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HomeMy WebLinkAboutCOW 2005-06-13 - Discussion - Seattle Southside Visitor Services Staffing .111L A:..,..,. CO U 1 CIL AGENDA SYNOPSIS !yq`� Irntds ITEM NO. o j 14":" 4 Mott Date Prepared by 1 Mayors Qytnczl rzuezv a` 06/13/05 DCS J ?o r ;t�= 5. 0,. ITEM INFORMATION CAS NUMBER 05-088 I ORIGINAL AGENDA DATE: 6/13/05 AGENDA ITEM TITLE Seattle Southside staffing considerations CATEGORY Dzsaisszon Motion Resclutum Ordinance BzdAuard ❑PublicHeanng Other MtgDate MtgDate MtgDate MtgDate MtgDate MtgDate MtgDate SPONSOR Coundl Mayor AdmSus DCD Finance Fire Legal P&R Polue PW SPONSOR'S This item seeks approval to: (1) increase the Marketing and Communications Coordinator SUM position from 0.6 time to full -time and (2) eliminate the Administrative Support Assistant position and replace it with an Administrative Support Specialist position. REVIEWED BY COW Mtg. CA&P Cmte F&S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 6/6/05 RECOMMENDATIONS: SPONSOR/ADMTN. Approve staffing changes. COMIIIIEE Same as sponsor. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source- HOTEL /MOTEL LODGING TAX Comments. No net budget impact. Reduced consulting advertising will match /offset increase in labor, 1 MTG. DATE RECORD OF COUNCIL ACTION 1 MTG. DATE ATTACHMENTS 1 6/13/05 Information memo dated June 2, 2005 from Derek Speck to Mayor Mullet Information memo dated June 2, 2005 from Viki Jessop to Mayor Mullet Finance Safety Cmte mtg. minutes of 6/6/05 1 City '0 f Tukwila Steven M. Mullet, Mayor Office of the Mayor 6200 Southcenter Boulevard Tukwila, \VA 98188 www.c1.tukwila.wa.us Date: June 2, 2005 To: Mayor Mullet ....---~ ....::::.i-;.o"'''''\..- From: Derek Speck, EconomIC Development Administrator Re: Seattle Southside Staff PositIOn Changes ISSUE Approval to increase the Marketing and Communications Coordinator posItion from 0.6 tIme to full-time, and to eliminate the Administrative Support Assistant position and replace It with an Admimstrative Support Specialist position. BACKGROUND Seattle SouthsIde VisItor Services (SSVS) currently has four authorized staff positIOns: Program Manager, Busmess Community Liaison, Marketing Communications Coordmator, and Administrative Support Assistant. The Marketmg and Communications Coordinator posItIon is authonzed in the 2005 budget at 0.6 tIme. Currently, the Marketing and CommunicatIOns Coordmator position is vacant. The Admmistrative Support Assistant posItion IS also vacant, however, the work is being covered by a temporary employee. DISCUSSION Because the positions are vacant, now is a good time to re-evaluate the duties and make changes. I recommend the following two changes: (1) Increase the Marketmg and Commumcations Coordmator position to full-time and (2) elIminate the AdmmistratIVe Suppport AssIstant position and replace it with an Administrative Support Specialist positIOn. Two primary duties of the Marketing and Communications Coordmator position are developmg and managing the advertising program and working with the medIa outlets to get Seattle Southside highlighted in articles in travel magazines and other press. By mcreasing the position from 0.6 time to full-time, this person can invest more time in getting "free press" resultmg in less money spent on advertising. It will also be easier to hire for this position if It IS full-time. The Administrative Suppport AssIstant position is Teamsters' DeCISIOn Based Methodology (DBM) ratmg of All (an entry level position). At Seattle SouthsIde, m addItIOn to havmg pnmary responsibility for assisting ViSItorS wIth theIr travel plans and questions, this posItIOn has a number of other significant duties such as overseeing volunteers, Increasing volunteers, and initiating the "sale" for group reservations when we receIve customer inquines. Given the scope of work, I believe the Administrative Support SpecialIst (Teamsters' DBM ratIng of A13) position is a more appropriate fit. Budget impacts: The annual salary midpoInt of the Administrative Support Assistant position is $35,064. The midpoint of the proposed Administrative Support Specialist position is $40,146. Assuming benefits and payroll taxes are 30% of salary, the estimated annual increase would be approximately $6,600. The annual salary midpoint of the Marketing and CommunicatIOns Coordinator position is $45,960. Since it was 0.6 time, the amount budgeted for 2005 was approximately $28,000. Increasing the posItion to full-time would increase the estimated expenditures to the mid-point of $45,960, or an increase of Just under $18,000. Including taxes and benefits at 30%, the estImated annual increase would be approximately $23,500. The above amounts are estimates that may dIffer from actual expenditures depending on the timing of when the positions are filled and the salaries the successful candidates' received. I believe both of these changes can occur without increasing the total 2005 budget for Seattle Southside for two reasons. First, the changes are occuring mid-year and the budget impact would be only for a p~rtial year, plus we have had salary savings resulting from the vacancies. Second, the increased time for the Marketing and Communications Coordinator position will result in less need to spend money on advertising. Although we are not requesting a change to the total Seattle Southside budget, the changes may result In some movement within the budget from Other Services and Charges (e.g. advertising) to Salaries & Wages. RECOMMENDATION Approve increasing the Marketing and Communications Coordinator position from 0.6 time to full-time. Approve eliminating the Administrative Support Assistant position and replacing it with an Administrative Support Specialist position. Please let me know if you have any questIOns. lVI E lVI 0 RAN D U lVI TO: Steve Mullet, Mayor FROM: Viki Jessop, Administrative Services DIrector DATE: June 2, 2005 \)LS RE: Tourism and Marketmg Positions Included with this packet is a memorandum from Derek Speck, requesting changes in staffing configuration for Tourism and Marketing. His memo is self-explanatory m its description of the request for additional hours for the Marketing and Communications Coordinator and change of the front desk positIOn (currently vacant) from that of an Administrative Support Assistant to an Admimstrative Support Specialist. Derek and Kathryn have done an excellent job In the review of the divisIOn's needs and In working with Personnel to determine the correct placement of their positions. A review by Personnel of the Position Description Questionnaire information elements using the Decision Based Methodology (DBM) supports the need for the Administrative Support Assistant position to be upgraded to that of an AdmmIstrative Support Specialist. The volume of work currently facing Tourism and Marketing necessitates the Increase in hours for the Marketing and Communications Coordinator. It IS requested that the Mayor endorse the changes as submitted. If you need further information, please let me know. Cc: Rhonda Berry, City Administrator Derek Speck, EDA Katherine Kertzman, Tourism and Marketing Finance and Safety Committee June 6, 2005 Present: Dennis Robertson, Chair; Dave Fenton Kevin Fuhrer, Derek Speck, Jim Morrow, Nick Olivas, Don Tomaso, Kathryn Kertzman, Lucy Lauterbach 1. Permit for 4th of Julv Fireworks Don Tomaso explained this year's show was to be put on by the same person who has done it in the past, and It will be in the same 10catlOn at Fort Dent Park. The fireworks show will be from the back edge of the baseball field, and some fallout may fall in Renton. Though Don has tried to contact the right people in Renton he has not gotten written permissIOn from them yet, but he promised he would get It before the permit was issued. There will be two extra policemen to direct traffic this year. Recommend permit approval to that evening's Regular Meeting. * 2. Seattle Southside Staff Kathryn talked about how much the foot traffic m the office has increased since their move to the Interurban offices VISItS and revenues have increased, as they can often direct visitors to motels just down the street. Their hotel bookings are up, especially in Tukwila, though also in Sea Tac and Kent, our partners. Dave complimented Kathryn and the group on their excellent work. Derek explained the tourism group now has four positions, with one position at .6 time and one position vacant. They would like to increase the .6 part tIme position to full time and change the description of the Administrative Support Assistant to Administrative Support Specialist. Staff believes these changes can be made without increasing the Seattle Southside budget this year by reallocating existing budget dollars from advertising and hiring public relations consultants, and putting that money into salaries instead. Staff does not anticipate the change will cause an increase to the 2006 budget. The committee members said they appreciated the increasing revenues from tourism projects, and would gladly approve the changes as the work seems to warrant it. The office IS havmg an open house thIS weekend, with kids' events, and a classIc car show from noon to 4 p.m. Recommend staff changes to COW. 3. Station 51 Traffic Safety Nick said the issues raised by a citizen who works across the street from Station 51 are issues that have been around for many years. Though there have not been accidents, it is common for apparatus that pull out of the station to have to wait a minute or two to be able to turn into traffic. \Vhen responding to a call, that wait can add to response times. Traffic on Andover Park East is often traveling 40-50 mph. After discussion, there was agreement between Nick and Jim Morrow that first would be a definition of what the problem is (if there is a problem), and second, defining the magmtude and solution to the problem. Jim M said he had pulled accident history for the past 5 12 years, and found 7 accidents, though none at the fire station wIth apparatus. A traffic count in 2002 showed there was a reduction in traffic volume from a prevIOus report. Jim said he would do a further study. Issue recommended to Public'Vorks.