HomeMy WebLinkAbout82-025 - King County Library System (KCLS) - Maintenance AgreementMAINTENANCE AGREEMENT
Tukwila Library Building
At 14475 59th Avenue South
RECEIVED
JUN 12 2002
CITY OF TUKWILA
Fl
This agreement provides a predetermined budget for the 2002 -2005 three-year
This will minimize the billing and maintenance data gathering effort and facilitate the
budgeting effort of the City and KCLS (King County Library System) by amortizing
major maintenance items over a three-year period.
1. This contract is an extension of the original agreement dated 5/27/94, which
covered the period 1992 through 1998 and a second three-year period from 1999-
2001, dated 10/30/98.
2. The annual amount due each year beginning 2002 will be $20,000 in equal
installments due on July 15, and December 15.
3. Any major structure need that is determined after the agreement is signed will
require mutual consent and funding alternatives before completion. Also, the next
maintenance agreement period would consider any significant costs unforeseen in
this three-year agreement.
This agreement for the maintenance costs of the Tukwila Library facility is valid for the
period January 1, 2002 through December 31, 2005. A new cost allocation will be
mutually agreed to for 2006 and beyond if the Library is still part of the system.
King County Rural Library District City of Tukwila
WILLIAM H. PTACEK JOHN MCFARLAND
Director Ci Administrator
Dated: 6/we 2
ate : %//c2
MAINTENANCE AGREEMENT
Tukwila Library Building
at 14475 59th Avenue South
This agreement provides a predetermined budget for the 1999-2001 three-year period. This
will minimize the billing and maintenance data gathering effort and facilitate the budgeting
effort of the City and KCLS (King County Library System) by amortizing major maintenance
items over a three-year period.
1. This contract is an extension of the original agreement dated 5/27/94, which covered
the period 1992 through 1998.
2. The annual amount due each year beginning 1999 will be $18,000 in equal
installments due on July 15, and December 15.
3. Any major structure need that is determined after the agreement is signed will require
mutual consent and funding alternatives before completiOii. Also, the next
maintenance agreement period would consider any significant costs unforeseen in this
three-year agreement.
This agreement for the maintenance costs of the Tukwila Library facility is valid for the
period January 1, 1999 through December 31, 2001. A new cost allocation will be mutually
agreed to for 2002 and beyond.
King County Rural Library District City of Tukwila
WILLIAM H. PTACEK JOHN MCFARLAND
Director Ci Administrator
/L +
Dated: y
fit,4
0L11,64.- 30, i99p/
ated: �3.� � /99g'
MAINTENANCE AGREEMENT
Ate.
Tukwila Iibriry,Building
At 14475 59th Avenue South
This agreement provides a predetermined budget for the 1994-1998 five-year period with 1992 and
1993 being billed separately for actual maintenance costs incurred. This will minimize the billing
and maintenance data gathering effort and facilitate the budgeting effort of the City and KCLS by
amortizing major maintenance items over a 5 -year period.
1. The annual amount due each year beginning in 1994 will be $16,000, in equal installments due
on July 15, and December 15. See note 1. A.
2. The 1992 and 1993 actual costs of $20,808 will be billed separately. See note 2. A.
3. The utility costs for Puget Power and Tukwila Water and Sewer will be transferred as of June
1, 1994 to KCLS. The incurred costs for these utilities through May, 1994 is $1,130 and will be
billed separately.
4. Any major structure need that is determined after the agreement is signed will require mutual
consent and funding alternatives before completion. Also, the next maintenance agreement
period would consider any significant costs unforseen in this five-year agreement.
NOTES
1.A. Calculation of fixed maintenance fee:
Regular Maintenance - Includes labor, materials, surface water,
library alarms, lease payment, and minor repairs. $ 9,000
Major Maintenance - Includes security alarm installation, exterior
painting, new carpeting, roof replacement, etc. ($35,000 _ 5 years) 7.000
Total Annual Cost
2.A. 1992 and 1993 Maintenance:
$ 16,000
page 1
1992
1993
Total
Labor Costs (317 hrs. x $23.00)
$ 7,291
$ 7,291
$ 14,582
Security Alarm Costs
575
757
1,332
Puget Power
1,265
1,472
2,737
Tukwila Water/Sewer/Metro
435
422
857
Supplies/Materials, etc.
600
700
1,300
Total
$ 10,166
$ 10,642
$ 20,808
page 1
MAINTENANCE AGREEMENT
Tukwila Library Building
This agreement for the maintenance costs of the Tukwila Library facility is valid for the period
January 1, 1994 through December 31, 1998. A new cost allocation will be mutually agreed to for
1999 and beyond.
King County Rural Library
Dennis Jeppesen
Manager, Admin. Services
date , (7,5
libr.leas
City of Tukwila
John McFarland.
City Administrator
Page 2
AGREEMENT
A
DATE 7 - —2c),
CO. g�� C�DurJ�
THIS AGREEMENT, entered into this 7th day of July , 1982 by
the Board of Library Trustees of the Rural Library District of King County,
hereinafter called the Board, and the City of Tukwila hereinafter called
the City, witnesseth:
THE BOARD agrees, according to the provisions of Section 7, Chapter 119, laws
of Washington, 1935, as amended, that it shall render full and complete Rural
Library District service to the City; and in pursuance thereof, the residents
of said City are hereby entitled to the same library privileges as are pro-
vided for the residents of said Rural Library District of King County under
the provisions of the library law as found in Chapter 119, Laws of 1935, and
laws amendatory thereof and supplemental thereto.
In consideration of the foregoing agreement on the part of the said Board, the
City hereby agrees to pay to the King County Library District in the year,
1983, and in each year thereafter during the life of this agreement for library
service for the year in which payment is made an amount which shall not exceed
the per capita payments made by the residents of the unincorporated area of
King County in the property tax levy for the year the service is rendered. In
no case will the fee exceed fifty c en is per One Thousand Dollars of assessed
valuation for the service year as ultimately and finally determined by the
highest authority passing thereon. Each year's payment shall be made in two
equal installments to be remitted by the first of June and the fifteenth of
December.
It is further understood that it is present Board policy to recognize the im-
pact of the 106% tax increase limitation upon the City's tax receipts. There-
fore, if the application of the following formula results in a lower fee than
the above per capita rate, the contract fee shall reflect the lesser amount.
The formula limits the fee increase to 6% over that of the previous year plus
the additional amount realized by applying the City's ratio to new construction
and annexed properties which become part of the City's tax rolls during the
year the contract is in effect.
LIBRARY SERVICE offered under this contract will be available to residents of
the King County Rural Library District on the same terms as to the residents
of Tukwila since it is through the pooling of the City funds with those of
the surrounding area that this contract is made possible.
THE BOARD further agrees to provide partial maintenance support for the
library building as per amount established annually (In 1982 the amount is
$1,738.19) and that in 1983, hours of service open to the public shall not
be less than 25 hours per week. The District shall furnish all library sup-.
plies, materials, (books, etc.) staffing and supervision.
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THIS AGREEMENT shall be in full force and be considered effective January
1, 1983, when executed by one Board and City and until the same shall be
terminated. This agreement may be terminated at the end of any calendar
year by either party giving six month prior written notice of such ter-
mination and, if such notice is not given, this agreement shall be in full
force and effect for the following calendar year and until terminated as
provided herein.
IN WITNESS WHEREOF the said Board and the said City have caused these
presents to be duly executed by their respective officers on the day and
year in this agreement first above written.
THE BOARD OF TRUSTEES
KINCOU ITY RURAL LIBRARY DISTRICT THE CITY OF TUKWILA
Ma or
C� y C erk
DATE July 7, 1982
AGREEMENT
11IS AGREEMENT, entered into this 1st day of January A.D., 1977 by the Board of
,ibrary Trustees of the Rural County Library District of King County, hereinafter
galled the Board, and the City of TUKWILA hereinafter called the City, wit-
iesseth:
11HE BOARD agrees, according to the provision of Section 7, Chapter 119, laws of
Nashington, 1935, as amended, that it shall render full and complete Rural County Library
District service to the City; and in pursuance thereof, the residents of said City are
zereby entitled to the same library privileges as are provided for the residents of said
Rural County Library District of King County under the provisions of the library law as
found in Chapter 119, Laws of 1935, and laws amendatory thereof and supplemental thereto.
IN CONSIDERATION of the foregoing agreement on the part of the said Board, the City
hereby agrees to pay to King County Rural Library District in the year 1977 and in
each year thereafter during the life of this contract, for library service for the year
in which such payment is made, an amount equal to that paid by residents of the King
County Rural Library District for the year in which said payment is made (not to
exceed Fifty Cents per One Thousand Dollars of assessed valuation as ultimately and
finally determined by the highest authority passing thereon) of the property within the
corporate limits of the City for the year immediately preceding the year in which said
payment is made. Each year's payment shall be made in two equal installments with the
first installment to be remitted on or before the first of June and the second install-
ment to be remitted on or before December 15th. The Board may determine modifications
of the above normal contract fee when deemed in the best interest of library service
in the King County Library System.
IN CONSIDERATION of the above the City hereby agrees to pay to the District the sum
of $27,951.00 for the year 1977 to be paid in two equal installments as indicated
above.
PRESENT BOARD POLICY recognizes the existence of the 106% tax increase limitation,
therefore, annual contract fees following the 1977 fee shall not be increased by more
than six percent (6%) as based on the current valuations of property on which the current
fee was based plus the City's ratio applied to new construction and any annexed properties
which become part of the City's tax rolls during the year the contract is in effect.
Should the City's total increase be less than the six percent (6%), the contract fee
would reflect the lesser amount.
LIBRARY SERVICE offered under this contract will be available to residents of the
King County Rural Library District on the same terms as to the residents of TUKWILA
since it is through the pooling of the city funds with those of the surrounding area
that this contract is made possible.
THIS AGREEMENT shall be in full force and be considered effective January 1, 1977
when executed by the Board and City and until the same shall be terminated. This
agreement may be terminated at the end of any calendar year by either party giving
six months prior written notice of such termination and, if such notice is not given,
this agreement shall be in full force and effect for the following calendar year and
until terminated as provided herein.
IF A BRANCH LIBRARY is to be established, it is agreed that the City shall provide
suitable quarters for the libraryand shall provide satisfactory heat, light, and
maintenance. The District shall support partially building operational costs as
per established policy. The District will furnish all library supplies, materials
(books, etc.), staffing and supervision.
IN WITNESS WHEREOF the said Board and the said City have caused these presents to
be duly executed by their respective, officers on the day and year in this agreement
first above written.
THE BOARD OF TRUSTEES
KING COUNTY RURAL LIBRARY DISTRICT
Date y/07
CITY OF T',
CITY CLEFIIai :...:
THE CITY OF TUKWILA
siterA).10,(34z4ez
Mayor
Date 3-029--/977
City Clerk
CERI,IFICATION
G�c�l cr•2, C City Clef k of the
Ci of Tukwils, do certify that this is 3
true and correct copy of the original
on file with the City.
DA- 3L y f i- a��;c' - 19 et/
�r0 this� teadao
. .�
City Clerk
CITY OF TUKWILA
WASHINGTON
ORDINANCE NO. /6 /q
10242
AN ORDINANCE OF THE CITY OF TUKWILA, WASHINGTON,
DECLARING THE INTENT OF THE CITY TO JOIN AND BE
ANNEXED BY THE KING COUNTY RURAL LIBRARY DISTRICT;
REQUESTING THE CONCURRENCE OF THE DISTRICT BOARD OF
TRUSTEES; AND REQUESTING THE COUNTY COUNCIL TO CALL A
SPECIAL ELECTION IN THE CITY AND THE DISTRICT FOR MARCH
10, 1992, FOR THE PURPOSE OF SUBMITTING THE ANNEXATION
TO THE VOTERS.
WHEREAS, the City Council has determined that the interests of the residents of the
City of Tukwila would be best served by annexing to the King County Rural Library District;
and
WHEREAS, pursuant to RCW 27.12.360, the process of annexation must be initiated by
an ordinance of the City stating the City's intent to join the District and finding that the public
interest will be served thereby; and
WHEREAS, the City's Library Advisory Board has reviewed this proposed ordinance
pursuant to RCW 27.12.360 and provided its recommendations;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Declaration of Intent and Finding. The City of Tukwila hereby declares its
intent to join and be annexed by the King County Rural Library District. Having weighed the
options for providing library services to the citizens within the City, the City Council finds
that the public interest will be best served by annexation to the said District; provided, that this
ordinance shall only be effective upon execution of an interlocal agreement in substantially
the form attached.
Section 2. Transmittal to District — Request for Concurrence. Pursuant to RCW
27.12.360, the City Clerk is hereby directed to forward a certified copy of this Ordinance to the
Board of Trustees of the King County Rural Library District. The City Council requests that the
Board of Trustees concur in the proposed annexation of the City by the District.
Section 3. Transmittal to County Council — Request for Special Election,, Pursuant to
RCW 27.12.360 and .370, if the Board of Trustees concurs in the annexation, the City Clerk is
hereby directed to notify, and to send a certified copy of this Ordinance and a copy of the
District's concurrence, to the King County Council. The King County Council is hereby
requested to call a special election to be held in the City of Tukwila on March 10, 1992, which
is provided in RCW 29.13.010 and is not less than forty-five (45) days from the date of this
declaration and finding. The King County Council is also requested to give notice of the
election as provided for in RCW 29.27.080. The purpose of the election shall be to submit to
the qualified voters within the City of Tukwila a ballot proposition in substantially the
following .form:
PROPOSITION NO. 1
Shall the City of Tukwila be annexed to and
be part of the King County Rural Library District? 0 Yes 0 No
Section 4. Annexation. If a majority of persons voting on the annexation proposition
shall vote in favor of annexation, then the City of Tukwila shall be annexed to and constitute
a part of the King County Rural Library District.
Section 5. Effective Date. This ordinance, being an exercise of a power specifically
delegated to the City legislative body, is not subject to referendum, and shall take effect five (5)
days after passage and publication of the ordinance or a summary thereof consisting of the title.
10242
PASSED BY THE CITY COUJI CIL OF THCITY OF TUKWILA, WASHINGTON, at a
special meeting thereof this /9 day of , 1991.
APPROVED AS TO FORM:
71/ta,41 4740
Office of the City (attorney
Filed with the City Clerk: J. - /8- ?/
Passed by the City Council: / a - /4? -9/
Published Valley Daily News: / -.s--
Effective
s_Effective Date: /- i o - 72_
Ordinance Number /G /
ATTEST/AUTHENTICATED:
�Os+-�-
60.-X �S .
e Cantu, City Clerk
e Cantu, Clerk
/ CE TIFICATION
• 242' IC rtyCi.rkofthe1,0, , f ,�,,.,,! �•:certify th. < a
correct copy ofthr, r7. j,r31
.•
t ' ` r -ft
•
T l 1F c0.... -e -ac.- 19 1
City Clerk
INTERLOCAL GOVERNMENTAL AGREEMENT BETWEEN THE CITY OF
TUKWILA AND THE KING COUNTY RURAL LIBRARY DISTRICT
THIS AGREEMENT is dated the 19th day of December 1991, and is entered into by and
between King County Rural Library District, hereinafter referred to as the "District", and the
City of Tukwila, hereinafter called the "City":
WHEREAS, the City owns the building housing the Tukwila Library, at 14475 59th Avenue
South, and
WHEREAS, the District owns the building housing the Foster Library, at 4205 South 142nd,
and
WHEREAS, the City currently pays an annual contract fee to the District for provision of
library services within the City, and
WHEREAS, the City by Ordinance No. 1619 will initiate the process for annexation of the
City into the District pursuant to Section 27.12.360, RCW, and
WHEREAS, the District will not realize any direct tax revenue for operation of the libraries
and provision of library services until the 1993 calendar year, and
WHEREAS, the City and the District desire to make provisions for continued funding of
library operations during the calendar year 1992, now, therefore, the parties agree as follows:
1. The District will continue to assume maintenance and utility costs for the Tukwila and
Foster Libraries in 1992.
2. The District will hold the City's 1992 contract at the 1991 fee level of $564,021.
3. The District recognizes the importance of neighborhood libraries to the City of Tukwila
and consequently agrees to maintain library services at both the Foster and Tukwila libraries.
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4. The District agrees that if the City chooses to annex to the District, the District will be
responsible and pay for the construction and all related costs of at least a 5,000 square foot
library expandable to 7,500 square feet, including furnishings and materials and appropriate
surface parking exclusively for library patrons, and an anticipated completion date in early
1995 (replaces existing Foster branch). This will be a full service library which will have
maximum hours, programs and services commensurate with similar sized libraries.
5. The Tukwila Library at 14475 59th Avenue South will be maintained at a minimum of
current service levels.
6. The District will provide or pay up to $400,000 for suitable land (the site) for the structure
and parking with the requirements that:
a) the site be chosen jointly by the City and the District and will have convenient access
with good visibility.
b) the design and construction will be consistent with the standards of current District
building projects and be in keeping with the desired neighborhood concept.
7. The City shall be the designated SEPA lead agency for all SEPA reviews.
8. Any off-site public improvements such as street, sidewalk, storm drainage and/or utility
modifications as may be required as a result of the construction of the library shall be paid
for by the District.
9. All on-site work and improvements, such as site preparation, grading, landscaping, shall
be paid for by the District.
10. The City by its Mayor shall designate City administration personnel to participate in the
District's design review process for the library, and to act as coordinator with the District
during the planning, design and construction processes.
11. The District will continue to reimburse the City for the library's portion of maintenance
and utility costs for the library's portion of the existing Tukwila Library building at 14475
59th Avenue South. District will pay $1 per year for an annual lease.
2
10242
12. If the City chooses to annex to the District, then within 60 days of the date of certification
of the results of the annexation election, City and District by a supplemental interlocal
governmental agreement shall either supplement or amend this agreement to more
specifically set forth the terms and conditicns relative to the Matters set forth in Paragraphs 1
through 11 above.
General Recitals
1. This agreement is to define the rights and obligations of the parties in the event
annexation of the City to the District is approved at a special election to be held prior to May
26,1992. Included in the purposes of this agreement is the provision for continued funding
by the City of library services within the City during the period between January 1,1992 and
December 31, 1992. If annexation to the District is not approved at said election, this
agreement shall be of no further force or effect.
2. Should annexation to the Library District fail to pass, and the City chooses to continue to
contract with the Library District for services, it is understood that
a) The contract rate for library services for the calendar year commencing January 1,
1993 will be according to the phase-in formula, and
b) The contract rate for library services for the calendar year commencing January 1,
1994 and for calendar years thereafter will be 100 percent of the full comparable rate
assessed taxpayers in the King County Rural Library District.
3. In the event the City chooses to appoint a Tukwila Library Board of Trustees during any
time period when the City is annexed to the District, the District shall regularly solicit input
from the Board on issues relating to all aspects of library services and facilities for the
residents of Tukwila.
3
Dated as of this 19th day of December, 1991.
ATTEST/AUTHENTICATED:
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
By )44-4444.,
•
10242
KING COUNTY RURAL LIBRARY CITY OF
DISTRICT BOARD OF TRUSTEES
4
•
10 2
King County Rural Library District
Board of Trustees
Resolution No. 1992-1
January 7, 1992
RESOLUTION OF THE BOARD OF TRUSTEES OF THE KING COUNTY RURAL LIBRARY
DISTRICT CONCURRING, SUBJECT TO CONDITION, WITH THE ANNEXATION OF
THE CITY OF TUKWILA INTO THE KING COUNTY RURAL LIBRARY DISTRICT.
WHEREAS, the City of Tukwila has passed an ordinance which initaties the process for a special
election to determine whether the City of Tukwila shall be annexed into the King County Rural
Library District, and
WHEREAS, RCW 27.12 provides a process for the annexation of cities and towns into rural
library districts, and
WHEREAS; the Board of Trustees believes that the annexation would be in the best interest of all
involved, and
WHEREAS, the several steps to be taken to meet the boundary changes requirements necessitate
the taking of this action by the Library District.
BE IT RESOLVED BY THE BOARD OF TRUSTEES OF THE KING COUNTY RURAL
LIBRARY DISTRICT THAT:
The Board of Trustees of the King County Rural Library District does hereby concur with the City
of Tukwila in its intent to annex to the King County Rural Library District.
PASSED AND APPROVED THIS 7th DAY OF JANUARY, 1992.
_(,y_e(,) a
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January 8, 1992 Introduced by:
DE/pb libtukw.pb
Proposed No.:
ORDINANCE NO.
0 2 4 2
MIXT ;
HN SI MS
AN ORDINANCE establishing the date for an
election on the question of annexation of
the City of Tukwila into the King County
Rural Library District, and declaring an
emergency.
FINDINGS OF FACT:
The City of Tukwila, Washington by Ordinance No. 1619, has
initiated the proposed annexation and expressed its intent
to join the King County Rural Library District, finding
that the public interest will be served thereby. The
City's library board has reviewed Ordinance No. 1619 and
recommends submission of the proposed annexation to the
voters.
City of Tukwila Ordinance No. 1619 does satisfy the
provisions of RCW 27.12.010(5), and 27.12.360 requesting
the calling of an election to be held among the qualified
voters therein.
The Board of Trustees of the King County Rural Library
District by Resolution No. 1992-1 has concurred with the
proposal as submitted on January 7, 1992, all in
accordance with RCW 27.12.360.
BE IT ORDAINED BY THE COUNCIL OF KING COUNTY:
SECTION 1. A special election shall be held on the 10th
day of March, 1992, within the City of Tukwila. The ballot
proposition shall be in substantially the following form in
accordance with RCW 27.12.370:
"Shall the City of Tukwila, Washington be annexed to and
be part of the King County Rural Library District?"
YES
NO
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SECTION 2. Notice of election shall be published as
required by law.
SECTION 3. The county council finds as a fact and
declares that an emergency exists and that this ordinance is
necessary for the immediate preservation of public peace,
health, or safety or for the support of county government and
its existing institutions.
14(
INTRODUCED AND READ for the first time this day
of 4777.6C4Wii-, 192?.
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PASSED this
ATTEST:
DE
lerk of the Council
APPROVED this 7
day of "--4-72,1-id-A-1.1
, 19
KING COUNTY COUNCIL
KING COUNTY, WASHINGTON
day of 7/1(1\27
tibttkw.pb 2
J
King County Executive
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January 8, 1992 Introduced by:
DE/pb libtukw.pb
Proposed No.:
ORDINANCE NO.
10242
on,c ;
RON SI 1S
92-44
AN ORDINANCE establishing the date for an
election on the question of annexation of
the City of Tukwila into the King County
Rural Library District, and declaring an
emergency.
FINDINGS OF FACT:
The City of Tukwila, Washington by Ordinance No. 1619, has
initiated the proposed annexation and expressed its intent
to join the King County Rural Library District, finding
that the public interest will be served thereby. The
City's library board has reviewed Ordinance No. 1619 and
recommends submission of the proposed annexation to the
voters.
City of Tukwila Ordinance No. 1619 does satisfy the
provisions of RCW 27.12.010(5), and 27.12.360 requesting
the calling of an election to be held among the qualified
voters therein.
The Board of Trustees of the King County Rural Library
District by Resolution No. 1992-1 has concurred with the
proposal as submitted on January 7, 1992, all in
accordance with RCW 27.12.360.
BE IT ORDAINED BY THE COUNCIL OF KING COUNTY:
SECTION 1. A special election shall be held on the 10th
day of March, 1992, within the City of Tukwila. The ballot
proposition shall be in substantially the following form in
accordance with RCW 27.12.370:
"Shall the City of Tukwila, Washington be annexed to and
be part of the King County Rural Library District?"
YES
NO
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SECTION 2. Notice of election shall be published as
required by law.
SECTION 3. The county council finds as a fact and
declares that an emergency exists and that this ordinance is
necessary for the immediate preservation of public peace,
health, or safety or for the support of county government and
its existing institutions.
INTRODUCED AND READ for the first time this day
, 19L -Z.
PASSED this L day of % 1
ATTEST:
KING COUNTY COUNCIL
KING COUNTY, WASHINGTON
APPROVED this day of
libtt*v.pb 2
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193
King County Executive