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Home My WebLink AboutReg 2005-04-04 Item 7F.2 - Contract Supplements - Strander Boulevard Stormwater Pump Station #17 Permit Modifications with PACE Inc for $18,425 Co UNCIL AGENDA Sv2voPsIs LA v Initials ITEM No. 1 i; 6) Meeting Date f Prepared by 1 Mayor's review Council review tLi z 3/28/05 1 BG 1 f k J t,''' 4 7908 ITEM INFORMATION CAS NUMBER: 05-047 ORIGINAL AGENDA DATE: MARCH 28, 2005 AGENDA ITEM TITLE Strander Blvd Upgrade Pump Station #17 Consultant Supplements with PACE CATEGORY Discussion j Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date Mtg Date 4/ 4/ 0 EMt Date Mtg Date Mg Date Mtg Date Mtg Date: 3/28/05 SPONSOR Council Ma Adm Svcs DCD Finance Fire Legal P Police PI/ SPONSOR'S In December 2003, Penhallegon Associates, Inc. (PACE) began design of the Strander Blvd SUALMARY Upgrade Project. Final design is complete and the bid award for construction is underway. Two supplements are for PACE to perform construction management services for $204,386.00 and additional design work for $18,425.00, bringing the new contract total to $415,556.00. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte El Arts Comm. Parks Comm. Planning Comm. DA'Z'E: 3/22/05 RECOMMENDATIONS: SPONSOR /ADMIN. Authorize Mayor to sign two supplements with PACE. COMMI "1 -1'EE Authorize Mayor to sign supplements and forward to COW COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $415,556.00 $2,177,000.00 Fund Source: 412 Surface Water (page 122, 2005 CIP) Comments: See Bid Award memo for detail on budgeted amount. MTG. DATE RECORD OF COUNCIL ACTION 3/28/05 Discussed at COW; forwarded to 4/4/05 Reg. Mtg. for formal action. MTG. DATE ATTACHMENTS 3/28/05 Information Memo dated March 9, 2005 Consultant Supplements with Scope of Work Utilities Committee Meeting Minutes from March 22, 2005 4/4/04 I Updated information memo dated March 9, 2005. Supplemental Agreements Nos. 1 &2 showing time extension. INFORMATION MEMO To: ^ OJ. Mayor Mullet From: ~Public Works Director Date: March 9, 2005 Subject: Strander Blvd Pipe Replacement Project No. 86-DROl, Contract No. 03-146 Supplemental Agreement No. 1/ Budget Line Item No. 412/02.594.382.41.08 Supplemental Agreement No. 2/ Budget Line Item No. 412/02.594.381.41.08 ISSUE Approve Supplemental Agreement Nos. 1 and 2 for Contract No. 03-146 with Penhallegon Associates, Inc. BACKGROUND Consultant Agreement No. 03-146 included project administration, environmental permitting, utility coordination, and [mal plans, specifications, and estimate (PS&E) for the Strander Blvd Pipe Replacement Project. Supplemental Agreement No.1 adds construction management and inspection services to the agreement. This supplement includes full-time construction inspection and project management with Entranco as a sub consultant to PACE, Inc. Supplemental Agreement No.2 includes additional preliminary engineering costs that have been incurred by the consultant due to time delays in securing Endangered Species Act (ESA) approvals, design of a new water quality device per requirements recently received from the US Fish and Wildlife Service, additional coordination meetings with City staff, and added coordination with the Corps of Engineers for permit approvals. ANALYSIS Supplement No.1 is required for contract project management due to extremely high workload of City staff, and construction engineering was included in the budget for this project. Additional design tasks outlined in Supplement No.2 were required to meet requirements of permitting agencies that were not anticipated in the original agreement. These changes included provisions for cultural resource monitoring during pump station excavation, a new water quality device sized for the entire existing basin, additional pump controls to allow shut off of the station at 12,000 CFS, and review with the Army Corps for changes proposed by the KC Flood Control District on pipe backfill materials. Their contract schedule has been extended to a new completion date of May 31, 2006. RECOMMENDATION Approve Supplemental Agreement No.1 for $204,386.00 for construction management and inspection services and Supplemental Agreement No.2 for $18,425.00 for additional permit-related design modifications . RL/BG attachments: Supplemental Agreement No.1 Supplemental Agreement No.2 (P:Projects\A- DR ProjeclS\86DR01\Supplement Nos. I and 2) SUPPLEwlliNTALAGREEwlliNTNUNffiER1 TO CONSULTANT AGREElVIENT NlJlVffiER 03-146 THIS SUPPLElVIENTAL AGREElVIENT is entered Into between the City. of Tukwila, vVashington, herein-after referred to as lithe City", and Penhallegon Associates Consulting Engineers (PACE), Inc., hereinafter referred to as lithe Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on, November 12, 2003 and identified as Agreement No. 03-146. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: 1. Scope of Services is hereby changed to include the attached exhibits A-I, B-1, C-I and D-l. 2. Payment, shall be amended as follows: Payment for the work provided by the Consultant as part of this supplement shall be made and the total amount of payment to the Consultant for this work shall not exceed $204,386 without express written modification of the Agreement signed by the City. The maximum amount payable under this agreement as supplemented inclusive of all fees and other costs is now $397,131.00 3. Time for Performance, is amended to change the number of calendar days for completion of the work to read: Work under this contract shall commence upon the giving or written notice by the City to the Consultant to proceed. The Consultant shall perfonn all services and provide all work product required pursuant to this Agreement bv lVlav 31. 2006, unless an extension of such time is granted in writing by the City. DATED this day of ,20_. CITY OF TUKWILA CONSULTANT By: ~ 4t Jki-- Steven M. Mullet, Mayor Printed Name: Kenneth H Nilsen Title: Vice President SUPPLEMENTAL AGREEJVlENT N1JMBER 2 TO CONSULTANT AGREEJVIENT ~lJNIBER 03-146 THIS SUPPLEMENTAL AGREElVIENT is entered into between the City of Tukwila, Washington, herein-after referred to as "the City", and Penhallegon Associates Consulting Engineers (PACE), Inc., hereinafter referred to as "the Consultant", in consideration of the mutual benefits, terms, and conditions hereinafter specified. The City desires to supplement the agreement entered into with the Consultant and executed on, November 12, 2003 and identified as Agreement No. 03-146. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: 1. Scope of Services, is hereby changed to include reimbursement for the following items: a. The prolonged project schedule as a result of time delays due to length of time to secure Endangered Species Act (ESA) approval resulted in ongoing coordination, management and administration costs. The original construction was anticipated to begin in September 2004. We now anticipate construction to begin in spring of 2005. b. The requirement by Washington State Ecology to provide a stonn water quality treatment device for ESA approval resulted in additional permit coordination effort with the review agencies, as well as time to select and design the appropriate water quality treatment device for the project, revise construction plans and details, and update the hydraulic calculations and drainage report. c. Additional coordination meeting with City staff. d. Additional coordination with the Corps of Engineers following the completion of the design. 2. Payment, shall be amended as follows: Payment for the work provided by the Consultant as part of this supplement shall be made and the total amount of payment to the Consultant for this work shall not exceed $18,425 without express written modification of the Agreement signed by the City. The maximum amount payable under this agreement as supplemented inclusive of all fees and other costs is shown below: Original Contract Supplemental 1 (Construction Management & Inspection) Supplemental 2 (Design Scope Modifications) TOTAL CONTRACT $192,745.00 $204,386.00 $18,425.00 $415,556.00 3. Time for Performance, is amended to change the number of calendar days for completion of the work to read: Work under this contract shall commence upon the giving or written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement hv iVlav 31, 2006, unless an extension of such time is granted in writing by the City. DATED this . day of ,20_. CITY OF TUKWILA CONSuLTANT By: ~~ ~ JhL,.-- Steven M. Mullet, Mayor Printed Name: Kenneth H Nilsen Title: Vice President