HomeMy WebLinkAboutCOW 2005-07-25 Item 4C - Interlocal Agreement - Trans Valley Intelligent Transportation System (ITS) with King County �J1
COUNCIL AGENDA Srvosis
1 y Initials ITEM No.
Q l t 1 c� ibleeting Date Prepared by I Mayor's View Council -view
o' 1 7/2 5/05 RT
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ITEM INFORMATION
1 CAS NUMBER: 05-110 ORIGINAL AGENDA DATE: JULY 25, 2005
AGENDA ITEM TITLE Interlocal Agreement with King County and the City of Renton regarding the Trans
Valley Intelligent Transportation System (ITS)
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date 11Itg Date Altg Date Mtg Date M15 Date Mtg Date: 7/25/05
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal Pe7R Police P11"
SPONSOR'S King County sponsored the grant funded Intelligent Transportation System (ITS) related
SUNEMARY to the S 180 St 43rd Ave S SE 176 St corridor. This Interlocal agreement with King
County and the City of Renton transfers ownership of the traffic control equipment to the
respective city, yet King County will operate and maintain the signals at County expense
for the two year duration of the Interlocal agreement. (Interlocal will also need to be
approved by Renton and KC Councils).
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 7/11/05
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign Interlocal Agreement.
COMMiil FEE Forward to COW and then Regular with approval.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
0.00 $0.00
Fund Source:
Comments:
1 MTG. DATE RECORD OF COUNCIL ACTION
I 7/25/05
MTG. DATE ATTACHMENTS
7/25/05 Information Memo dated July 7, 2005
Interlocal Agreement
Transportation Committee Meeting Minutes from July 11, 2005
I I
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INFORMATION MEMO
TO: Mayor Mullet
FROM: Public W arks Directo~
DATE: July 7, 2005
SUBJECT: King County - Trans-Valley ITS Project
Interlocal Agreement for the Transfer of Ownership and the Operation
& Maintenance of Traffic Signals and Related Equipment Along the
Trans-Valley Corri4or
ISSUE
Authorize the Mayor to execute an Interlocal Agreement with King County and the City of
Renton regarding the Trans-Valley ITS Project.
BACKGROUND
King County is sponsoring a grant-funded project that will provide an Intelligent
Transportation System (ITS) along the S 180th St / SW 43rd St I SE 176th St corridor that
traverses through the Cities of Tukwila and Renton and through unincorporated King County.
The project has installed new traffic signal control equipment, cameras, and other associated
equipment within Tukwila city limits that will be owned by Tukwila. The objective is to be
able to improve traffic flow through the corridor by using state-of-the-art ITS technology.
Tukwila's role does not include any fmancial contribution to the project, but does require
agreement to the long-term operation, maintenance and responsibility of the ITS equipment
throughout the corridor.
ANALYSIS
King County has prepared an Interlocal Agreement that transfers ownership of certain
equipment and defmes the responsibilities for operation and maintenance of equipment installed
by the project. The agreement is being routed for review and execution, if there are no
changes requested or mandated by Tukwila.
RECOMMENDATION
Authorize the Mayor to execute an Interlocal Agreement with King County and Renton.
attachments: Interlocal Agreement
vicinity map
(p:P:ojcaslA- RW & RS Projcas\92RW01\JnterlocaJ Mcm02)
INTERLOCAL AGREEMENT FOR THE TRANSFER OF O\VNERSHIP AND
THE OPER-\TION AND MAINTENANCE OF TR'-\FFIC SIGNALS AND RELATED
EQUIPMENT ALONG THE TR<\NS-V ALLEY CORRIDOR
THIS AGREEMENT is made and entered into by and between King County, a political
subdivision of the State of\Vashington ("the County"), the City of Renton ("Renton"), and the
City of Tukwila ("Tukwila"). The County and the Cities are referred to collectively as "the
Parties," and Renton and Tukwila are referred to collectively as "the Cities" and individually as
"City."
RECITALS
A. The County has a Capital Improvement Project (CIP #400400) to interconnect the traffic
signal system along the Trans-Valley Corridor ("the Corridor"). The Parties have entered
into a separate agreement regarding the design and construction of CIP #400400.
B. The Corridor is defined as starting from SE 151st Street on Petrovitsky Road and follows
along on SE 176th Street, Carr Road, SW 43rd Street, and onto S 180th Street where it ends
at Southcenter Parkway. Portions of the Corridor are located in Renton, Tubvila and
unincorporated King County.
C. Renton and Tubvila own certain traffic signals along the Corridor listed on Exhibit A.
D. CIP #400400 includes 1) installing closed circuit television (CCTV) cameras; 2)
installing an Intelligent Transportation System (ITS) comprised of fiber optic
communications equipment and fiber optic communication cable; 3) replacing City signal
equipment including signal controllers and some cabinets; and 4) installing transit priority
request (TPR) equipment, as itemized in Exhibit B, to support the operation of transit
signal priority (TSP).
E. The Parties find that it would be mutually beneficial for the Cities to maintain their
respective CCTV cameras, ITS equipment and cable, City signals; and TPR equipment
located within their jurisdictions and for the County to operate the City signals at County
expense for two years, in coordination with related County, City and State equipment.
F. The Parties are authorized, pursuant to RCW Chapter 39.34, to enter into an interIocal
governmental cooperative agreement of this nature.
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the sufficiency
of which is hereby acknowledged, the Parties agree as follows:
1. Applicability. This-Agreement applies to the transfer of O\vnership and operation and
maintenance of CCTV cameras, ITS equipment and cable, City signal equipment and TPR
equipment that the County installs as part of CIP #400400 within the Cities' corporate
limits.
2. Transfer of Ownership
2.1 Following final inspection and acceptance of CIP #400400 by the County,
ownership of the CCTV cameras, ITS equipment and cable, City signal
equipment, TPR equipment and fiber optic cable, all as listed in Exhibits A, B,
and C, shall automatically transfer to the City within whose corporate limits they
are located.
2.2 For the purpose of documenting this transfer, the County shall send each City a
letter indicating the date of acceptance of CIP #400400 which is also the official
date of the transfer of ownership as described in Section 2.1.
3. County Responsibilities
3.1 The County shall pay for the initial purchase, instaUation, integration, testing and
acceptance of CCTV cameras, ITS equipment and cable, City signal equipment,
and TPR equipment related to this Agreement as part of the construction of CIP
#400400.
3.1.1 Prior to acceptance of CIP #400400, the County, at its expense, shall
provide training to the Cities for maintenance of the City signal
equipment and central system software.
3.2 The County shall own and maintain, at its sole cost, the modem connection to the
TPR management server, the TPR management server, the TPR application
software, and each City's access to the County's wide area network where the
TPR application is housed.
3.3 The County shall operate the CCTV cameras, ITS equipment and cable, City
signals, and TPR equipment and shall be responsible for aU costs associated with
their operation. This shall include signal timing generation and implementation,
TSP settings, citizen requests for timing information, and annual signal timing
review. The County shall provide this service, at the County's expense, to the
Cities fot a period oftwo years following final acceptance of CIP #400400 and as
described in Section 9.1.
3.4 The County shall prepare signal timing plans for the operation and coordination of
City signals and shall provide the signal timing plans inclusive ofTSP settings to
the Cities for their review, modification, and acceptance. The County shall not
implement signal timing plans without first obtaining written authority from the
Cities to proceed.
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3.5 The County, in the event of an emergency, such as caused by acts of nature or
vandalism or traffic accidents, shall have the ability to modify the operation of the
signal timing plans to reduce resultant traffic hazards without written authority
from the Cities. 'When practicable, the County shall notify the Cities of this signal
timing operation modification.
3.6 The Cities grant the County right of entry into the respective corporate limits of
each City for the purpose of carrying out the terms of this Agreement. The County
agrees to perform any work within the Cities consistent with all current City
practices. The County will notify the City prior to performing any work within the
City.
3.7 The County shall own and maintain the fiber optic cable that is within the
unincorporated King County right-of-way. The fiber usage shall be available to
the Cities, County and the 'Washington State Department of Transportation
CWSDOT), as described in Exhibit C, Trans-Valley ITS construction plans, sheet
CH-l, Sheet 82 of 99 including the thirty-six strands of fiber installed as part of
the Green River Valley Signal Interconnect project.
4. Cities Responsibilities
4.1 The Cities shall perform all routine and ordinary maintenance and repair on their
respective City signals, as well as the CCTV cameras, ITS equipment and cable,
and the TPR equipment inst~lled by the County pursuant to this Agreement and
shall be responsible for all associated costs. Each City shall provide records of the
foregoing maintenance and repair to the County upon request by the Coun!'j.
4.2 Following County acceptance of CIP #400400, each City shall own and maintain,
at its sole cost, County-installed CCTV, ITS, City signal and TPR equipment
within each City's corporate limits. Each City shall be responsible for pole
attachment agreements and utility costs, if applicable.
4.3 The Cities shall receive full access rights to the Cities' signal systems via the
County's Advanced Transportation Management System (ATMS), to remotely
monitor the traffic signal timing and traffic flow information for City signals. The
Cities shall receive read only access to the County's ATMS to monitor the traffic
signals owned by the County.
4.4 The Cities shall be provided with the County's operational signal timing plans and
shall review the plans, suggest modifications if necessary, and approve the plans
in writing before implementation. The Cities shall have the ability to make
further recommendations after initial approval and shall work with the County
before the County implements any additional modifications.
4.5 Each City shall pay for replacement of CCTV cameras and City signals when
cameras, City signals, or signal components deteriorate to the point of imminent
failure or can no longer be cost effectively maintained as determined by the
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County and the City. The City may fund additional improvements to the
intersection and traffic system within its corporate limits at its discretion as
technology and traffic patterns change.
4.5.1 The County shall provide each City with necessary documentation of the
City signals' deficiencies as they become apparent during operation of
City signals. The County shall provide this information to each City as
soon as practicable.
4.6 Each City shall notify the County of modifications the City intends to make to
City signals that, in the opinion of the City, could impact the operation of the
signal at that intersect,ion or impact the operation of the corridor prior to
implementation of those changes. In the event a condition exists resulting from
acts of nature, third party damage, unknown third party damage, or other reasons,
the City may remove any obvious and immediate traffic hazards before
notification to the County. Each City shall have access to City signals in the event
of an emergency.
4.7 Each City shall own and maintain the fiber optic cable that is within its corporate
limits. The fiber usage shall be available to the Cities, the County and WSDOT,
as described in Exhibit C, Trans-Valley ITS construction plans, sheet CH-1, Sheet
82 of 99 including the thirty-six strands of fiber installed as part of the Green
River Valley Signal Interconnect project.
5. Coordination
5.1 The County and the Cities shall cooperate with each other in good faith and take
into consideration the comments of the State as to the operation of the ITS, City
signals and TPR.
5.2 The County and the Cities shall cooperate with each other in good faith to monitor
and evaluate the operation of the signal timing plans to address any problems as
they develop. The Parties shall meet quarterly or at any other time upon request
by any Party to review traffic pattern changes, det'our routes, coordination issues,
system changes, and maintenance and operation issues, regarding the City signals,
ITS, and TPR equipment.
5.3 The County and the Cities shall support the implementation of priority treatment
for transit where it is determined to be effective. The Cities shall have the final
say on where transit priority treatment is implemented within their respective
jurisdictions.
5.4 The County and the Cities will jointly agree upon hardware requirements for the
TPR equipment that is required to implement TSP and on the operational
parameters for the implementation of transit priority treatments.
5.5 Within 120 days following the execution ofthis Agreement, the Metro Transit
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Division of the County and the City of Tukwila shall jointly develop and adopt
TSP maintenance guidelines consistent with this Agreement, that outline the
specific work processes the parties will employ to operate and maintain the TPR
equipment.
5.6 Within 120 days following the execution of this Agreement, the Road Services
Division of the County and the Cities shall jointly develop equipment
maintenance guidelines and timelines. These guidelines and timelines will assist
each Party in routine maintenance as well as emergency repair procedures and
timelines for the ITS equipment, and City and County signals.
6. Data and Information Exchange \
6.1 The County and the Cities shall make available to each other such information
and data, if available, that may be useful in coordinating the operation and
maintenance of the Corridor. This information and/or data includes, but is not
limited to, traffic counts, signal status, detector occupancy, timing plans, and
video signals. The Parties recognize that certain information and/or data may be
time sensitive and should be provided as quickly as practicable to the other party.
6.2 The County and the Cities shall agree upon how to configure the data exchange
network server to control what information is available to each party. The County
and the Cities agree that all (.lata should be made available to each party, unless
there is a legal, operational or proprietary reason for withholding the data or
information.
7. Signal Addition or Deletion
Exhibits A and B may be modified by adding or deleting CCTV cameras, ITS, signal, or
TPR equipment upon written modification, signed by the City Public Works
Administrator for Renton, by the City Engineer for Tubvila and by the Director of the
County's Department of Transportation . Such modification shall be appended to this
Agreement.
8. Fiber Usage Modification
Exhibit C may be modified with regard to fiber use authority along the corridor upon
written modification, signed by the City Public Works Administrator for Renton, by the
City Engineer for Tubvila and by the Director of the County's Department of
TransportatiQn. Such modification shall be appended to this Agreement.
9. Term of Agreement and Tel111ination
9.1 The term of this Agreement shall begin on the date this Agreement is executed
and expire on the date that is two years ITom the acceptance date of CIF #400400,
subject to the early termination provisions below in this Section. The term may be
extended beyond the expiration date if the Parties execute an amendment to this
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Agreement that provides that the Cities shall pay the County for the cost of .
operation services, as described in Section 3.3.
9.2 Funding for this Agreement beyond the County's current appropriation year is
conditional upon appropriation by the Metropolitan King County Council of
sufficient funds to support the County's obligations described herein. Should such
appropriation not be approved, this Agreement shall terminate at the close of the
current appropriation year. The appropriation year ends on December 31 st of each
year.
9.3 The County or either of the Cities may terminate this Agreement for any reason by
providing sixty (60) days written notice to the other Parties. If one City terminates
this Agreement, this Agreement shall be terminated as to that City, and the County
and the other City shall continue to maintain and operate the CCTV cameras, ITS
equipment and cables, City signals and TPR equipment under the terms of this
Agreement.
9.4 Expiration or termination of this Agreement shall constitute termination of all
signal assignment documents as well. Upon expiration or termination the
following shall apply:
9.4.1 The County shall provide the City with sufficient documentation and
training on the control equipment as deemed necessary by the City for the
continued operation of the signal plan should the City decide to operate the
signal plan.
9.4.2 The County shall release operating access to the City-owned CCTV
cameras to the City. The County may maintain read only access to the
City-owned cameras.
9.4.3 The City and the Metro Transit Division of the County shall enter into a
separate agreement if the City elects to continue the transit signal priority
function. If the City elects to discontinue the transit signal priority
function, the City shall relinquish its ownership of all TPR equipment as
described in Exhibit B. The City shall collect this equipment from the field
and deliver it to a location designated by the Metro Transit Division of the
County.
9.4.4 The Road Services Division ofthe County and the Cities shall enter into a
separate agreement for maintenance and usage of the fiber optic cable that
. ' runs throughout the limits of CIP #400400 to maintain communication
between signals and between the corridor and the Traffic Management
Centers of each jurisdiction.
9.5 The County or either of the Cities may partially terminate this Agreement by
terminating the TSP element of this Agreement by providing sixty (60) days
written notice to the other party. Should a City exercise its right of partial
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termination, it shall be responsible for the cost of collecting all ofthe TPR
equipment from the field and delivering it to the County at the location requested
by the Metro Transit Division of the County.
10. Liability
'Washington State law shall govern the respective liabilities ofthe parties to this Agreement
for any loss due to property damage or injury to persons arising out of activities conducted
pursuant to it.
11. Audits and Inspections
The records and documents ,"vith respect to all matters covered by this Agreement shall be
subject to inspection, review or audit by the County or the Cities during the tenn of this
Agreement and three years after expiration or tennination.
12. Exhibits
A. Traffic Signal System
B. TPR Equipment
C. Fiber Usage Plan. TransValley ITS Plan Sheet 82, CH-l
13. Other Provisions
13.1 The County shall be deemed an independent contractor for all purposes, and the
employees of the County, or any of its contractors, subcontractors and their
employees shall not in any manner be deemed to be employees of either Cities.
13.2 Nothing contained herein is intended to, nor shall be construed to, create any rights
in any party not a signatory to this Agreement, or to fonn the basis for any liability
on the part of each City, the County, or their officials, employees, agents or
representatives, to any party not a signatory to this Agreement.
13.3 Waiver of breach of any provision ofthis Agreement shaIl not be deemed to be a
waiver of any prior or subsequent breach and shall not be construed to be a
modification of the tenns of this Agreement.
13.4 If any provision ofthis Agreement is held invalid, the remainder of the Agreement
shall not be affected thereby if such remainder would then continue to serve the
purposes and objectives of the Parties.
13.5 The captions in this Agreement are for convenience only and do not in any way
limit or amplify the provisions ofthis Agreement.
13.6 This Agreement contains the entire agreement of the Parties and any representations
or understandings, whether oral or written, not incorporated herein are excluded.
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13.7 This Agreement may be amended only by an instrument in writing, duly executed
by the Parties, provided that Exhibits A, B, and C may be modified as set forth in
Section 7, Signal Addition or Deletion and Section 8, Fiber Usage Modification.
IN .WITNESS 'WHEREOF, the Parties have executed this Agreement as of the date last
written below.
CITY OF RENTON
CITY OF TUK\VILA
Title:
Title:
Date
Date
APPROVED AS TO FORlvl:
APPROVED AS TO FORl\1:
City Attorney
City Attorney
KING COUNTY
King County Executive
Date
APPROVED AS TO FORlVI:
Deputy Prosecuting Attorney
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EXHIBIT "A"
TRAFFIC SIGNAL SYSTEM
Category A: Traffic Signal System operated by the COUNTY and owned and maintained by
TUK\VILA.
Southcenter Parkway/South 180th Street: Traffic SiQ.11al system. ITS
Andover Park iN est/South 180th Street: Traffic SiQ.11al system, TPR Equipment. ITS
Andover Park East/South 180th Strek Traffic SiQ.11al system, TPR equipment. CCTV, ITS
Sperry Drive/South 180th Street: Traffic SiQ.11al system. ITS
West Valley Highway/South 180th Street: Traffic Si!?J1al system, CCTV, TPR. and ITS
equipment
72nd Ave South: Traffic SiQ.11al system, ITS
Fiber Optic Cable along South 180th Street between Southcenter Parkway and 72nd Ave South,
per Exhibit "C"
Category B: Traffic Signal System operated by the COUNTY and owned and maintained by
RENTON.
Oaksdale Avenue Southwest/South 43rd Street: Traffic Signal System, CCTV, ITS.
Lind Ave Southwest/South 43rd Street: Traffic Signal System, ITS
East Valley Highway/South 43rd Street: Traffic Signal System, ITS, CCTV
East Valley Highway/South 415t Street: Traffic Signal System, ITS
Talbot Road/South 43rd Street: Traffic Signal System, ITS, CCTV
98th Avenue South/Carr Road: Traffic Signal System, ITS
SR 167 NB Ramps: Traffic Signal System, ITS
Fiber Optic Cable along South 180th Street/SiN 43rd St. between 72nd Ave South and Mill Ave,
per Exhibit HC".
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EXHIBIT B
ment
Quanti
4
17
"
.)
3
3
Reader Assembly
Yagi Antenna
Interface Panel
Vilink VK230 fibero tic modem
Transit Priority Request Generator.
Location
Reader Node Number
12002
12004
12011
12013
'vV. Valley/So 180th St
'vV. Valley/So 180th St
Andover Park 'vV./S. 180th St.
Andover Park W../S. 180th St.
Location
TPRG Node Number
12000
12010
12020
S. 180th St/W. ValleyHwy.
S. 180th St.lAndoverPark W.
S. 180th St.lAndover Park E.
Direction
Northbound on W. Valley Hwy.
Eastbound on S. 180th St.
Southbound on Andover Park W.
'vVestbound on S. 180th St.
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HUB Fiber Connection
Transportation Committee
July 11, 2005
Present:
Jim Haggerton, Chair; Joe Duffie, Pam Carter
Jim Morro\v, Frank Iriarte, Bob Giberson, Gail Labanara, Lucy Lauterbach
1. Trans-VaHev ITS Project Interlocal King County has a CIP project to interconnect traffic
signals behveen Petrovitsky Road, SE 176th Street, Carr Road, SW 43rd Street and S. 180th from SE
l5l5t to Southcenter Parkway. This corridor includes Tukwila, Renton, Kent and unincorporated
to County. The County will use cameras and fiber optic technology to time signals for traffic to run
, ( smoothly through the corridor. Pam C asked why the County was doing the timing instead of the
"L cities where the traffic signals are. Jim said because Metro runs across borders and King County got
r~ the camera systems and will run them with the help ofthe cities they are in. Cities will be responsible
\ for maintaining the systems, and will dwn them once the County inspects and accepts the system. In
Tub-vila the City Engineer will be the designated liaison. Jim H asked if the County budgets decline
and the County is unable to run the system whether the interloca1 would be modified. Jim M said it
would be. This agreement is only for two years. Recommend interlocal for approval to CO\V and
Regular lYleetings. :
2. Interurban Bridge 'Widening and Trail Bridge Acceptance The project to widen the
Interurban Bridge and build a pedestrian trail bridge nearby was started in 2003 and finished in June,
2004. The project went well, though working with State Department of Transportation (DOT) was
complicated because the project used limited access land, Change orders on the work included bridge
deck work, utility resolution, and traffic control labor. The budget was sufficient to cover the work.
Recommend project acceptance to consent agenda of a Regular lVleeting.
3. Asphalt Concrete Pavement Issues Jim M infonned the Committee about three pavement
issues. The tirst is the experiment tried with Quiet Pavement. Though it is quieter than regular
pavement it had a much shorter life span, as was evident when the State put it on 1-5 near Fife..It
rutted in five years, compared to a 10-15 year life cycle for regular pavement. The second is Super
Pavement that will be made mandatory in 2006. Superpave will require custom mix designs for every
project with special testing during construction. Superpave will provide longer last pavement.
The third issue raised was that asphalt prices may increase due to the cost of oil, and we can look for
higher costs here in the near tenn. Information.
4. Other Jim M told the Committee the 42nd Ave bridge wo,uld get a more permanent repair than
the emergency repair done in May. The work will be done in late July through August, leaving one
lane on the bridge open while sheet piling is installed on the bank. This work will occur concurrently
with the 2005 Overlay Program work on 42nd (S. 124th to the bridge).
Starfire hosted the Sou]1ders in a large event this past Saturday, and traffic went well.
Pam C noted the Port wants to become a voting member of SKCTBd. Jim M said that would only be
allowed if the Port removes itself as a voting member of the RPEC (Regional Proj ect Evaluation
Committee) ofPSRC. Pam also said SKTBD is evaluating whether cities should pay dues.
Information.
~ JI
-.:.. 'j/h Ilr Coriunittee chair approval