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HomeMy WebLinkAboutCOW 2005-03-28 Item 5C.2 - Bid Award - SCI Infrastructure LLC for Cascade View Drainage Improvement for $4,039,204 UNCIL A GEN Siwosis s s k j s ky 5 Initials ITEM No. t: v�,'v Meeting Date Prepared by _I Mayor's review I Council review p 1 3/28/05 1 BG ,fi-tar 1 L C\ 5,c(a) i90a 1 1 1 ITEM INFORMATION CAS NUMBER: 05-049 I ORIGINAL AGENDA DATE: MARCH 28, 2005 AGENDA ITEIi TITLE Bid Award for construction of the Cascade View Drainage Improvement Project CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mt Date Mtg Date Mtg Date 11itg Date iVItg Date 3128105 tbitg Date Mtg Date: I SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIV SPONSOR'S The project was advertised on February 18, 24, and March 3 and three bids were opened SUMMARY on March 15, 2005. The low bid of $3,962,500 was from SCI Infrastructure, LLC. There is also an Additive Item No. 2 for $76,704.00 for Val Vue Sewer District improvements. Additive Item No. 2 will also be awarded under this contract and paid by Val Vue through an Interlocal Agreement. Total bid award for $4,039,204.00. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA'Z'E: 3/22/05 RECOMMENDATIONS: SPONSOR /ADMIN. Award contract to the low bidder SCI Infrastructure, LLC. COMMITTEE Forward to COW and Regular with approval. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $4,039,204.00 $4,200,000.00 Fund Source: 412 Surface Water (page 121, 2005 CIP) Comments: See Interlocal Agreements with Water District 125 and Val Vue Sewer District, also presented to Council 3 /28/05. MTG. DATE 1 RECORD OF COUNCIL ACTION 3/28/05 1 I 1 MTG. DATE I ATTACHMENTS 3/28/05 Information Memo dated March 16, 2005 Bid Tabulation 1 Utilities Committee Meeting Minutes from March 22, 2005 1 1 1 INFORMATION MEMO To: From: Date: Subject: Mayor Mullet Public W orks Directo~ March 16, 2005 Cascade View Improvement Project Project No. OO-DR06 Bid Award ISSUE Award the Base Bid and Additive Item 2 for the Cascade View Improvement project to SCI Infrastructure, LLC, of Pacific, Washington, in the amount of $4,039,204.00. BACKGROUND The Cascade View neighborhood experiences many drainage and groundwater problems. The design of this project is now complete and ready for construction. This project will construct approximately 8,500 linear feet of street and drainage improvements within City right-of-ways in the Cascade View Neighborhood. ANALYSIS This project was advertised on February 18, 24, and March 3,2005. Three bids were received and opened on March 15, 2005. The bids were checked and tabulated. One math error was found and corrected but this error did not affect the bid results. SCI Infrastructure submitted the low base bid of $3,962,500.00. SCI Infrastructure has worked successfully with Tukwila on past projects and reference checks also indicate that SCI Infrastructure has performed well on similar type projects with other agencies. In addition to the base bid, two additive alternate items were included, Additive Item NO.1 for water system upgrades to be funded by Water District 125 and Additive Item No.2 for sewer system upgrades to be funded by Val Vue Sewer District. Upon reviewing the Additive Alternate bid items, Water District 125 has elected not to pursue the construction work with SCI. Val Vue Sewer District has elected to proceed with construction of Additive Item No.2. An Interlocal Agreement between Water District 125 and the City and between Val Vue Sewer District and the City is being processed to reimburse the City for design and construction costs incurred as a result of these additive items. BUDGET AND BID SUMMARY Base Bid Amount Construction Engineering Continqency (10% Base Bid) Total Additive Item No.2 Bid Results/Estimate $ 3,962,500.00 300,000.00 396,250.00 $ 4,658,750.00 76,704.00 BudQet $ 4,200,000.00 465,000.00 $ 4,665,000.00 to be paid by Val Vue RECOMMENDATION Award the construction contract for the Base Bid of $3,962,500.00 and Additive Item 2 for $76,704.00 to SCI Infrastructure, LLC, for the total contract amount of $4,039,204.00. RL:ad attachment: Bid Tabulation (p:Projects\A- DR Projects\OODR06\De:sign\Info Memo Bid Award SCI) Cascade View Improvement Project 00-DR06 Certified Bid Tabulation Utilities Committee March 22, 2005 Present: Dave Fenton, Chair; Joan Hernandez, Jim Haggerton Jim Morrow, Frank Iriarte, Gail Labanara, Bob Giberson, Pat Brodin, Ryan Larson, Mike Ronda, Lucy Lauterbach 1. Strander Blvd Storm Water Pump Station and Road Bid Award A project to replace the gravity storm drainage line along Strander Blvd between Andover Park East and the Green River is needed. Flooding currently exceeds the pipe's capacity, and a larger pipe will replace the current facilities and a new pump station will be built. Errors were found in the two lowest bid prices, so the third lowest bidder is the bid award recipient. Because the cost was higher than anticipated, funds ITom neighborhood drainage and future GIS mapping will be used to supplement the project budget. The contractor is Frank Coluccio and the cost is $1.566 million. Recommend bid award to COW and Re2ular Meetin2s. 2 Strander Blvd. Storm Water Pump Station and Road Construction Services If they had time staff would supply the contract project management for this project. Due to their high workload, they negotiated an agreement with Penhallegon Associates for the work. Public Works already has a contract with Penhallegon to provide design. One supplement is for additional design work for $18,425 and the second supplement is for construction management for $204,386.00. Information only. 3. Cascade View Draina2e Improvement Proiect Both Water District 125 and Val Vue have projects they would like to do to coincide with the city's street and drainage work in Cascade View. The city has prepared interlocal agreements with both utilities. The city will incorporate the utility work into the city project for the Val Vue Sewer distric~ but the bid was too high for Water District 125, so they will be responsible for their own work. The two interlocal agreements spell out the responsibility of both utilities and the city's responsibilities. Recommend two interlocal a2reements to COW and Council for approval. * 4. Cascade View Draina2e Proiect Bid Award The Cascade View Drainage project was bid in February and early March of this year. Three bids were received, and the lowest bid was accepted. The project budget was $4) million, and the lowest bid was $3.96 million. SCI was the low bidder. The city has worked with this contractor on many projects throughout the city, including S. 134th, S. 160th and East Marginal Way. Val Vue Sewer work in Item 2 will be completed for $76,704 bringing the total bid award to $4,039,204.00. Recommend bid award to SCI Infrastructure for $4,039,204 to COW and Re!!Ular Meetin2s. 5. Cascade View Draina2e Construction Mana2ement Services The city first had a contract with KPG for design of the Cascade View Drainage in 2003. The city staffwill provide construction engineering for the project, and KPG will provide construction engineering assistance. Information only.