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Home My WebLink AboutCOW 2005-04-25 Item 4B - Bid Award - Custom Security Systems for Security Card ID and Access Control System for $83,883.10 COUNCIL AGENDA SEVOPSIS 1 A ITE� No. S Initials J V f Meeting Date Prepared by 1 t fIayo view Co f revie 4/25/05 I PB )I 74 I A 1 koko rsoa 1 I 1 1 ITEM INFORMATION CAS NUMBER: 05-070 ORIGINAL AGENDA DATE: APRI L 25, 2005 AGENDA ITEM TITLE Security Card ID and Access Control System CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 4/25/05 Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PTV SPONSOR'S For better security and safety for City employees and gaining control over the quantity of SUMMARY keys, staff is proposing to install a security card and badging system for City Hall and the 6300 Building. The system can be expanded to all other City facilities that are approved for qualified access authorization. Three quotes were received from security vendors and the low bid came from Custom Security Systems at $83,883.10. Recommend award low bidder as we have worked with Custom Security Systems in the past and they have a clear understanding of our facilities. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 4/18/05 RECOMMENDATIONS: SPONSOR /ADMIN. Authorize Mayor to sign contract with Custom Security Systems CoMMrrrEE To COW for discussion with approval of low bidder, Custom Security COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $83,883.10 Fund Source: 303 Fund Minor Facilities Improvements (Page 76, 2005 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 4/25/05 1 MTG. DATE ATTACHMENTS 4/25/05 Information Memo dated April 4, 2005 Specification Sheet on Access Control /Burglar Panel Finance Safety Committee Minutes from April 18, 2005 INFORMATION MEMO To: Mayor Mullet Public Works Directo~ April 4, 2005 Security Card ill and Access Control System From: Date: Subject: ISSUE As a means of maintaining better security and safety for City employees and gaining key control particularly for City Hall, the City's administration has requested adding a security card and badging system. It is to be used as an employee., identification system and allow access via the proximity readers at authorized doors equipped with electric strikes. BACKGROUND The City of Tukwila has actively executed a variety of smaller projects that will enhance the City's security while updating our systems to align with new homeland security measures. Other cities and agencies are doing similar projects and are utilizing the newest technology for access control. Tukwila Public Works has recently received three quotes from qualified vendors. The estimates are for City Hall and the 6300 building but can be expanded to all other facilities that are approved for qualified access authorization using 303 money. The components that make up a facility's access control system consist of a central host computer, badging system, touchpads/proximity readers, electric strikes at each door, and zone controllers at each building. The system will be fully interconnected via conduits and systems already existing at various locations including optic transmission. Features inherent to provide complete access control as to who goes where and when within each of the systems we looked at include: . Real time tracking of entry activity and either automated or remote arm! disarm of locks . Multiple levels of access to provide specific authorization at each door/gate entry . Capability to easily add/remove users from multiple locations (badge card is a picture ID) . Software packaged to monitor and control doors, alarm points, and cctv cameras . Customizable automated door locking access times (Le., accommodating TCC events) . Necessary equipment/software for the City to create its own identity cards . System expansion and scalable upgrades up to 1800 users with 16-bit door control The three bids in order from low to high include Custom Security Systems ($83,883.10), Honeywell ($84,119.81), and Argens ($100,350.59). Tax is included in all estimates. RECOMMENDATION It is recommend that we proceed with the low bidder, Customer Security Systems. They have worked with us in the past and have a clear understanding of our facilities. Forward to Council with authorization to proceed. (P;a!ice\Security Card ID and Access Control System) ~ <';" - .7 .. ". r_#''i:._---"":'''-_.,.':-~ ~r.c~:::s ~..:_"':,: ~,'.:_', - :_~.l",""'-:.>~':...,":'-,; ~'",~. ,,,I ~~ i~; ~ :i; S -;~? ,~;~ ~~ ~ .;., r~ ",,;c. '-' : ,1 ~Jrg~~ar arlf~1 N-750-PAIT SBUS 1 & SBUS 2 N-750 ... N-750-PI, ~ SerialJParallellnterface 8 max. . ~~~~/ 0 PRINTER N-750-ADM II Door Aa:ess ModUe Reader ~ Arrj 26. 32 or 34 bit Wtegand Reader Reader Any 26, 32 or 34 bit Wiegand Reader [1f~ fF-':/J ft~:"1 ~ TOUCHPADSJ CARD READERS (max. 24 per system) ZONE EXPANDERS N-75Q-SSE N-750-10NE [] ANmOR I · .... Adds 128 Zones Adds 64 Hardwired Zones Use with N-7~SS 6 max. Smart SensoIs 3 max. .[J CPU for direct connection toACAS~e Features · 16 supervised programmable zones, expandable to 400. · Eight true partitions with up to eight areas per partition (64 possible areas). · Up to 1,800 users or cards. · High speed RS-485 bus to connect touch- pads, zone expande~ and other accessories. · Up to 24 touchpads and/or card readers. · 50 time schedules with 20 ranges per schedule. · Auto or manua1locklunlock. · Local and Global anti-passback. · Duress feature. UL Listings · UL 294 Access Control · UL Grade A · UL 365 Police Connect · UL 609 Local Burglary · UL 611 C.S. Burglary · UL 636 Holdup Alarm Units · UL 681 Bank Burglar Systems · UL 864 Comm. Fire C.S. · UL 985 Household Burglary · UL 1023 Household Burglary · UL 1076 Proprietary Burglary · UL 1610 C.S. Burglary · UL 1635 Digital Burglary System. · ULC ResJComm. Burglary · FCC Part 15 · FCC Part 68 · DOC CS-03 · CSFM ResJComm./Fire Panel Specifications Dimensions ....... 15"W x 20"H x 3"D Weight ............... 17 100. Power ................ 18VAC, 60Hz, 50VA Temperature...... 320 to 1200 F 00 to 490 C Humidity ............ 85% non-condensing Ordering N.750 .....,........... Security/Access Control Panel N-750-PAIT ........ Programming & Access Touchpad for the N-750 N.75IJ-ADM ........ Door Access Module for the N-750 N-750-P/ ............. SeriallParallellnterface for Printer or Direct Connect to N-750 N-750-ACAS ...... Administration Software for the N-750 N-750-SK ........... Remote Upload/Download Software for the N-750 5007 South Howell Ave. Milwaukee, WI 53207 N-750-APS ......... 12VDC Auxiliary Po.Yer Supply for the N-750 N-75o-APS-24.... 24VDC Auxiliary Power Supply for the N-750 N-75D-ZONE ...... 64 Zone Expander for the N-750 N-750-SS ........... Smart Sensor for the N-750 & N-750-SSE N-750-5SE ......... 128 Point Expander for the N-750 N-750-DPLM ...... Dual Phone Une Module for the N-750 N.750-BELL ....... Bell Supervision for the N-750 tel: (414) 769-5980 fax: (414) 769-5989 w eb site: http://~ .rriaa:ess . can Finance and Safety Committee Apri118, 2005 Present: Dennis Robertson, Chair; Pam Carter, Dave Fenton Kevin Fuhrer, Rhanda Berry, Derek Speck, Nick Olivas, Pat Brodin, Jim Morrow, Jane Cantu, Steve Lancaster, Lisa Verner, Lucy Lauterbach; Sue Carlson-La Pianta * - 1. Kev Card Access Public Works is working toward a more secure entry system for City Hall and the 6300 building. They asked for bids for access controls for the two buildings. The lowest bid came from Customer Security Sy~tems with a bid of$83,883.10, A new system will be able to track who enters which building at' what time, and offers customizable automatic door locking. The bid will allow the city to create identity cards for employees. When an employee leaves, his/her acc,ess will be removed from the system. The $84,000 bid includes keying all interior doors in the two buildings, and it's possible those all won't need to be on the system. It was easier to include them now and take them off later than to add them to a lo\ver priced contract. Dave asked if Mary Miotke has been involved, and Pat said she was. Pam asked abou~ emergency access by police or fire. Jim said that it will work very similarly to the way it is now. He also said if the power goes out there is back up battery po\ver that will be activated. The main doors to the two buildings will be open during business hours. Funding for the project is in the 303 budget. Recommend contract with Custom Security Systems for $83,883,10 to COW and Reeular l\tleetine~. 2. Financial Policies Kevin had prepared a new draft of the financial policies based on comments from the last meeting when the topic was discussed. The committee went through the policies, and suggested some editing changes. There was a lively discussion about procedures for expenditures for both CIP and for other purposes. Policy GF 5 was amended to apply to non-CIP grants, where grant applications will be reported to the appropriate committee. In the main body of the policies a section on Capital Expenditures had a split among the three members. The controversial issue related to capital grants with local matching requirements, and how much Council approval was needed before application for those grants. Pam C noted the current CIP policy is for staff to get committee approval with a report to Council before application for the grant, with Council approval for the grant to be accepted. The draft in the financial policies said those grant applications should get Council approval. Another provision was to have capital improvement projects of "limited benefit" to be paid by the developer. Committee members wanted to be sure that meant projects like Cascade View surface water project and the AllentownIFoster Point projects were still allowed with the new policy. Reschedule draft policies. 3. Tukwila Vallev South Fundin2 Kevin provided a color-coded decision tree for funding options for TVS. The first decision about whether to participate in the TVS project was affinnative from all three members. The second issue was whether the city should issue bonds, and if so at what level. Kevin said he had talked to bond underwriters who told him that a city should only bond about 750/0 of their capacity. Though they can bond more, it could have an impact on their bond rating. Considering Tukwila's bonding capacity (including $26 m. in