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HomeMy WebLinkAboutCOW 2005-05-09 Item 5C - Contract Amendment - Tukwila South Water Service Design with David Evans for $70,000 UNCIL AGENDA SYNOPSIS a s i y Inittals ITEM No. O 4 t O t i i Meeting Date I Prepared by I Mayor's review Council renew cti WA I 5/09/05 1 17 l 'a, 7908 C„. ITEM INFORMATION CAS NUMBER: 05-075 ORIGINAL AGENDA DATE: MAY 9, 2005 AGENDA ITEM TITLE Tukwila South Water, Electrical and Natural Gas Service CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 5/9/05 Mtg Date Mtg Date Mtg Date Aftg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire (l Legal P&R Police PTV SPONSOR'S The Tukwila South project site, including Segale Business Park, is within the service area SUMMARY of Puget Sound Energy (PSE) for electrical and natural gas service and Highline Water District for water service. Decision requested for adding water services to the David Evan's design contract in the amount of $70,000 for Tukwila South. $70,000 is requested from the General Fund and will be partially reimbursed by Highline Water District. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: TC 4/25/05 and UC 5/3/05 RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE To COW for discussion and recommendation COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $70,00.00 Fund Source: General Fund Ending Fund Balance Comments: MTG. DATE RECORD OF COUNCIL ACTION 5/09/05 1 MTG. DATE ATTACHMENTS 5/09/05 I Information Memo dated May 5,_ 2005 Transportation Committee Minutes from April 25, 2005 Utilities Committee Minutes from May 3, 2005 INFORMATION MEMORANDUM To: Mayor Mullet Date: TVS Executive committ~ May 5, 2005 From: Subject: Providing Water, Electrical Power, and Natural Gas Service to TUKWILASOUTH ISSUE: How will the required upgrades to the existing water and electrical service for TUKWILA SOUTH be funded? BACKGROUND: The TUKWILA SOUTH Project site, including Segale Business Park is within the service area ofPuget Sound Energy (PSE) and HigWine Water District - 1-5 to the West; the Green River to the East; S. 178th St./S. 180th Street to the North; and S. 204th St. to the South. The City met with PSE on March 11,2005 and HigWine Water District on March 23, 2005 and April 19th to discuss the scope ofTUKWILA SOUTH Project, the proposed construction of Southcenter Parkway Extension; the realignment of S. 178th Street; and the very tight timeline for accomplishing the design (Completion NLT November 2005). PSE in their letter dated April 6, 2005 has informed the City that they can meet the November 2005 deadline for completing the design if La Pianta provides: . Defmitive power and natural gas loads . A decision on the need for high pressure gas by June 1,2005 . A decision on the location for the required substation Puget Sound Energy also stated that they view TUKWILA SOUTH as a Master Planned Development and as such, La Pianta would be required to pay for the installation of the backbone power conduit and vault system and corresponding expansion of the gas systems - Schedule 85 and Gas Rule 7 would apply. PSE also believes that they have existing power and gas facilities in the current Southcenter ParkwayIFrager Road that would require relocating under franchise agreements with King County and the City. PSE will need new overhead transmission lines in the area in order to meet the proj ected power needs. Once the new substation has been sited, the alignment of the new transmission lines can be determined. Highline Water District in their letter dated April 11, 2005 has informed the City that it is the District's policy for Developers to pay for all costs related to local distribution improvements (water main extensions, fire hydrants, meters, etc.). Larger improvements (source, storage, etc,) "would also be the responsibility of the Developer through the payment of calculated Gro\-vth Facility Charges. Both PSE' s and Highline' s policy decisions were forwarded to La Pianta for comment. La Pianta has responded by stating that they feel the water service improvements should be included as part of the construction of Southcenter Parkway Extension and funded through grants and bonds. La Pianta has yet to comment on PSE's position. DISCUSSION: If the power, natural gas, and water service upgrades, the relocation of facilities currently residing in Southcenter Parkway and S. 178th Street, and the removal of facilities existing in Frager Road are to be accomplished at the same time as the construction for Southcenter Parkway Extension and_Realignment of S. 178th Street, then the designs must be started immediately in order to meet La Pianta's requested completion date of June 2007. There are several concerns: . Can the very tight timeline for completing the designs be met - NL T November 2005? . Who will be responsible for paying for the capacity upgrades? . Who will perform the construction work - Included with the construction of Southcenter Parkway and Realignment of S. 178th St.? La Pianta has stated that they will negotiate directly \-vith PSE on the relocation of the natural gas lines and providing power to the site. Highline Water District has indicated that they wish to enter into an agreement with the City to have David Evans perform the design work for the relocation of \-vater lines in the realigned S. 178th Street and the new water main in Southcenter Parkway. Highline has indicated a willingness to share in the design costs. Resolving the power, natural gas, and water issues must be accomplished quickly, if the project is to remain on schedule. DECISION NEEDED: Authorization to amend the David Evans contract to accomplish the design of the water service for the Tukwila South project. Cost is $70,000. Transportation Committee April 25, 2005 Present: Jim Haggerton, Chair; Joe Duffie, Pam Carter Jim Morrow, Steve Lancaster, Kevin Fuhrer, Frank marte, Bob Giberson, Robin Tischmak, Derek Speck, Lisa Verner, Lucy Lauterbach; Mark Segale, Sue Carlson, Bill Arthur-La Pianta 1. lnterlocal A2"reement with Seattle for Overlay of 16th Ave. S. The City had plarmed to overlay the section of roadway in Tukwila leading to the 16th Avenue Bridge. Because Seattle was also planning to overlay their section of the same road, the cost of Tuk\vila's paving was compared to the Seattle charge for paving Tukwila's section. Seattle's work \vas less expensive than it would have cost Tukwila to do the same \vork. An interlocal \vas prepared for that work to be done by Seattle and reimbursed by Tukwila. Pam C suggested a map of the area sho\ving a larger portion of property than just 16th Avenue should be added to the agenda when it goes to COvV. Jim H said he appreciated the saving of both engineering and construction costs. The Seattle cost will be $45,000 compared to the $63,000 estimation of what it could cost Tukwila to design and construct. Jim M explained that the $17, 679 cost savings would be used on the 2005 overlay program. A statement will be added in the CQ'vV meeting information memo explaining the use of the $17,639 savings. Recommend interlocal to CO\V and Re2ular meetin2s for approval. \, A ~.Ji tl ~ 2. Providin2 \-Vater, Po)ver and Natural Gas to TVS Puget Sound Energy (PSE) \vill provide electricity and natural gas to TVS. Highline now provides water to the area, and plans to continue providing it as TVS is developed, One decision the city will make is whether or not to declare Southcenter Parkway as a "road improvement". To do so would invoke the franchise agreements vve have vvith PSE and Highline Water. Under the franchises a road improvement requires that the utilities move their facilities from their current location to the improved road's location at the rranchisee' s expense. The committee asked ifHighline had enough capacity to serve TVS as it's built dut. Jim said they did. Highline policies require that development must pay all of the costs they incur in being served with Highline water. Puget Sound Energy also requires that any project they do be paid for by the developer who the work benefits. Energy needs will require three feeder lines come into TVS: one rrom Kent and two from Sea Tac. Sue Carlson said they had helped the city get a $6 million grant from the state for TVS, and said the grant request included money for water service. One option is for the city to design and build the water lines. However, the City Attorney has raised questions about the city making a gift of public funds that benefit one o\vner. This issue will be explored for legal and planning ramifications. Jim M said the project cost the city has been \vorking on has not included \vater to this point. Pam asked if we could identify a road that is being moved as being a road improvement rather than a road relocation. She also noted speed is important if we are to get David Evans to design the water. Jim M said the decision could wait for the next COvV in hVG weeks. \V ondering if it was a good move to talk to Highline Water District, the cOlThl1ittee and staff decided it is too soon to talk to them before decisions are made about \vhat the city and what TVS will do. 1tfark Segale said they have taLl(ed to Highline \vater, and staff there are easy to \vork with. This issue will also go to Utilities next week. If a ne\v memo is \vritten for that committee, Transportation members will be copied. Send issues to COW with no committee recommendation. 3. Grant Application Request In accordance with CIP policies Jim M said staff is thinking of submitting a grant application for bridge replacement funds for Boeing Access Bridge. One issue is ho\v much the replacement \vill cost. If it's under $10 million, the state will pay for all of it. If it's over $10 m. the city \vill have to pay a 20% match. Current projections are that it will cost $10.5-11 m. before the design report. It's not known how soon after applying for a grant that grant will come, so applying no\v could be just getting in line for a future replacement project. Information. Nlinutes by LL ' r Committee chair approval Utilities Committee May 3, 2005 Present: Dave Fenton, Chair; Joan Hernandez, Jim Haggerton Jim Morrow, Frank Iriarte, Bob Giberson, Gail Labanara, Pat Brodin, Lucy Lauterbach fj 1. Water~ Po\ver~ and Gas for Tuk\vila Valley South Jim .said there is a very tight time frame if the City is to design the water system for La Pianta. Highline Water Service serves the Tukwila Valley South area, but they do not have the capacity to design the system in-house. Highline's policy is for the develope~ to pay the costs of the design and construction of a new water system. The water pipe system' 'needs to be designed with the other pipes (sewer and surface water) in the public right-of-way. Puget Sound Energy is dealing with La Pianta separately, though if their lines need to be sited in the right-of-way those lines will need to be coordinated also. The cost of designing the water line is $70,000 to be added to the David Evans contract. Committee members asked if Evans is able to compete the work by November, 2005 and were told he can. Funding for the water design and construction is still undecided. It may be a combination of La Pianta, Tukwila, and Highline. La Pianta wants the city to fund the \vater through grants and bonds. Highline will share in the cost of the major spine running down the Southcenter extension, because the new pipe is a replacement for the pipe in the current road. Highline thinks the difference in the cost between the size of their current pipe and the cost of the new larger pipe should be paid by La Pianta. La Pianta wants the cost to be paid by city grants and bonds. The discussions about who pays how much will continue. The design by David Evans will proceed to COW and Regular Meetings. Recommend desi!!n bv David Evans for $70~OOO to COW. 2. Fort Dent Stormwater Pump Station #19 and Draina!!e The pump station at Fort Dent was found to be undersized, in poor condition, and unable to completely pump the stonn water. Staff awarded a contract to Western Engineering Constructors to upgrade the pump station and install a compatible control panel and related equipment. Added work included grasscrete to prevent maintenance vehicles from sinking into the soft grass between the pump station and the parking lot. It was a successful project, done by a good contractor. All runoff from Fort Dent goes to the pond, and the pump station then pumps it into the river. Recommend contract acceptance and release of retaina2e to consent a2enda of a Re2ular Meetin2. 3. 42nd Ave. Bridee Repair Last year this bridge had an erosion problem that was due to surface water runoff. That was repaired, and now a new and serious problem has emerged. Due to the bridge being on a turn of the river where there is an eddy swirling at the bridge supports, dirt has eroded around the supports. After studying the problem, staff detennined that a proper repair would be to install sheet piling. Funds are available in the bridge program to do the work. Staff will hire a contractor and get emergency exemptions from Fish and Wildlife and SEP A Shoreline requirements. Dave said the pictures in the packet told the story of how badly the repair was needed. Recommend emereencv declaration to COW and Re2ular Council for approval.