HomeMy WebLinkAboutReg 2005-10-17 Item 6B - Resolution - Cancellation of Past Due Accounts Receivable and Returned Check Write-Offs COUNCIL A GENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER. 05-133 I ORIGINAL AGENDA DA I E. 10/17/05
AGENDA ITEM TITLE Resolution ordering cancellation of Past Due Accounts Receivable and Returned
Check Write -offs.
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearug Other
Mtg Date dltg Date jutg 4a9e/ 17/05 llltg Date AN Date dltg Date AN Date
SPONSOR Council Mgyor Adm Svcs DCD Finance Fns Legal P&R Police PIV
SPONSOR'S There are certain receivables that have been deemed uncollectible and need to be removed
SUMMARY from the Accounts Receivable Ledger. See Staff Report.
REVIE \\'ED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
Utihtles Cmte Arts Comm. Parks Comm. Plannmg Comm.
DATE. October 17, 2005 Finance and Safety Committee meeting
RECOMMENDATIONS:
SPONSOR /ADMIN Review and approve proposed resolution.
COMMI 1TEE
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$N /A $N /A $N /A
Fund Source. N/A
Comments A housekeeping issue, this item was taken directly from Finance Safety to Reg. Mtg.
MTG. DATE RECORD OF COUNCIL ACTION
10/17/05
MTG. DATE ATTACHMENTS
10/17/05 Staff Report dated October 17, 2005
Resolution and Attachment A, dated October 10, 2005
1
MEMORANDUM
To:
Mayor / City Council
From:
Kevin A. Fuhrer, Finance Director
it-
Date:
October 17, 2005
Subject:
CANCELLATION OF ACCOUNTS RECEIVABLE
The annual proposed resolution totaling $5,836.01 reflects amounts deemed
un-collectible. The items listed have been through the City's collection
program and have not been successfully resolved. Although we are writing
them off the "official" City books, these amounts will still be subject to
collection. False alarms account for $200.00, NSF checks $310.00 and all
others total $5,326.01 The funds affected will be properly adjusted.
The process for tracking accounts receivable is quite thorough. The steps
below are followed prior to the attached write-off resolution:
. Invoice is sent to recipient by the Finance Department, payable in 30
days.
. A second notice is then sent specifying due date before receivable is
forwarded to collection agency.
. Collection agency sends a series of three letters for the original amount
due, with the final letter advising that legal action will be taken if
payment is not made. If there is no response from debtor after the first
letter in the series, the debt is then reported to the National Credit
Bureaus.
. Collection agency then pursues legal action after the debtor is given a
final opportunity to dispute the claim. This includes attaching checking
accounts, garnishments, lawsuits and other legal methods.
The items on the proposed resolution reflect those that have been through the
process above and receivables are still due with the likelihood of collection
being very low. We do collect amounts after write-offs, but very seldom.
The City cannot revoke or deny a business license for non-payment of an
accounts receivable claim.
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ORDERING THE CANCELLATION OF PAST DUE
ACCOUNTS RECEIVABLE AND RETURNED CHECK WRITE-OFFS.
WHEREAS, certain receivables and checks have been deemed uncollectible after
efforts by both the City and a collection agency have been unsuccessful; and
WHEREAS, the City will continue to pursue these receivables when practical,
NOWj THEREFOREj THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Miscellaneous Accounts Receivable. The total of $5,836.01 is deemed
uncollectible. See Attachment A.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of . 2005.
AITEST / AUTHENTICATED:
Pamela Linder, Council President
Jane E. Cantu, CMC City Clerk
APPROVED AS TO FORM:
Filed with the City Clerk
Passed by the City Council
Resolution Number
By'
Office of the City Attorney
C:\Documents and Settings\AlI Users\Desktop\Kelly\MSDATA \Resolutions\ Write offs.doc
LA:kn 10/10/2005 Page 1 of 1
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