HomeMy WebLinkAbout2009-11-24 Utilities MinutesUTILITIES COMMITTEE
Meeting Minutes
November 24, 2009 5:00 p.m. Conference Room #1
PRESENT
Councilmembers: Kathy Hougardy, Chair; Pam Linder, and Dennis Robertson
Staff: Bob Giberson, Mike Cusick, Pat Brodin, Robin Tischmak, Gail Labanara, Mike Mathia,
Frank Iriarte, Peter Lau and Kimberly Matej
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:04 p.m.
I. PRESENTATIONS
No Presentations
City of Tukwila
Utilities Committee
II. BUSINESS AGENDA
A. Interurban Avenue South Waterline: Project Completion and Acceptance
Staff is seeking full Council approval for formal project completion acceptance and release of retainage to
Gary Merlino Construction Company, Inc. for the Interurban Avenue South Waterline Project.
Five change orders were issued during this project, two of which required Council approval. With change
orders, the project came in slightly over budget (approximately $3,600).
Committee Member Robertson requested that the original budget amount be reflected in the memo that
goes to full Council for ease and clarification of information. UNANIMOUS APPROVAL. FORWARD
TO DECEMBER 7 CONSENT AGENDA.
B. Standby Power Upgrades Year 1: Project Completion and Acceptance
Staff is seeking full Council approval for formal project completion acceptance and release of retainage to
Ebenal General, Inc. for the Standby Power Upgrades, Year 1.
Five change orders were issued during this project, one of which required Council approval. Change
orders totaled over $65,000 due to a stream buffer that required relocation and the need for additional
lengths of pure copper for the City Hall generator. Although the project totaled $595,279.84, it was still
substantially under the budgeted amount of $764,000.
As with Item A above, Committee Member Robertson requested that the original budget amount be
reflected in the memo that goes to full Council for ease and clarification of information. He also requested
this become a standard practice with future items similar in nature. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 7 CONSENT AGENDA.
C. Records Center Shelving Contract: Project Completion and Acceptance
Staff is seeking full Council approval for formal project completion acceptance and release of retainage to
Easyup Storage Systems for the Records Center Project.
The original request for project approval was initiated with the Finance and Safety Committee; however,
staff is only seeking closeout of the shelving contract for this project, and not the rental agreement for the
Records Center.
This portion of the project was approximately $2,000 under budget. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 7 CONSENT AGENDA.
Utilities Committee Minutes November 24. 2009 Paue 2
D. Sewer Excise Tax Refund from State Deoartment of Revenue
As an information only item, staff reported on a refund the City recently received from the Department of
Revenue in the amount of $407,965.
This amount represents a refund on sewer utility excise taxes from 1998 to 2007 in which the City was
able to prove deductible distribution classifications.
The refunded monies will be returned to the Sewer Fund. From this process, the City has created a more
efficient way to determine distribution classification and should avoid errant taxes in the future.
INFORMATION ONLY.
E. 2009 3 Ouarter Reports
The Committee asked clarifying questions, as appropriate, regarding the status of program goals as
outlined in the 2009 3 Quarter Report. INFORMATION ONLY.
III. MISCELLANEOUS
Meeting adjourned at 5:34 p.m.
Next meeting: Tuesday, November 10, 2009 5:00 p.m. Conf. Room No. 1.
Committee Chair Approval
Minute 7. y vi. Reviewed by GL.