HomeMy WebLinkAboutReg 2009-12-07 Item 5D - Final Acceptance - Standyby Power Upgrades Year 1 by Ebenal General Inc for $595,279.84 COUNCIL AGENDA SYNOPSIS
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IT EM: INFORMATION
CAS NUMBER: 09-174 I ORIGINAL AGENDA DATE: DECEMBER 7, 2009
AGENDA ITEM TITLE Accept as complete Standby Power Upgrades Year 1 and release retainage
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 12/07/09 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PWI
SPONSOR'S The contract with Ebenal General, Inc. of Bellingham, WA is complete for the Standby
SUMMARY Power Upgrades Year 1 Project. Construction began October 6, 2008 and was completed
on September 25, 2009. Five change orders at a significant cost (approved by Council
6/15/09) were issued for relocating the City Hall generator. Council is being asked to
accept and finalize the contract in the amount of $595,279.84.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA IS: 11/24/09
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMIT LEE Unanimous Approval; Forward to Regular Consent Agenda
CO IMPACT I. FUND- SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$595,279.84 $764,000.00 $0.00
Fund Source: 303 FACILITIES FUND
Comments:
MTG I RECORD OF COUNCIL ACTION
12/07/09 1
MTG: DATE I ATTACHMENTS
12/07/09 1 Informational Memorandum dated 11/09/09 (revised after UC)
State of WA Dept of Revenue Notice of Completion 08 -086
Minutes from the Utilities Committee meeting of 11/24/09
1 i
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TO:
ISSUE
ANALYSIS
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Interim Public Works Directo
DATE: November 9, 2009
SUBJECT: Standby Power Uparades Year 1
Project No. 06 -BG01, Contract 08 -086
Project Completion and Acceptance
Accept contract as complete and authorize for release of the retainage of $27,265.35.
BACKGROUND
The Notice to Proceed for Contract No. 08 -086 with Ebenal General, Inc of Bellingham,
Washington, was issued on October 6, 2008 for construction of the Standby Power Upgrades
Year 1. Project 06 -BG01 provided standby power generators to City Hall, Fire Stations 52, 53
and 54 to facilitate normal operations during power outages due to storms and other naturally
occurring conditions. The construction was physically completed on September 25, 2009.
Five change orders were issued during construction. Change Order Nos.1 through 4
involved various construction conflicts and electrical upgrades needed at the Fire Stations
which totaled $14,742.00.
Change Order No.5 was the result of discovering that the City Hall site was within a stream
buffer required a significant amount of mitigation. The generator was relocated to the lower
parking lot area. Work included additional conductor and conduit length, bollards to keep
vehicles from damaging the generator, and replacement of existing concrete curb. The fee
for this change order was $50,565.03. Change Order No. 5 was approved by Council on
June 15, 2009.
The budget for this contract was $764,000.00.
Contract Award Amount
Change Order Nos 1 through 4
Change Order No. 5
Sales Tax (N /A)
Total Amount Paid (incl. retainage)
RECOMMENDATION
The Council is being asked for formal acceptance and retainage release authorization, subject
to standard claim and lien release procedures, for the contract with Ebenal General, Inc. in the
amount of $595,279.84 and consider this item on the consent agenda of the December 7, 2009
Regular Meeting.
Attachment: Dept of Revenue Notice of Completion
480,000.00
14,742.00
50,565.03
49,972.81
595.279.84
W:1PW Eng1PROJECTSIA SG Projects106BG01 Stand Power Upgrade \Construction \Ebenal \INFO MEMO Closeout 11- 9- 09.doc
Jim Haggerton, Mayor
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7 S P 1 5 2009 OF COMPLETION OF PUBLIC WORKS CONTRACT
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City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Ebenal General, Inc.
Contractor's Address
Comments:
F innnra 4nnrnvaI
State of Washington
Department of Revenue
PO Box 47474
,255.04
Notice is hereby given relative to the completion of contract or project described below
Description of Contract Contract Number
Standby Power Upgrades 06 -BG01 06 -BG06
Contractor's Name
PO Box 31548, Bellingham, WA 98228
Date Work Commenced Date Work Completed Date Work Accepted
9/22/08 7/31/09 8/20/09
Surety or Bonding Company
Safeco Insurance Company of America
Agent's Address
2101 4th Ave., Suite 600, Seattle, WA 98124 -0347
Sales Tax 9.0% through 03/31/09
Sales Tax 9.5% 4/1/09 after
Contract Amount 480,000.00
Additions 65,307.03
Reductions
Sub -Total 545,307.03
Amount of Sales Tax Paid at 9.5 49,972.81
(If various rates apply, please send a breakdown.)
TOTAL 595,279.84
Contractor's Registration No. (UBI No.) 601 462 649
Date 9/14/09
Assigned To
Date Assigned
cis. ficer
Signature
Type or Print Name Diane Jaber
Phone Number 206 -433 -1871
08 -086
Telephone Number
(360) 738 -1940
Liquidated Damages
Amount Disbursed 568,014.49
Amount Retained 27,265.35
TOTAL 595,279.84
The Disbursing Officer must complete and mail THREE copies of this notice to the Department of Revenue,
PO Box 47474, Olympia, WA 98504 -7474, immediately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM.RETAINED FUNDS until receipt of Department's certificate, and then only in
accordance with said certificate.
To inquire about the availability of this document in an alternate format for the visually impaired. please call (360) 753 -3217. Teletype
(TTY) users please call (S00) 451 -7985. You may also access tax information on our Internet home page at http:.' /dor.wa.gov.
R E 1 61 0020e (6-27-011
UTILITIES COMMITTEE
Meeting Minutes
November 24, 2009 5:00 p.m. Conference Room #1
PRESENT
Councilmembers: Kathy Hougardy, Chair; Pam Linder, and Dennis Robertson
Staff: Bob Giberson, Mike Cusick, Pat Brodin, Robin Tischmak, Gail Labanara, Mike Mathia,
Frank Iriarte, Peter Lau and Kimberly Matej
CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:04 p.m.
I. PRESENTATIONS
No Presentations
City of Tukwila
Utilities Committee
II. BUSINESS AGENDA
A. Interurban Avenue South Waterline: Project Completion and Acceptance
Staff is seeking full Council approval for formal project completion acceptance and release of retainage to
Gary Merlino Construction Company, Inc. for the Interurban Avenue South Waterline Project.
Five change orders were issued during this project, two of which required Council approval. With change
orders, the project came in slightly over budget (approximately $3,600).
Committee Member Robertson requested that the original budget amount be reflected in the memo that
goes to full Council for ease and clarification of information. UNANIMOUS APPROVAL. FORWARD
TO DECEMBER 7 CONSENT AGENDA.
B. Standby Power Upgrades Year 1: Project Completion and Acceptance
Staff is seeking full Council approval for formal project completion acceptance and release of retainage to
Ebenal General, Inc. for the Standby Power Upgrades, Year 1.
Five change orders were issued during this project, one of which required Council approval. Change
orders totaled over $65,000 due to a stream buffer that required relocation and the need for additional
lengths of pure copper for the City Hall generator. Although the project totaled $595,279.84, it was still
substantially under the budgeted amount of $764,000.
As with Item A above, Committee Member Robertson requested that the original budget amount be
reflected in the memo that goes to full Council for ease and clarification of information. He also requested
this become a standard practice with future items similar in nature. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 7 CONSENT AGENDA.
C. Records Center Shelving Contract: Project Completion and Acceptance
Staff is seeking full Council approval for formal project completion acceptance and release of retainage to
Easyup Storage Systems for the Records Center Project.
The original request for project approval was initiated with the Finance and Safety Committee; however,
staff is only seeking closeout of the shelving contract for this project, and not the rental agreement for the
Records Center.
This portion of the project was approximately $2,000 under budget. UNANIMOUS APPROVAL.
FORWARD TO DECEMBER 7 CONSENT AGENDA.
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