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Home My WebLink AboutCOW 2006-01-23 Item 3D - Bid Award - Pierce Manufacturing for Aerial Ladder Fire Apparatus COUNCIL AGENDA SYNOPSIS 0 ITEM No. 1 I ar t za l r s )I l G S Alee tin,� Date Prepared by Mayor's review 1 ounce review 0, f'= 01/23/06 1 N Oliv 4 K} 1 ii.,...... rsoa 5 cy( 1 1 1 ITEM INFORMATION CAS NUMBER. 06-006 IORIGINALAGENDA DATE. 1/23 /06 AGENDA ITEM TITLE Fire Apparatus Bids Aerial Ladder CATEGORY ni Discussion Motion kesolutzon Ordinance Bid Award Public Hearing Other Mtg Da te 23 Aitg Date kits Date Mtg Date Mtg Date i11tg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R Police PIV SPONSOR'S Bids received for replacement aerial ladder truck from Pierce and Ferrara. Recommend SUMMARY that we award the bid to Pierce. They can meet Wa. State weight restrictions and have service center in Puyallup. Apparatus will be paid for with funds received from Sound Transit. REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte Utihties Cmte Arts Comm. Parks Comm. Planning Comm. DATE. t 1 11/2.004. RECOMMENDATIONS: SPONSOR /ADMIN. Award bid to Pierce Manufacturing. COMMITTEE Award bid to Pierce Manufacturing COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $925,050 $925,050 $0 Fund Source SOUND TRANSIT Comments MTG. DATE I RECORD OF COUNCIL ACTION 1/23/06 MTG. DATE I ATTACHMENTS 1/23/06 Information Memo dated 1/18/06; Finance Safety Com. Minutes, 1/17/06 INFORlVIA TION MElVIO To: From: Date: Subject: Mayor Mullet Chief Olivas January 18,2006 BID AWARD Project Name: Aerial Ladder replacement Project No: N/A ISSUE Award bid to replace our existing aerial\ladder truck. BACKGROUND Our 1992 aerial ladder is due for replacement. Sound Transit agreed to provide money to the department, in 2004, to replace the aerial in lieu of installing emergency stair towers along the light rail route in Tubvila. Bids to replace the aerial were opened on December 30, 2005. ANALYSIS We received bids from two fire apparatus manufacturers to replace our aerial ladder truck. The bids were from Ferrara and Pierce. We have recommended acceptance of the Pierce bid because they have delivered several aerials to this area, meeting the state's strict weight requirements. They have a service center in Puyallup to deal with any warranty/ repair matters. S~\.e s ~)(. \ ~ ~\(;."'"\<:).+. c:!. ~+ 'i'.I% Bid Amount WSST (8.8%) Bid Amount Total Actual $847,892 En2ineer's Estimate Bud2et N/A $925,050 N/A $925,05C $925,05( City Contingency (10%) Total (with contin2enCY) RECOMMENDATION A vvard bid to Pierce manufacturing. Finance and Safety Committee January 17, 2006 Present: Pam Carter, Chair; Jim Haggerton, Verna Griffin Rhonda Berry, Nick Olivas, KevIn Fuhrer, Lucy Lauterbach, Chuck Pamsh 1. Contract for Le2al Services with Kenvon Disend The committee considered the 2006 contract with the Kenyon DIsend firm. The contract IS simIlar to past years' contracts, and includes a 4% increase in fees Rhonda said one issue Council Members have raised In the past concerned having the City Attorney available at COW meetings. Although the City Attorney attends Regular Meetings, she can attend COW meetings if requested to attend, though It would help if she were notified far ahead of1 tlme so schedules could accommodate the meetmg. Because code enforcement is becoming more proactlve, more time may be needed for this issue by the City Attorney's office. Jim H asked if the CIty Attorney gets involved with elected officials' ethics issues. Rhonda said they cover employees, but it would depend on the circumstances of the situation whether they could represent the City Councilor Mayor. Jim said and others agreed Kenyon Disend has done a good job for the City and their increase is reasonable. Committee approval: recommend contract to COW. 2. Contract with Ball Janik LLC The Ball Janik contract is also similar to last year's contract, although it has a revised scope of work. Rhonda said Ball Janik's advice is for Tukwila to spread its requests for funding more broadly than just for transportation projects. The committee thought that was a good idea. One idea they suggested was to reach immigrants in the Tukwila community who don't speak English with information about emergency preparedness. That could be more of a FEMA issue, though Rhonda said she would ask about it. Committee approval; recommend contract to COvV. 3. Contract with lVI.J. Durkan The 2006 contract for Jamie Durkan is very similar to the 2005 contract. The choice was to have a one-year contract, and to end it when the City felt it was time. Alternatively, it could be a six-month contract with extensions if necessary. The committee members agreed a one-year contract was appropriate. Besides the state legislative work JamIe does for the City, he can also be informative about Seattle and King County issues that are bemg worked on in advance of public announcements. When talking about reporting from JamIe, the committee thought some reporting was good, but did not want it to be too detailed if not much is happening. Full Committee approval: recommend contract to COvV. *4. Fire Truck Purchases The Fire Department has two aged fire pumper trucks and an aerial ladder truck that all need to be replaced. Sound Transit is buying the city the ladder truck, but there are inadequate funds in the budget to buy two pumper trucks. Equipment to outfit the trucks will also be needed, especially new mobile radios. Although one option would be to buy the two trucks in 2006, there IS not enough money in the 107 Fund Fire Equipment Cumulative Reserve fund. The other option would be to order them both but take delivery on one of the two in January, 2007 so 2007 funds can be used. There are two issues with funding: purchasing the two trucks when not enough funds are available, and puttmg more general fund money annually into the Fund 107 fund so future fire trucks can be paId for. Nick recommended bUYing the Finance and Safety Committee January 17,2006 Page 2 Pierce Aerial Ladder Truck because the company is located in Puyallup, they are a known commodity, and they meet the state's stringent weight requirements. Their bid was slightly higher than the Ferrara bid for the aerial. Ferrara is located in New Orleans, and has not made any sales in Washington State, though they have sold to California districts. Nick thought because they are anxious to break into the state, they are offering the two trucks for a very good price. His department staff have eXan).ined the production of this truck, and believe it is a solid, well-built fire pumper. Prices betwe~n Pierce and Ferrara were within $74,440 each other on a $1,00,000 bid, with the Ferrara bid b~ing slightly lower than Pierce bid. The committee members also tentatively supported the option of getting the two pumpers in two years, though how to fund the purchases will still need more study. Committee recommendation to accept Pierce bid on aerial ladder truck: options on two pumper trucks will depend on city finances. c/CCommittee Chmr approval