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HomeMy WebLinkAboutCOW 2005-03-28 Item 5E - Agreement - Klickitat / Southcenter Parkway Access Consulting with HNTB Corporation for $1,168,322 CtUNCIL A GEND" SYNOPSIS Initials ITEM No. Q �v 101 1 Meeting Date Prepared by 1 Mayor' review I C `ncil review 1 u 1 3/28/05 BG Q50 1 JLL 1 r 1 t 1 1 1 1 ITEM INFORMATION CAS NUMBER: 05-052 I ORIGINAL AGENDA DATE: MARCH 28, 2005 AGENDA ITEM TITLE Klickitat /Southcenter Pkwy Consultant's Agreement with HNTB Corp. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other ilftg Date tlftg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date: 3/28/05 SPONSOR Council Mayor Adm Svcs El DCD Finance Fire Legal Pe: R Police PTV SPONSOR'S The contract is for the engineering design services for the roadway improvements on SUMMARY Southcenter Pkwy at Klickitat. The roadway improvements include a combination bridge under the northbound lanes and over the southbound lanes. A presentation on the scope of the project was given to Council on 2/14/05. REVIEWED BY COW Mtg. 111 CA &P Cmte F &S Cmte Transportation Cmte El Utilities Cmte Arts Comm. El Parks Comm. El Planning Comm. DALE: 3/28/05 and 1/24/05 RECOMMENDATIONS: SPONSOR /ADMIN. Authorize Mayor to sign the agreement with HNTB, Inc. COMMIrrEE Approve agreement and forward to COW and then Regular Council. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,168,322.00 $1,161,333.00 $6,989.00 Fund Source: 104 Commercial Streets (page 42, 2005 CIP) Comments: Mitigation and additional federal aid is anticipated. MTG. DATE RECORD OF COUNCIL ACTION 2/14/05 Presentation to Council. 3/28/05 MTG. DATE ATTACHMENTS 3/28/05 Information Memo dated March 14, 2005 Consultant Agreement with Scope of Work Transportation Committee Meeting Minutes from January 24, 2005 Presented to Transportation Committee on March 28, 2005 (same night) **Agreement contains standard Federal boilerplate language and is, therefore, not copied within this packet. If you want a copy of the complete agreement, it is available trom the Lity LierK•s orTlce. INFORMATION MEMO To: From: Date: Subject: Mayor Mullet Public W orks Directo~ March 14, 2005 Klickitat/Southcenter Pkwv (Urban Center Access Improvement Proiect) Consultant Agreement Project No. 84-RW19 ISSUE Authorize the Mayor to execute a contract in the amount of $1,168,322.00 to provide engineering design services for roadway improvements on Klickitat and Southcenter Pkwy. BACKGROUND Since 2003, staff has been working toward a design to improve traffic conditions at the Klickitat Drive/Southcenter Parkway intersection. A short list of three firms was selected from seven Statements of Qualifications submitted in September 2004. The teams short-listed were Berger/ABAM, HNTB, and DMJM +Harris, all large, national firms. The scoring consistently placed the HNTB team in first place. On January 24,2005, staff brought the consultant selection to the Transportation Committee and was given authorization to begin negotiations on scope and fee for the project. At this time, only the work through the Design Report stage is being contracted. Additional work, specifically [mal design and construction support can be contracted in the future once funding is secured. ANALYSIS The scope and fee have been developed using Federal Aid fOnTIs. This was done in anticipation of receiving federal funds for this project. On March 21, 2005, the City was notified of a partial award of $661,333 from the FFY 2005 Appropriations Act. It is anticipated that the full award, expected later this year, will be approximately $1,000,000 in total. Currently, there is $500,000 City dollars budgeted for a total of $1,161,333 available today. Impact fees from a variety of projects proposed for the Urban Center could yield over $1,000,000 additional funds as early as summer. The accelerated schedule for completion of the 30% Design Report is timed to maximize the potential of obtaining future grants through the Transportation Improvement Board later this year. Total fee for this first phase of work is $1,168,322.00. RECOMMENDATION Authorize the Mayor to execute a contract to provide engineering design services for KlickitatlSouthcenter Pkwy Improvement project in the amount of $1,168,322.00. p:lcyndylJdickilatlinformation memo - contI1!ct award 3-28-05.doc Transportation Committee January 24, 2005 Jim Haggerton; Chair Joe Duffie Pam Carter Jim Morrow Bob Giberson Gail Labanara Robin Tischmak Frank Iriarte Pat Brodin Cyndy Knighton Rhonda Berry Lisa Verner Lucy Lauterbach Brent Carson David Markley Dave Kautz Bill Arthur Greg Sherlock 1. Boeing Access Road Bridge Deck Project Acceptance Concrete Barrier, Inc won the contract to reconstruct the bridge deck and overlay the Boeing Access Bridge over the railroad. The work was done last summer, and had one price overrun due to increased depth of bridge deck removal, repair and bridge deck overlay. The project has been approved, and is ready for final acceptance. It is within budget. Recommend contract approval on consent agenda of a Regular Meeting. 2. 2005 Traffic Count Contract Traffic counts are done monthly at 12 locations, and annually in the CBD. Requests for proposals led to a proposal that is even lower than last year's contract. Traffic Data Gathering won the contract with a proposal for $5,275. Committee approval. 3. 2005 Overlay Staff explained that they did not include KPG, who has done the design for street overlays for many years in Tukwila, to bid, as they are involved in to.o many Tukwila projects already. Three other fiIDls were short-listed, and W &H Pacific was selected. They will design 43rd Ave.l60th-end; S. 164thMilitary-515t; 49th Ave. S S.l64th-end; Macadam Road S. S. of 131stPl- N.ofS.12Sth; Macadam Road S. S. lS0th_S. 144th; S. 11Sth Interurban to 40th; and tow alternatives: Southcenter Blvd 615t_66th; and 42nd Ave. Interurban- S. 124th. Approve selection ofW&H to design 2005 overlav to COW and Regular Meetings. 4. Crosswalk Request The School District has asked the City to approved a mid-block crosswalk at Thorndyke from the school to across S. 150th. The problem is that the parking lot gets too congested by all the parents who pick their kids up. Some parents wait on the north side ofS. l50th, and with all the traffic, the school thinks it dangerous for kids to be crossing to those waiting parents. Jim H agreed with Jim M's suggestion that it's a children/parent problem. A crossing guard could be used instead of a crosswalk, which provides a false sense off safety. Jim H also noted a better method would be to build the roadway from the parking lot to go around the school, coming out on the east side of the school. The school had looked at that, and asked if the City would build it. Committee support for Public Works decision. * 5. KJickitat Design Consultant Selection A report was done after a charette and study on the Klickitat area. A Modified 3-B option would have brought a flyover ramp over I-S from the southbound I-S lanes. When they asked for design proposals from three firnls, they offered $10,000 if the fiIDls would look at Option 3-B and analyze its feasibility, cost-benefit, and perhaps suggest another alternative. The fiIDl HNTB came up with what staff described as an elegant and simple replacement for the flyover. It is a combination bridge under the northbound lanes and over the southbound lanes. Though it costs the same as 3-B, it will take much less approval time from WSDOT, takes less Mall property, and allows for phasing of the project. Design may cost $3.5 million, with the city now having $500,000. Endorse be~!inning negotiation on scope and fee with HNTB~ bring issue to CO\V for information. 6. South center Parkway Extension/S. 178tl1 Alignment La Pianta \-vould like the City to design and build the Southcenter Parkway extension and the S. 17Sth realignment by summer, 2007. This also includes the sewer and surface water systems near the roadway. For that to be possible, design needs to be started immediately, and other projects would have to make room for this project to proceed very quickly. At the end of November, 2004, the draft EIS from Segale was given to the City. S. 17SIh is shown winding around the storm water detention pond at the north end near S. 180111. Construction will take two full seasons once the designs are all finished. Preloading of the road and utility spaces will be required. 12 "'-18" of settlement is expected. The road and utility areas will also need to be de-watered throughout construction. The contracts to construct will need to be advertised by December of this year so that construction can begin in spring. Staff would like to extend the David Evans contract for roadway extending the road to S. 2041h. Design is also needed to include both sewer and surface water also. There is no budget for that design this year yet. There is some risk about designing the realignment of S. 17Sth as it may not work for a couple of reasons. Extra design will cost about $500,000 this year. Options for the funding are the Ending Fund Balance or an offset in another project. Refer issue to Feb 7 meeting for discussion of options. 7. Level of Service Standards and Concurrency Because the City's Transportation Element of the Comprehensive Plan needs to be strengthened, the City needs to adopt a new standard for development/concurrency ordinance to be a part of that. Concurrency is a very difficult and complex issue. It affects how much each new development in the City must pay to mitigate the impact of their traffic on the area. The level of service (LOS) tolerable at various areas in the City, as well as the current deficiencies in traffic in the City are part of the problem. Whether to charge a flat rate to all new businesses in the CBD for example, has to be balanced with the current practice of requiring a traffic study of the new developments in order to know the basis to charge them. To charge everyone a flat rate would require the City to know the traffic needs and levels of service throughout the CBD. If a business does not meet the LOS decisions must be made for how to deal with the business. The disadvantage of our current system is it requires the developer to do a traffic study, and delays the knowledge of how much the developer will need to pay for mitigation. lfthe other method were used, the City would estimate city growth for the coming year, calculate LOS throughout the City, and project the growth of each project's traffic. It is much simpler for the developers, but requires more work from the City. There are many ways to calculate what LOS the City wants. How the City should measure LOS is one of the first questions, and how much traffic congestion the City will tolerate is another question. Whether developers should be charged for traffic at their site only or further afield needs to be answered. Impact fees cannot be charged for existing deficiencies, maintenance, transit facilities, or facilities funded by grants or taxes. Cyndy said because it is such a large issue, she will bring it in smaller pieces when the Council discusses it. Information onlv. 6# Committee chair approval -, -.- )