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Home My WebLink AboutCOW 2006-01-23 Item 3E - Bid Award - Ferrara for 2 Pumper Trucks Fire Apparatus COUNCIL AGENDA SYNOPSIS ICJ w 9 r 'Sy. Initmis ITE11I N0. 1G I Meeting Date 1 Prepared Gy 1 Mayor's reuse v 1 /'outtctl review 1 c i= WI I 01/23/06 I N Olivas I 3 ITEM INFORMATION I CAS NUNIBER. 06-007 I ORIGINAL AGENDA DATE: 1/ 23 /06 AGEND ITI,M TrrLE Fire Apparatus Bids 2 Engines CATEGORY Dzscusszon Motion kesolutzon Ordinance Bu d Award Public Hearing Other 1/23/06 AN Date Alts Date Mtg Date Mtg Date Mtg Date Mtg Date Altg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIV SPONSOR'S Bids received for replacement of two engines from Pierce and Ferrara. Recommend that SUMMARY we award the bid to Ferrara. Recommend that we sign a contract for two engines; take delivery of one in 2006 and one in 2007 to take advantage of bid prices. The Finance Director will discuss fiscal options. RI MEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 1/17/2006 RECOMMENDATIONS: SPONSOR /ADMIN. Award bid to Ferrara; purchase one in 2006, one in 2007 COMMITTEE Award bid to Ferrara; purchase one in 2006, one in 2007 COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,027,848 with equipment $775,000 $252,848 Fund Source 107 Comments MTG. DATE RECORD OF COUNCIL ACTION 1/23/06 MTG. DATE I ATTACHMENTS 1/23/06 Information Memo dated 1/18/06; Finance Safety Com. Minutes. 1/17/06 INFORMATION MEMO To: From: Date: Subject: Mayor Mullet Chief Olivas January 18,2006 BID AWARD Project Name: Engine (pumper) replacement Project No: N/A ISSUE A ward bid to replace our existing rese~e engines; move our next two oldest engines into reserve status. BACKGROUND We have two reserve engines that are in need ofreplacement (see memo from Jeff Morton dated November 13,2004 in the Finance and Safety Agenda packet for the January 17,2004 meeting). In addition, our 1994 Darley, currently Engine 52 is beginning to experience more frequent! serious maintenance issues. We solicited bids to replace these apparatus in December 2005; the bids were opened on December 30,2005. ANALYSIS We received bids from two fire apparatus manufacturers, Ferrara and PIerce to replace our two reserve apparatus; these new engines will become front line apparatus, moving our 1994 and 1999 Darleys to reserve status. We have recommended acceptance of the Ferrara bid because of the significant difference in price; we believe that both manufacturers produce a product of simIlar quality. Because of insufficient revenue in 2006 in the 107 fund, I recommend that we sign a contract for two engines, taking delivery and paying for one in 2006, taking delivery and paying for the other in 2007. The pricing below includes replacement equipment at 8.8% sales tax (in the contingency box) and 9.1 % sales take on the apparatus. Actual En!!ineer's Estimate Bud2et Bid Amount $885,658 N/A WSST (8.8%) $775,00C Bid Amount Total $966,253 N/A $775,00( City Contingency (10%) $61.595 Total (with contin2enCY) $1.027 848 RECOMMENDATION Award bid to Ferrara manufacturing. Finance and Safety Committee January 17, 2006 Present. Pam Carter, Chair; Jim Haggerton, Verna Griffin Rhonda Berry, Nick Olivas, Kevin Fuhrer, Lucy Lauterbach; Chuck PaITlsh 1. Contract for Le2al Services with Kenvon Disend The committee consIdered the 2006 contract with the Kenyon Disend firm. The contract IS SImIlar to past years' contracts, and mcludes a 4% increase m fees. Rhonda Said one issue Council Members have raised in the past concerned having the CIty Attorney available at COvV meetmgs. Although the City Attorney attends Regular Meetings, she can attend COvV meetings Ifrequested to attend, though It would help ifshe were notified far ahead oLtlme so schedules could accommodate the meetmg. Because code enforcement IS becommg more proactIve, more tlme may be needed for thIS issue by the City Attorney's office. Jim H asked if the CIty Attorney gets involved with elected officials' ethics issues Rhonda said they cover employees, but it would depend on the circumstances of the situation whether they could represent the City Councilor Mayor. Jim said and others agreed Kenyon Disend has done a goodjob for the CIty and their increase IS reasonable. Committee approval: recommend contract to COvV. 2. Contract with Ball Janik LLC The Ball Janik contract IS also similar to last year's contract, although it has a revIsed scope of work. Rhonda Said Ball Janik's advIce IS for Tukwila to spread its requests for funding more broadly than just for transportation projects The committee thought that was a good idea. One idea they suggested was to reach Immigrants in the Tukwila community who don't speak English with information about emergency preparedness. That could be more of a FEMA issue, though Rhonda said she would ask about it. Committee approval: recommend contract to COvV. 3. Contract with M.J. Durkan The 2006 contract for Jamie Durkan IS very sImilar to the 2005 contract. The choIce was to have a one-year contract, and to end it when the City felt It was tlme. Alternatively, it could be a six-month contract with extenslOns if necessary. The commIttee members agreed a one-year contract was appropnate. Besides the state legIslative work JamIe does for the City, he can also be informative about Seattle and King County issues that are being worked on in advance of publIc announcements. When talkmg about reporting from Jamie, the committee thought some reportmg was good, but did not want It to be too detailed if not much IS ~happening. Full Committee approval: recommend contract to COvV. '" ~. Fire Truck Purchases The Fire Department has two aged fire pumper trucks and an aenal ladder truck that all need to be replaced. Sound TransIt is buymg the CIty the ladder truck, but there are inadequate funds in the budget to buy two pumper trucks. Equipment to outfit the trucks will also be needed, especially new mobile radios. Although one option would be to buy the two trucks in 2006, there is not enough money in the 107 Fund Fire Equipment CumulatIve Reserve fund. The other optlOn would be to order them both but take delIvery on one of the two m January, 2007 so 2007 funds can be used. There are two Issues WIth fundmg: purchasmg the two trucks when not enough funds are available, and puttmg more general fund money annually into the Fund 107 fund so future fire trucks can be paid for. Nick recommended buymg the Finance and Safety Committee J anuarv 17. 2006 . . Page 2 PIerce Aerial Ladder Truck because the company is located in Puyallup, they are a kno\.vTI commodity, and they meet the state's stnngent weight requirements. Their bid was slightly higher than the Ferrara bid for the aenal. Ferrara is located in New Orleans, and has not made any sales in \Vashington State, though they have sold to California districts. Nick thought because they are anxious to break into the state, they are offering the two trucks for a very good price. His department staff have exarp.ined the production of this truck, and believe it is a solid, well-built fire pumper. Prices betwe~n PIerce and Ferrara were within $74,440 each other on a $1,00,000 bid, with the Ferrara bid being slightly lower than Pierce bid. The committee members also tentatively supported the option of getting the two pumpers in two years, though how to fund the purchases will still need more study. Committee recommendation to accept Pierce bid on aerial ladder truck; options on two pumper trucks will depend on city finances. L?CCommittee Chair approval