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HomeMy WebLinkAboutCOW 2005-03-28 Item 5C.3 - Contract Supplement #1 - Cascade View Drainage Improvements with KPG Inc for $49,923.60 COUNCIL A GEND SyzvoPsis ITEM NO. Meetinn Date 1 Prepared by 1 Mayor's review 1 Council review 1 usk .,m I 3/28/05 BGQ \I 1 (``y c a I c.. (3) 1 1 ITEM INFORMATION CAS NUMBER: 05-050 1 ORIGINAL AGENDA DATE: MARCH 28, 2005 AGENDA ITEM TITLE Cascade View Drainage Improvements Consultant's Supplement with KPG, Inc. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date rlitg Date Mtg Date Ml ftg Date Mtg Date Mtg Date i11tg Date: 3/28/05 SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIV SPONSOR'S In December 2004, KPG began design of the Cascade View Drainage Improvement Project. SUMMARY Final design is complete and the bid award for construction is underway. This supplement is for KPG to perform construction management services for a fee not to exceed $49,923.60. The majority of the construction management will be completed in- house. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA'I E.: 3/22/05 RECOMMENDATIONS: SPONSOR /ADMIN. Authorize Mayor to sign the supplement with KPG, Inc. COM fII I EE Authorize Mayor to sign supplement and forward to COW COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $49,923.60 $568,000.00 Fund Source: 412 Surface Water (page 121, 2005 CEP) Comments: MTG. DATE 1 RECORD OF COUNCIL ACTION 3/28/05 1 MTG. DATE ATTACHMENTS 3/28/05 1 Information Memo dated March 16, 2005 1 Consultant Supplement with Scope of Work Utilities Committee Meeting Minutes from March 22, 2005 1 INFORMATION MEMO To: From: Date: Subject: Mayor Mullet Public W orks Directo~ March 16, 2005 Cascade View Drainage Improvement Project Project No. OO-DR06 Supplemental Agreement - Construction :Management Services ISSUE Authorize the Mayor to sign a contract supplement for construction management services for the Cascade View Drainage Improvement project. BACKGROUND KPG, Inc., of Seattle, Washington, and the City of Tukwila entered into Contract No. 03-148 for design services related to the Cascade View Drainage Improvement project in 2003. City staff will provide construction engineering for this project and this supplement will provide construction engineering assistance from KPG, Inc. ANALYSIS A contract supplement for construction services has been negotiated for a fIxed fee not to exceed $49,923.60. Construction services will include attendance at the pre-construction conference and public meeting, contract submittal review, materials testing, and on-call project support. Base Contract Construction Services Supplement TOTAL $ 512,005.18 49.923.60 $ 561.928.78 RECOMMENDATION Authorize the Mayor to sign Supplemental Agreement No.1 to Contract No. 03-148 with KPG, Inc., in the amount of $49,923.60. RL:ad attachment: KPG Supplemental Agreement No. I (p:ProjeaslA- DR ProjcctslOODR06\Dcsignllnfu Memo KPG CoosttucUon 5uppl=) SUPPLEMENTALAGREEMEl\'TNo.l AGREEMENT No. 03-148 PROJECT No. OO-DR06 City ofTukwila Public Works Department 6300 Southcenter Boulevard #100 Tukwila, W A 98188 KPG, Inc. 753 - 9th Avenue N. Seattle, WA 98109 PROJECT: Cascade View Drainage Improvements This SUPPLEMENTAL AGREEIvIENT NO. 1 is to supplement the agreement entered into with KPG, Inc. and the City ofTukwila, which was executed on the17tD. day of November, 2003. All provisions in the basic agreement remain in effet, except as expressly modified as follows: , Article 2, Scope of Services, shall be modified as follows: The COllsultant agrees to provide construction support services as requested by the City in accordance with the scope of work included as Exhibit A. Article 3, Time for Performance, is ameIlded to change the number of calendar days for completion of the work to read:- Work under this contract shall commence upon the giving or written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement hv Mav 31, 2006. unless an extension of such time is granted in writing by the City. Article 4, Paynient, shall be modified as follows: Payment fo,-"_ work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $49,923.60 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $561,928.78 without express written modification of the Ag,.eementsigned by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this of ,2005. day APPROVED: APPROVED: CITY OF TUKWILA KPG, INe. ~~ Nelson Davis Principal Steven M. Mullet Mayor Attested: Jane E. Cantu, City Clerk Exhibit A City of Tukwila Cascade View Drainage Improvements OO-DROB Construction Support Services Amendment _ KPG, Inc Supplemental Agreement No.1 March 17, 2005 The Consultant shall provide engineering support and testing services to assist the City during construction of the- Cascade View Improvements as outlined below: Task 10 Construction Support Services 10.1 The Consultant shall provide continuous project management throughout the construction duration. This includes management of staff, contracting with a City approved testing subconsultant and preparation of monthly invoices and progress reports. Day to day coordination and scheduling of the testing subconsultant will be by the City's authorized field representative. 10.2 The Consultant will attend the pre-construction conference as well as a neighborhood public meeting with the City, Contractor, and affected utility providers. 10.3 The Consultant will assist the City in reviewing submittals. 10.4 The Consultant will attend up to 8 project progress meetings as deemed necessary and requested by the City field representative. 10.5 The Consultant will assist in the review of changed conditions as they arise and make recommendation to the City for field changes/change orders. This may also include on-call support as technical or property issues arise during construction. The construction duration is anticipated to be 300 calendar days with a construction start date of mid to late May 2005. Hour and Fee Estimate Cascade View Drainage Improvements Construction Support Services Utilities Committee March 22, 2005 Present: Dave Fenton, Chair; Joan Hernandez, Jim Haggerton Jim Morrow, Frank Iriarte, Gail Labanara, Bob Giberson, Pat Brodin, Ryan Larson, Mike Ronda, Lucy Lauterbach 1. Strander Blvd Storm Water Pump Station and Road Bid Award A project to replace the gravity storm drainage line along Strander Blvd between Andover Park East and the Green River is needed. Flooding currently exceeds the pipe's capacity, and a larger pipe will replace the current facilities and a new pump station will be built. Errors were found in the two lowest bid prices, so the third lowest bidder is the bid award recipient. Because the cost was higher than anticipated, funds from neighborhood drainage and future GIS mapping will be used to supplement the project budget. The contractor is Frank Coluccio and the cost is $1.566 million. Recommend bid award to COW and Re!!Ular Meetine:s. 2 Strander Blvd. Storm Water Pump Station and Road Construction Services If they had time staff would supply the contract project management for this project. Due to their high workload, they negotiated an agreement with Penhallegon Associates for the work. Public Works already has a contract with Penhallegon to provide design. One supplement is for additional design work for $18,425 and the second supplement is for construction management for $204,386.00. Information only. 3. Cascade View Drainae:e Improvement Project Both Water District 125 and Val Vue have projects they would like to do to coincide with the city's street and drainage work in Cascade View. The city has prepared interlocal agreements with both utilities. The city will incorporate the utility work into the city project for the Val Vue Sewer district, but the bid was too high for Water District 125, so they will be responsible for their own work. The two interlocal agreements spell out the responsibility of both utilities and the city's responsibilities. Recommend two interlocal ae:reements to COW and Council for approval. 4. Cascade View Drainae:e Project Bid Award The Cascade View Drainage project was bid in February and early March of this year. Three bids were received, and the lowest bid was accepted. The project budget was $4,2 million, and the lowest bid was $3.96 million. SCI was the low bidder. The city has worked with this contractor on many projects throughout the city, including S. 134th, S. 160th and East Marginal Way. Val Vue Sewer work in Item 2 will be completed for $76,704 bringing the total bid award to $4,039,204.00. Recommend bid award to SCI Infrastructure for $4.039.204 to COW and Re!!Ular Meetine:s. * 5. Cascade View Drainae:e Construction Manae:ement Services The city first had a contract with KPG for design of the Cascade View Drainage in 2003. The city staff will provide construction engineering for the project, and KPG will provide construction engineering assistance. Information onlv.