HomeMy WebLinkAboutCOW 2005-09-12 Item 4C - Contract Supplement #1 - 2005 Small Drainage Program Management with KPG for $48,574.12 COUNCIL AGENDA SYNOPSIS
ITEM NO.
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ITEM INFORMATION
CAS NUMBER. 05-123 IORIGINAI. AGENDA DATE. SEPTEMBER 12, 2005
AGENDA ITEM TITLE 2005 Small Drainage Program Consultant's Supplement
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Heanng Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: 9/12/ 05
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIS
SPONSOR'S In March, KPG, Inc began design of the 2005/2006 Small Drainage Program. Final design
SU`LM'RY is complete for 2005 and the bid award for construction is underway. This supplement is
for KPG to perform construction management services for the Small Drainage Program for
a fee not to exceed $48,574.12.
REVIEWED BY COW Mtg CA &P Cmte F &S Cmte Transportation Cmte
Utihties Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 9/07/05
RECOMMENDATIONS:
SPONSOR /ADMIN Authorize Mayor to sign supplement with KPG.
COIF HrrEE Forward to COW and Regular with approval.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$48,574.12 $927,000.00
Fund Source: 412 Surface Water Fund (Total budget from page 120, 2005 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
9/12/05
MTG. DATE ATTACHMENTS
9/12/05 Information Memo dated August 30, 2005
Supplement
Utilities Committee Meeting Minutes from September 7, 2005
INFORMATION MEMO
To:
From:
Mayor Mullet
Public W orks Directo~
August 30,2005
2005 Small Drainage Pro~am
Project No. 05-DROl
Construction Management Services
Date:
Subject:
ISSUE
Authorize the Mayor to sign a contract supplement for construction management services on
the 2005 Small Drainage Program.
BACKGROUND
KPG, Inc., of Seattle, Washington, and the City of Tukwila entered into Contract No. 05-040
for preliminary engineering and design services for the 2005/2006 Small Drainage Programs.
The initial contract amount was $176,683.00. The 2005 Small Drainage Program has been
designed and advertised for bids. City staff is not available to work on this project, so KPG
was asked to prepare a construction management supplement to include full-time construction
inspection and part-time project management and contract administration covering the
42-calendar-day construction contract.
ANALYSIS
A contract supplement for construction services has been negotiated for a fIxed fee not to
exceed $48,574.12. This amount is within budget and is approximately 12.8% of the low bid
amount.
RECOMMENDATION
Authorize the Mayor to sign Supplemental Agreement No.1 to Contract No. 05-040 with
KPG, Inc., in the amount of $48,574.12 for a new contract total of $225,257.12.
attachment: Supplemental Agreement No.1
(p,Projecu\A- DR ProjcctsIOSDROl\Construcrloo\Ini> Memo KPG CM Supp No.1)
SUPPLEMENTAL AGREEl\'IENT No.1
CONTRACT No. 05-040
PROJEcrNo.05-DROl
City of Tukwila
Public Works Department
6300 Southcenter Boulevard #100
Tukwlla, WA 98199
KPG,Inc
753 - 9th Avenue N.
Seattle, W A 98109
PROJECT: 2005/2006 S1VIALL DRAINAGE PROGRA.i\1- 2005 CONSTRUCTION SERVICES
This SUPPLE.MENTAL AGREEMENT NO.1 is to supplement the agreement entered into with
KPG, Inc. and the City of Tukwila, which was executed on the 28th day of February, 2005.
All provisions in the basic agreement remain in effect, except as expressly modified as follows:
Article 2, Scope of Services, shall be modified as follows:
The Consultant agrees to provide construction services as requested by the City in accordance
with the scope of work included as Exhibit A.
Article 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B, attached
hereto, provided that the total amount of payment to the Consultant for this work not exceed
$48,574.12 without express written modification of the Agreement signed by the CIty. The new
total contract shall not exceed $225,256.80 without express written modification of the
Agreement signed by the City.
IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day
of ,2005.
APPROVED:
APPROVED:
CITY OF TUKWILA
KPG, INC.
<.
Steve Mullet
Mayor
Attested:
Jane Cantu, City Clerk
Exhibit A
City of Tukwila
2005-2006 Small Drainage Program
2005 Construction Services Amendment
Scope of Work
August 29, 2005
The Consultant shall provide Construction Management and Field Observation services
for the 2005 Small Drainage Program and field monitoring of the 2004 underdrain
improvement to South 180th Street as outlined below'
A. The Consultant shall provide continuous project management throughout the
duration of construction and field monitoring This includes management of staff
and testing subconsultant and preparation of monthly invoices and progress
reports. The estimated project duration is 6 months
B Prepare for and attend pre-construction conference with the City, Contractor, and
affected utilities The Consultant shall prepare notice of pre-construction
meeting, agenda, and minutes for distribution to all attendees.
C The Consultant shall keep records and prepare correspondence as required for
the duration of construction. Certified payroll and other required documentation
obtained from the Contractor will be provided to the City.
D. The Consultant shall provide one set of preconstruction photographs and any
photographs taken during the course of construction. Photographs will be
labeled with the date taken and subject matter
E. The Consultant shall provide the services of one full-time inspector and
supplemental assistants, as needed, on the project site who will observe the
technical content of the construction, including providing day to day contact with
the Contractor and the City. By providing such assistance, the Consultant shall
assume no responsibility for proper construction techniques and job site safety
The presence of the Consultant's personnel at the construction site is for the
purpose of providing to the City a greater degree of confidence that the
completed work will conform generally to the Contract Documents The
Consultant will endeavor to protect all parties against defects and deficiencies in
the work of the Contractor, but cannot guarantee the Contractor's performance
and shall not be responsible for construction means, methods, techniques,
sequences of procedures, or for safety precautions and programs in connection
with the work performed by the construction contractor and any subcontractor
F The Consultant shall contract with an independent testing lab for material testing
services such as field sampling, sieve analysis, in place density tests, extraction,
and rice density. A $5,000 allowance has been included for testing services from
an independent lab.
G The Consultant shall review traffic control, schedule, and materials submittals
provided by the Contractor
H. The Consultant shall provide weekly, informal site visits with the field observer
and Contractor to address concerns, make clarifications, and assure compliance
with Contract Documents.
I. The Consultant shall review change conditions as they arise and make
recommendation to the City for field changes/change orders
J The Consultant shall track quantities, prepare pay estimates, and review with
City and Contractor for approval Three (3) pay estimates are anticipated for this
project.
K. The Consultant shall provide field inspection for substantial completion and final
completion
L. The Consultant shall prepare and review a comprehensive punchlist based on
the above field inspections.
M. The Consultant shall revise the original drawings and submit to the City, upon
completion of the work, using available information supplied by the Contractor
and field personnel The Consultant shall provide one set of original red-ink on
mylar record drawings and one set of bond copies
N The Consultant shall monitor seepage rates at the underdrain improvements that
were completed in 2004 to South 180th Street. Monitoring shall consist of
measuring flow rates by simple methods, such as time to fill a 5 gallon bucket in
the outflow catch basin, at monthly intervals for 6 months The data will be
maintained on a spreadsheet in a format acceptable to the city. Traffic control for
monitoring shall be provided by City maintenance crews.
The construction duration is anticipated to be 42 calendar days with a construction start
date of approximately Ocober 1, 2005.
Deliverables:
Items to be provided by the Consultant:
. Preconstruction notice and minutes
. Daily field inspection reports
. Field testing reports
. Preconstruction and construction photos
. Documentation from site meetings, change conditions, and field directives
. Copy of all correspondence and payroll information received.
. Change orders, if required
. Partial and Final pay requests
. Punchlist.
. Record Drawings (ink on City provided mylar and one bond copy)
. Monitoring spreadsheet for South 180th Street underdrains
Items to be provided by the City:
. Contract award
. Contract closeout
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Hour and Fee Estimate
2005 - 2006 Small Drainage Program
2005 Construction Services Amendment
Utilities Committee
September 7, 2005
Present:
Dave Fenton, Chair; Joan Hernandez, Jim Haggerton
Jim Morrow, Frank Iriarte, Bob Giberson, Mike Cusick, Ryan Larson, Gail
Labanara, Pat Brodin, Lucy Lauterbach
1. Sprint Communications Franchise Al!reement The City already has a franchise
agreement with Sprint Communications, but the company would like an amendment to be able to
put in more equipment. They currently have three locations and are requesting to add another at
Interurban Ave S and Fun Center Way. Minimal impacts are expected since the lateral will be
constructed using directional bore. Recommend franchise amendment ordinance to COW
and Rel!ular Meetinl!s. .
2. 2005 Small Drainal!e Prol!ram The small drainage projects being done includes three sites
at 45th Ave. S., 43rd Ave. S & S.140th St/ 45th Ave. S., and 42nd Ave. S. Dennis R. Craig, Inc. had
the lowest bid at $377,481.65. As Craig did our 2004 Small Drainage projects, the firm is
familiar to staff and has good references. Recommend awardinl! '05 Small Drainage bid
award to Dennis R. Crail! for $377.481.65 at COW and Regular..
*3. Construction Management of Small Drainage The City has a contract for design with
KPG, Inc and needs a supplement to add construction management for the 2005 Small Drainage
Project. This contract supplement is not to exceed $ 48,574.12. This will bring KPG's total
contract amount to $225,257.12. Authorize Mavor's sil!nature on KPG Contract for
$48.574.12 to COW and Regular Meetings.
4. Allentown/Foster Point Sewer Proiect Jim M and the Committee discussed several
concepts for paying for the AllentownlFoster Point water and sewer project. Jim discussed the
financing cost for the Public Works Trust Fund (PWTF) loans that had an interest rate of2%. We
did not get the second PWTF loan, so we are looking @ financing the project with revenue
bonds. With the larger match from the City, the PWTF loan's interest rate would be reduced to
Y2%, yet the revenue bonds would have a 5% interest rate. Even with this change, debt service
had similar costs. To fully fund a proposed $9.m project, the City would need to borrow $3.35m.
If revenue bonds are used, the sewer fund 6-year projects would need to be carefully reviewed
and re-prioritized. The water fund will be used on the project for water line replacements needs.
Jim M said no further rate increases, other than those already planned, would be needed. The
goal of keeping the cash flow in the enterprise funds strong through 2005 is extremely important.
Pat said our sewer infrastructure citywide is fairly new, and he didn't anticipate any large needs
in the near term.
Dave did not support LIDs in the area or breaking the project up into smaller pieces, or reducing
the scope of the project. He supported the staff efforts to continue working this issue, and
thanked staff for their excellent work to date. Jim H said we could justify revenue bonds by how
important this project is to the citizens and the city.
Jim M said they are still working with concepts for funding the project, and will keep the
Council informed as they calculate further costs savings and benefits. Information only.
@I
Minutes prepared by
L. Lauterbach
2005 Small Drainage Program
Project No 05-DR01
Certified Bid Tabulation