HomeMy WebLinkAboutCOW 2005-09-12 Item 4B - Bid Award - Dennis R. Craig Inc for 2005 Small Drainage Projects COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER. 05-122 I ORIGMAL AGENDA DATE. SEPTEMBER 12, 2005
AGENDA ITEM TITLE Bid Award for the 2005 Small Drainage Projects
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 9/12/05 Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTY/
SPONSOR'S The project was advertised on August 9 and 16, 2005. Six bids were received and opened
SUMMARY on August 24, 2005. The low bid of $377,481.65 was from Dennis R. Craig, Inc.
References indicate that Dennis R. Craig, Inc. has performed well on similar type projects
with Tukwila and other agencies.
REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DAI'E. 9/7/05
RECOMMENDATIONS:
SPONSOR /ADMIN. Award contract to Dennis R. Craig, Inc.
COMMI1TEE Forward to COW and Regular with approval.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$377,481.65 $797,000.00
Fund Source. 412 Surface Water Fund (Construction budget from page 120, 2005 CIP)
Comments
MTG. DATE 1 RECORD OF COUNCIL ACTION
9/12/05
MTG. DATE I ATTACHMENTS
9/12/05 1 Information Memo dated August 26, 2005
Map of Site Locations
Bid Tabulation
Utilities Committee Meeting Minutes from September 7, 2005
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public Works Directo~
August 26, 2005
2005 Small Drainage Program
Project No. 05-DROl
Bid Award
ISSUE
Award the 2005 Small Drainage Program to Dennis R. Craig, Inc., of Redmond, Washington, in the
amount of $377,481.65.
BACKGROUND
The Annual Neighborhood Drainage Program budgeted $797,000 for construction of projects in 2005.
This included the 2005 Small Drainage Program and the piping of the S 12200 St ditch that was to be
completed as part of the AllentownfFoster Point sewer project. The 2005 Small Drainage Program will
construct the following projects:
Site NO.1 - 45th Ave S
Site NO.2 - 43rd Ave S / S 140th St /45th Ave S
Site No.3 - 42th Ave S (Southcenter Blvd vicinity)
This project was advertised on August 9 and 16. Six bids were received and opened on August 24.
The bids were checked and tabulated. No errors were found. Dennis R. Craig is the low bidder with a
bid of $377,481.65.
ANALYSIS
Dennis R. Craig has worked successfully with Tukwila on past projects including the 2004 Small
Drainage Program. Reference checks also indicated that Dennis R. Craig has perfonned well on
similar type projects with other agencies
BUDGET AND BID SUMMARY
Bid Amount
Contingency (10 %)
Total
Bid Results
$ 377,481.65
37.748.17
$ 415.229.82
Engineer's Estimate
$ 410,265.00
41.026.50
$ 451.291.50
Bud2et
$ 797,000.00
$ 797.000.00
(All amounts include sales tax.)
RECOMMENDATION
Award the construction bid for the 2005 Small Drainage Program to Dennis R. Craig, Inc , in the
amount of $377,481.65.
attachment:
Project Location Map
Bid Tabulation
(P:Projects\A- DR Projects\05DROIUnfo Memo Bid Award 2005 SDP)
2005 Small Drainage Program Project Locations
Map
45th Avenue South
43rd Avenue South / South 140th Street / 45th Avenue South
42nd Avenue South
Utilities Committee
September 7, 2005
Present:
Dave Fenton, Chair; Joan Hernandez, Jim Haggerton
Jim Morrow, Frank Iriarte, Bob Giberson, Mike Cusick, Ryan Larson, Gail
Labanara, Pat Brodin, Lucy Lauterbach
1. Sprint Communications Franchise Agreement The City already has a franchise
agreement with Sprint Communications, but the company would like an amendment to be able to
put in more equipment. They currently have three locations and are requesting to add another at
Interurban Ave S and Fun Center Way. Minimal impacts are expected since the lateral will be
constructed using directional bore. Recommend franchise amendment ordinance to COW
and Regular Meetings. ;
""'-~ 2. 2005 Small Drainage Program The small drainage projects being done includes three sites
~ at 45th Ave. S., 43rd Ave. S & S.140th St/ 45th Ave. S., and 42nd Ave. S. Dennis R. Craig, Inc. had
the lowest bid at $377,481.65. As Craig did our 2004 Small Drainage projects, the firm is
familiar to staff and has good references. Recommend awarding '05 Small Drainage bid
award to Dennis R. Craig for $377.481.65 at COW and Regular..
3. Construction :Management of Small Drainage The City has a contract for design with
KPG, Inc and needs a supplement to add construction management for the 2005 Small Drainage
Project. This contract supplement is not to exceed $ 48,574.12. This will bring KPG's total
contract amount to $225,257.12. Authorize Mayor's signature on KPG Contract for
$48.574.12 to COW and Regular Meetings.
4. Allentown/Foster Point Sewer Proiect Jim M and the Committee discussed several
concepts for paying for the Allentown/Foster Point water and sewer project. Jim discussed the
fmancing cost for the Public Works Trust Fund (PWTF) loans that had an interest rate of2%. We
did not get the second PWTF loan, so we are looking @ fmancing the project with revenue
bonds. With the larger match from the City, the PWTF loan's interest rate would be reduced to
Y2%, yet the revenue bonds would have a 5% interest rate. Even with this change, debt service
had similar costs. To fully fund a proposed $9.m project, the City would need to borrow $3.35m.
If revenue bonds are used, the sewer fund 6-year projects would need to be carefully reviewed
and re-prioritized. The water fund will be used on the project for water line replacements needs.
Jim M said no further rate increases, other than those already planned, would be needed. The
goal of keeping the cash flow in the enterprise funds strong through 2005 is extremely important.
Pat said our sewer infrastructure citywide is fairly new, and he didn't anticipate any large needs
in the near term.
Dave did not support LIDs in the area or breaking the project up into smaller pieces, or reducing
the scope of the project. He supported the staff efforts to continue working this issue, and
thanked staff for their excellent work to date. Jim H said we could justify revenue bonds by how
important this project is to the citizens and the city.
Jim M said they are still working with concepts for funding the project, and will keep the
Council informed as they calculate further costs savings and benefits. Information only.
(jjJ
Minutes prepared by
L. Lauterbach