HomeMy WebLinkAboutCOW 2005-06-13 Item 5C - Contract Supplement #1 - 2005 Overlay and Repair Program Management with W&H Pacific for $50,970.85 COUNCIL AGENDA SYNOPSIS
ITEM NO.
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ITEM INFORMATION
CAS NUMBER. 05-087 I ORIGINALAGENDADATE: JUNE 13, 2005
AGENDA ITEM TITLE 2005 Overlay Repair Program Consultant's Supplement
CATEGORY Discussion Motion Resolution Ordinance Bad Award Public Hearing Other
Mtg Date Mtg Date Mtg Date llltg Date Mtg Date Mtg Date Mtg Date: 6/13105
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW"
SPONSOR'S In March, W &H Pacific began design of the 2005 Overlay and Repair Program. Final design
SUMMARY is complete and the bid award for construction is underway. This supplement is for W &H
Pacific to perform construction management services for the overlay program for a fee not
to exceed $50,970.85. Budget information is included in bid award memo.
REVIEWED BY COW Ivitg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA'T'E. 5/23/05
RECOMMENDATIONS:
SPONSOR /ADMIN Authorize Mayor to sign supplement with W &H Pacific.
Colitis IITTEE Forward to COW and Regular with approval.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$50,970.85 $100,000.00
Fund Source: 104 Commercial Streets (page 48, 2005 CIP)
Comments
MTG. DATE I RECORD OF COUNCIL ACTION
6/13/05 1
1
1 MTG. DATE I ATTACHMENTS
6/13/05 1 Information Memo dated May 16, 2005
Supplement
Minutes of Transportation Committee on May 23, 2005
1
INFORLY1ATION :MEMO
Date:
Subject:
Mayor Mullet
Public W orks DireC~
May 16, 2005
2005 Overlay Program - Construction Management Services
Supplemental Agreement No.1 to Contract No. 05-039
Project No. 05-RWOl
To:
From:
ISSUE
Authorize the Mayor to sign Supplemental Agreement No.1 for construction management
services.
BACKGROUND
W&H Pacific and Tukwila entered into Contract No. 05-039 for design services related to the
2005 Overlay Program. W &H Pacific has the experience and qualifications to provide
construction management services, and was asked to prepare a draft scope and fee for a
potential contract supplement.
ANALYSIS
The attached scope and fee for Supplemental Agreement No.1, in the amount of $50,970.85,
is well within budget and is about 9% of the Engineer's Estimate for construction. The
historical average for construction engineering is about 15 % of the construction value.
RECOMMENDATION
Authorize the Mayor to sign Supplemental Agreement No.1 to Contract No. 05-039 with
W&H Pacific in the amount of $50,970.85.
attachment: Supplemental Agreement No. 1
(p:Projects\A- RW & RS ProjeclS\05RWOl\Construction\lNFO MEMO 2005 Overlay W&H CM Supp No 1)
SUPPLEl\tIENT AL AGREEMENT NUIHBER ONE (1)
TO
CONSULTANT AGREEMENT NUIVIBER AG-05-039
THIS SUPPLEl\tIENT AL AGREEMENT is entered mto between the CIty of TukwIla,
vVashmgton, herem-after referred to as "the City", and vV&H PacIfic, Tnc, hereinafter referred to
as "the Consultant", in consideration of the mutual benefits, tenns, and condItIOns heremafter
specified.
The CIty desires to supplement the agreement entered mto wIth the Consultant and executed on,
February 28, 2005, and identIfied as Agreement No. AG-05-039 All provIsIOns in the basIc
agreement remain in effect except as expressly modIfied by thIs supplement.
The changes to the agreement are described as follows:
2. Scope of Services, IS hereby changed to mclude constructIOn admInIstratIOn, mspectIOn
and matenal testing services as Identified m ExhibIt A attached hereto.
3. Time for Performance, shall be amended as follows:
Work under thIS Supplement shall commence upon the gIvmg of written notIce by the
City to the Consultant to proceed. The contract completIOn tIme IS extended to
December 31, 2005
4. Payment, shall be amended as follows:
Payment for the work provided by the Consultant as part of thIS supplement shall be
made as provided on Exhibit B attached hereto and the total amount of payment to the
Consultant for thI$ work shall not exceed $50,970 85 wIthout express wntten
modification ofthe Agreement sIgned by the City.
The maXImum amount payable under this agreement as supplemented inclusive of all
fees and other costs is now $89,355.77.
DATED thIS 3b
day of
M A,IZ. C;oj
,2005
CITY OF TUKWILA
CONSULTANT
BY' Yh/i~
~
Steven M. Mullet, Mayor
Prmted Name David WillIams
Title DIrector of TransportatIOn
Exhibit A
City of Tukwila
Supplement No.1
Construction Administrative Services
2005 Overlay Projects
The Consultant shall provide Construction AdnurnstratIon Services mcludIng, office admInistration, field Inspection,
material testIng, coordmatlOn with utility compames, busInesses and property owners and project completIOn, all in
accordance with tills Scope of Work and the reqUIrements of WashIngton State Department of Transportation's
Local Agency GUIdelmes and Construction Manuals.
100. Office Administration:
Assist the City In providmg documents and records of general complIance with City and State
Requirements, The City shall be fI~~sponsible preparmg the Agenda bills for CIty CouncIl actIOns, The CIty
shall also prepare documents for coordmatlOn wIth utilIty compames and pnvate utilIty owners, Items of
work will include the following:
101 Prepare Record ofMatenal LIstIng,
102. Recommend approval of Progress Schedule.
103 Prepare for and lead pre-constructIOn conference meeting,
104 Prepare meeting nunutes and distribute to attendees.
105 Obtain Request to Sublet and recohllnend approval.
106. Obtam and approve Request for Material Sources. Review and monitor for acceptance
107. Mamtam record of earth, gravel, concrete, and asphalt delivelY tICkets (If reqUIred) that are collected by the
Field Inspector.
108 Collect and reVIew for acceptance Manufacturer's CertIficates of Compliance.
109 Prepare any suspensIOn letters and letters acknowledging substantIal completion and final completion for
City approval.
110 Obtam Contractor's Certified Payrolls each week and check.
III Obtain Notice ofIntent to Pay Prevaihng Wage and Affidavit of Wages Paid,
112, Prepare construction change orders and negotiate with Contractor
113 Collect test reports from the materIals testmg consultant for complIance wIth the mformatlOn given in the
contract documents,
114. Prepare and momtor monthly pay estImates for agreement wIth Contractor and CIty, and subnut monthly
billing for Contractor payment.
115. Prepare and submit FIeld Note Record for payment.
116 Review and provide written recommendation for Contractor claims.
117 Prepare and submIt weekly statement of workmg days by Contractor.
118. Prepare monthly progress report, mvoice and cost data and subrmt to the City for reVIew and payment.
200. Field Inspection:
ASSIst the City In providing field mspectIon of the Contractor's activItIes. Items of work mclude the
following:
201 ProvIde the services ofresident project representatIves who wIll observe the techmcal conduct of the
construction on a daily basIs.
202. Attend weekly project sIte meetings WIth the Contractor, City staff, utilItIes, and others assocIated with the
project construction.
203 Inspect Contractor's work to ensure that the project is built accordmg to the Plans and SpecIficatIOns.
204 Prepare daily inspection reports,
205. Monitor the Contractor's traffic control procedures and systems and provide recommendations mc1udIng
signage and notIficatIOn of changes.
206 Morutor the Contractor's temporary erosIOn and sedIment control procedures and systems and provide
recommendations,
207 Monitor the Contractors complIance with perrrut reqUirements
208 Document Plan Changes.
300. Other Services:
1:IProjec!s\('ity ofTukwiloU2407l005 OverlayIOffice\CMScop"-Exhibh ADOC
ASSISt the CIty by provIdmg other servIces necessary for the constructIOn of the Improvements, Items of
work shall-mclude.
301 Coordmate wIth utilIty companies,
302, Review and certify manufacturer matenal subilllttals.
303 Conduct matenals testing in accordance with LAG Manual and \VSDOT ConstructIOn Manual.
304 Coordmate sIgnal tiilllng and operation with CIty Personnel.
305 Coordmate wIth Property Owners and Busmesses.
400. Project Completion:
ASSISt the City wIth the close-out of the proJect. Items of work mclude the fol1owmg:
401 Prepare reproducible drawings of the completed project based on Contractor and W &H PacIfic, Inc. 's
(WHP) mspectIon drawmgs that cle~rly IdentIfies changes to the approved construction drawings.
402, Transfer Fmal Records books to CIty
1:\Projecls"\('ily ofTuk\Vila\..'2~07 2005 OYerlay\Office\CMScope-Exhibit ADOC
City of Tukwila
Labor Hour Estimate
Construction Services
Project Project
Task Description Manager Inspector Coord. Total
Advertisement and Award 0 0 0 0
Office Administration 25 0 40 65
Field Inspection 23 360 0 383
Other Services 15 0 0 15
Project Complete 2 0 5 7
Totals 65 360 45 470
This is based on a 45 working-day contract with no overtime with 3 pay estimates,
one (1) change order and 6 weekly meetings
l:\Projecls\Cily of Snohomish\817392 City of Snchcmish\Office\ExceI\(Labor Hour Esl..xIs]Sheel1
3/1812005
City of Tukwila
Supplement No: 1
Exhibit B
Construction and Inspection services labor costs
Project: 2005 Overlays
Direct Salary Cost (DSC):
Classification
Project Manager
Project Coordinator
Project Inspector
Total DSC
Overhead (OH cost -
Including Salary
Additives):
OH Rate x DSC of
Fixed Fee (FF):
FF Rate x DSC of
Sub Total
Reimbursibles
Vehicle
Cell Phone
Subconsultant Material Testing
Sub Total
Grand Total
Prepared by' Sam Richard
Date March 17,2005
Man Hours Rate Cost
65 x $45 00 = $2,925 00
45 x $20 00 = $900 00
360 x $31 00 = $11 ,160 00
$14,985.00
1.6931 x $14,98500 = $ 25,371 10
035 x $14,98500 = $ 5,244 75
$30,615.85
45 x $50 00 = $ 2,250 00
Days
3 x $40 00 $ 120 00
Months
$3,000 00
$ 5,370.00
$50,970.85
I \Projects\City of Tukwjla\32407 2005 Overlay\Office\Excel\CMCost 03 17 05.xls
Transportation Committee
May 23, 2005
Page 2
3. 2005 Overlay Program Construction I\tlanagement A Supplemental Agreement to
Contract 05-039 for constructIOn management servIces has been prepared to be added to the
'J. e~isting y~ ~H Pacific desIgn cont~act. -:hey have expenence and are quah.fied. TheIr cost of
~ $)0,970.8) IS about 9% of the Engmeer s EstImate for constructIOn. The hlstoncat average for
such work has been about 15% Authorize mavor's signature on Supplemental Agreement
No.1 to Contract 05-039 with \Y& H Pacific for $50.970.85 at cavv and Regular Meetings.
4. Six Year Transportation Improvement Program (TIP) The 2006-2011 TIP IS silmlar to
the previous year's TIP, though two projects were deleted and three were added. The Green
River Valley Signal CoordinatlOn was deleted as complete, and the S 144th Street (TIB-MIlItary)
will be done thiS year, so it was removed. Southcenter Parkway S. 180th - South CIty Limits was
revised to be S. 180th-S. 200th. The new projects are S 178th realignment, the S 180th/Andover
intersection, and East Marginal \Vay(EMW)/Boeing Access Road (BAR) intersectIOn. The
EM\VIBAR project has receIved 5100,000 in federal funds and $16,000 in TukwIla matching
funds. Iun M emphasIzed the projects are not m a prionty order, but are on the lIst to be eligIble
for grants. A publIc heanng IS needed, and will be held the same evemng as the cavv If possible.
Recommend TIP to COvY and Regular Meeting.
5. Bidding Climate Jim M spoke of the a!arming new blddmg clunate. The City of Kent's
International Boulevard project had only two bIdders, and bIds were $1-3 mIllIon over the
expected cost. The nIckel package passed in 2004 will result in work begImIing on 1-405 this
year. The Viaduct, SR 520, and the rest ofI-405 wIll be done III the next several years.
Contractors such as SCI Infrastructure, wh1ch is doing the Cascade View neighborhood
improvements work, are running out ofbondmg capacity with all the work they have won.
Sound Transit work is also using contractors. Jim smd bIds wouldn't be competItive for several
years. Information.
6. First Quarter Reports JIm M talked about a traming incident the City took part in recently.
CIty staff members were better tramed than others, mostly as a result of their having taken the
National Incident Management System (NIMS) traimng IfPol1ce, FIre, and Public Works are all
NThtfS trained, the CIty can be l\i1MS-certIfied. Information.
/ J-I
___ },h Iff CommIttee chair approval