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HomeMy WebLinkAboutCOW 2005-05-09 Item 5B - Interlocal Agreement - 16th Avenue South Overlay and Repair with City of Seattle t COUNCIL D. SvNoPsI E 4 r Inmtlals ITEM 1 °I O. 1 0 1�` t G Meeting Date Prepared by I Mayor's review Council review tl -s% 5/09/05 OG, r :I PSG i s 1 ITEM INFORMATION CAS NUMBER: 05-074 ORIGINAL AGENDA DATE: MAY 9, 2005 AGENDA ITEM TITLE Interlocal Agreement with City of Seattle for the Overlay and Repair of 16 Ave S. CATEGORY Discussion Motion Resolution Ordinance Bid Award Publzc Hearing Other Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: 3/09/05 SPONSOR Council Ma Adm Svcs DCD Finance Fire Legal P&R Police PI/ SPONSOR'S In 2004, the City of Seattle approached Tukwila with an offer to pave the Tukwila portion SUMMARY of 16 Ave S using the City of Seattle asphalt paving crew for a fixed cost of $45,000. The Interlocal Agreement defines the responsibilities of each jurisdiction. This portion of the roadway was scheduled for overlay in 2004 but was delayed due to the proposal. Our preliminary cost estimate for the overlay was $62,639, so we will save over $17,639, to be used for the 2005 Overlay and Repair Program. REVIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA'Z'E: 4/25/05 RECOMMENDATIONS: SPONSOR /ADMIN. Authorize Mayor to sign interlocal agreement with City of Seattle COMMTT'I'EE Forward to COW and then Regular with approval. COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $45,000.00 $63,000.00 Fund Source: 104.2 Commercial Streets (page 48, 2005 CIP) Comments: Total Budget for construction of Overlay and Repair is $1,021,000. Portion for 16 Ave S budget was $63, 000. MTG. DATE RECORD OF COUNCIL ACTION 5/09/05 MTG. DATE ATTACHMENTS 5/09/05 Information Memo dated April 26, 2005 (revised after UC meeting) Engineer's Cost Estimate Interlocal Agreement with City of Seattle Exhibits include Letter from Seattle Dept of Transportation and two vicinity maps Transportation Committee Meeting Minutes from April 25, 2005 INFORI\1ATION MEMO To: From: Date: Subj ect: Mayor Mullet Public W arks Directo~ April 26, 2005 Interlocal Agreement with City of Seattle Overlay and Repair of l~h Ave S ISSUE Authorize the Mayor to execute an Interlocal Agreement with the City of Seattle regarding overlay and repair of 16th Ave S. BACKGROUND The City of Seattle approached Tukwila in 2004 with an offer to pave the Tukwila portion of 16th Ave S using the City of Seattle asphalt paving crew for a fIXed fee cost of $45,000, all inclusive. Tukwila had reached 50% design of this roadway section and our preliminary cost estimate (attached) was $62,639. All design work was put on hold and this segment was removed from the 2004 Overlay Program. ANALYSIS City of Seattle has prepared and executed an Inter local Agreement that defines the responsibilities of each jurisdiction. This agreement not only saves an estimated $17,639 in 2004 dollars, it also saves the engineering and administrative costs. The savings will be used by the 2005 Overlay Program. RECOMMENDATION Authorize the Mayor to execute an Interlocal Agreement with the City of Seattle. BG:ad attachments: cost estimate April 13, 2005, letter Interlocal Agreement (p:Bob\Info Memo Seattle Interlocal - 16" Ave S) /' CITY OF TUKWILA DEPARTMENT OF PUBLIC WORKS 2004 Overlay Program. 50% Submittal Engineer's Estimate with Breakdown by Project Site no. 7 16th Ave Section Unit Qty Total No. No. Item Unit Cost Cost Roadway 1 1-09 Mobilization LS $71,587 1 $ 5,177 2 1-07 Temporary Water Pollution I Erosion Control FA $5,000 1 $ 500 3 1-07 Resolution of Utility Conflicts FA $4,000 1 $ 500 4 1-10 Traffic Control Labor HR $36 320 $ 11 ,520 5 2-02 Removing Pavement Markings LS $6,000 1 $ 1,000 6 2-03 Pavement Repair Excavation incl. Haul SY $10 0 $ - 7 2-03 Unsuitable Foundation Excavation CY $15 0 $ - 8 2-03 Gravel Borrow including Haul TN $16 0 $ - 9 2-12 Construction Geotextile SY $3 0 $ - 10 5-04 Removing Thickened Edge LF $10 0 $ - 11 5-04 ACP Class B TN $42 273 $ 11 ,466 12 5-04 ACP Class B for Prelevel TN $45 33 $ 1 ,485 13 5-04 ACP Class B for Pavement Repair TN $60 0 $ - 14 5-04 ACP Thickened Edge LF $1 0 $ - 15 5-04 Planing Bituminous Pavement SY $6 2,502 $ 15,012 16 5-04 Paving Fabric SY $2 2,277 $ 4,554 17 5-04 Joint I Crack Sealing FA $4,100 1 $ 1,000 18 7-05 Adjust Sanitary Sewer Manhole EA $300 0 $ - 19 7-12 Adjust Water Valve EA $250 0 $ - 20 8-13 Adjust Monument EA $250 0 $ - 21 8-20 Adjust Junction Box EA $250 0 $ - Storm Drainage 22 7-05 Adjust Catch Basin EA $400 0 $ - 23 7-05 Replace Catch Basin Grate EA $150 6 $ 900 Traffic Control Devices 24 8-09 Raised Pavement Marker, Type 1 EA $3 405 $ 1,215 25 8-09 Raised Pavement Marker, Type 2 EA $5 90 $ 450 26 8-20 Loop Detectors EA $600 0 $ - 27 8-22 Plastic Arrow EA $150 0 $ - 28 8-22 Plastic CB Marking EA $50 2 $ 100 29 8-22 Plastic Stripe, 4 inch LF $2 533 $ 1,066 30 8-22 Plastic Stripe, 12 inch LF $6 0 $ - 31 8-22 Plastic Stripe, 24 inch LF $12 0 $ - Roadside Development 32 8-31 Edge Restoration LF $2 0 $ - 33 1-07 Property Restoration FA $10,000 1 $ 1,000 Subtotal $ 56,945 Contingency (10%) $ 5,694 TOTAL ESTIMATED CONSTRUCTION COST $ 62,639 Au~INTERLOCALAGREEMENT BETWEEN CITY OF SEATTLE, W A AND CITY OF TUKWILA, W A THIS AGREEMENT is made as of this _ day of , 2005, by and between the CITY OF SEATTLE, a municipal corporation of the State of Washington, hereinafter referred to as "SEATTLE" and the CITY OF TUKWILA, a municipal corporation of the State of Washington, hereinafter referred to as "TUKWILA." WHEREAS, Sixteenth Avenue South between East Marginal Way and the Fourteenth Avenue Bridge requires resurfacing because of wear and tear from heavy traffic and exposure to the elements, and WHEREAS, SEA TILE intends to resurface its portion of Sixteenth Avenue South from East Marginal Way to the monument marking the city limit as part of its 2005 Arterial Resurfacing Program, and WHEREAS, TUKWILA desires that its portion of Sixteenth Avenue South be resurfaced, and it is in the best public interest to have the entire roadway resurfaced at one time as part of the same resurfacing operation. NOW, THEREFORE, the parties hereto agree to the participation by TUKWILA in the cost of said resurfacing of Sixteenth Avenue South in accordance with the terms of this agreement as follows: I SCOPE SEATTLE will resurface Sixteenth Avenue South from East Marginal Way to the Fourteenth Avenue South Bridge. The project scope is described in Exhibit A. The resurfacing will be conducted in accordance with the 2005 edition of Seattle's Standard Plans and Specifications and will be implemented by city forces. II PAYMENT TUKWILA will contribute a fixed fee of $45,000 to the project as described in Exhibit A. This amount has been calculated based on the surface area of pavement within TUKWILA's jurisdiction and using typical unit costs for arterial resurfacing by SEATTLE city forces with a 15 percent contingency included. SEATTLE will be responsible for any project costs over and above the fixed fee amount. TUKWILA will provide its contribution by June 30, 2005 so that the project can be scheduled as planned, TUK\VILA shall pay by check made out to "City of Seattle," in the amount of $45,000 to be deposited with the City of Seattle. These funds will be earmarked for "Sixteenth Avenue South Resurfacing". This amount represents TUKWILA's entire contribution to this proj ect. SEATTLE will cover the rest of the proj ect cost from budgeted funds, as described. EXHIBIT A: letter proposal attached. EXHIBIT B: map attached showing location of proposed resurfacing proj ect. IN WITNESS THEREOF, the undersigned parties have executed this agreement as of the day and year first above written. ;; OF SEATTLE ~U'Z~ j M{ Grace Crunican . - \) . Director Seattle Department of Transportation CITY OF TUKWILA c; xt-t \ b\l A -- ~~~I~,~jSDOT -- ~ec_ E~\ ~ ~,.. Gregory J. Nickels, lVIayor -."'~ - "~:i!~EC Grace Crunican, Director - Seattle Department of Transportation APR 1 4 2005 _ . TUKWILA PUBLIC VVORKS April 13, 2005 Bob Giberson, P .E. Acting City Engineer City of Tukwila Public Works 6300 Southcenter Blvd, Suite 10Q Tukwila, W A 98188 Dear Mr. Giberson: We have discussed the need for resurfacing 16 Ave S between E. Marginal Way and the 14 Ave S (South Park) bridge. A portion of this segment of roadway is in the City of Seattle; the portion adjacent to the bridge is in the City of Tukwila. Because of the joint jurisdiction, it makes sense to consider the need for resurfacing together, and to undertake a resurfacing project together if necessary. By working together, we will save separate mobilization and project costs and deliver greater value to the residents and businesses of both jurisdictions that rely on this important transportation corridor. This segment of 16 Ave. S is classified as a major arterial. The average daily traffic is about 27,000 vehicles; many of those are heavy trucks, as this is an important artery for the freight community. The street segment measures approximately 50 ft Xl, 1 08 ft (6,156 sy or .87 12-ft lane-mile). It is constructed of2 in. of asphalt concrete over a base of Portland cement concrete. According to Seattle's 2003 arterial pavement condition survey, the street segment is rated at 19 on a scale of 0-1 00; that is in the very poor range. Because of the street condition, some base repair will be necessary as part of a resurfacing proj ect. The street condition generates several complaints and also claims each year. Our Traffic Division reports that the signal-operating loop detector at E. Marginal Way has failed because of pavement condition. Replacing the signal loop would be included in a resurfacing project. There is also a BNSF railroad crossing just west ofE. Marginal Way. I am sending BNSF a copy of this letter; if our cities undertake a resurfacing proj ect, BNSF may wish to maintain the railroad crossing at the same time. We discussed the 14 A v S bridge replacement proj ect. We considered that the proj ect, which is more than five years off, is too far in the future to be a factor in deciding whether to resurface the roadway. Seattle Department of Transportation has a TIB grant (i) Seattle Municipal Tower, 700 5th Avenue, Suite 3900, PO Box 34996, Seattle, WA 98124-4996 Tel: (206) 684-ROAD (684-7623), TTYITDD (206) 684-4009, FAX: (206) 684-5180 Internet address: http://www.seattle.govJtransportation An equal opportunity employer. Accommodations for people with disabilities provided on request. for rehabilitating 14 Ave S from the bridge to the city line. This work is currently on hold. With the completion of the Till project south of the bridge and a resurfacing project north of the bridge, the entire corridor will be rehabilitated. Street repair: The recommended repair is to grind off the existing asphalt pavement, repair the concrete base as necessary, and then resurface with 3" of asphalt appropriate for the truck traffic. Seattle proposes to undertake this routine maintenance project with its city asphalt paving crew. Since the SDOT funds will come from money budgeted for city street maintenance, the project has to be constructed with SDOT crew and equipment. The expected pavement life will be similar to other resurfacing proj ects, 10- 15 years depending on traffic. Funding: SDOT estimates that this resurfacing project can be completed for about $200,000. The portion of the project that is within the City of Tukwila is 245 linear feet (a monument in the street marks the border between Tuk\vila and Seattle). Using a unit cost of $30.50/SY for resurfacing and a contingency of 15 percent, City of Seattle can include the Tukwila portion in a paving project for $45,000. This project is in our resurfacing plans for 2005. If Tukwila wants to proceed with this project, then it needs formally to accept this proposed joint project through acceptance of an inter-local agreement. City of Seattle will invoice Tukwila with reference to this agreement. Upon receipt of funding, the work would be scheduled. Please call me at 206-233-0044 if you have additional questions or need more infonnation. Sincerely, ~~Jh~ Charles A. Booknian Manager Street Maintenance CC: lndalecio Sandoval, BNSF /' Fi w ~ ""-"""", ~ --', -", I Ir'~"...." "".'-." I "~ ....., '" ".... ~" '., , ... "- ~'~ ,,,,-. ~~ ~. ~)' ~~ ~ ~~ " ~ ~( ~ ~)- ~~~6 '~ ~ \.S' .~~ ", "" '" \: I~".. -'~ '"-' ~ " '-" ~"'(-,,,-' '", ", " 1:1 p! ~tr/~:. " t(~:-'./ ?Z~!~tf:~1} n 'j ;1 ;i i j ~ Ii ;i :1 ~ j :! !! II ~ \1 ~ ;\ I' il ij ii :1 il ~ :1 ~ II ~ I' :~~~iW~f ,;#;::XY City of Tukwilla 1,500 Sq. Yards ~) tu :s "( ::t: 1- ~o '\'- City of Seattle 5,600 Sq. Yards h II ~ I II il ~ I il II II II II :\ 16AveSAMM SDOT Pavement lVlanagement and Engincering Produced by the City of Seattle, Street Maint March 12, 2004 Legend The City of Seattle Railroads IA/f ':.~ridge shp I'^~/ City Limits 1\/ Pavement Edge Streets ResilJential Arterials _ State Highway -sF Interstate Freeway N I W-</-' ~ :, il li 'I Ii I!; Uk TilE CITY OF SEA TILE, 2003. All righlsrcscn-crl ~~nm~~~:~:::;:I:~ a:r~~~:~~~l::~~~d, including accuracy, ] Ii " I' Ii I r II li~~ ! ~ "~, ~ ~;I i Iii I~ 1111 II J II II 1111 B I II IIII B II ill liB ,11111 ~,. . '. ~;, . :;~i- "." ~,~ ~ ~ .;;. . ~..,;'.t. .... ~ ~ .....; ~'6'....,...)(} ~ <>~t~... ~~ ::','l ~ C~U~~ c~ . ~~/'.~ .~~ . . .;~~~~'. .. "~...1.:~' . . -. ~~' ~"': ~-. . S Rose St ~ -.--: . ---~ ~~ ; '" I _~~~~gro~e~,_ S Southern St -------- S Rose St u-----T...~....... .,"-... '" "". "'-., ''-", SEATTLE ... ............ S -.....:.~~t..... if) Q) > <( .L:; CD ..- ~ C:;>U'I' ~c:;>/: .90 c:;> / tz--. ~ IS' 1 il II II I i I I ! i I I I i I I i illDlilli!IBlllliBlllilillliilllllBIIII I I , i i I I i OVERLAY TUKWILA -......--......... I -......~.~// -'->........~ SEATTLE ! ! ..... 001 i ....... ..................... Q) i 001 '~-.........D ~I Q) I .......!!!!ClS.L:; f ~ I ...........~:_~ ~ 1.~ . -............ " C\j : ............... ; , ..- j -......::.::,{ f~---- _ S T~stle St '-"" ; '- ! ---:--.-.--- fa NOT TO SCALE II S Sullivan St f S Cloverdale St ~. ~~ ~ \ \- \\ -...... -....--................- -......----...........-........, ._----....._~~......_~ ------~- 00 Q) > ---<(-, .L:;! CD: ..- ' ----...._-~-~-.,. 00 ! \ Q) > <( J:: ~ ..- " ,. 16th Ave S Overlay /' ~I I Transportation Committee April 25, 2005 Present: Jim Haggerton, Chair; Joe Duffie, Pam Carter Jim rv-forro\v, Steve Lancaster, Kevin Fuhrer, Frank Iriarte, Bob Giberson, Robin Tischmak, Derek Speck, Lisa Verner, Lucy Lauterbach; Mark Segale, Sue Carlson, Bill Arthur-La Pianta 'It= 1. lnterlocal A2reement with Seattle for Overlav of 16th Ave. S. The City had planned to overlay the section of roadway in Tukwila leading to the 16th Avenue Bridge. Because Seattle \vas also planning to overlay their section of the same road, the cost of Tuk\vila's paving was compared to the Seattle charge for paving Tuk\vila's section. Seattle's work \vas less expensive than it would have cost Tuk."vvila to do the same work. An interlocal \vas prepared for that work to be done by Seattle and reimbursed by Tuk\vila. Pam C suggested a map of the area showing a larger portion of property than just 16th Avenue should be added to the agenda when it goes to COvV. Jim H said he appreciated the saving of both engineering and construction costs. The Seattle cost will be $45,000 cpmpared to the $63,000 estimation of\vhat it could cost Tukwila to design and construct. Jim M explained that the $17, 679 cost savings \vould be used on the 2005 overlay program. A statement will be added in the COW meeting infonnation memo explaining the use of the $17,639 savings. Recommend interlocal to CO\V and Regular meetin2s for approval. 2. Providing \-Vater, POlver and Natural Gas to TVS Puget Sound Energy (PSE) \vill provide electricity and natural gas to TVS. Highline now provides water to the area, and plans to continue providing it as TVS is developed.. One decision the city will make is whether or not to declare Southcenter Parkway as a "road improvement". To do so \vould invoke the franchise agreements we have with PSE and Highline vVater. Under the franchises a road improvement requires that the utilities move their facilities from their current location to the improved road's location at the franchisee's expense. The committee asked if Highline had enough capacity to serve TVS as it's built out. Jim said they did. Highline policies require that development must pay all of the costs they incur in being served with Highline water. Puget Sound Energy also requires that any project they do be paid for by the developer who the work benefits. Energy needs \vill require three feeder lines come into TVS: one from Kent and two from Sea Tac. Sue Carlson said they had helped the city get a $6 million grant from the state for TVS, and said the grant request included money for water service. One option is for the city to design and build the water lines. However, the City Attorney has raised questions about the city making a gift of public funds that benefit one o\vner. This issue will be explored for legal and planning ramifications. Jim M said the project cost the city has been \vorking on has not included \vater to this point. Pam asked if we could identify a road that is being moved as being a road improvement rather than a road relocation. She also noted speed is important if\ve are to get David Evans to design the water. Jim :Nf said the decision could wait for the next COvV in hvo weeks.