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Home My WebLink AboutCOW 2010-01-11 Item 4C - Council - Housekeeping ItemsCATEGORY SPONSOR SPONSOR'S SUMMARY Fund Source: Comments: MTG. DATE 'I MTG. DATE 01/11/10 CAS NUMBER: 10-003 EXPENDITURE REQUIRED Meetinx Date 01/11/10 COUNCIL AGENDA SYNOPSIS Prepared by KAM AGENDA ITEM TITLE City Council Housekeeping Items Initials Mayors review Discussion Motion Resolution Ordinance Mtg Date 01 /11 /10 Mtg Date Mtg Date Mtg Date REVIEWED BY COW Mtg. CA &P Cmte Utilities Cmte Arts Comm. DATE: RECOMMENDATIONS: SPONSOR /ADMIN. Council President COMMITTEE L.'-Koun review ITEM INFORMATION 1 ORIGINAL AGENDA DATE: JANUARY 11, 2010 F &S Cmte Parks Comm. -COST"IMPACT FUND SOURCE AMOUNT BUDGETED RECORD OF COUNCIL ACTION ATTACHMENTS Informational Memo dated 01/06/10. 2010 Council Representation on Board and Commissions Citizen Issues Tracking Council Projects Tracking Memo from D. Robertson, dated 01/04/10 ITEM No. Bid Award Public Hearing Other Mtg Date Mtg Date Mtg Date Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW With the start of the new year and election of a new Council President, there are several housekeeping items that require Council attention. These items include, but are not limited to: Council Representation on Outside Boards Commissions; Tracking of Citizen Issues; Tracking of Council Projects, State and Federal Lobbying and preparation for the 2010 Annual Council Retreat. Transportation Cmte Planning Comm. APPROPRIATION REQUIRED 27 28 MEMORANDUM TO: Tukwila City Council FROM: Dennis Robertson, Council President BY: Kimberly Matej, Council Legislative Analyst DATE: January 6, 2010 SUBJECT: City Council Housekeeping Items At the January 4 Regular meeting each Councilmember received a folder that included copies of several housekeeping items that warrant further full Council discussion. As Council President, I would like to discuss these items at the January 11 COW. An explanation of each item is summarized below, and additional copies are included with the memo to aid in discussion. Council Representation on Outside Boards Commissions Draft of the 2010 Council Representation attached. Please take note of new representation on the Fire Pension and Lodging Tax Advisory Boards. Under Regional Representation, the names highlighted in yellow served as representatives for 2009 and need to be assigned for 2010. Citizen Issues /Complaint Tracking A sample /draft tracking sheet is attached for discussion. Council Project Tracking A sample /draft tracking sheet is attached for discussion. City of Tukwila City Council Lobbying Trips State and Federal No attachments. It is beneficial for the Council to discuss the strategy relative lobbying trips at the state and federal levels. Committee -Level Budget Review for Council Retreat Memo dated January 4, 2010, attached. In order to prepare for the Council Retreat and encourage consistent Committee review of budget items, a full Council discussion of expectations relative to this item is important. Council Retreat No attachments. I would like to discuss the location and agenda items for the 2010 Annual Council Retreat. As agreed to by Council last year, the retreat will schedule for the last weekend in February (February 26 -28, 2010). 29 30 City of Tukwila City Council 2010 Council Representation on Boards, Committees and Commissions CITY OF TUKWILA LOCAL REPRESENTATION Firemen's Pension Board De'Sean Quinn As Chair of the Finance Safety Committee Lodging Tax Advisory Board Dennis Robertson As Council President Equity Diversity Commission Joan Hernandez, Appointed 2 Year Terms Verna Griffin, Appointed 2 Year Terms REGIONAL REPRESENATION Cascade Water Alliance Board of Directors Mayor's Alternate Verna Griffin Highline Forum Mayor's Alternate Joan Hernandez Suburban Cities Association Public Issues Committee (PIC) Mayor's Alternate Kathy Hougardy South County Area Transportation Board (SCATBd) Dennis Robertson As a member of the Transportation Committee South King County Economic Development Initiative (SKEDI) Pam Linder Water Resource Inventory Area 9 (WRIA 9) Mayor's Alternate Dennis Robertson NATIONAL REPRESENTATION Affordable Housing Advisory Board (AHAB) Advisory Board to CTED Joan Hernandez, Appointed 4 Year Terms National League of Cities (NLC) Institute for Youth, Education Families (YEF) Verna Griffin, Appointed 1 Year Terms National League of Cities (NLC) Human Development Policy Committee Verna Griffin, Appointed 1 Year Terms MISCELLANEOUS PARTICIPATION (Appointment/Designation Not Required) Chamber of Commerce Tukwila International Boulevard Action Committee Tukwila Government Community Affairs Committee (Committee of the Chamber) Pacific Northwest Regional Council (National Assoc. of Housing Redevelopment Officials) Puget Sound Regional Council (PSRC) South King County Cultural Coalition (SOCO) Suburban Cities Association (SCA) Tukwila Children's Foundation (TCF) Tukwila Historical Society Tukwila Pantry Tukwila Rotary As of 1/6/2010 31 32 4 5 6 7 8 9 10 11 12 13 14 Notes: N1 Mr. Mitchell desires his atty (Aramburu) himself be contacted at addresses he sent Citizen Issues Brought to Council Srce Itlieif 1.0U t Contact u rre Sta 1 Issues surrounding SCParkway Ext the scheduling of the closure of SCParkway N1 Disappointment with City decision to not entirely sandbag Foster 2 Point perimeter And Jones Disappointment with City decision to not entirely sandbag Foster 3 Po perimeter Bruce Mitchell Bob Gi erson Mayor ltr to Mitchell (12/17/09) Transp Comm mtg in Jan 2010 Joe Anderson Griffin/Quinn Robertson contacted Mr. Jones and asked for a Robertson mtg 12/30 Griffin Quinn met with Mr. Anderson Mr. Jones on 12/30 I pit!ate0), 12/01/09 12/21/09 12/30/09 Last Updated 01/03/10 s Procedures QPer ncil Process City Standard C representatedin 2 see out awreness of cultures for Citizen issues 3 'Cracking System �n Hwy 99 Cooridor Work with Seafa° Initiative Safe Housing SUPP islatrve an Services Funding 5 provide 1-e9 6 Ensure Commitment to Num d Counad meetings 1 7 g Formulate and Moot-P.-Neighborhood d °pt �zer City-wide Cifii y s Acad f a City 9R Research the yes Before Council ec tsllnitt ati l ourc 2009 oal Bud et G j5_2 Bu B et Goa 2009 et Go 2009 Sud et G 20091 Bu d. et 200 Bud et 200 Bud e 200 Budo Kimberly Matel Joe Duffle Dennis Robert$on I Verna Griffin D e Sean Quinn p Jpe Duffle oak Joe Duffle 10 0 peSeT uinn Goat u ardy Kathy H 2010 Goal 0 Joe Duffle i 9 Guinn et Goal ese� t Goa D 120 Jpe an Q of televise for Council Study the feasibility program A Neighbo viability o Joe uff +e p10 D esea se of stability I S services provide a sen p10 Support Programs and Kwi at neighborhp0ds gOdget Goal ipP throug e d programs rte 200912 ,d co mmuni t y endorsed Bud et Goal implementation of City partners Support d o utside P Continue t° {Oster relationships an In work mitee 1 Beta proces Com mittee Transoo ee n C pp Comrn ssignedto rn uselA In F &S Commit! In CAP Commies In S and CAP C In Utilities Com mittee In CAP Commmitee In S and CAP Committees mm mitee In CAP ent depends on plan Cole assignor 01101109 03122110 01101109 03122110 01101109 03122110 01101109 03122j10 01101109 03122110 01101109 03122j10 0110 Last Updated 01103110 MEMORANDUM Cite of Tukwila City Council TO: Tukwila City Council FROM: Dennis Robertson, Councilmember CC: Mayor Haggerton Shawn Hunstock, Interim City Administrator and Finance Director DATE: January 4, 2010 Redistribution, Original memo dated November 24, 2009 SUBJECT: Proposed Council Budget Review Process At the November 5, 2009, Council Budget Workshop, Councilmembers present agreed that when Council Committees reconvene in the new year, they would like to begin looking at the budget at the Committee level to discuss services the City provides, possible duplications of services, and utilizing the narratives included in the budget document as a way to look at and consider potential program alternatives in response to the severity of the City's budget crisis. I would like to propose the Council consider following review process as outlined below relative to the 2011 -2012 Biennial Budget. Additionally, I would like to suggest that the majority of time at the Council's 2010 Annual Retreat be dedicated to budget discussion. Pre Retreat Committee Review Goal of Budget Review and Discussion To account for approximately $3 million dollars (expense /capital reductions or new revenues) in each year of the Six Year Financial Planning Model. Council Committees will review the 2009 -2010 Biennial Budget document page by page. Review will begin with the first Committee meetings in January and be completed one week prior to the Annual Retreat. Each Committee will develop a list of programs or expenses that "warrant further discussion" at the Retreat. All items that Committee members feel need further discussion will be listed, regardless of dollar amount. Committees will not make recommendations at this time, they will simply identify areas in need of further full Council discussion Each Committee will be provided with a list of the appropriate budget pages for review at the Committee -level in the appropriate Committee agenda packet. If a Committee determines an item warrants full Council discussion at the Retreat, it will be that Committees' responsibility to have a reasonable understanding of the detail level of that budget item. 35 36 Robertson: Proposed Council Budget Review Process page 2 Council Retreat Items identified for discussion by Committees will be reviewed and discussed by Councilmembers and the Mayor. From that discussion, three different lists will be developed: 1. Items that need further information from Administration or Departments regarding: the benefits derived from the expenses; program outcomes; total costs involved, including indirect costs; any revenue generated from the program; and negative impacts to residents or businesses, if reduced. 2. Items ready for general discussion at Committee of the Whole meetings. 3. Items that do not warrant further discussion (City will continue with program as -is). A listing of new revenue sources will be discussed, including how much potential revenue could be generated, negative impacts, if any, to residents and businesses, and limitations on the use of such revenue. City -wide expenditure reduction options that are not specifically identified in the budget document will be discussed. The Administration is encouraged to develop its own list of items for later discussion at a COW, should there be items that Administration feels are important to discuss, but were not identified for discussion at the Retreat. Post Council Retreat Items from identified at the Retreat as #1 and #2 above will be reviewed at Committees and /or COW's between March 2010 May 2010. Items identified as #1's will include a recommendation from Administration (leave program as is, eliminate, generate addition revenue to cover expenses, reduce expenses but do not eliminate, etc). Council may, at COW, decide to recommend action as appropriate at a Regular Meeting based on Administration's recommendation and Council discussion.