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HomeMy WebLinkAboutCOW 2005-05-09 Item 5D - Resolution - Declare Emergency to Repair 42nd Avenue South Bridge Due to Erosion COUNCIL AGENDA SYNOPSIS 1TEMNo. 0 9 Meeting Date Prepared by Mayor's review Council review t d ;i I 5/09/05 BGd 1 7908 1 1 I f I ITEM INFORMATION CAS NUMBER: 05-076 ORIGINAL AGENDA DA'Z'E: MAY 9, 2005 AGENDA ITEM TITLE Resolution declaring an emergency in response to erosion damage on 42 Ave S Bridge (near the Tukwila Community Center). CA I EGORY Discusszon Motion Resolution E Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date Mtg Date 5/9/05 Mtg Date Mtg Date 'At Date Mtg Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P Police PW SPONSOR'S Staff recently discovered that a significant amount of roadway and bridge foundation SUM MARY support soils had been eroded and requires immediate repair on the 42nd Ave S bridge. A similar event occurred near this location in 2004 and after an emergency resolution was repaired. Currently, the area to the north of the sheet pile wall has also washed away. This resolution will declare an emergency and allow staff to immediately enter into a construction contract per RCW 39.04.280. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 5/3/05 RECOMMENDATIONS: SPONSOR /ADMIN. Approve Emergency Resolution COMMITTEE Forward to COW and then Regular with approval of resolution COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Will Return with costs Fund Source: 104.01 Annual Bridge Inspections Repairs (page 36, 2005 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 5/09/05 1 MTG. DATE ATTACHMENTS 5/09/05 Information Memo dated April 27, 2005 1 Resolution 1 RCW 39.04.280 Competitive bidding requirements exemptions 5 Photographs of 2004 and 2005 Repair 1 Utilities Committee Meeting Minutes from May 3, 2005 INFORMATION :MEMO To: . Mayor Mullet From: _~bliC Works Direct~ Date: April 27, 2005 Subject: 42nd Ave S Bridge Riverbank Erosion Repair Emergency Declaration Resolution ISSUE Staff recently discovered that a significant amount of roadway and bridge foundation support soils had been eroded and requires immediate repair to prevent loss of roadway and structure. BACKGROUND A similar event occurred near this location in July 2004 when the material behind the sheet pile wall was washed away and repaired by emergency Resolution No. 1557 in August 2004. Currently, the area to the north of the sheet pile wall has also washed away. The attached resolution has been drafted to allow staff to immediately design a solution and enter into a construction contract. The repair can then be completed expeditiously and at the best price and quality possible. A number of design options exist, but none are being recommended at this time without additional engineering and funding evaluation. RECOMMENDATION Approve emergency resolution and authorize Public Works to immediately design and construct a repair to the erosion damage by a construction contract exempt from competitive bidding. attachments: draft resolution RCW 39.04.280 photographs (p:ProjeclS\A- RW & RS Projccts\OORW04\200S Damage\lnfo Memo 42'" Bridge Emergency Resolution) If! m fA\ R CJ? L~~i Li L! L ~;j Lr U A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASIllNGTON, DECLARING AN EMERGENCY IN RESPONSE TO DAMAGES TO PUBLIC PROPERTY DUE TO EROSION. WHEREAS, it has been determined that significant erosion has occurred at the northwest comer of the 42nd Avenue South bridge approach; and WHEREAS, the erosion has resulted in significant loss of roadway and structural support; and WHEREAS, the repairs to the roadway and bridge abutment are required immediately; and WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive bidding exemptions; and WHEREAS, the Mayor of Tukwila has declared an emergency in order to allow City forces to respond with appropriate resources to restore damage and prevent further impact to public and private property; and WHEREAS, the City Council wishes to provide their support and endorsement of the Mayor in his action to declare an emergency and for the City's efforts to respond to the emergency; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, W ASIllNGTON, HEREBY RESOL YES AS FOLLOWS: The City Council supports the Mayor in his declaration of emergency, due to damages and. the need for protective actions brought about by erosion, and hereby authorizes City resources to respond in the manner which is most effective and expedient, without regard for the procedures and formalities which would otherwise govern the assignment of duties, procurement of materials, and contracting of services. This situation is an emergency as defined in RCW 39.04.280(3). PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of ,2005. ATTEST / AUTHENTICATED: Pamela Linder, Council President Jane E. Cantu, CMC, City Clerk APPROVED AS TO FORM BY: Office of the City Attorney Filed with the City Clerk: Passed by the City Council: Resolution Number: Emergency GL:kn 5/5/2005 Page 1 of 1 ! Page 1 of 1 RCW 39.04.280 Competitive bidding requirements -- Exemptions. This section provides uniform exemptions to competitive bidding requirements utilized by municipalities when awarding contracts for public works and contracts for purchases. The statutes governing a specific type of municipality may also include other exemptions from competitive bidding requirements. The purpose of this section is to supplement and not to limit the current powers of any municipality to provide exemptions from competitive bidding requirements. (1) Competitive bidding requirements may be waived by the governing body of the municipality for: (a) Purchases that are clearly and legitimately limited to a single source of supply; (b) Purchases involving special facilities or market conditions; (c) Purchases in the event of an emergency; (d) Purchases of insurance or bonds; and (e) Public works in the event of an emergency. (2)(a) The waiver of competitive bidding requirements under subsection (1) of this section may be by resolution or by the terms of written policies adopted by the municipality, at the option of the governing body of the municipality. If the governing body elects to waive competitive bidding requirements by the terms of written policies adopted by the municipality, immediately after the award of any contract, the contract and the factual basis for the exception must be recorded and open to public inspection. If a resolution is adopted by a governing body to waive competitive bidding requirements under (b) of this subsection, the resolution must recite the factual basis for the exception. This subsection (2)( a) does not apply in the event of an emergency. (b) If an emergency exists, the person or persons designated by the governing body of the municipality to act in the event of an emergency may declare an emergency situation exists, waive competitive bidding requirements, and award all necessary contracts on behalf of the municipality to address the emergency situation. If a contract is awarded without competitive bidding due to an emergency, a written finding of the existence of an emergency must be made by the governing body or its designee and duly entered of record no later than two weeks following the award of the contract. (3) For purposes of this section "emergency" means unforeseen circumstances beyond the control of the municipality that either: (a) Present a real, immediate threat to the proper performance of essential functions; or (b) will likely result in material loss or damage to property, bodily injury, or loss of life if immediate action is not taken. [1998 c 278 9 1.] '~-;"3- ~ "i._~ t:"~ ~'~~~,:""':,,,~ ~-::~, r~<-~ X,,~;\~ c (~. -! ~ - ~~~ ~ ~~~:~:~I!~~~~I'fl9 "-.1; -- f ___~"". -- --"~-~:-~-.:_- - ~--:{:~~\:::.-"'= ~ ~:f;-:.:f~ , _t~~~~~~~_- :-~-,;.--..,:..: -~--o;""~-' - --- -- '"k - - ~, i:-- 2004 Repair }!f ~;..! .:~L~:gr~JJ;1t0:!fi 2004 Repair Photo -- ~ .;.....- ;:.--~ --":.";," b=,"~~:;{ ~.:cc--:::. =_-::,- .-. ~.. '"-':3 ~~/ 2005 Erosion Photo 2005 Erosion Photo Utilities Committee May 3,2005 Present: Dave Fenton, Chair; Joan Hernandez, Jim Haggerton Jim Morrow, Frank Iriarte, Bob Giberson, Gail Labanara, Pat Brodin, Lucy Lauterbach 1. Water~ Po\ver., and Gas for Tuk,vila Vanev South Jim said there is a very tight time frame if the City is to design the water system for La Pianta. Highline 'vVater Service serves the Tukwila Valley South area, but they do not have the capacity to design the system in-house. Highline's policy is for the develope~ to pay the costs of the design and construction of a new water system. The water pipe system'needs to be designed \vith the other pipes (sewer and surface water) in the public right-of-way. Puget Sound Energy is dealing with La Pianta separately, though if their lines need to be sited in the right-of-way those lines will need to be coordinated also. The cost of designing the water line is $70,000 to be added to the David Evans contract. Committee members asked if Evans is able to compete the work by November, 2005 and were to ld he can. Funding for the water design and construction is still undecided. It may be a combination of La Pianta, Tukwila, and Highline. La Pianta wants the city to fund the water through grants and bonds. Highline will share in the cost of the major spine running down the Southcenter extension, because the new pipe is a replacement for the pipe in the current road. Highline thinks the difference in the cost between the size of their current pipe and the cost of the new larger pipe should be paid by La Pianta. La Pianta wants the cost to be paid by city grants and bonds. The discussions about who pays how much will continue. The design by David Evans will proceed to COW and Regular Meetings. Recommend desi1!n bv David Evans for $70.,000 to COW. 2. Fort Dent Stormwater Pump Station #19 and Draina2e The pump station at Fort Dent was found to be undersized, in poor condition, and unable to completely pump the storm water. Staff awarded a contract to Western Engineering Constructors to upgrade the pump station and install a compatible control panel and related equipment. Added work included grasscrete to prevent maintenance vehicles from sinking into the soft grass between the pump station and the parking lot. It was a successful project, done by a good contractor. All runoff from Fort Dent goes to the pond, and the pump station then pumps it into the river. Recommend contract acceptance and release of retainae:e to consent af!enda of a Ref!ular lVIeetin2. ~ 3. 42nd Ave. Brid2e Repair Last year this bridge had an erosion problem that was due to surface water runoff. That was repaired, and now a new and serious problem has emerged. Due to the bridge being on a turn of the river where there is an eddy swirling at the bridge supports, dirt has eroded around the supports. After studying the problem, staff determined that a proper repair would be to install sheet piling. Funds are available in the bridge program to do the work. Staff will hire a contractor and get emergency exemptions from Fish and Wildlife and SEP A Shoreline requirements. Dave said the pictures in the packet told the story of how badly the repair was needed. Recommend emer~encv declaration to COW and Re2ular Council for approval. ,.