HomeMy WebLinkAboutReg 2005-07-18 Item 3C - Final Acceptance - 2004 Small Drainage Program by Dennis R. Craig Construction COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
CAS NUMBER. 05-106 'ORIGINAL AGENDA DATE. JULY 18, 2005
AGENDA ITEM TITLE Accept as complete 2004 Small Drainage Program Project and release retainage.
CATEGORY Discussion Motion I Ordinance Bid Award Public Hearing Other
Mtg Date ilitg Date Mtg Date Mtg Date Mtg Date Mtg Date rlltg Date:7 /18/ 03
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R Police PTV
SPONSOR'S The contract with Dennis R. Craig Construction, Inc. is complete for the 2004 Small
SUMMARY Drainage Program Project. Construction began February 7, 2005 and was substantially
completed on April 8, 2005, Seven sites were included in the program and reductions were
due to good design and using native soil as backfill. The final contract total was
$389,341.50.
REVIEWED BY COW Mtg CA &P Cmte F &S Cmte
Transportation Cmte
Utilities Cmte Arts Comm. (l Parks Comm. Planning Comm.
DAIE. 7/6/05
RECOMMENDATIONS:
SPONSOR /ADMIN Accept contract as complete and authorize release of retainage.
COMtiIIITEE Accept contract and forward to Consent agenda for approval.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGE I ED APPROPRIATION REQUIRED
$389,341.50 $670,000.00
Fund Source: 412.02 Surface Water Fund (page 120, 2005 CIP)
Comments
MTG. DATE 1 RECORD OF COUNCIL ACTION
7/18/05 1
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I MTG. DATE ATTACHMENTS
7/18/05 1 Information Memo dated June 29, 2005
Notice of Completion of Public Works Contract 04 -081
1 Site Map
Utilities Committee Meeting Minutes from July 6, 2005 (draft)
1
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public W arks Directo~
June 29, 2005
2004 Small Draina~e Pro2:ram
Project Completion and Acceptance
ISSUE
Accept construction contract as complete and authorize release of retainage In the amount of
$17,892.53.
BACKGROUND
The Notice to Proceed for Contract No. 04-081 with Dennis R. Craig Construction, Inc., of
Redmond, Washington, was issued February 7,2005, for construction of Project No. 04-DROl.
This project completed seven drainage sites:
Site No.1 - S 146th St (west of 5rt Ave S)
Site No.2 - "The Loop" Phase 3 (S 158th/47th)
Site No.3 - 40th Ave S (Southcenter Blvd vicinity)
Site No.4 - S 180th St at West Valley Hwy
Site No.5 - S 14rt St (4200 Ave S vicinity)
Site No.6 - S BOth St (35th to 37th Ave S)
Site No. 7 - S 180th St Grade SeparatIon Drainage Repair (Additive Item A)
This contract was substantially completed on April 8, 2005. No change orders were issued.
The contract costs are summarized below:
Contract Award Amount (without sales tax)
Reductions
Subtotal
State Sales Tax 8.8%
Total Amount Paid (inc!. retainage bond)
$395,100.50
(37,249.86)
$357,850.64
31,490.86
$389,341.50
RECOMMENDATION
It is recommended that this contract be forwarded to the Tukwila City Council on the consent
agenda for formal acceptance and authorize the release of the retainage bond, subject to the
standard claim and lien release procedures.
BG:ad
attachment: Notice of Completion of Public Works Contract
Site Map
(p:ProjcctslA- DR Proj<<tsI~DROI\Info Memo A=ptaDc<)
State of Washington
Department of Revenue
PO Box 47474
REVENUE Olympia \VA 98504-7474
Contractor's RegIstratIOn No. (UBI No.) 600 357 430
Date 5/9/05
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From.
CIty of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Date Assigned
Notice is hereby given relative t(l the completion of contract or project described below
Description of Contract Contract Number
2004 Small Dramage Program (Project No. 04-DRO 1) 04-081
Contractor's Name Telephone Number
DennIs R. CraIg Construction, Inc. 425-882-2922
Contractor's Address
P.O. Box 595, Redmond, W A 98073-0595
Date Work Commenced Date Work Completed Date Work Accepted
2/7/05 4/8/05
Surety or Bonding Company
FIdelIty and Guaranty Insurance Company
Agent's Address
Bush, Cotton & Scott, LLC, P.O. Box 3018, Bothell, WA 98041-3018
Contract Amount $ 395,100.50
AdditIOns $+ 0.00 LIqUIdated Damages $ 0.00
ReductIons $- 37,249.86
Sub-Total $ 357,850.64 Amount DIsbursed $ 371,448.97
Amount of Sales Tax Paid at 8.8% $ 31,490.86 Amount Retamed $ 17,892.53
(If various rates apply, please send a breakdown.)
TOTAL $ 389,341.50 TOTAL $ 389,341.50
Jli~g}~~
Comments: SIgnature
Q~ Type or Pnnt Name Diane Jaber
Finance Approval Phone Number 206-433-1871
The Dlsbursmg Officer must complete and mail THREE copIes of thIs notice to the Department of Revenue,
PO Box 47474, OlympIa, WA 98504-7474, ImmedIately after acceptance of the work done under this contract. NO
PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of Department's certIficate, and then only m
accordance wIth saId certIficate.
To inquire about the availability of this document in an alternate fonnat for the visually impaired, please call (360) 753-3217 Teletype
(ITY) users please call (800) 451-7985 You may also access tax mfonnation on our Internet home page at http.l/dor wa.gov
REV 31 0020e (6-27-01)
2004 Small Drainage Program Map
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Utilities Committee
July 6, 2005
Present.
Dave Fenton, Chair; Joan Hernandez, Jim Haggerton
JIm Morrow, Frank Inarte, Pat Brodm, Bob Giberson, Gm1 Labanara, Ryan
Larsen, Mike CusIck, John Howat, Lucy Lauterbach
1. Maule Ave/Campbell Hill/58th Ave Bid Public Works had combined three small water projects
mto one bId. Though they advertIsed the bid beyond their nonna1 practices, they did not receIve any
bIds for the project. It appears that many bidders have current work that restncts further bondmg
and insurance. Other jurisdictions haye also receIved no bids for some projects, and hIgher than
expected bids for other projects. Public "Vorks wIll try to re-bid the project m the early fall. Delav
bid. \
2. Citv Shops Re-RoofBid Only one bid was submitted to re-roofthe city shops. Both Mrnkler
and George Long shops are in need of new roofs. The one bid that was received was much hIgher
than the recently increased bid estimate Staff will try to re-bId the project in wmter. Recommend
resolution to reject bids to CO\V and Re2ular IVleetin2s.
3. Video Inspection of Private Storm Drains PublIc Works stonn drain crews have found 21
places in Tuhvila where the public stonn drainage system flows mto pIpes under private property.
Because these pipes have not been mamtained for many years some are startmg to fail. The City
wIll need to find whether the systems are private, or whether there are public easements where
homes or apartments now stand. It may be the best legal strategy to work to get these fm1mg
systems repaired, though with the current fee structure the City cannot afford the cost of doing all
the repairs needed. John Howat knows of many of these systems as he crawled through the pipes
when some of them were being built thirty years ago. He and Ryan had some dramatic pictures of
failing pipes taken with the TV inspectIOn cameras. Information.
4. Area 3 of GIS Infrastructure Inventorv The first two phases of GIS inventory of stonn drains,
survey monuments and roads have proved to be very useful to crews. Though John Howat knows
some of the infonnation, it is unwise to rely on a person who may not always be available to the
City. GIS can supply the infonnation for anyone to read. Perteet Engineering did the first two
phases of GIS inventory, and now has been chosen as the contractor for the third phase. Phase ill
will include the Foster neIghborhood south to and including McMicken, with Highway 99 as the
west boundary and 1-5 as the east boundary. Recommend awarding bid for Phase 3 GIS-Based
Inventory to Perteet Engineerin2 for $287,360.
*
5. 2004 Small Drainage Project Program Acceptance Dennis Craig was the company that dId
surface water improvements at seven sites. They finished their work in April, and the work cost less
than budgeted. Less gravel backfill was needed, as native soils were better than antIcipated.
Recommend acceptance of proiect and release of retain age to consent agenda of a Regular
IVIeetin2.
_ Comrmttee chaIT approval
Minutes by LL