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Home My WebLink AboutCOW 2005-07-25 Item 4B - Lease Agreement - Neighborhood Resource Center COUNCIL AGENDA SYATOPSIS Initials ITEM No. -J "t," Meeting Date I Prepared by Mayor's tyview Councih/Djew 1 07/25/05 1 RAB 1 1✓ r 1 Lk-1k l t J rso I I ITEM INFORMATION CAS NUMBER: 05-109 I ORIGINAL AGENDA DATE: 7/25/05 AGENDA ITEM TITLE Lease agreement for Neighborhood Resource Center CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 7/25 1bltg Date Mtg Date Mtg Date Mtg Date illtg Date Mtg Date 'SPONSOR Council Major Adm Svcs DCD Finance Fire Legal P &R Police P1 I SPONSOR'S New lease needed due to expiration of previous agreement. SUMMARY REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte LI Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 7/18/05 RECOMMENDATIONS: SPONSOR /ADMIN. Discuss and forward to Regular Meeting for approval COM NI'1TEE Same COST =IMPACT /-FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $16,800 annually $15,264.00 Fund Source: Comments: 1 MTG. -DATE RECORD OF °COUNCIL ACTION 1 1 MTG. DATE -ATTACHMENTS 7/25 Memo from Mayor dated 7/20 1 Draft lease agreement Finance Safety Committee Minutes (draft) of 7/18/05 1 1 1 MEMORANDUM TO: City Council FROM: Mayor Mullet DATE: July 20, 2005 SUBJECT: Lease Agreement for Neighborhood Resource Center Attached for your review is a draft lease agreement for the Neighborhood Resource Center located at 14661 Tukwila International Boulevard. The original lease agreement, effective September 1, 1995, was for three years at a rate of $900 per month. Through the years that agreement has been extended through various amendments, the most recent of which expired on June 30,2005. The monthly payment amount was increased on September 1,2000 to $1200 per month. The lessor has requested a monthly rent increase of $200, bringing the annual lease cost up from 14,400 to 16,800. Though the dollar expenditure is well within the Mayor's signature authority, Council must authorize entering into the agreement. The Finance and Safety Committee considered the draft lease at its meeting of July 18, and the committee's suggestions have been incorporated into the draft. Questions regarding this lease may be addressed to my office. w '" ri'\ frJ (,fJ I r- j i :.) LJ'l U' U I.LJ ~. \ r Lt. . .-~ , L, LEASE AGREEMENT This Lease is made and entered into by and between the City of Tukwila ("City"), lessee, and Timothy O'Brien (O'Brien), lessor. 1. Premises. O'Brien hereby leases to the City the upper main floor, outside yard, and parking spaces along the west driveway at 14661 Tukwila International Boulevard, City of Tubvila, King County, State ofvVashington. 2. Tenn. The tenn of this Lease shall be for eighteen (18) months starting on the fIrst day of the month after both parties have signed this Lease. At the option of the City, this Lease may be extended for an additional eighteen (18) months. 3. Rent. The City shall pay O'Brien One Thousand Four Hundred Dollars and No/lOO ($1,400.00) a month for the lease of the premises. 4. Utilities. O'Brien shall timely pay for all costs, expenses, fees, services, and charges of all kinds for heat, light, air conditioning, electricity, water, sewer and garbage. The City shall pay for telephone and any other utility. 5. Repairs and Maintenance. The City accepts the premises herein leased in its present condition, and agrees to repair and maintain said premises in its present condition, ordinary wear and tear and damage by fIre or the elements excepted. 6. Access. O'Brien shall have the right to enter the premises at all reasonable times for the purposes of inspection or for making repairs, additions or alterations after providing the City advanced written notice of at least twenty four (24) hours. 7. Damage and Destruction. In the event the premises are rendered untenantable in whole or in part by fire, the elements, or other casualty, the City at its option, may vacate the premises and terminate this Lease. 8. IndemnifIcation. Each party agrees to protect, defend, appear, save hannless and indemnify the other party from and against all claims, suits and actions arising from the intentional or negligent acts or omission of such party, its agents or employees in the perfonnance of this Lease. 9. Insurance. The City agrees to maintain public liability insurance on the premises in the minimum limit of $25,000 for property damage and the minimum of $100,000/$300,000 for bodily injuries and death. The City shall furnish O'Brien a certifIcate indicating that the insurance policy is in full force and effect and that the policy may not be cancelled unless ten (10) days prior written notice of the proposed cancellation has been given to O'Brien. LEASE AGREEMENT - 1 10. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to O'Brien shall be sent to the following address: 11. Binding on Heirs, Successors and Assigns. This Lease shall be binding upon the heirs, executors, administrators, successors and assigns of both parties hereto. 12. Termination. The City may terminate this lease by giving O'Brien sixty (60) days written notice of the City's intent to terminate. 13. Entire Lease. This Lease contains all of the terms and conditions agreed upon by the parties. The parties agree that there are no other understandings, oral or otherwise regarding the subject matter of the Lease. No changes or modifications of this Lease shall be valid or binding upon either party to this Lease unless such changes or modifications are in writing and executed by both parties. 14. Venue. This Lease has been and shall be construed as having been made and delivered within the State of Washington, and it is mutually understood and agreed by the parties hereto that this Lease shall be governed by the laws of the State of Washington, both as to interpretation and performance. Any action for the enforcement of this Lease, or any provision contained herein, shall by instituted and maintained only in King County, vVashington. day of ,20 DATED this CITY OF TUKWILA O'BRIEN By: Steven M. Mullet, Mayor Printed Name: Title: Attest! Authenticated: Approved as to Form: Jane E. Cantu, CMC, City Clerk Office of the City Attorney LEASE AGREEMENT - 2 / CU. R..~ f\FT ~- ''! ;:b> l' -\} - ,. .- <1" f...."; fi . """U,.~:. " Finance and Safety Committee July 18, 2005 Present: Dennis Robertson, Chair; Pam Carter, Dave Fenton Kevin Fuhrer, Rhonda Berry, Viki Jessop, Dave Haynes, Jane Cantu, Lucy Lauterbach 1. Police Organizational Review Viki explained the need to reclassify the positions of captain and commander in the Police Department. There were fonnerly assistant chiefs in the department, but this was changed under Keith Haines. There has been compression between the management and the officers, and a change would rectify this. Dave H also said external comparisons would be more equal ifthe position grades were upgraded. Finally, the people in the positions that would be affected have been doing work equal to assistant chiefs or commanders, and should be given the grades that reflect that. The changes will cost approximately $14,000 this year. The Committee asked that the cost for 2006 also be included. The organizational chart will include current and new positions to clarify the changes. Committee recommendation of changes to CO'V. 2. Seizure Account Expenditure Dave H said Lieutenant Don Lincoln has coordinated the Investigations move into the old school district offices in the 6300 building. Traffic, the T AC. Team, instructors, and volunteers will use the current spaces once they are remodeled and upgraded. It will also allow for storage of T AC team materials. The cost of approximately $32,000 will come from drug seizure funds. Dave F initially had some questions about the need for these improvements, but was satisfied his questions were addressed. The three Committee members signed 7 purchase orders for work to be done on the just-vacated space. This is the second phase of a three-phase move. The first phase involved moving Major Crimes and the other units into the old school district offices. Recommend improvements to COW. ~. Neighborhood Resource Center contract The lease for the Neighborhood Resource Center -1\ ~n TIB has expired, and a new lease is in order, The fonner lease, which was extended several times between 1998 and 2005, had provisions that have been clarified in the new lease. Rent is increasing from $1,200 to $1,400/month, and the lease agreement will run for 18 months, after which time it can be extended for an additional eighteen months. The Committee recommended a tennination clause, and clarifying who is responsible for heating/cooling and restroom improvements or replacements, Dave H said the window air conditioner there is failing. Recommend lease agreement to CO'V for approval. 4. Update to Budget Presentation Kevin updated the budget presentation he had made at a COW meeting. The change was made to Attachment A, which includes a summary of both operating and capital funds. Kevin added the carryover in funds from 2004 into the 2005 budget calculations, Dennis said he was interested in what had changed up to this point in the year. Kevin will try to do that soon, Information.