HomeMy WebLinkAboutReg 2009-12-07 Item 5C - Final Acceptance - Interurban Avenue South Waterline by Gary Merlino Construction Company for $403,593.04 COUNCIL AGENDA SY'VOPSIS
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ITEM INFORMATION
I CAS NUMBER: 09-173 I ORIGINAL AGENDA DATE: DECEMBER 7, 2009
AGENDA ITEM TITLE Accept as complete Interurban Ave S Waterline Project and release retainage
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 12/07/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
!SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R Q Police PTV
SPONSOR'S The contract with Gary Merlino Construction Company of Seattle, WA is complete for the
SUMMARY Interurban Ave S Waterline Project. Construction began October 13, 2008 and was
completed on June 30, 2009. Five change orders at a significant cost (approved by Council
6/15/09) were issued for extenuating circumstances during construction. Council is being
asked to accept and finalize the contract in the amount of $403,593.04.
REVIEWED BY Q COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 11/24/09
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMT17EE Unanimous Approval; Forward to Regular Consent Agenda
COST_IMPAC FUND
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$403,593.04 $400,000.00 $0.00
Fund Source: 401.02 WATER FUND (PG. 79, 2008 CIP)
Comments:
MTG._DATE I RECORD OF COUNCIL ACTION
1 12/07/09 I
MTG. DATE I ATTACHMENTS
12/07/09 1 Informational Memorandum dated 11/09/09 (revised after UC)
1 1 State of WA Dept of Revenue Notice of Completion 08 -093
Minutes from the Utilities Committee meeting of 11/24/09
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TO:
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
FROM: Interim Public Works Director,
DATE: November 9, 2009
SUBJECT:
Interurban Avenue S Waterline Protect
Project No. 04 -WT02, Contract 08 -093
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize for release of the retainage of $18,513.44.
BACKGROUND
The Notice to Proceed for Contract No. 08 -093 with Gary Merlino Construction Co., Inc of
Seattle, Washington, was issued on October 13, 2008 for construction of the Interurban Avenue
Waterline Project. Project No. 04 -WT02 provided replacement of a 40 +year old 12" cast iron
waterline along Interurban Avenue South from 42 Avenue South to 48 Avenue South. The
construction was physically completed on June 30, 2009.
ANALYSIS
Five change orders were issued during construction. Change Orders No. 1 and 2 was for re-
connection to a previously unknown 8" waterline and Change Order No. 3 was the result of
an 8" waterline connection called out on the plan was actually a 12" waterline.
Change Order No. 4 provided re- connection of the water service to the Union 76 Station
previously thought to be connected at a different point of the existing line now needing to be
connected to the new water line. Change Order No. 5 was to provide additional elements
needed to make the northerly connection into the existing system due to previously
unknown conditions of the water system. Change Orders No. 4 5 were approved by
Council on June 15, 2009.
The budget for this contract was $400,000.00.
Contract Award Amount 311,000.00
Change Order Nos 1 through 5 60,675.94
Reductions (1,407.09)
Sales Tax (N /A) 33,324.19
Total Amount Paid (incl. retainage) 403.593.04
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization, subject
to standard claim and lien release procedures, for the contract with Gary Merlino Construction
Co., Inc., in the amount of $403,593.04 and consider this item on the consent agenda of the
December 7, 2009 Regular Meeting.
Attachment: Dept of Revenue Notice of Completion
W:1PW Eng1PROJECTSIA WT Projects104WT02 IU Waterline \Construction Phase \INFO MEMO Closeout 11- 9- 09.doc
Jim Haggerton, Mayor
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State of Washington
Department of Revenue
PO Box 47474
RE VENUE Olympia WA 98504 -7474 Contractor's Registration No. UBI No.) 2
g� 600 584 95..
From:
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
REV 31 0020e (6- 27 -01)
Date 7/13/09
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
4. me
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Description of Contract
Interurban Ave S Waterline Project 04 -WTO2
Contractor's Name
Gary Merlino Construction Co., Inc.
Contractor's Address
9125 10 Ave S, Seattle WA 98108
Date Work Commenced Date Work Completed
10/13/08 2/25/09
Surety or Bonding Company
Travelers Casualty and Surety Co of America
Agent's Address
Parker, Smith Fee, Inc., 2233 112 Ave NE, Bellevue WA 98004
Notice is hereby given relative to the completion of contract or project described below
Contract Amount 311,000.00
Additions 60,675.94 Liquidated Damages 0.00
Reductions 1,407.09
Sub -Total 370,268.85
Amount of Sales Tax Paid at 9.0 33,324.19
(If various rates apply, please send a breakdown.)
Comments: All work was completed before the
4/1/09 Sales tax increase.
TOTAL 403,593.04
Assigned To
S ignature
Type qr.Print Name Diane Jaber
Phone Number 206 433 -1871
Date Assigned
Amount Disbursed
Amount Retained
artmen`.U
Contract Number
08 093
Telephone Number
206 762 9125
Date Work Accepted
TOTAL
f�cg
385,079.60
18,513.44
403,593.04
*UV
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired, please call (360) 753 -3217. Teletype
(11O'Y) users please call (800) 451 -7985. You may also access tax information on our Internet home page at http: /dor.wa.gov.
UTILITIES COMMITTEE
Meeting Minutes
November 24, 2009 5:00 p.m. Conference Room #1
City of Tukwila
Utilities Committee
PRESENT
Councilmembers: Kathy Hougardy, Chair; Pam Linder, and Dennis Robertson
Staff: Bob Giberson, Mike Cusick, Pat Brodin, Robin Tischmak, Gail Labanara, Mike Mathia,
Frank Iriarte, Peter Lau and Kimberly Matej
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:04 p.m.
I. PRESENTATIONS
No Presentations
II. BUSINESS AGENDA
A. Interurban Avenue South Waterline: Project Completion and Acceptance
Staff is seeking full Council approval for formal project completion acceptance and release of retainage to
Gary Merlino Construction Company, Inc. for the Interurban Avenue South Waterline Project.
Five change orders were issued during this project, two of which required Council approval. With change
orders, the project came in slightly over budget (approximately $3,600).
Committee Member Robertson requested that the original budget amount be reflected in the memo that
goes to full Council for ease and clarification of information. UNANIMOUS APPROVAL. FORWARD
TO DECEMBER 7 CONSENT AGENDA.
B. Standby Power Upgrades Year 1: Project Completion and Acceptance
Staff is seeking full Council approval for formal project completion acceptance and release of retainage to
Ebenal General, Inc. for the Standby Power Upgrades, Year 1.
Five change orders were issued during this project, one of which required Council approval. Change
orders totaled over $65,000 due to a stream buffer that required relocation and the need for additional
lengths of pure copper for the City Hall generator. Although the project totaled $595,279.84, it was still
substantially under the budgeted amount of $764,000.
As with Item A above, Committee Member Robertson requested that the original budget amount be
reflected in the memo that goes to full Council for ease and clarification of information. He also requested
this become a standard practice with future items similar in nature. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 7 CONSENT AGENDA.
C. Records Center Shelving Contract: Project Completion and Acceptance
Staff is seeking full Council approval for formal project completion acceptance and release of retainage to
Easyup Storage Systems for the Records Center Project.
The original request for project approval was initiated with the Finance and Safety Committee; however,
staff is only seeking closeout of the shelving contract for this project, and not the rental agreement for the
Records Center.
This portion of the project was approximately $2,000 under budget. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 7 CONSENT AGENDA.
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