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Home My WebLink AboutCOW 2005-03-28 Item 5B.1 - Bid Award - Frank Coluccio Construction for Strander Boulevard Stormwater Pump Station #17 Construction for $1,566.424 COUNCIL A GENDI S vrvosis I o Initials ITEM No, J I ANA 7 Meeting Date Prepared by 1 Mayors review Council review 3/28/05 BG ,,t,r L ITEM INFORMATION CAS NUMBER: 05-046 I ORIGINAL AGENDA DATE: MARCH 28, 2005 AGENDA ITEM TITLE Bid Award for construction of the Strander Blvd Upgrade Pump Station #17 CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date tbltg Date ibltg Date Mtg Date Mg Date 3/28/05 flits Date Aft Date: SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P &R Police PWI SPONSOR'S The project was advertised on February 7 and 14, 2005 and nine bids were opened on SUMMARY March 1, 2005. The low bid from Prospect Construction made a math error and requested bid relief. The second lowest bidder, Americon, Inc. failed to enter a bid amount and also requested bid relief. The third low bidder, Frank Coluccio Construction submitted a bid with no errors or irregularities and references reported that Coluccio performs quality work. REVIEWED BY COW Mt CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA1'I✓: 3/22/05 RECOMMENDATIONS: SPONSOR /ADMIN. Award contract to the Frank Coluccio Construction Co. COMMllTER Forward to COW and Regular with approval. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,566,424.00 $2,177,000.00 Fund Source: 412 Surface Water (page 122, 2005 CIP) Comments: Transferring $100,000 from GIS Inventory and $220, 000 from Annual Small Drainage Program MTG. DATE 1 RECORD OF COUNCIL ACTION 3/28/05 MTG. DATE ATTACHMENTS 3/28/05 Information Memo dated March 9, 2005 Bid Tabulation Bid Relief Request Letters from Prospect and Americon Utilities Committee Meeting Minutes from March 22, 2005 1 INFORMATION MEMO To: Mayor Mullet Public Works Directo~ March 9, 2005 Strander Boulevard Storm water PumP Station #17 Road and Draina2e Improvements Project No. 86-DR01 Bid Award From: Date: Subject: ISSUE Award the bid for the Strander Boulevard Stonnwater Pump Station #17 Road and Drainage Improvement project to Frank Coluccio Construction Company, of Seattle, Washington, in the amount of $1,566,424.00. BACKGROUND The existing gravity conveyance system along Strander Blvd between Andover Park East and the Green River is undersized and flooding occurs during heavy rain and high river events. This project will install a new pump station at Bicentennial Park, a new larger conveyance system between the intersection of Strander Blvd/Andover Park East and the Green River, and abandon the existing stonn system and outfall to the river. ANALYSIS This project was advertised on February 7 and 14,2005. Nine bids were received and they were opened on March 1, 2005. The bids were checked and tabulated. Several minor math errors were found and corrected. The apparent low bidder, Prospect Construction, was notified of the results and asked to confinn their bid amounts. After further review, Prospect realized that they had made an $89,885 error by not including the cost for trench backfill in the unit price for pipe installation and requested bid relief for this project. Two errors were found with the second place bidder, Americon, Inc., in that they had failed to enter a bid amount for one of the bid items and they had not included tax within the individual bid items but had added tax to the overall project. These errors caused Americon's bid to be irregular and grounds for rejection by the City. Americon was contacted and they also requested bid relief from this project. Letters are attached. The third low bidder, Frank Coluccio Construction Company, submitted a bid with no errors or irregularities. References were checked on similar projects and all reported that Coluccio perfonned quality work and recommended them for this project. BUDGET A total of $1,520,000 was budgeted for construction of this project. This amount included $1,270,000 from the 412 fund and $250,000 from the Annual Streets Overlay and Repair Program in the 104 Fund. It is recommended that funding from other surface water projects be used to complete the construction this summer. The Strander project is of high importance; all pennits have been obtained from federal and state agencies, there are time constraints for construction within the river, and the pavement within the project is failing. Mayor Mullet Page 2 March 9, 2005 Funding would be obtained from the 2005 Annual Neighborhood Drainage Program ($220,000) and from the GIS Inventory ($100,000). The Neighborhooq Drainage Program would still fund the ditch enclosure along 4200 Ave S in Allentown as part of the Allentown/Foster Point Water and Sewer Improvement project and drainage improvements to 49th Ave S as part of the 2005 Overlay & Repair Program. The third phase of the GIS effort to map existing storm drainage systems would be delayed until later in the year unless funding allows an earlier start. BUDGET AND BID SUMMARY Design Engineering (PACE) Design Engineering Supplement (PACE) Construction (Coluccio) Annual Overlay & Repair Construction Engineering PSE Power Connection Pump Station Controller Panel Contingency (10%) Subtotal Transfer from GIS Inventory Transfer from Annual Drainage Program Total RECOMMENDATION Actual $ 192,745.00 18,425.00 1,566,424.00 204,386.00 6,000.00 30,000.00 156.642.40 $ 2,174,622.40 0.00 0.00 $ 2,174,622.40 Budeet $ 185,000.00 0.00 1,270,000.00 250,000.00 152,000.00 0.00 0.00 0.00 $ 1,857,000.00 100,000.00 220,000.00 $ 2.177.000.00 Award the construction contract to Frank Coluccio Construction Company in the amount of $1 ,566,424.00. attachment: Bid Tabulation Prospect Construction Bid Relief Request Americon, Inc., Bid Relief Request (p:Projects\A- DR Projects\86DROlllnfo Memo Bid Award Strander) R~~R~~;~; PH. (253) 939-9306 Fx. (2 53) B 52 - BOB B March 1, 2005 RECEIVED MAR 0 2 2005 TUKW/LA PUBLIC WORKS Bob Giberson Tukwila City Engineer City of Tukwila 6300 South center Boulevard, Suite 100 Tukwila, WA 98188 RE: Notice of Bid Error Strander Boulevard Stormwater Pump Station #~ 7 Project No. 86-DR01 . Dear Sir, After reviewing our bid for the Strander Boulevard Stormwater Pump Station #17, we have discovered a substantial error and request relief from our bid. During the preparation of our bid an error occurred which failed to total the cost of select backfill aggregates for the pipe items. The total of this error is $89,885.00. As backup we have attached the Excel spreadsheets used at bid time, marked "BID FORM", and corrected spreadsheets marked "CORRECTED". The detail sheets show bid item assemblies, which include materials, labor, equipment, rentals and subcontract costs for each item. The totals of these assemblies are linked to the corresponding cells on the summary sheet and then totaled for the project. We regret the need to request relief, but on a project of this size the error is insurmountable. Should you have questions or need further explanation please contact me at 253-939-9306. Sincerely, Prospect Construction ~~ Mike McFarland Attachment: PCI P.O. BOX B7B AUBURN, WA 9B071-0B7B FROM FAX` 42543266So 1.1 ir. 08 2005 02: 28PM Pi 1 t 1 i 1. t r I >i S. 3 March 8, 2005 to c4 q C Ryan Larsen C City of Tukwila CA Department of Public Works 0.300 Southcenter Blvd, Suite 100 VIA FAX: (206) 431 -3665 6 Tukwila, WA 98188 w a RE: Strander Boulevard Stormwater Pump Station No. 17 Project#: 86 -DROI Dear Mr. Larsen: r This letter is to notify you that an error was made when calculatigg the taxes in our bid on the referenced project. We respectfully request that our bid for that projc-;t be withdrawn. CA C We apologize for any inconvenience this may cause and look forward to working with you on c4 ftiture projects. ce °Iyi ki)cmoSti•-)L....._ 74' Earl M. Soushek esident U .i r I Ci e 0 C4 rn O .7 S V X r t W J 23 SE 272 Street, Maple 'Valley, WA 98038 Phone: (425) 432 -2444 Fax: (425) 432 -6698 Utilities Committee March 22, 2005 Present: Dave Fenton, Chair; Joan Hernandez, Jim Haggerton Jim Morrow, Frank Iriarte, Gail Labanara, Bob Giberson, Pat Brodin, Ryan Larson, Mike Ronda, Lucy Lauterbach * 1. Strander Blvd Storm Water Pump Station and Road Bid Award A project to replace the gravity storm drainage line along Strander Blvd between Andover Park East and the Green River is needed. Flooding currently exceeds the pipe's capacity, and a larger pipe will replace the current facilities and a new pump station will be built. Errors were found in the two lowest bid prices, so the third lowest bidder is the bid award recipient. Because the cost was higher than anticipated, funds from neighborhood drainage and future GIS mapping will be used to supplement the project budget. The contractor is Frank Coluccio and the cost is $1.566 million. Recommend bid award to COW and Reeular Meetines. 2 Strander Blvd. Storm Water Pump Station and Road Construction Services If they had time staff would supply the contract project management for this project. Due to their high workload, they negotiated an agreement with Penhallegon Associates for the work. Public Works already has a contract with Penhallegon to provide design. One supplement is for additional design work for $18,425 and the second supplement is for construction management for $204,386.00. Information only. 3. Cascade View Drainaee Improvement Proiect Both Water District 125 and Val Vue have projects they would like to do to coincide with the city's street and drainage work in Cascade View. The city has prepared interlocal agreements with both utilities. The city will incorporate the utility work into the city project for the Val Vue Sewer district, but the bid was too high for Water District 125, so they will be responsible for their own work. The two interlocal agreements spell out the responsibility of both utilities and the city's responsibilities. Recommend two interlocal aereements to COW and Council for approval. 4. Cascade View Draina2e Proiect Bid Award The Cascade View Drainage project was bid in February and early March of this year. Three bids were received, and the lowest bid was accepted. The project budget was $4~2 million, and the lowest bid was $3.96 million. SCI was the low bidder. The city has worked with this contractor on many projects throughout the city, including S. 134th, S. 160th and East Marginal Way. Val Vue Sewer work in Item 2 will be completed for $76,704 bringing the total bid award to $4,039,204.00. Recommend bid award to SCI Infrastructure for $4,039,204 to COW and RelWlar Meetines. 5. Cascade View Drainaee Construction Manaeement Services The city first had a contract with KPG for design of the Cascade View Drainage in 2003. The city staff will provide construction engineering for the project, and KPG will provide construction engineering assistance. Information only.