County's Block Grant
program.
2) Neither City shall use more funds than have been agreed upon as
referenced in Exhibit A.
3. Duration. This Interlocal shall become effective when it is approved by the
Cities and shall remain in effect through December 31, 2006.
4. Tennination. Either City may tenninate this Interlocal without cause by
giving the other City a thirty-day wntten notice. The tenninating City shall remain fully
responsible for meeting its funding responsibilities and other obligations established by
this lnterlocal through the end ofthe calendar year in WhICh such notIce is gIven.
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C:\J'v!y Documents\minor home repairllnterlocal - Human Services 12-19.docFinal MOV - April 3, 2003
5. Notices. Notices to the Cities shall be sent to the following persons:
City Contact
SeaTac Human Services Coordinator, currently Kathy Black
4800 S. 188th Street, SeaTac, W A 98188
206.973.4815; kblack@ci.seatac.wa.us
Tukwila Human Services Manager, currently Evelyn Boykan
6200 Southcenter Blvd, Tukwila, W A 98188
206-433-7180 eboykan@ci.tukwila.wa.us
6. Indemnification.
Each City agrees to indemnify the other City from any claims, damages, losses,
and costs, mcluding, but not limited to, attorney's fees and litigation costs arising out of
claims by third parties for breach of contract, property damage, and bodily inJury,
including death, caused solely by the negligence or willful misconduct of such CIty, the
City's employees, affiliated corporations, officers, and lower tier subcontractors in
connection with this Interlocal.
Each City hereby waives its immunity under Title 51 of the Revised Code of
Washington for claims of any type brought by any City agent or employee against the
other City. Tlus waiver is specifically negotiated by the parties and a portion of the
CIty'S payment hereunder is expressly made the consideration for this waiver.
7. Insurance. Each City shall procure and maintain in full force throughout the
duration of the Interlocal comprehensive general liability insurance with a minimum
coverage of $1,000,000.00 per occurrence/aggregate for personal injury and property
damage. In the event that a City is a member of a pool of self-insured cities, the City
shall provide proof of such membership in lieu of the insurance requirement above. Such
self-insurance shall provide coverage equal to or greater than that required of non-self
insurance pool member Cities.
8. Applicable Law; Venue; Attorney's Fees. This Interlocal shall be governed
by and construed in accordance with the laws of the State of Washington. In the event
any suit, arbitration, or other proceeding is instituted to enforce any term of thIS
Interlocal, the parties specifically understand and agree that venue shall be exclusively m
King County, Washington. The prevailing party in any such action shall be entitled to its
attorney's fees and costs of suit.
9. Counterparts. This document may be executed in any number of counterparts,
each of which shall be considered an original.
10. Amendment or Modification. This Interlocal may be amended or modified in
writing with the mutual consent of both Cities.
Joint Human Services Application and Funding MOD
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C:\!'vly Docwnents\minor home repairlInterlocal - Human Services 12-] 9.docFinal MOU - April 3, 2003
IN WITNESS WHEREOF, the undersigned have entered into thIS Interlocal as of
this day of , 2006.
CITY OF SEATAC
CITY OF TUKWILA
By:
By:
Craig Ward
Title: City Manager
Steven M. Mullet, Mayor
Date:
Date:
Attest:
rPrinted Name 1
Title:
Attest:
fPrinted Name 1
Title:
Approved As To Fonn:
Approved As To Fonn:
Mary Mirante-Bartolo, CIty Attorney
Shelley M. Kerslake, City Attorney
Jomt Human Services Application and Fundmg MOD
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C:""ly Documents\minor home repaii\Interlocal - Human Services I2-19.docFinal MOU - April 3. 2003
EXHIBIT A
to
Interlocal Between the Cities For Planning, Funding, and Implementation of a Joint
Minor Home Repair Program
CALENDAR YEAR 2006
Name of Agencies Participating Cities & Funding
HomeTask.com and other qualified Tukwila - Lead City $18,000
contractors SeaTac $22,000
\ TOTAL $40,000
Joint Human Services Application and Fundlllg MOD
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Human Services Budget Goals 2005
HUMAN SERVICES
2005 End of Year Summary
We successfully implemented a new minor home repair program, provided resource
linkages for Katrina evacuees, engaged community in human services plan, and updated
human servIces brochures. We increased communication with the faith based community.
IM'vDeveloped a Tukwila walking trails map in conjunction with King County Health
. Department.
4th QUARTER SIGNIFICANT ISSU~S - 3rd Tukwila house leased to Way Back Inn, Human
Services plan completed, Awarded CDBG funds for 2006 Minor Home Repair program, Worked
on Interlocal agreement with SeaTac. Met with most non-profit contractors Exhausted rental
assistance funds. Planned for capacity building process in 2006.
BUDGET PROGRAM GOALS
1. Implement, manaQe and monitor 2005 contracts. Of the contracted providers, 85% will meet
90% of contract Qoals:.Accomplished
2. ManaQe 2005 Community Development Block Grant proQram. HouslnQ related proiects will
have fully spent 90% of funds..Accomplished - 22 households assisted with minor home
repair
3. Provide information and referral services to 900 residents and community requests'.
4. Support reQional human service initiatives: revise South KinQ County common application,
brief City of proQress of Northwest Area Foundation:.Council briefed on BuRSST, work
continues on common application.
5. Support inteQration of human services across City departments: enQaQe cross-departmental
involvement in community assessment update: Human Services plan completed and
shared with departments, Council. Continued work on Crime Hotspots, coordination
with Code Enforcement, Police, Planning, Parks and Recreation. I~~t...v-hc..zp~d l1'")
6. Assist in relocation efforts. Provide staff support as requested throuQhout the City'. ,(13
7. EncouraQe volunteer opportunities; brinQ Human Services Advisory Board to full 1~-zQ_h~ (
capacity: Two new members appointed. --'J/
Community Affairs and Parks Committee
January 10, 2006
Present
Joan Hernandez, Chair; Joe Duffie, Pamela Linder
Steve Lancaster, Bob BenedIcto, Evelyn Boykan, Lucy Lauterbach, citizen Chuck
Parrish
1. Plumbing Code Bob BenedIcto, Building Official, explamed that In 1964 the City had an
agreement with Seattle-King County Public Health that their DIrector would be TukwIla's
health officer. During the 1980's the relationship between Public Health and King County cites
changed as cities stopped paying fees charged by Public Health. As the main duties Tuhvila
used King County for were approving plumbing and fuel gas permits (as well as enforcing Public
Health standards in restaurants), Tub-vila assumed the plumbing permIts would remain wIth
King County. No interlocal specifically covered that function.
The City is now beginning to transfer the responsibility for plumbing and fuel gas permits to the
CIty. There are currently two bUIldmg inspectors, one of whom is certified as a plumbing
inspector, and a third inspector positIOn will be filled wIth a person trained in and knowled~eable
about the code. King County WIll continue permittmg and inspections through February 2S1 .
Joan asked if our fees would be similar to other cities' fees, and Bob said they were slightly
lower than King County's fees, and close to SeaTac's charges. The Umform Plumbing Code and
International Fuel Gas Code will need to be adopted. Committee recommended adoption of
necessary codes and approval of City assuming new plumbing and fuel gas permit
responsib Hities.
*
2. Interlocal with SeaTac Evie discussed how the application for CDBG funding had changed
this year. One result is that Tub-vila and SeaTac jointly applied for minor home repair funds for
income-eligible residents. Tub-vila will sign the application to King County. EVIe reported that
she has already heard from some residents who would like to apply for these funds this year.
Tukwila will serve as the financing officer for the funds. Committee recommendation of
authorizing mayor's signature on interlocal agreement to CO\V and Re2ular Meetings for
approval.
3. Interlocal with Federal \Vav for Pilot Program A non-profit group will help both
Tukwila and Federal Way personnel help small non-profit companies in their respective cItIes.
Evie has chosen to help the Tu'hvila Food Pantry as a pilot program to see if their program can
be more efficient and effective with the resources they have. The cost of helping them is $5,250.
Federal vVay will act as the fiscal agent for this project. Recommend approving interlocal to
COW and Regular Meetings.
I
~ Committee chair approval