HomeMy WebLinkAboutCOW 2010-01-11 Item 4B - Contract Amendment - Tukwila South Permitting with KPFF Consulting Engineers for $50,000CAS NUMBER: 10-002
AC G ['.ND,\ ITErvr TITLE
1 MTG. DATE
1 01/11/10
01/19/10
1
1 MTG. DATE
01/11/10
EXPENDITURE REQUIRED
01/19/10
COUNCIL AGENDA SYNOPSIS
Initials
Meeting Date Prepared by 1 Ma ir's review 1 t ouncil review
01/11/10 LV ,f<
1 01/19/10 LV
ITEM INFORMATION
ORIGINAL AGENDA DA 1 E: JANUARY 11, 2010
CATEGORY Discussion Motion n Resolution Ordinance Bid Award
Mtg Date 01/11/10 Mtg Date 1/19/10 Mtg Date Mtg Date Mtg Date
COST IMPACT FUND SOURCE
AMOUNT BUDGETED
RECORD OF COUNCIL ACTION
ATTACHMENTS
Informational Memorandum dated 1/11/10
Amendment #1 to contract 09 -121 with KPFF
I I
$50,000
Fund Source: 000.03313.100.41.01 MAYOR'S OFFICE PROFESSIONAL SERVICES
Comments: City funds for this contract will be reimbursed by either grants or Segale Properties
I TE MN O.
D-- D02--
Authorize the Mayor to sign a Contract Amendment #1 with KPFF to add 50,000 to
the contract.
Public Hearing n Other
Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal 1 I P&R Police PW
SPONSOR'S At its July 20, 2009 meeting, Council adopted Resolution #1686 delegating permitting
SUMMARY authority for the Tukwila South Project to Anchor QEA LLC /KPFF Consulting Engineers and
authorized the Mayor to sign contracts with these two firms, each not -to- exceed $50,000;
La Pianta to reimburse half the amounts. Authorize the Mayor to sign Amendment #1
adding 50,000 to contract 09 -121 with KPFF and consider this item at the January 11,
2010 Committee of the Whole meeting and subsequent January 19 Regular meeting.
RP,\'IEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: TUKWILA SOUTH: entire Council review at COW
RECOMMENDATIONS:
SPONSOR /ADMIN. Mayor's Office
COMMI FI EE
APPROPRIATION REQUIRED
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22
TO:
FROM: Lisa Verner, Mayor's Office
DATE: January 11, 2010
SUBJECT: Tukwila South: Amendment to Independent Public Works Project
Coordinator Contract 09 -121
ISSUE
City of Tukwila
INFORMATIONAL MEMORANDUM
Committee of the Whole
Mayor Haggerton
Authorize the Mayor to sign a Contract Amendment #1 with KPFF to add 50,000 to the
contract. No other provisions of the contract will be amended.
BACKGROUND
On June 8, 2009 the City Council adopted Ordinance 2233 approving a Development
Agreement for the Tukwila South Project. On June 10, the Mayor and the La Pianta
representative signed the Development Agreement. Additionally, Council adopted ordinances
and a resolution approving various associated land use actions. On June 15 the Council
approved annexation of the portion of the Tukwila South Project that is currently outside the
City's incorporated boundaries.
At the Mayor's direction, staff began to implement the provisions of the Development
Agreement. The following have been completed:
Annexation of 259 acres
Escrow Agreement and submittal of O &M Deed of Trust and O &M Letter of Credit to
escrow; ROW easement to be submitted this week
Fire Station land identification and architect's recommendation to Mayor
Accounting Protocols: CPA firm hired, discussions ongoing
Levee modification application submitted to USACE
Jim Haggerton, Mayor
At its July 20, 2009 meeting, Council adopted Resolution #1686 delegating public works
permitting authority for the Tukwila South Project to Anchor QEA LLC and KPFF Consulting
Engineers. At the same meeting, Council authorized the Mayor to sign contracts with these two
firms, each not -to- exceed $50,000. La Pianta agreed to reimburse the City for up to half of each
of these contracts, not including work done to respond to permit applications for which Segale
Properties paid an application fee. The City's share of these contracts will be reimbursed by the
Community Economic Revitalization Board (CERB) and Capital Projects state grants for
Southcenter Parkway.
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INFORMATIONAL MEMO
Page 2
DISCUSSION
KPFF has invoiced the City for $47,661.63 (of the $50,000 contract amount) for work done in
2009. Additional funds must be added to the contract in order to continue to use KPFF services
to complete the contract scope of work. As mentioned above, all of these funds will be
reimbursed either by Segale Properties or by state grant funds.
During 2009, KPFF has provided project status reviews; tracking of key design, permitting, grant
and construction issues; oversight of Southcenter Parkway design drawings and technical
review; agency coordination; coordination with La Pianta; and assistance with overall parcel
grading activities. The result of KPFF involvement is that we are on- schedule at this time to
begin construction of Southcenter Parkway this spring; we anticipate a construction start date of
May 1,2010.
Items in the contract scope of work that remain include:
Project Monitoring and Reporting
Completion of oversight of Southcenter Parkway design drawings by others
Construction Document Permit Review (along with Anchor QEA LLC)
Construction Manager RFP, Bidding and Award
Southcenter Parkway Bidding and Award
FEMA Letter of Map Revision
Additional funds are needed to continue KPFF's involvement and continue our high level of
productivity which meets the various timelines and deadlines agreed to in the Tukwila South
Development Agreement.
RECOMMENDATION
Authorize the Mayor to sign Amendment #1 to Contract 09 -121 with KPFF Consulting
Engineers, adding 50,000 to the contract amount, and consider this item at the January 11,
2010 Committee of the Whole meeting and subsequent January 19, 2010 Regular meeting.
ATTACHMENTS
Amendment #1 to contract 09 -121 with KPFF
24 W:12010 InfoMemos\TS Indep PW Proj Mgr CONTRACT ADD 1- 11- 10.doc
CITY OF TUKWILA
CONTRACT FOR SERVICES
Amendment 1 to Contract 09 -121
Between the City of Tukwila and KPFF Consulting Engineers
That portion of Contract No. 09 -121 between the City of Tukwila and KPFF Consulting
Engineers is amended to add $50,000 to the original contract amount as follows:
Per Section 2. Comp ensation and Method of Payment.
The City shall pay the Consultant its regular hourly rates, in an amount not to
exceed $50 $100,000.
No other provisions of the contract are being amended.
All other provisions of the contract shall remain in full force and effect.
Dated this day of 20
KPFF CONSULTING ENGINEERS CITY OF TUKWILA
By:
Its: Jim Haggerton, Mayor
ATTEST/ AUTHENTICATED APPROVED AS TO FORM
Christy O'Flaherty, CMC, City Clerk City Attorney
Date approved by City Council
(Applicable if contract amount is over $40,000)
W:\2010 InfoMemos \KPFF 09 -121 Amendment #1.doc
kn 1/7/2010
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