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Home My WebLink AboutCOW 2006-01-23 Item 3C - Resolution - Sole Source Purchase of Sewer Surface Water Video Pipeline Inspection Equipment COUNCIL AGENDA SYNOPSIS Inttzalr ITEMNO. .dirA i 9 Meeting Date Prepared by I Mayor's review I _council review *f 1 1/23/06 I PB u' 1 I C rsos i I I 1 1 ITEM INFORMATION CAS NUMBER. 06-005 I ORIGINAL AGENDA DAIE. JANUARY 23, 2006 AGENDA ITEM TITLE Resolution for sole source purchase of Aries pipeline video equipment from Enviro Clean. CATEGORY Discussion Motion 13.esolutzon Ordinance BzdAward Public Hearing Other Mtg Date Mtg Date Mtg Date 1 /23/06 Mtg Date Mtg Date A'Itg Date Mtg Date: SPONSOR Council Ma Adm Svcs DCD Finance Fire Legal P &R Police PW SPONSOR'S The 1993 sewer /surface water truck is due for replacement yet is in good shape with SUMMARY minimal mileage. However the video equipment installed in the truck is obsolete and needs to be upgraded for better accuracy and efficiency. The truck is made by Aries and should be upgraded with the same equipment for a seamless retrofit and nominal training. Enviro Clean is the only distributor in the Northwest for Aries and a resolution is needed to declare sole source. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 1/18/06 RECOMMENDATIONS: SPoNsoR /ADmE I. Approve Resolution COD M1'1 iEE Forward to COW and then Regular with approval of resolution COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $51,362.80 $50,000.00 $1,362.80 $0.00 Fund Source: 501 Equipment Rental (page 173, 2006 Budget) Comments. Difference will come from 412 Surface Water Capital Expenditures with $7, 000 budgeted. MTG. DATE J RECORD OF COUNCIL ACTION 1/23/06 MTG. DATE ATTACHMENTS 1/23/06 Information Memo dated January 11, 2006 (updated after UC) Resolution Utilities Committee Meeting Minutes from January 18, 2006 INFORl\1ATION MEMO To: Mayor Mullet Public Works Directo~ January 11, 2006 Sewer/Surface Water Video Truck System Upgrade From: Date: Subject: ISSUE Upgrade the pipeline video equipment and software for the video truck using a sole source. BACKGROUND The video truck was purchased in 1993 and is currently due for replacement. The video truck and equipment has been a valuable asset for the City, helping us to diagnose sewer and storm pipe problems before they turn into emergencies. As part of the new budget, an Issue and Options paper was submitted to summarize the alternatives. Since the chassis, drive train, and van box are still in good service, it was determined that replacing the inside components would be more cost effective. It was compared as follows: 1. Upgrade equipment and software $50,000 2. Replace video truck for $190,000 3. Do nothing The existing computer system, software, video format, and peripheral hardware are obsolete but the truck is still like new. Retrofitting the video truck with new computers, camera, and software would allow the truck to be used another ten years or longer. It makes little sense to replace a $200K truck that gets very little mileage. The new digital equipment is smaller and more powerful, allowing for better accuracy and efficiency. Additionally, staff would have the capability to capture digital images of pipe conditions or damaged spots that could be e-mailed to engineers and contractors. Certain internal items such as the large cable reel and winching device to secure and guide the camera tractor have a shorter service life due to strenuous use. Thus, prudent replacement of the primary use hardware is essential with the upgrade. The truck is made by Aries and any updates should be in synch with the original equipment for a seamless retrofit. Enviro Clean is the only Northwest distributor of Aries and a sole-source resolution is needed. The apportioned costs are integrated into the new zoom-tilt-pan camera ($19K), the WinCam software with rack-mounted installation ($26K), along with the cable reel and hardware ($5K) for a lump sum total with tax of $51,362.80. This is budgeted in 2006 in the 501 Fund as Line 27. RECOMMENDATION Approve resolution for sole source purchase of Aries pipeline video equipment and software from Enviro Clean. (Poalko\UC 011806 Vt<I:o Truck Sole 50=) "'-OA!:T 11 ~_';,. .. ... , ~;.j...' ':.I IJ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AUTHORIZING SOLE-SOURCE PURCHASE OF ARIES INDUSTRIES' PIPELINE INSPECTION SYSTEM FROM ENVIRO-CLEAN EQUIPMENT, INC. WHEREAS, the 1993 Sewer and Surface Water Video Truck is scheduled for replacement, yet is still mechanically sound and operational, with minimal mileage; and WHEREAS, the truck's existing inspection system, consisting of computer, software, video equipment and peripheral hardware, as outfitted by Aries Industries, is obsolete and needs to be upgraded, and WHEREAS, any equipment updates to the truck-mounted system should be compatible with the original equipment to ensure a seamless retrofit, with minimal training; and WHEREAS, Enviro-Clean Equipment, Inc., is the sole Northwest distributor for Aries Industries equipment, and they continue to provide excellent service and support; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Public Works is authorized to upgrade the existing sewer and surface water video truck by purchasing new Aries Industries' pipeline inspection video equipment and computer system from Enviro-Clean Equipment, Inc., for the lump sum of $51,362.80 RESOLVED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this _ day of , 2006. A ITEST / AUTHENTICATED' Dennis Robertson, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY Office of the City Attorney Filed with the City Clerk. Passed by the City Council. Resolution Number C.\Docurnents and Settings\All Users\Desktop\Kelly\MSDATA \Resolutions\Aries.doc GL:ksn 1/20/2006 Page 1 of 1 Utilities Committee January 18,2006 ftC' -'-'" ftjri~ '; I~' f,"P"""'T';'- r f? r5~~t; 11-- f;;~2J ~ ~ !{. ..f.>>J.... 4;"-"-~~ 1- " be. I t rf." t Present: Jim Haggerton, Chair; Pam Linder, Verna Griffin Jim Morrow, Frank Iriarte, Bob Giberson, Ryan Larson, Mike Cusick, Pat Brodin, Lucy Lauterbach; Chuck Panish 1. Solid Waste Update-'Vaste Export King County cunently uses Cedar Hills Landfill for garbage disposal. That facility is expected to close in 2012, and the County now wants to start planning to export garbage out ofthe County. Many groups are meeting to develop a Waste EXpOli System Plan, which will be g~ven to the King County Council April 30, 2006. Three reports have been completed, and the fomih is being worked on. The reports contain information about the criteria for deciding what to do with all the County transfer statIOns, and options for public or private ownership of an intermodal station that will be used to transfer waste out of the County.. Options for an intermodal station for shipping are for a public facility at Harbor Island, or a private facility owned by a solid waste company. The fourth report will contain recommendations for exporting waste. Bow Lake could be designated as a "full service" facility serving both commercial and self- haulers, or as a "commercial only" facility. Information. * 2. Sewer/Surface Water Video Truck Upgrade The sewer and surface water video truck was built in 1993 and has components that need to be upgraded. The truck itself is fille, but the video equipment is still VHS-era. Pat said the truck manufacturer worked with operators of the service to get the best working design and equipment. The new camera and computer systems being considered are very user-friendly, with a longer system camera that can reach 300', the general distance between manholes. Replacing the whole truck would cost $190,000, but retrofitting the camera/computers would cost $50,000. The Committee members expressed their full support for the upgrade. Full Committee approval~ Recommend issue to COW. 3. 2006 Issues and Goals in Public Works Engineering The Committee reviewed the plans for work in engineering in 2006. The Allentown/Duwamish water/sewer project will be re-bid this winter. One issue that will come up later is a request for proposals for a construction company to be retained and negotiate for each project of construction management they are asked to perform. Information. 4. 2006 Issues and Goals in Maintenance and Operations Maintenance and Operations have a full schedule of planned activities for the year. The Water section of the TMC will be re- written. Dikes will need to be checked for damage and repaired if weakened. Information. Committee chair appproval