HomeMy WebLinkAboutReg 2005-08-01 Item 7C - Final Acceptance - Green River Valley Signal Interconnect Project by Totem Electric for $189,798.37 Co UNCIL AGENDA SiwosIs
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ITEM INFORMATION
CAS NUMBER. 05-113 I ORIGINAL AGENDA DATE. AUGUST 1, 2005
AGENDA ITEM TITLE Accept as complete Green River Valley Signal Interconnect Project and release
retainage.
CATEGORY Discussion Motion Resolution Ordinance Bzd Award Public Heanng Other
VItg Date iVItg Date Mtg Date Mtg Date Mtg Date rlltg Date iVItg Date: 8/1105
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTV
SPONSOR'S The contract with Totem Electric of Tacoma, Inc. is complete for the Green River Valley
SUMMARY Signal Interconnect Project. Construction began July 26, 2004 and was substantially
completed on November 4, 2004. Five change orders totaled $23,648.39, yet the in -house
construction management team saved over $28,000 in quantity underruns. The final
contract total was $189,798.37.
REVIEWED BY COW Mtg 111 CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA'Z'E: 7/25/05
RECOMMENDATIONS:
SPONSOR /ADMIN. Accept contract as complete and authorize release of retainage.
COMMrrrEE Accept contract and forward to Consent agenda for approval.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$189,798.37 $214,395.50
Fund Source: 104.02 Commercial Streets Fund (page 51, 2005 CEP)
Comments
MTG. DATE 1 RECORD OF COUNCIL ACTION 1
1 8 /1/05 1 1
1
1
MTG. DATE I ATTACHMENTS
8/1/05 Information Memo dated July 21, 2005
Notice of Completion of Public Works Contract 04 -030
Transportation Committee Meeting Minutes from July 25, 2005
INFORJ.vlATION :MEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public Works Director~
July 21, 2005
Green River Vallev Si211al Interconnect
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage in the amount of $9,489.93.
BACKGROUND
The Notice to Proceed for Contract No. 04-030 with Totem Electric of Tacoma, Inc., of Tacoma,
Washington, was issued on July 26, 2004, for the construction of Project No 92-RW01.
This project provided the installation of approximately 30,200 linear feet of fiber optic cable, 14,100
linear feet of intercoIlllect communication cable, conduit, junction boxes, and other associated items.
The installation of this equipment will allow (as part of the next phase) coordination of traffic signals on
the W Valley Hwy and S 180th St corridors as well as future communication capabilities such as
cameras.
This contract was substantially completed on November 2, 2004. Five change orders were issued
during the contract. Change Order No.3 was anticipated but was not executed. Unit price quantities
were adjusted to reflect field changes, which allowed more direct conduit routing and less property
disruption. This proactive field management throughout construction resulted in over $28,000 in
savings to the City.
The fmal contract cost is summarized as follows'
Original Contract (without sales tax)
Unit Price Quantity Underruns
Change Order No. 1 Upgrade Fiber Optic on APE
Change Order No.2 Minkler Blvd Addition
Change Order No.3 Voided
Change Order No.4 Install, Locate & Ground Wires at Sites 2 & 3
Change Order No.5 Splice Materials
Sales Tax (N/A Rule 171)
Total Amount Paid (incl. retainage)
RECOMMENDATION
$194,905 00
(28,755.02)
2,149.31
11,798.19
0.00
3,117,60
6,583.29
0.00
$189,798.37
It is recommended that this contract be forwarded to the Tukwila City Council on the consent agenda
for formal acceptance and authorize the release of retainage, subject to the standard claim and hen
release procedures.
MR:am
attachment: Notice of Completion of Public Works Contract
(p:Proje<ts\A- RW & RW Proje<ts\92RWOllInfu Memo CI=.lt Totem)
~ State of Washington
VI'.... Department of Revenue
'//Ao. PO Box 47474
REVENUE Olympia W A 98504-7474
Contractor's RegIstratIOn No. (UBI No) 278 043 550
Date 5/31/05
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From:
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Assigned To
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Date Assigned
Notice is hereby given relative tf! the completion of contract or project described below
Description of Contract Contract Number
Green RIver Valley Signal Interconnect (Project 92-RW01) 04-030
Contractor's Name Telephone Number
Totem ElectrIc of Tacoma, Inc. 253-383-5022
Contractor's Address
P.O. Box 1093, Tacoma, WA 98401
Date Work Commenced Date Work Completed Date Work Accepted
7/26/04 11/2/04
Surety or Bonding Company
Travelers Casualty & Surety Company of Amenca
Agent's Address
Hentschell & AssocIates, Inc., 621 PacIfic Ave. #400, Tacoma, W A 98402
Contract Amount $ 194,905.00
AddItIOns $+ 23,648.39
Reductions $- 28,755.02
Sub-Total $ 189,798.37
Amount of Sales Tax Paid at 0.0% $ 0.00
(Ifvarious rates apply, please send a breakdown.)
TOTAL $ 189,798.37
LIqUIdated Damages
$
0.00
Amount DIsbursed
Amount RetaIned
$
$
180,308.44
9,489.93
TOTAL
$
189,798.37
'."'."~~k{~frW~~u~ii,igrg#is~fi~\f1$it~1Jig~~*}{~~~~~~lt
Comments:
Sales Tax Rule 171 applIes.
Finance Approval
-c>\ ~
lj
SIgnature
Type or Pnnt Name DIane Jaber
Phone Number 206-433-1871
The DIsburSIng Officer must complete and mail THREE copIes of thIS notIce to the Department of Revenue,
PO Box 47474, OlympIa, W A 98504-7474, ImmedIately after acceptance of the work done under thIS contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certIficate, and then only In
accordance WIth SaId certificate.
To inquue about the availability of this document in an alternate format for the YIsually impaued, please call (360) 753-3217 Teletype
(TTY) users please call (800) 451-7985 You may also access tax information on our Internet home page at http.l/dor\Va.goY
REV 31 0020e (6-27-01)
Transportation Committee
July 25,2005
prtl~
Jim Haggerton; Chair, Joe Duffie, Pam Carter
Jim Morrow, Frank Iriarte, Gail Labanara, Robin Tischmak
*
1. Green River Valley Signal Interconnect Project Completion and Acceptance Totem Electnc
completed the lllstallation of fiber optic cable with five change orders that upgraded the fiber to 36
strands and added the connection to Minkler Shops for the new Traffic Operations Center. Jim H
asked if there was a standard fiber size and was told no, that 36 is a lot but Jim M told him we can
not have more capacity than what is needed. Frank added that 36 strands seems large now, but in a
few years it may not be enough capacity. This project had our in-house construction management
team, which resulted in over $28,000 in savings. The project has been approved, and is ready for
[mal acceptance. Recommend contract approval on consent agenda of a Regular Meeting.
2. Transportation Funding Update Pam Carter attended the Puget Sound Regional Council
and obtained this packet on the Nickel Package and the new 2005 funding. The 2005
transportation funding has a chart ofthe gas tax progression through 2008 as well as the new
weight fees and the increase in drivers' lIcense services as well as license plates. The average
driver will be paying approximately $309.08 in gas taxes and state license fees in 2005. There is
a description of how the funds will be distributed (for cities its based on population) and a listing
of programs and projects. The majority of the King County funds will go towards safety and then
congestion. The last page is a state by state comparison of fuel taxes and Washington is currently
number 10 from the highest. Committee recommends forwarding to COW as information for
the entire Council.
Committee Chair approval_
Minutes by GL