HomeMy WebLinkAboutFS 2010-01-20 COMPLETE AGENDA PACKETCity of Tukwila
Finance and Safety
Committee
O De'Sean Quinn, Chair
O Allan Ekberg
0 Kathy Hougardy
AGENDA
WEDNESDAY (DUE TO THE HOLIDAY), JANUARY 20, 2010
CONFERENCE ROOM #3; 5:00 PM
Item
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. Police Evidence Facility;
Dave Haynes, Police Chief
b. Black and White Patrol Cars;
Donald Lincoln, Assistant Police Chief
c. Residential Burglaries;
Mike Villa, Assistant Police Chief
d. Sales Tax Report;
Shawn Hunstock, Finance Director,
e. Pre Retreat Budget Review
(please bring your budget books).
S The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 433 -1800 for assistance.
Distribution: S. Hunstock D. Speck
D. Quinn M. Hart R. Still
A. Ekberg S. Kerslake D. Tomaso
K. Hougardy K. Kertzman M. Villa
D. Robertson T. Kinlow Judge Walden
Mayor Haggerton K. Matej B. Arthur
S. Lancaster M. Miotke C. Parrish
C. O'Flaherty G. Labanara K. Narog
S. Brown D. Lincoln S. Kirby
B. Giberson N. Olivas S. Norris
D. Haynes J. Pace
Action to be Taken I Page
a. Forward to 1/25 C.O.W. and Pg.1
2/1 Regular.
b. Information only. Pg.13
c. Information only. Pg.15
d. Information only. Pg.17
e. Discussion. Pg.21
Next Scheduled Meeting: Tuesday, February 2, 2010
Committee Goals:
Work together in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military
Road.
Ensure a commitment to continued human services funding in relation to the cost of living through consistent review
of regional, state and federal budgets affecting human services progams and services (also assigned to CAP).
Research the viability of sponsoring a City -wide Citizens' Academy (also assigned to CAP).
TO:
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance Safety Committee
FROM: Rebecca McGregor, Police Records Manager
DATE: December 2, 2009
SUBJECT: New Evidence Storage Facility (17640 West Valley Highway)
Jim Haggerton, Mayor
ISSUE
The issue is the need for a new Police Department Evidence Storage Facility that meets the
Washington Association of Sheriffs and Police Chief's (WASPC) accreditation standards and
provides a safe work place. Accreditation allows an external agency to define standards for the
way our department functions. These standards are developed in accordance with best
practices for law enforcement agencies. They are designed to decrease agency liability, and to
promote professionalism and excellence in our line of work. Our current evidence storage
facilities will not meet accreditation standards, and our WASPC accreditation deadline is March
31, 2010.
BACKGROUND
Every evidentiary item taken into Tukwila Police Department (TPD) custody should be
maintained in accordance with applicable laws and accreditation standards. This includes all
vehicles, found property items, and items for safekeeping. TPD evidence is currently stored in 5
locations: The "Vault" located in the PD, a storage space off of the PD "Sallyport," the
"Evidence Annex" located at 12026 42 AVE S, the "North Shops Impound Yard" located at the
George Long Facility, and the "Minkler Shops Cage" located at Minkler Shops.
In the last several years we have also had to rely on Renton Police Department for vehicle
storage, and Des Moines Police Department for drying marijuana. While both agencies have
been very accommodating to our needs, Renton PD no longer has additional space that they
can share with us, and our use of Des Moines PD is dependent on if their drying room is
available at the time we need it.
Over the last several years we have toured and researched the pros and cons of numerous
facilities as potential evidence storage sites. (See attachment G.) After much consideration,
the site at 17640 West Valley Highway has been determined to be the best option.
Our current evidence storage facilities create numerous health and safety concerns, and do not
meet accreditation standards.
DISCUSSION
There are several reasons a new Evidence Storage Facility is required.
Health and Safety Issues
1. According to attachments C and D, an environmental study, specifically a "wall residue
sampling," was conducted by Pacific Rim Environmental, Inc. on the Evidence Annex
facility located at 12026 42 AVE S, Tukwila, WA. This study noted the following:
A white powdery residue covers the majority of the interior wall surfaces.
The building does not appear to have adequate ventilation, and the excessive
humidity and temperature fluctuations may be causing the white residue.
INFORMATIONAL MEMO
Page 2
The residue appears to be comprised of calcium carbonate and lime.
When re- hydrated the residue will form a mild corrosive.
The residue is an irritant to the eyes and respiratory system.
Dermal contact should be minimized or avoided.
2. Operable and mechanically sound garage doors are imperative at the Evidence Annex.
Currently these garage doors are not automatic, do not have a hydraulic lift, and are in
need of multiple and costly repairs. The doors are difficult to open, do not track well, and
cannot be safely operated by one person.
A member of our Evidence staff suffered an injury while closing one of these
garage doors that caused them to be on Light Duty for over a year. This
seriously impacted our operations as the PD only has one Full -Time Evidence
position.
3. According to standards set forth in the US Department of Justice's, Forensic
Laboratories: Handbook for Facility Planning, Design, Construction, and Moving, our
current marijuana testing lab is too small and is not adequately ventilated.
Toxic chemicals, including chloroform and hydrochloric acid, are used in the
marijuana testing process.
A safe lab with adequate ventilation and equipment is imperative to the safety of
our employees, and to the integrity of the testing process.
Accreditation Standards (See attachment El: TPD is scheduled to be re- accredited through
WASPC in March 2010. With our current evidence storage facilities as -is, we will not meet the
following accreditation standards:
1. 18.3.1: "The permanent storage facility has controls to keep property protected from
unauthorized entry, fire, moisture, extreme temperature, and pests."
Example Fire: The Evidence Annex, North Shops Impound Yard, and Minkler
Shops Cage are not adequately protected against fire.
Example Moisture: The North Shops Impound Yard is directly exposed to the
elements and not protected from moisture at all. The Minkler Shops Cage is
covered, yet not entirely enclosed and is therefore exposed to the elements as
well. The Evidence Annex has fluctuating humidity and has had numerous leaks.
(These leaks have caused the destruction of numerous items of evidence.)
Example Extreme Temperature: The North Shops Impound Yard and the
Minkler Shops Cage are located outside, therefore they are not protected from
extremes in temperature.
The implications of deteriorated and /or destroyed evidence are far reaching.
There is a high level of liability and risk for our agency if pertinent case related
evidence is damaged or destroyed. (Example One of the aforementioned leaks
at the Evidence Annex damaged and destroyed numerous items of evidence that
are part of a missing person believed homicide-case.)
2. 18.3.2: "The permanent storage facility containing biohazards or organic matter has
systems in place to prevent the exposure of hazards and noxious odors to agency
employees and the public."
Example: After discussing this standard with WASPC accreditation team
members, our current narcotics storage and drying room do not meet ventilation
standards.
3. 18.3.4: "Access to the agency's property and evidence facilities is restricted to
authorized employees only."
W:12010 F &S \Evidence Facility NEW Final 20100113.doc
INFORMATIONAL MEMO
Page 3
Example: Access to the North Shops Impound Yard and Minkler Shops Cage is
not limited to authorized (evidence) employees only. All members of the PD
have access to both of these facilities.
Funding: The start -up cost for this proposal is $96,600. The lease amount for 2010 is
$86,724 *This is based on the 2009 triple net expense which is not anticipated to increase for
2010.) The cost breakdown is as follows:
Building Improvements $80,000. Bids were received for upgrading the
warehouse space with alarm system and chainlink cages and gates; and the
office /laboratory space with a separate security alarm system, added exhaust
fans and moving a wall /door and improving the functionality. One year of alarm
system monitoring is included along with permit fees and tax.
Equipment $16,600: $8,590 of the equipment costs could be paid for using
Police Department Seizure funds. (See attachment A for specific items.) There is
not currently a funding source for the remaining $8,010 of equipment costs.
Lease (60 month contract) No cost for Month 1, Months 2 -36 would be $6,077
plus the triple net expense, and Months 37 -60 would be $6,441 plus the triple net
expense. (The triple net expense for 2009 is estimated at $.125 per square feet
per month.) There is not currently a funding source for the lease. (See
attachments B and F.)
Other: The recommended Facility at 17640 West Valley Highway is adjacent to and just east of
the Green River. With the placement of 4 foot tall HESCO barriers along the West Valley
Highway, the chance of flooding is greatly reduced. Further, the building pad is about 3 to 4 feet
higher than the surrounding properties and any minor flood waters would pass in between
buildings and flow to the east to the much lower wetland areas to the east.
RECOMMENDATION
Mayor Haggerton is in support of this proposal. The Council is being asked to approve this
proposal and consider this item at the January 25, 2010 Committee of the Whole meeting and
the February 1, 2010 Regular Meeting.
ATTACHMENTS
A: Accessory Costs Worksheet
B: Copy of Memorandum to Chief Haynes dated 10/1/09
C: Copy of Memorandum to Acting Chief Sutter dated 10/29/06
D: Copy of Pacific Rim Environmental, Inc.'s "Wall Residue Sampling" from the Evidence
Annex
E: Copies of WASPC Accreditation Standards Chapter 18 Evidence /Property Control
Function
F: Lease Proposal from The Andover Company, Inc.
G: Site Comparison Spreadsheet
W:12010 F &S \Evidence Facility NEW Final 20100113.doc
Pr celea_
Edui�
*Vehicle Lift -1 positioning System 8
*Go Jacks Sto Rack 2
*Go Jacks Mechanic Toots -1
Tool Box With Me
Impact Wrench Tools -1
impact Wrench
Air Compre -1 Charger -1
Automatic Battery
Autom otive Drip pans 40
Vehicle Spill Kit 4
Pallet Truck- 1
Units pdOHalogen lighting 4
Shelving le Trip Ming 4
Ground u nd
Ground Lev Halogen Lighting
Cords 6
Electrical E
Bike Racks 3
*Lab Table ash Station 1
*portable Eye W Exhaust Hood 1
*Table Top
*Exhaust Hood Filters 3
would be Paid for using
*These items w Total•. $8,590.18
Seizure funds. (Total
Costs
��hme Work sheet
Co mments R
Total !TaxlShi •lnc. Electrical W ork
d
$3,650.00 $4,215.75 Installation include
$1,61
$173.
$168.00 $219.00 208.
$72.00 $05
$200.00 1 $6505
$190.
$60.00 $481.80
$440.00 $240 90
$220.00 $891.33
$18.50 $371.21
$77.00 $219.00
200.00 $2 781.3
$77.00 $350.40
$77 0 0 $131.
$80 $30.00 $243.09
$3
$37.00 $1,606.75
$500.00 $285.80
$237.00 $252.95
$210.00 $1,641.73
$1 363.00 $401.10
$111.
Total: $16,660
TO:
FROM:
DATE:
SUBJECT:
Cc: Assistant Chief Villa
Ciy of Tukwila
Police Department
An Accredited Agency
MEMORANDUM
Chief Haynes C� y�
Rebecca McGregor "1`= h U
October 1, 2009
New Evidence Storage Facility
On 9/24/09, Assistant Chief Villa, Evidence Technician Holaday, Bob Giberson, and I met regarding our
proposed new Evidence Storage Facility. At this meeting, Bob Giberson confirmed that, upon approval of this
project, the building tenant improvements for this facility would be funded through Public Works; most likely
through the "303" budget line.
At the aforementioned meeting, Bob Giberson also relayed to us that it would be the Police Department's
responsibility to secure funding for the monthly lease (including the triple net expense), and associated costs.
According to the attached Lease Proposal, there would be no cost for Month 1, Months 2 -36 would be
$7,761.88 /month (triple net expense included), and Months 37 -60 would be approximately $8,125.88 /month
(triple net expense included at the current 2009 rate). We do not currently have a funding source for the
monthly lease.
Another additional expense would be alarm system monitoring which would cost approximately
$100.00 /month. We also do not currently have a funding source for the monthly alarm monitoring.
Attachment B: Memorandum to
Chief Haynes Dated 10/1/09
6200 Southcenter Blvd. Tukwila, WA 98188 Phone: (206) 433 -1808 e Admin. Fax: (206) 244 -6181; Invest. Fax: (206) 431 -3688
Cc: Evidence Technician Holaday
City of Tukwil a
Police Department
An Accredited Agency
MEMORANDUM
TO: Acting Chief Sutter
FROM: Rebecca McGregor an/
DATE: August 29, 2006
SUBJECT: Wall Residue Sampling at the Evidence Annex
Attachment C: Memorandum to
Acting Chief Sutter Dated 10/29/06
Since my responsibilities at the Tukwila Police Department have come to include the Evidence Division, I
have spent many hours at our offsite Evidence Annex storage facility located at 12026 42 Avenue South.
Each time I am in the building, I experience a multitude of respiratory problems to include labored breathing,
coughing, and a "runny" nose. I also experience red and "itchy" eyes.
Due to the symptoms I experience when I'm in the building, and the fact that the building is old, I became
concerned regarding the white- powdery residue that is prevalent throughout the building. I was especially
concerned that this material might, in some way, be hazardous to humans.
In order to address these concerns I had an inspection of the facility performed on 7/25/06 by Pacific Rim
Environmental, Inc. At that time, Todd Carter (Operations Manager for Pacific Rim Environmental)
performed a visual inspection of the building and also took samples of the white residue in the building.
This inspection concluded that the white residue "appears to be comprised of calcium carbonate and lime
that leaches out of the CMU (concrete masonry unit) block walls." It continued to say, "the residue has a pH
of 13 and when re- hydrated will form a mild corrosive. The residue is an irritant to the eyes and respiratory
system. Dermal contact should be minimized or avoided."
Mr. Carter recommended installing ventilation and dehumidification equipment to reduce the formation of
the residue. He also recommended a thorough cleaning of the walls and an application of a waterproofing or
water sealing product.
Perhaps we could meet sometime next week to determine the next steps that should be taken in reference to
the attached report. Although a second opinion may be necessary, I believe based on the conclusions of this
report it is evident that further investigation into this problem needs to occur in the near future.
6200 Southcenter Blvd. Tukwila. WA 95188 Phone: (206) 433 -1808 Admin. Fax: (206) 244 -6181; invest. Fax: (206) 431 -3688
August 8. 2006
Rebecca McGregor
Police Maim. Assistant
Tukwila Police Department
Tukwila. WA 98199
Dear Rebecca,
Respectfully,
Todd
Operations Manager
Pacific Rim Environmental, Inc.
PRE t 13488
Corporate Office
6510 Southcenter Blvd., Ste. #4
Seattle, WA 98188
Phone: (206) 244 -8965
Fax: (206) 244 -90%
ACIFIC _MIM NVVIRO MENTAL,
.SEAT TIT ,«.pacrim
Site Observations
ANCHC
Subject: Wall residue sampling- Evidence Storage Annex- 12026 42 Avenue South, Tukwila WA
Attachment D: Pacific Rim
Environmental, Inc.'s "Wall Residue
Sampling" from the Evidence Annex
On July 25, 2006, Todd P. Carter of Pacific Rim Environmental, Inc. (PRE) performed a visual inspection of the Tukwila
Police Department Evidence Storage Annex. During the visual inspection, a sample of the white residue on the buildings
interior walls was collected. The sample was visually inspected using 400X magnification and the pH was determined.
The structure is a one story concrete block garage with a flat wooden roof. The building is currently used for storage and is
occupied infrequently by Police Department personnel. The wood roof deck exhibited evidence of leakage and water damage.
The exterior of the building is painted with what appears to be a waterproofing/sealer type product. The building is heated by
a gas-fired, forced air heater suspended from the ceiling. No other form of heating or ventilation equipment was observed.
However. sections of abandoned metal ductwork remains near the center of the roof.
A white powdery residue was observed over the majority of the interior wall surfaces and accumulations of the residue were
also observed on horizontal surfaces along the walls.
Conclusions and Recommendations
The building does not appear to have adequate ventilation. Excessive humidity and temperature fluctuations may be
contributing to the formation of the white residue. The residue appears to be comprised of calcium carbonate and lime that
leaches out of the CMU (concrete masonry unit) block walls.
The residue has a pH of 13 and when re- hydrated will form a mild corrosive. The residue is an irritant to the eyes and
respiratory system. Dermal contact should be minimized or avoided.
The installation of ventilation and dehumidification equipment may reduce the formation of the residue. Thorough cleaning
of the walls and application of a water proofing /sealer product is also advised.
If you have any questions regarding this report, please do not hesitate to contact our office at (206) 244 -8965.
Anchorage Office
Phone (907) 569 -8081
ti ;;�';:pacn.nenv.com
CHAPTER 18 Evidence /Property Control Function
Attachment E: WASPC
Accreditation Standards Chapter 18
"Evidence /Property Control
Function"
18.1.1 The agency has written guidelines for the proper collection and identification of
evidence and property. These guidelines are consistent with the intent of the
policies and procedures outlined in the current Washington State Patrol Evidence
Collection Manual.
Purpose: To establish written guidelines for agency personnel that
ensure evidence and property are properly collected, handled and secured
in field operations in order to maintain the integrity of the chain of
custody.
18.1.2 Seizures and Forfeitures: Persons with a vested interest in property and evidence
are provided the legal reason for the seizure and intended forfeiture as defined by
state law. The agency has procedures for notification, appeal and disposition.
Purpose: To establish guidelines for agency personnel to insure
applicable state and legal procedures are followed, (i.e. drug cases,
money laundering cases, DUI's etc.).
18.1.3 Notifications: The agency has policies requiring efforts are made to identify and
notify the owners or custodians of property and evidence in the agency's custody.
18.2.1 Booking Property and evidence is placed under the control of the property and
evidence function before the officer completes their shift.
18.2.2 Booking The agency has the means to temporarily separate and secure property
and evidence while it is waiting processing into the permanent storage facility.
18.2.3 Booking The agency has the means to properly preserve and secure perishable
property both temporarily and after it is received in the permanent storage facility.
18.2.4 Booking The agency has the means to temporarily separate and secure evidence
containing hazardous materials while it is awaiting processing into the appropriate
permanent storage facility.
18.3.1 The permanent storage facility has controls to keep property protected from
unauthorized entry, fire, moisture, extreme temperature, and pests.
18.3.2 The peiuianent storage facility containing biohazards or organic matter has
systems in place to prevent the exposure of hazards and noxious odors to agency
employees and the public.
18.3.3 Physical Security The agency's evidence and property facilities are alarmed and
monitored 24/7
18.3.4 Physical Security Access to the agency's property and evidence facilities is
restricted to authorized employees only.
18.3.5 Physical Security The agency records the name, date, time, and purpose of
persons who enter and leave the storage facility.
18.3.6 Physical Security The agency provides additional security for guns, drugs, cash,
jewelry, or other sensitive or valuable property, that is over and above that
provided for other property and evidence.
18.4.1 Tracking Evidence and property is packaged, individually tagged and logged
into a centralized tracking system as soon as possible.
18.4.2 Tracking Every piece of property and evidence is related to a report describing
the circumstances of the seizure or custody by the agency.
18.4.3 Tracking A tracking system accurately describes the current location of every
piece of property and evidence.
18.4.4 Tracking The tracking system accurately records the movement of every piece
of property and evidence by date, location, reason and person.
18.4.5 Tracking Drugs are weighed using a calibrated scale whenever they enter or
leave the secure facility.
18.5.1 Purging The agency has policies governing the release and disposition of
property and evidence in accordance with applicable state law.
18.5.2 Purging Property containing hazardous materials, biological hazards or other
materials restricted by State or local health regulations is disposed of properly.
18.5.3 Purging When property is sold, the disposition of the money received is
accounted for and recorded according to State law.
18.5.4 Purging The agency destroys illegal drugs, contraband and other illegal items by
methods that are safe. Documentation of destruction is maintained according to
the State's retention schedule.
18.6.1 Audits The agency ensures that an audit of the property and evidence is
conducted at least annually.
18.6.2 Audits An audit of property and evidence is conducted whenever a new
employee is assigned responsibility of the property and evidence function.
Attachment F: Lease Proposal
from The Andover Company, Inc.
THE ANDOVER COMPANY,
r,
C O R F A C I N T E R N A T I O N A L
August 5, 2009
Miss Rebecca McGregor
TUKWILA PD
Tukwila, WA 98188
RE: 1 7640 WEST VALLEY HIGHWAY
Dear Miss McGregor,
The owners of North Valley Business Park have asked me to put together the following Lease
Proposal for your review and consideration.
PREMISES: 17640 West Valley Highway
Tukwila, WA 98188
LANDLORD: North Valley, LLC
TENANT: City of Tukwila
SIZE: Approximately 13,479 square feet total with approximately
9801square feet of office /storage area.
TERM: 60 Months
COMMENCEMENT DATE: November 1, 2009
RENTAL RATE: Months 1 0.00 plus NNN
Months 2 -36 $6,077.00 plus NNN
Months 37 -60 $6,441.00 plus NNN
RENTAL RATE CALCULATION:
13,479 s.f. .40 p.s.f. $5,391.00
980 s.f. .70 p.s.f. 686.00
$6,077.00
TRIPLE NET EXPENSE: For tax year 2009, the triple net expense is estimated at
$.125 per square feet per month.
415 Baker Boulevard, Suite 200 1 Tukwila, Washington 1 98188
Phone (206) 244 -0770 1 Fax (206) 246 -9229
Y \Brokers \Seymour \George Rockwell Proposals \2009.08 05 GR Crty of Tukwila 17640 Proposal docx
SITE ADDRESS
7220 S 180 St
Various Segale Business Park
17640 West Valley Highway
730 Andover Park East
1205 Andover Park West
1095 Andover Park East
6444 S 143rd St
Square Feet 'Lease Rate
I I
5,000
2000 to 20,000
13,749
15,750
13,923
8,140
Was City Owned
$1 to $2 /SF plus NNN
$.42 /SF plus NNN Shell
$0.75/SF plus NNN Office
$0.45/SF plus NNN
$0.55/SF plus NNN
$0.37/SF plus NNN
7216 SF $1.16/S plus NNN
Attachment G: Site Comparison
Spreadsheet
'Pros
Low cost
ideal size; excellent
security; convenient
location
'Cons
Limited access, small and
poor security
mild flood impact probability
'too big; poor security
'too big; poor security
(sublease only to 12/09
designed for trucking company
maintenance and operation,
poor access and security
NNN triple net lease where tenant pays pro -rata share of taxes, insurance, outside security /landscape maintenance, utilities, etc.
(Comments
Former Crystal Springs Water
building purchased for S 180th
Underpass project; surplused and
sold to NC Machinery
Lease rate is negotiable in this
economy
TO:
ISSUE
BACKGROUND
DISCUSSION
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance and Safety Committee
FROM: Don Lincoln, Assistant Police Chief
DATE: January 12, 2010
SUBJECT: Black and White Patrol Vehicles
Beginning with the purchase of fleet patrol vehicles for 2010, the Police Department plans to
begin the transition from the currently formatted patrol car colors to the black and white vehicles.
Throughout the history of the Tukwila Police Department, there have been many changes to the
appearance of our patrol fleet. They have been white, light blue, blue and white, dark blue and
since approximately 1989, dark blue with a light blue stripe down each side. They have also
been marked with badges, patches, written words etc.
The current appearance of our patrol fleet has been in existence for approximately 20 years. It
is our belief that the change to black and white patrol vehicles will enhance the appearance of
our patrol fleet and provide for greater recognition in our community. The new design was
created by a committee of police department representatives and includes the American Flag on
the front of both sides, the officer badge in front of both front doors and 444, &e 5w on
both rear quarter panels. The opportunity presents itself now for us to order the 2010 fleet
replacements (6) with the new paint configuration with no additional cost to the City
RECOMMENDATION
Information Only.
ATTACHMENTS
(Illustrations will be provided at the meeting)
Jim Haggerton, Mayor
TO:
CONCLUSION
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance Safety Committee
FROM: Mike Villa, Assistant Chief of Police
DATE: January 11, 2010
SUBJECT: Residential Burglaries
ISSUE
Increase in residential burglaries
BACKGROUND AND CURRENT SITUATION
Jim Haggerton, Mayor
The Police Department tracks crime trends on an ongoing basis. In late October we identified a
significant rise in the number of residential burglaries. In fact we experienced 39 residential
burglaries in October, more than we have had in any one month for the past five years. These
burglaries were spread throughout the city. We arrested subjects in four cases, including one
where a suspect confessed to several other burglaries.
In November residential burglaries dropped to 26. The majority of the burglaries were
concentrated north of 518, south of 599, and west of 15. We focused our efforts on
investigations, information gathering, and development of a strategy.
In December we began implementation of a multi- facetted strategy. One objective was to
increase the general public's awareness through crime prevention efforts such as a block watch
that was initiated in the Cascade neighborhood and flyers that were distributed to apartment
managers and other critical locations. Other facets of the strategy are to utilize investigation
and enforcement tactics to attempt to identify and arrest burglary Given the
sensitivities of the investigative and enforcement strategies, those will not be covered in detail in
this memorandum. The execution of this strategy is ongoing.
In December we had 21 residential burglaries. We finished the year with 220 and have made
14 arrests from those cases.
Residential burglaries are a problem. During our analysis phase, we became aware that many
of our neighboring jurisdictions have also seen a significant rise in residential burglaries.
SeaTac, Burien, and Seattle have all seen an increase in this area of crime. We are working
with these agencies, the King County Prosecutor's office, and other entities to address this
crime trend. Furthermore, we have dedicated resources and reprioritized workload in an effort
to reduce residential burglaries in our city. We will continue to analyze the situation and adjust
our strategy as needed.
TO:
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance and Safety Committee
FROM: Shawn Hunstock, Finance Director
DATE: December 23, 2009
SUBJECT: Sales Tax Revenue for October 2009
Schedule I
in 1,000's
Sales Receipt 2008 2009 2009 Increase /(Decrease) %Increase /(Decrease)
Month Month Actual Estimated Actual Month YTD Month YTD
Jan Mar 1,347 1,403 1,172 (231) (231) 16.46% 0.00%
Feb Apr 1,357 1,397 1,051 (346) (577) 24.77% 20.61%
Mar May 1,601 1,654 1,146 (508) (1,085) 30.71% 24.36%
Apr June 1,365 1,497 1,191 (306) (1,391) 20.44% 23.37%
May July 1,635 1,560 1,082 (478) (1,869) 30.64% 24.88%
June Aug 1,646 1,757 1,217 (540) (2,409) 30.73% 25.99%
July Sept 1,535 1,661 1,473 (188) (2,366) 11.32% 23.76%
Aug Oct 1,555 1,647 1,118 (529) (2,549) 32.12% 24.86%
Sept Nov 1,426 1,685 1,110 (575) (2,616) 34.12% 25.95%
Oct Dec 1,298 1,521 1,032 (489) (2,799) 32.15% 26.55%
Nov Jan10 1,265 1,589
Dec Feb10 1,723 2,175
Totals 17,753 19,546 11,592
Mitigation Received 1,589
13,181 92.43% of Budget Incl. Mitigation
Jim Haggerton, Mayor
Sales tax collections showed the fourteenth consecutive decrease in October compared to the
same period in the prior year. For 2009, collections were less than both budget and the same
month in the prior year. Actual receipts for October 2009 were $489,000 less than budget, and
$266,000 less than the same period last year. We are now down 26.55% for the year compared
to budget, and 21.49% compared to the same period last year.
The chart above also includes the mitigation payment we will receive at the end of December for
the third quarter of 2009. Including the mitigation payment, we are currently at 92% of budget for
the year to date. The mitigation payment we will receive on December 31 is $311,528.15. This
is a 42.4% increase from the $218,797.89 we received for the same quarter last year.
Schedule II shows the year -to -date sales tax from the top ten industry classifications. As this
schedule indicates, the trend is flat or down for all of the classifications.
INFORMATIONAL MEMO
Page 2
Schedule II
YTD YTD Dollar
Group Name Current Prior Diff. Diff.
452* General Merchandise Stores 1,575,898 1,780,309 (204,411) 11.48%
448* Clothing and Accessories 1,566,219 1,676,733 (110,515) -6.59%
423* Wholesale Trade, Durable Goods 1,102,686 1,614,533 (511,847) 31.70%
722* Food Services, Drinking Places 1,075,617 1,104,125 (28,508) -2.58%
443* Electronics and Appliances 741,483 842,119 (100,636) 11.95%
441* Motor Vehicle and Parts Dealer 592,371 831,557 (239,186) 28.76%
451* Sporting Goods, Hobby, Books 450,295 511,454 (61,159) 11.96%
444* Building Material and Garden 434,657 547,726 (113,069) 20.64%
453* Miscellaneous Store Retailers 408,981 601,964 (192,983) 32.06%
721* Accommodation 392,514 474,016 (81,501) 17.19%
Mitigated NAICS Code
As you can see there are large variances from last year for the same time period. For instance,
sales tax for Building Material and Garden is down by 32.06 Wholesale Trade and Durable
Goods is down by 31.70 and Motor Vehicle and Parts Dealer is down by 28.76 As you can
see from Schedule II, all of the top ten merchant categories have declined versus prior year,
and all ten industry classification codes are ones for which we receive streamlined sales tax
mitigation.
Schedule III shows the ten largest declines in sales tax revenue for industries with over $10,000
collected through October.
Schedule Ill
YTD YTD Dollar
Group Name Current Prior Diff. Diff.
236 Construction of Buildings 377,918 1,154,646 (776,728) 67.27%
334* Computer and Electronic Produc 13,901 38,313 (24,412) 63.72%
323* Printing and Related Support 49,498 131,137 (81,639) 62.25%
442* Furniture and Home Furnishings 278,400 549,729 (271,328) 49.36%
314 Textile Product Mills 10,862 20,813 (9,951) 47.81%
237 Heavy and Civil Construction 60,984 114,436 (53,452) -46.71%
512 Motion Picture, Sound Record 25,213 37,836 (12,623) 33.36%
541 Professional, Scientific, Tech 145,551 217,205 (71,654) 32.99%
621 Ambulatory Health Care Service 48,918 72,931 (24,012) 32.92%
453* Miscellaneous Store Retailers 408,981 601,964 (192,983) 32.06%
Mitigated NAICS Code
Attached is a Sales Tax Summary comparing year -to -date 2009 vs. 2008 by major NAICS
codes. Also included is a comparison of total receipts year -to -date for the last four years.
Please let me know if you have any comments or questions. Thank you.
W:\FIN Projects\Sales Tax Information\Sales Tax Files from Shawn12009 \Info Memo Sales Tax 122409.doc
NAICS CONSTRUCTION 08 TOTAL
236 Construction of Buildings 1,302,567
237 Heavy Civil Construction 130,624
238 Specialty Trade Contractors 530,490
TOTAL CONSTRUCTION 1,963,680
Overall Construction Change from Previous Year
MANUFACTURING
311 Food Manufacturing
312 Beverage Tobacco Products
313 Textile Mills
314 Textile Product Mills
315 Apparel Manufacturing
316 Leather Allied Products
321* Wood Product Manufacturing
322' Paper Manufacturing
323' Printing Related Support
324 Petroleum Coal Products
325 Chemical Manufacturing
326 Plastic Rubber Products
327' Nonmetallic Mineral Products
331 Primary Metal Manufacturing
332 Fabricated Metal Mfg Products
333 Machinery Manufacturing
334' Computer& Electronic Products
335 Electric Equipment, Appliances
336 Transportation Equipment Mfg
337' Furniture Related Products
339' Miscellaneous Manufacturing
TOTAL MANUFACTURING
TRANSPORTATION WAREHOUSING
481 Air Transportation
482 Rail Transportation
484 Truck Transportation
485 Transit and Ground Passengers
488 Transportation Support
491 Postal Services
492 Couriers Messengers
493' Warehousing Storage
TOTAL TRANSP WHSING
Overall Transportation Change from Previous Year
WHOLESALE TRADE 08 TOTAL
423' Whls Trade Durable Goods 1,777,808
424' Whls Trade Nondurable Goods 113,096
425* Wholesale Electronic Markets 2,805
WHOLESALE TRADE TOTAL 1,893,709
Overall Wholesale Change from Previous Year
Sales Tax Mitigation NAICS Codes
12/23/2009
08 TOTAL
4,997
2,328
1,050
22,660
215
9
9,515
21,545
143,009
9,630
8,068
4,085
5,242
52
6,310
-8,777
44,162
895
191,525
31,384
22,411
520,315
Overall Manufacturing Change from Previous Year
SALES TAX SUMMARY
October 2009 (Received in December)
YTD
08 YTD 09 YTD Diff
1,154,646 377,918 -67.3%
114,436 60,984 -46.7%
424,581 288,836 -32.0%
1,693,663 727,739
($965,925) -510%
YTD
08 YTD 09 YTD Diff
4,150 1,021 -75.4%
1,706 2,552 49.6%
59 205 247.1%
20,813 10,862 -47.8%
214 37 -82.9%
5 4 -25.7%
7,137 2.404 -66.3%
18,010 16,482 -8.5%
131,137 49,498 -62.3%
7,982 6,898 -13.6%
7,019 5,428 -22.7%
3,921 3.694 -5.8%
4,505 1,986 -55.9%
52 477 812.1%
5,498 3,096 -43.7%
-9,366 5,304 156.6%
38,313 13,901 -63.7%
661 128 -80.6%
138,671 105.241 -24.1%
30,133 7,423 -75.4%
17,266 9,037 -47.7%
427,886 245,677
($182,210)
-42.6% 1
YTD
08 TOTAL 08 YTD 09 YTD Diff
0 0 0 0.0%
1,935 1,623 891 -45.1%
965 401 2,758 588.2%
11,502 9,778 9,225 -5.7%
28,728 22,965 17,212 -25.0%
88 88 0 -100.0%
476 469 91 -80.5%
781 662 926 39.9%
44,475 35,985 31,104
($4,880) -13.6%
YTD
08 YTD 09 YTD Diff
1,614,533 1,102,686 -31.7%
91,976 86,589 -5.9% t
2,498 1,759 -29.6%
1,709,006 1,191,034
($51Z972) -30.3%
NAICS
1 441'
1 447*
NAICS
442'
443*
444'
445'
446'
448'
451'
452'
453*
454*
AUTOMOTIVE
Motor Vehicle Parts Dealer
Gasoline Stations
TOTAL AUTOMOTIVE
RETAIL TRADE
Furniture Home Furnishings
Electronics Appliances
Building Material Garden
Food Beverage Stores
Health Personal Care
Clothing Accessories
Sporting Goods, Hobby, Books
General Merchandise Stores
Miscellaneous Store Retailers
Nonstore Retailers
TOTAL RETAIL TRADE
SERVICES
51X Information
52X Finance Insurance
53X Real Estate, Rental, Leasing
541 Professional, Scientific, Tech
551 Company Management
56X Admin, Supp, Remed Svcs
611 Educational Services
62X Health Care Social Assistance
71X Arts Entertainment
72X' Accommodation Food Svcs
81X Other Services
92X Public Administration
TOTAL SERVICES
Page 1
08 TOTAL
993,146
73,034
1,066,181
Overall Automotive Change from Previous Year
08 TOTAL
621.785
1,077.238
619,645
88,317
146.841
2.101,593
644.522
2,231,745
721,034
116,347
8,369,066
Overall General Retail Change from Previous Year
08 TOTAL
570,706
75,585
403,851
338,302
1,902
167,119
12,727
109,308
106.515
1,858,292
192,450
843
3,837,599
Overall Services Change from Previous Year
MISCELLANEOUS 08 TOTAL
000 Unknown 1,147
111 -115 Agriculture, Forestry, Fishing 1,095
211 -221 Mining Utilities 19,574
999 Unclassifiable Establishments 35,837
MISCELLANEOUS TOTAL 57,652
Overall Miscellaneous Change from Previous Year
08 TOTAL
GRAND TOTALS 517,752,678
Grand Total Change from Previous Year
08 YTD
878
1,062
18,777
29,048
49,765
08 YTD
614,766,418
TUK Soles rox Rpt 200910.x1s
YTD
08 YTD 09 YTD Diff
831,557 592,371 -28.8%
63,274 52,748 -16.6%
894,831 645,119
($249,712) -27.9%
08 YTD 09 YTD Diff
549,729 278,400 -49.4%
842,119 741,483 -12.0%
547,726 434,657 -20.6%
74,218 71,257 -4.0%
115,140 147,812 28.4%
1,676.733 1,566,219 -6.6%
511,454 450,295 -12.0%
1,780,309 1,575,898 -11.5%
601,964 408,981 -32.1%
91,785 177,929 93.9%
6,791,177 5,852,930
($938,247) -13.8%
YTD
08 YTD 09 YTD Diff
473,322 434,637 -8.2%
51,671 43,994 -14.9%
347,495 315,113 -9.3%
217,205 145,551 -33.0%
1,384 862 -37.7%
140,511 101,896 -27.5%
9,164 38,010 314.8%
91,788 66,072 -28.0%
94,651 80,558 -14.9%
1.578,140 1,468,131 -7.0%
158,375 152,180 -3.9%
397 28,776 7155.3%
3,164,104 2,875,781
($288,323) -9.1%
YTD
09 YTD Diff
397 -54.8%
143 -86.5%
13,503 -28.1%
9,501 -67.3%
23,545
($26,220) -52.7%
YTD
09 YTD Diff
$11,592,930
($3,173,488) 21.49%
2009
2008
L
co
0
2007
2006
Four Year Comparison
s-
$4,000,000
$8,000,000 $12,000,000
Taxes Collected Year to Date
$16,000,000
MEMORANDUM
TO: Finance Safety Committee
FROM: Dennis Robertson, Council President0p
BY: Kimberly Matej, Legislative Analyst
CC: Shawn Hunstock, Interim City Administrator and Finance Director
DATE: January 14, 2010
SUBJECT: Pre Retreat Budget Review
City of Tukwila
City Council
As Council President, I will be working with the Finance Director and Legislative Analyst to prepare a
draft agenda for the 2010 Annual Council Retreat. I anticipate having a draft agenda to the Council
sometime during the last week of January /first week of February, and that the majority of the Retreat
will focus on discussion of the budget.
Per Council discussion at the January 11 COW, Council Committees will conduct detailed review of
the 2009 -10 Biennial Budget document in preparation for the 2010 Annual Council Retreat.
Council Committees have each been assigned portions of the budget to review over the course of
three consecutive meetings. The review schedule for the Finance Safety Committee is included at
the end of this memo. The Committee can choose to move at a faster pace, if desired by its
members.
The Committee review process, as discussed at the January 11 COW, is outlined below. It is
intended to assist the full Council in considering potential program alternatives, expense /capital
reductions and /or new revenue opportunities in response to the severity of the City's budget crisis.
Committee Review Process
Utilizing the 2009 -10 Biennial Budget document, review the pages assigned to the Committee
as outlined below.
Committee member review, understanding and familiarity of the assigned budget items should
be thorough enough that the three Committee members feel comfortable serving as the
Council experts for discussion of the appropriate items during the Retreat.
As mentioned above, it is the intent of the Committee review process to prepare Committee
members with adequate knowledge of assigned sections so that they can assist the rest of the
Council in a meaningful discussion of the items at the Retreat.
Department directors and managers will be available during Committee meetings, as a
resource, to answer questions regarding budget items.
Discussions at the Committee meetings should be a Committee -led process, not staff -led.
Specifics on budget items, as discussed in the Committee, will not be documented in the
Committee minutes. Each Committee member should keep ample individual notes that will aid
you in discussing items at the Retreat.
Committees are not being asked to make any recommendations regarding the budget during
the Committee meetings.
Since the strength of the Council is the experience and knowledge of all seven
Councilmembers, policy -level discussions regarding budget issues are best addressed with
the full Council and Mayor working together.
Finance Safety: Pre Retreat Budget Review page 2
Finance Safety:
Review Schedule
Wednesday, January 20, 2010 BUDGET PAGES
Finance 64 -65
Insurance Fund 185
Contingency Fund 151
Contributions /Fund Balance 144
Tuesday, February 2, 2010
Insurance Fund LEOFF 1
Firemen's Pension Fund
Fire
Fire Equipment Reserve
Tuesday, February 17, 2010
Police
BUDGET PAGES
186
187
110 -123
152
BUDGET PAGES
94 -106
Transportation: Pre Retreat Budget Review page 2
Finance Safety
Review Schedule
Wednesday, January 20, 2010
Finance
Insurance Fund
Contingency Fund
Contributions /Fund Balance
Tuesday, February 2, 2010
Insurance Fund LEOFF 1
Firemen's Pension Fund
Fire
Fire Equipment Reserve
Tuesday, February 17, 2010
Police
BUDGET PAGES
64 -65
185
151
144
BUDGET PAGES
186
187
110 -123
152
BUDGET PAGES
94 -106