HomeMy WebLinkAboutCOW 2005-09-26 Item 4B - Resolution - Reject All Bids for Macadam Winter Garden �IttA,
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ITEM
CAS NUMBER. 05-127 ORIGINAL AGENDA DATE: 09
AGENDA ITEM TITLE Proposed resolution rejecting bids submitted for the Macadam Winter Garden
Project.
CATEGORY E Discussion Motion Kesolution Ordinance Bid Award Public Hearing Other
Mtg Date 09-26-05 Mtg Date Mtg Date 11 itg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal E P&R Police PW/
SPONSOR'S The proposed resolution rejects the sole bid received submitted for the Macadam Winter
SUMMARY Garden Project. The first bid opening (conducted 07- 19 -05) yielded no bids. The second
bid opening, conducted September 8, 2005, produced just one. With a base bid of
$325,555.00 and a budgeted amount of $235,000.00, Parks and Recreation staff
recommends rejecting the bid due to budgetary limitations.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utihttes Cmte Arts Comm. Parks Comm. Planning Comm.
DAI•E. 09 -13 -05 Community Affairs and Parks Committee
RECOMMENDATIONS:
SPONSOR /ADMIN. Review and consider the proposed resolution.
COMM1rrEE Same as sponsor.
COST IMPACT 1 FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$N /A
Fund Source:
Comments:
MTG. DATE 1 RECORD_ OF COUNCIL ACTION
09 -26 -05 1 COW: Discuss proposed resolution.
MTG. DATE I ATTACHMENTS
09 -26 -05 Memorandum to CA &P Committee from B. Fletcher dated 09- 08 -05.
Minutes CA P Committee dated 09- 13 -05.
Proposed resolution.
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MEMORANDUM
TO: Mayor Mullet
Community Affairs and Parks Committee ______.
; Ar---
FROM: Bruce Fletcher, D"irector of Parks & Recreation L;:'vL:t
DATE: September 8, 2005
SUBJECT: Macadam Winter Garden BId Result
The Parks and Recreation Department solicited bids for the construction of the Macadam
Winter Garden project, and no bids were received. The Department's consultant invited
five landscape companies to submit bids to be read aloud by the City Clerk on September
8,2005.
One bid was received from Malone's Landscape Contracting, Inc., for the amount of
$325,555.00 base bid. The amount budgeted for the project was $235,000.00.
The Parks and Recreation Department recommends rejecting the bid by resolution due to
budget limitations
Community and Parks Committee
September 13,2005
Present
Joe Duffie, Chair; Joan Hernandez, Dennis Robertson
Jack Pace, Bruce Fletcher, MOIra Bradshaw, Lucy Lauterbach, Matt Martel-
Homesight
1. Proposed Real Estate Purchase The City now owns Grandmother's HIll. The 8.7 acre
property is not a perfect square. There is a property in the southeast portion that is a separate
parcel. It is the flat green space from which the toe of the slope begins. That property, which has
Light Industrial zoning, has recently been asked about for use as a small warehouse. Cascade
Land Conservancy has had dIscussions wIth the owner. There are still funds left in the lAC grant
from last year, and those funds can only be used for acquisition. The Committee recommended
pursuing the purchase. Recommend purchase request to Regular l\-Ieeting.
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2. Macadam Winter Garden Bid Result When no bids were submitted for the Macadam
Winter Garden, staff approached five consultants and asked them to submit bids. Only two
followed up, and only one bid was received. That bid was $325,555, when the budget is
$235,000. Staff will pursue other ways to get the park built. Recommend resolution rejecting
bid to CO\V.
3. Housing Options Program This issue was introduced at Council and COITumttee, then sent
to the Planning Commission which held a public hearing. The purpose of the draft proposal is to
allow flexibihty in housing options in Tukwlla by allowing cottages, compact houses, and
duplexes on a trial basis. The Committee went through the draft ordinance carefully and
discussed some Issues that were raised by the Planning CommIssion. In the end they
recommended keeping the ten neighborhoods, but limiting the number of demonstration projects
to three. They thought those three projects should be in process within three years of the
ordinance adoption. Parking garages are not part of the square footage allowances. In housing
types, they agreed that 1,500 feet was an adequate size for compact single- family homes, rather
than 1,750 feet. To resolve this question they estimated how much space 1,500 feet was,
deciding it was generally one floor SIze of a single-famIly home built before the 1990's.
The Committee was hesitant to allow triplexes, and decided against allO\ving them. Dennis raised
the fear that these projects would be built in the mIddle of single-family residences, and Moira
suggested language that would ensure this would not happen. Raising the issue of turnover of
housing that increased renters rather than home o\vners, the CommIttee hoped there was a way to
make certain the homes would be occupied by home OVlilers, at least for some time after they
were built. The Committee removed an option to allow 50% of the parkmg to be on-street, as too
many cars now crowd many streets. They also added the mmimum size of cottages to be 800
feet. After discussing the community building requIrements that would be useful in smaller home
developments, they thought common space should be required In the larger developments, such
as for projects of compact houses or duplexes over 20 units.
These changes WIll be brought to a COW, hopefully In late September. Recommend option to
CO\V.
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, REJECTING
ALL BIDS SUBMITTED FOR THE MACADAM
WINTER G~RDEN PROJECT.
WHEREAS, sealed bids were solicited for the Macadam Winter Garden project;
and
WHEREAS, bids were opened and read aloud by the City Clerk on September 9,
2005; and
WHEREAS, a budget was set for the construction of the winter garden, and
WHEREAS, all responsive bids were over the budgeted amount for the
construction of the Macadam Winter Garden project;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
All bids are hereby rejected due to budget limitations.
PASSED BY 1HE CITY COUNCIL OF 1HE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2005
Pamela Linder, Council President
ATTEST/ AUTHENTICATED'
Jane E. Cantu, CMC, City Clerk
APPROVED AS TO FORM.
By'
Office of the City Attorney
Filed with the City Clerk:
Passed by the City Council.
Resolution Number
Rejecl bids-Willler Crdll BF:bjs 9/8/2005
DRAFT