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HomeMy WebLinkAboutCOW 2005-07-25 Item 4D - Review - Police Administration Reorganization COUNCIL A GENDA SYNOPSIS Initials ITEM No. A t 4t tlleeting Date Prepared by Mayors review Council-al/kw es 07/25/05 I I I I I ITEM INFORMATION CAS NUMBER: 05-111 I ORIGINAL AGENDA DATE: 7/25/05 AGENDA ITEM TITLE Police Administration Organizational Review CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 7/25/05 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIV SPONSOR'S To approve the Police Administration reorganization to eliminate salary compression SUMMARY between classifications, to provide for higher level management capabilities, and come into alignment with comparable jurisdictions. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 7/18/05 RECOMMENDATIONS: SPONSOR /ADMIN. Approve reorganization as requested. COMMIrrEE Same as above COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $14,153 (estimated) $14, 153 (estimated) Fund Source: POLICE ADMINISTRATION LINE ITEM Comments: 000 MTG. DATE I RECORD OF COUNCIL ACTION 7/25/05 I I 1 1 1 MTG. DATE I ATTACHMENTS 1 7/25/05 Memorandum from Viki Jessop to the City Council dated 7/20/05 Memorandum from Mayor Mullet to the Finance Safety Committee dated 7/14/05 New classification description for Police Commander 2005 Non represented salary schedule 2005 monthly salary structure for Police Administration 1 2005 Police Department Organizational Chart (Revised) 1 Finance and Safety Committee minutes dated 7/18/05 1 City of Tukvvila 6200 Southcenter Boulevard · Tukwila} Washington 98188 Steven M. Mullet} Mayor ME IVI 0 RAN DU M FROM: Tukwila City Council Members Viki Jessop, Administrative Services Director t~., r"j July 20, 2005 . TO: DATE: RE: Police Administration Organizational Review During the Finance and Safety meeting on July 18, the committee members reviewed the recommendation from Mayor Mullet to reclassify the Police Lieutenant and Captain positions to Police Commander and Assistant Chief. As explained in the memo from the Mayor, this recommendation is based on a number of factors: . Internal equity - Compression between the Sergeant, Lieutenant, and Captain positions. Primarily between that of Lieutenant and Captain. This created a situation where it is difficult to compensate current employees in relation to those employees who are promoted, in relation to each other as peers, and created the need for "special compensation" to correctly compensate the Lieutenants and/or Captains during wage studies. In addition, the Assistant Chief positions in Police and Fire are in alignment. . External comparison - Better alignment with what duties are being performed by the current employees in relation to comparable jurisdictions in terms of job description, title, and compensation. . Administrative need - The demonstrated need for mid-management level positions that require the decision capability and responsibility to meet the demands of an increasingly demanding and diverse work environment. A Police Department organization chmi from the 2005 budget is included with this report, providing a visual representation of the changes being requested. There are three employees moving from Lieutenant to Commander and two moving from Captain to Assistant Chief. 1 Phone: 206-433-1800 · City Hall Fax: 206-433-1833 · www.cUukwila.wa.us In addition to the information provided to the Finance and Safety Committee, salary schedule relationship pages are attached to clarify the requested changes. The schedule identifies the current position of Lieutenant as it relates to the recommended classification of Commander, and the current position of Captain as it relates to the recommended classification of Assistant Chief. The City retained the Assistant Chief classification from when former Chief Keith Haines was in that position and a new classification for Commander has been developed (see attached classification for Commander). The question also arose as to what the estimated increased cost would be for the change in 2006, In relation to current base wage (without consideration ofthe new non- represented wage study being conducted this year), the increase is anticipated to be approximately $11,500 in 2006. At that time all of the employees in these positions will have reached the top step for their classification and increases will be based on wage studies and COLA's. The employees who are currently in these positions are in favor of the classification changes as they feel they are more reflective of the work they are doing and reduce the confusion that the titles bring when working with others in the police community. Those employees who are interested in career growth also look upon these changes favorably as an opportunity to progress through the ranks into positions that are correctly placed internally and externally. It is recommended that the changes in classifications be accepted through approval of the budget for 2005. Thank you for your consideration. Cc: Mayor Mullet Rhonda Berry, City Administrator David Haynes, Police Chief 2 City of Tukwila 6200 Southcenter Boulevard · Tukwila, Washington 98188 MEMORANDUM Steven M. Mullet, Mayor To: Finance and Safety Committee From: Mayor Mullet .s:;rv"..........-- Re: Police Department Organizational Review Date: July 14, 2005 The Police Department is currently conducting a review of their organizational structure. Over the years, salary compression between the Sergeant, Lieutenant and Captain positions have created on going wage difficulties within the department. In 1998, the Assistant Police Chief position was removed from the budget with the promotion of Keith Haines, our fonner Police Chief. At the time, as a means to cut cost and to create more of a mid level management position, the classification for Police Captain was created. During this review process, it has become apparent that there is a need for a higher level position to assist with the overall management of the department. In addition, with the creation of a new classification for Police Commander, it will bring the City more in alignment with other comparable jurisdictions. This change will also serve to alleviate the salary compression issues within the department. Therefore, I support and recommend approval of the following organizational restructure within the Police Department. 1. The incumbent Police Captains be reclassified into the existing Assistant Police Chief classification. 2. The incumbent Police Lieutenants be reclassified to the new classification of Police Commander. The total estimated increase, including benefits to make this change would be approximately $14,153. Funding win come from the 2005 Police Department Administration line item. Upon your approval, we will move this forward to the Committee of the Whole. Thank you for your consideration of these changes. Cc: Chief Dave Haynes Viki Jessop, Administrative Services Director Memof&Scommmittee7 -14-05 Phone: 206-433-1800 · City Hall Fax: 206-433-1833 · www.cUukwila.wa.us CITY OF TUKWILA CLASSIFICATION DESCRIPTION BAND D GRADE 6 I SUBG;UDE I I This position is not responsible for work performed by another banded at the same level. FLSA Exempt / "At Will" CLASSIFICATION TITLE Administrative Manager DATE UPDATED CLASSIFICATION SUMMARY Under the general direction of a Department Manager, perfonns a variety of administrative and mana erial tasks that ensure the functional 0 eration of a Police De artment Division. TASK ESSENTIAL DUTIES FREQUENCY BAND/ NO. GRADE 1. Oversees the administration of a major division and/or Daily D6 assigned program, to include problem-solving for a district, 25% and implements the policies, procedures, programs and directives of the Police Chief, and/or designee. 2. Provides direction, scheduling, counseling, evaluation and Daily C5 training, including recommendation of disciplinary action 20% for subordinate employees. 3. Responsible for overseeing completing investigations and Daily D6 special projects/studies requiring a significant level of 10% discretion and/or technical expertise. 4. Develops, recommends and establishes short and long Daily D6 range plans, goals, work plans, perfonnance standards, 10% policies, procedures, and budgets to carry out the functions of the assigned division, projects, programs, and/or activities. 5. Analyzes the effectiveness of the operations and activities Weekly D6 of the division, provides progress reports, and recommends 10% changes. 6. Responsible for the accurate and timely preparation of Daily D6 local, state, and federal reports, including maintenance of 10% records in compliance with all applicable rules, regulations, and statutes, as appropriate. 7. Responds to concerns and detennines appropriate Weekly D6 resolution to maintain positive customer relations for the 5% division and City. Represents the department at community events and/or before special interest !ITOUps. 8. Represents the department at meetings and/or committees Monthly D6 for issues affecting the operation and activities of the 5% deoartment and/or major division. 9. May assume field command of department personnel Quarterly C5 during unusual occurrences. I 5% 0.6-3 (Police Commander) Classification Description Page 1 MINIMUM QUALIFICATIONS Three years of college or university credit in a degree program in the field of Police Science, Law Enforcement, Criminal Just Administration, Public Administration, or a closely related field; and three years experience with the Tukwila Police Department at or above the rank of Sergeant; or an equivalent combination of education and experience to provide sufficient evidence of the successful performance of the essential elements of the job such as those listed above. Up to one year (45 quarter credit hours) may be submitted with any combination of the following college credit equivalents: . Each full year as a full-time law enforcement officer below the rank of Sergeant equals three quarter college credit hours. . Each full year at the rank of Sergeant or above equals five-quarter college credit hours. . Earned hours in management or supervisory courses approved by the Washington State Criminal Justice Training Commission and/or Tukwila Police Department may be substituted for college credit at the rate often hours class time per college quarter credit. A valid State of Washington driver's license is also required. A current Washington BLET certificate and Washington First Level Supervision certificate, or their equivalent, are also required. A Washington Mid- management certificate must be obtained prior to the completion of twelve months in the position of Commander. KNOWLEDGE: Knowledge of: Principles, practices, and methods in field as applicable; Applicable codes, laws, regulations, and ordinances; General municipal operations and structure; Organization and management principles and general law enforcement administration; English usage, spelling grammar and punctuation; and Budgeting principles and processes. Communicating effectively, both orally and in writing; Making and implementing sound decisions and exercising judgment in solving complex problems; Guiding, directing, and motivating employee; Developing and implementing programs, policies, and/or procedures to achieve specific goals and objectives; and Working effectively on several projects concurrently. 0.6-3 (Police Commander) Classification Description Page 2 Skills . Demonstrated skill in: . Operating personal computers and communication equipment, and utilizing computer applications and software; . Establishing and maintaining working relationships with City personnel, outside agencies and the general public; . Conducting necessary research and compiling comprehensive reports; . Working independently with little supervision. PHYSICAL ACTICITY /REQUIRE~ENTS: To perfonn the essential functions of the class, incumbents must be able to perfonn the physical activities listed on the Physical Checklist. ADOPTED BY THE TUKWILA CIVIL SERVICE COMMISSION Chairperson Date 0-6.3 (Police Commander) Classification Description Page 3 Classification Title Job Title Range Administrative Support Administrative Support Technician Al2 Technician Office Technician Personnel Technician B21 Office Specialist Administrative Secretary B22 Civ. Svc. Secretary/Exam. Administrative Assistant Deputy City Clerk B23 Executive Secretary Legal Assistant Program Coordinator Systems Administrator C41 \ Personnel Assistant Management Coordinator City Clerk C42 Court Administrator Police Records Manager Management Analyst Legislative Analyst Personnel Analyst Public Works Analyst Safety & Risk Mgmt. Analyst Program Administrator Internal Operations Mgr. C43 Public Works Coordinator Program Manager Asst. City Administrator D61 Police Lieutenant Senior Engineer Building Official Administrative Manager Asst. Parks & Rec. Dir. D62 Maint. Operations Mgr. Planning Mgr. Police Commander Police Captain Assistant Director Deputy Community Dev. Director D63 Deputy Public Works Director Deputy Park & Rec. Director Department Manager Asst. Fire Chief Dn Asst. PoHce Chief City Engineer Department Administrator Economic Development Administrator E81 Department Head Admin. Services Director E83 DCD Director Finance Director Parks & Rec. Director Department Director Fire Chief E91 Police Chief PW Director City Administrator City Administrator FI02 CITY OF TUKWILA NON-REPRESENTED SALARY SCHEDULE - 2005 .. 2005 Salary Structure (Monthly) As it relates to Police Administration DBM (Minium) Ratin2; Step 1 Step 2 Step 3 Step 4 Step 5 Steo 6 Step 7 D61 5,703 5,989 6,275 6,560 6,846 7,131 D62 5,905 6,200 6,495 6,790 7,084 7,379 D62 5,905 6,200 6,rt95 6,790 7,084 7,379 D63 6,102 6,407 6,712 7,017 7,322 7,627 D71 6,230 6,571 6,913 7,255 7,596 7,938 D72 6,525 6,882 7,239 7,596 7,953 8,310 E81 6,632 6,963 7,295 7,626 7,958 8,289 8,621 E82 6,818 7,160 7,502 7,843 8,185 8,527 8,868 E83 7,012 7,363 7,714 8,065 8,415 8,766 9,117 E91 7,249 7,612 7,975 8,338 8,701 9,064 9,427 E92 7,535 7,913 8,290 8,667 9,045 9,422 9,800 F101 7,822 8,214 8,605 8,997 9,389 9,780 10,172 F102 8,108 8,514 8,920 9,326 9,732 10,138 10,544 Lieutenant to Commander - $248 top step schedule increase Police Captain to Asst. Police Chief - $931 top step schedule increase Police Chief - No change Police Department Organizational Chart Finance and Safety Committee July 18, 2005 RAFT Present: Dennis Robertson, Chair; Pam Carter, Dave Fenton Kevin Fuhrer, Rhonda Berry, Viki Jessop, Dave Haynes, Jane Cantu, Lucy Lauterbach V 1. Police Oreanizational Review Viki explained the need to reclassify the positions of captain ./ \ " and commander in the Police Department. There were fonnerly assistant chiefs in the department, but this was changed under Keith Haines. There has been compression between the management and the officers, and achange would rectify this. Dave H also said external comparisons would be more equal if the position grades were upgraded. Finally, the people in the positions that would be affected have been doing work equal to assistant chiefs or commanders, and should be given the grades that reflect that. The changes will cost approximately $14,000 this year. The Committee asked that the cost for 2006 also be included. The organizational chart will include current and new positions to clarify the changes. Committee recommendation of chanees to CO\V. 2. Seizure Account Expenditure Dave H said Lieutenant Don Lincoln has coordinated the Investigations move into the old school district offices in the 6300 building. Traffic, the T AC. Team, instructors, and volunteers will use the current spaces once they are remodeled and upgraded. It will also allow for storage ofTAC team materials. The cost of approximately $32,000 will come from drug seizure funds. Dave F initially had some questions about the need for these impr~vements, but was satisfied his questions were addressed. The three Committee members signed 7 purchase orders for work to be done on the just-vacated space. This is the second phase of a three-phase move. The first phase involved moving Major Crimes and the other units into the old school district offices. Recommend improvements to COW. 3. Nehrhborhood Resource Center contract The lease for the Neighborhood Resource Center on Till has expired, and a new lease is in order. The fonner lease, which was extended several times between 1998 and 2005, had provisions that have been clarified in the new lease. Rent is increasing from $1,200 to $1,400/month, and the lease agreement will run for 18 months, after which time it can be extended for an additional eighteen months. The Committee recommended a tennination clause, and clarifying who is responsible for heating/cooling and restroom improvements or replacements. Dave H said the window air conditioner there is failing. Recommend lease aereement to CO\V for approval. 4. Update to Budeet Presentation Kevin updated the budget presentation he had made at a COW meeting. The change was made to Attachment A, which includes a summary of both operating and capital funds. Kevin added the carryover in funds from 2004 into the 2005 budget calculations. Dennis said he was interested in what had changed up to this point in the year. Kevin will try to do that soon. Information.