HomeMy WebLinkAboutCOW 2005-03-28 Item 5F.2 - Contract Supplement - South 144th Street Improvements Phase I Consulting with KPG Inc for $273,700 7.., COUNCIL A GEND SYAroPSIS
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ITEM INFORMATION
CAS NUMBER: 05-054 I ORIGINAL AGENDA DATE: MARCH 28, 2005
AGENDA ITEM TIME South 144 St Improvement Phase I Consultant's Supplement with KPG, Inc.
CATEGORY 111 Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date Aftg Date Mtg Date Mtg Date Mtg Date ilitg Date illtg Date: 3/28/05
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PIV
SPONSOR'S In 2002, KPG began design of the South 144 Street Improvement Project Phase L Final
SUMMARY design is complete and the bid award for construction is underway. This supplement is for
KPG to perform construction management services for the project for a fee not to exceed
$273,700.00.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 3/28/05
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign the supplement with KPG, Inc.
COMbIIl'1 "I E Authorize Mayor to sign supplement and forward to COW for information only.
As a supplement to an existing contract, no formal action is needed by Council.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$273,700.00 $3,084,000.00
Fund Source: 104 Commercial Streets (page 46, 2005 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL ACTION
3/28/05
MTG. DATE ATTACHMENTS
3/28/05 Information Memo dated March 23, 2005
Consultant Supplement with Scope of Work
Presented to Transportation Committee on March 28, 2005 (same night)
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public W orks Directo~
March 22, 2003
S 144th Street Phase I Improvement Pr~iect (Tm to Military Road)
Project No. 95-RSOl
Bid Award
ISSUE
Award of Base Bid and Additional Alternate Item for the S 144th Street Improvement Project.
BACKGROUND
The S 144th Street Project Phase I will install sidewalks, bike lanes, streetscape improvements,
wider travel lanes, and underground utilities. The limits for Phase I are from Military Road
east to Tukwila International Boulevard. Phase IT is from Tukwila International Boulevard east
to 4200 Avenue S and is scheduled for construction in 2007.
ANALYSIS
This project was advertised on February 14, 21 and 28, 2005. Six bids were received and
opened on March 8, 2005. One bid was irregular and not considered. Rodarte Construction,
Inc. submitted the low base bid of $1,810,600.00. Rodarte Construction Inc. was the
contractor who built the Cascade View Community Park and street improvements along 37th
Avenue S in 2003.
In addition to the base bid, one additive alternate item was included. The additive alternate
portion of the bid is for work to Water District 125 infrastructure. The Water District has
agreed to reimburse the City of Tukwila for Rodarte's work done as part of this additive
alternate.
BUDGET AND BID SUMMARY
Base Bid Amount
Seattle City Light
Contingency (10% Base Bid)
Total
Additional Alternate Item
Bid Results/Estimate
$ 1,810,600.00
331,099.37
181,060.00
$ 2,322,759.37
29,865.60
Budget
$ 2,700,000.00
$ 2,700,000.00
to be paid by WD 125
RECOMMENDATION
Award the construction contract for the Base Bid of $1,810,600.00 and Additive Item for
$29,865.60 to Rodarte Construction, Inc. for the total contract amount of $1,840,465.60.
h:\pubworks\cyndy\s 144th street\infomation memo- award of contract 3-22-05.doc
South 144th Street Improvements 95-RS01
Ceritified Bid Tabulation
INFORMATION MEMO
To:
From:
Date:
Subject:
Mayor Mullet
Public Works Director~
March 23, 2005
S 144th Street Improvements Phase I (Tffi to Military Road)
Construction Management Services
Contract No. 02-036
Project No. 95-RSOl
ISSUE
Authorize the Mayor to sign a contract supplement for construction management services on
the S 144th Street Improvement Project Phase 1.
BACKGROUND
KPG, Inc., of Seattle, Washington, and the City of Tukwila entered into Contract No. 02-036
for design services related to the S 144th project in 2002. KPG, Inc., has teamed with
Entranco, Inc., to perform the construction management services for this project.
ANALYSIS
A contract supplement for construction services has been negotiated for a fIxed fee not to
exceed $273,700.00.
TOTAL
$ 282,236.24
273,700.00
$ 555,936.24
Base Contract and Supplement 1
Construction Services
RECOMMENDATION
Authorize the Mayor to sign Supplemental Agreement No. 2 to Contract No. 02-036 with
KPG, Inc., in the amount of $273,700.00.
attachment: Supplemental Agreement No.2
(p:Projo:ts\A- RW & RS Projects'\95RSOI\Info :Memo EllU'aIJo:O Oi suppl~m to KPG)
SUPPLEMEl'il'AL AGREE?vIEI\l' NO.2
AGREEMEI\l' No. 02-036
PROJECT No. 95-RSOl
City ofTukwila
Public Warks Department
6300 Southcenter Boulevard #100
Tukwila, WPl 98199
KPG, Inc.
753 - 9th Plvenue N.
Seattle, WA 98109
PROJECT: S 144m Street (TIB to Military Road)
This SlJPPLErvrENIAL AGREEMEi'I'T NO.2 is to supplement the agreement entered into with KPG,
Inc. and the City of Tukwila, which was executed on the pT day of April 2002.
All provisions in the basic agreement remain in efkt, except as expressly modified as follows:
Article 2, Scope of Senices, shall be modified as follows:
The Consultant agrees to provide engineering services as requested by the City in accordance with the
scope of work included as Exhibit A.
Article 3, Time for Performance,is amended to change the number of calendar days for completion of
the work to read:
Work under this contract shall commence upon the giving or written notice by the City to the Consultant
to proceed. The Consultant shall peiform all services and provide all work product required pursuant to
this Agreement bv October 31.2006, unless an extension of such time is granted in 'writing by the City.
A.rticle 4, Payment, shall be modified as follows:
Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto,
provided that the total amount of payment to the Consultant for this wo;-J~ not exceed 5273,700.00 1-vithout
e:>..press written modification of the Agreement signed by the City. The new total contract shall not exceed
$555,936.24 without eJ.press written modification of the Agreement signed by the City.
IN WIThTESS \VHEREOF, the parties hereto have set their hands and" seals this
of ,2005.
day
APPROVED:
APPROVED:
CITY OF TUKWIIA
KPG, INC.
~~
Nelson Davis, P.E.
Senior Engineer
Steven M. Mullet
Mayor
Attested:
Jane E. Cantu, City Clerk
Exhibit A
City of Tukwila
South 144th Street Roadway Improvements
42nd Avenue South to Military Road
Construction Services Amendment
KPG, Inc
Supplemental Agreement No.2
March 9, 2005
The Consultant shall provide Construction Management and Field Observation services
for the S 144m Street Improvement Project between Tukwila International Boulevard and
Military Road as outlinea below:
. Task 11
Construction Support Services
11.1 The Consultant shall provide continuous project management throughout the
construction duration. This includes management of staff and testing
subconsultant and preparation of monthly invoices and progress reports.
11.2 The Consultant will attend the pre-construction conference with the City,
Contractor, and affected utility providers.
11.3 The Consultant will assist the City in reviewing submittals.
11.4 The Consultant will attend up to 8 project progress meetings as necessary to .
11.5 The Consultant will assist in the review of changed conditions as they arise and
make recommendation to the City for field changes/change orders.
In addition to the construction support services outlined above additional Construction
Services \lvill be provided as out!in~d in the attached Exhibit A-2.
The construction duration is anticipated to be 365 calendar days with a construction start
date of mid to late April 2005.
Hour and Fee Estimate
South 144th Street Improvements
Tukwila International Boulevard to Military Road
Exhibit B
City of Tukwila
South 144m Street Improvement Project
Contract Number 95-RS01
Construction Services
Scope of Work
March 7, 2005
Construction Services
This work will provide construction services for the construction contract to complete the South
144m Street Improvement Project (hereinafter called "Project"). These services will include
project management, inspection, and contract administration required during the construction of
the project, _as detailed below: Entranco, Inc. ("Consultant") will provide to KPG for the City of
Tukwila, Washington ("Client") construction services for South 144m Street Improvement Project
A detailed scope for the Contract follows:
I. INTRODUCTION
The Consultant will perform the following scope of construction services on the Project. The
scope of services and associated cost of services are based upon the assumptions outlined
below.
Assumptions:
· The accompanying budget for the services detailed below is based on the services of one
part-time-time resident engineer and one full time inspector during a 365 Calender day or an
approximate 1 year construction contract. During this period it is understood that the
contract will have a winter shutdown from November 1, 2005 to March 2006, approximately
120 Calender days, and in addition no work will be performed during an additional 90-day
shut down for utilities work to be performed. Our estimate for services'is based on an
approximately 155 calendar day inspection period. An increase or decrease in the number
of working days affects the time the resident engineer, inspector and related support staff
will be required to work on the project.
· The proposed project team will include a part-time resident engineer, full time inspector,
scheduling support, and contract administration support throughout the project.
· Mileage: Mileage will be charged on a round trip basis from our Bellevue office, unless staff
is traveling directly to the site from locations closer than Bellevue. At no time will mileage
be charged from locations beyond our Bellevue office.
· Field office: The contractor will supply a temporary office building in accordance with
section 1-04.9 of the contract specifications for our use. We also assume that the
Contractor will provide power and telephone service (local and long distance). Entranco will
provide a desktop computer for use on the Project. The Contractor will add Entranco as
additional insured during the course of construction in the event of theft, vandalism, or other
incident(s) including 3rd party liability.
II. DETAILED SCOPE OF WORK
144th Draft Scope.doc
Page 1 of 4
Task 1 - Project Management.
Provide overall project management, coordination with the Client, monthly progress reports,
and invoicing. This effort will include the following elements.
1.1 Organize and layout work for project staff. Prepare project instructions on contract
administration procedures to be used during construction.
1.2 Review monthly expenditures, prepare invoice and submit project progress letter to
the Client.
Task 2 - Preconstruction Services
2.1 Preconstruction Conference. The Consultant shall prepare an agenda for, distribute
notices of the conference, and will conduct a preconstruction conference in the Client's
offices. The Consultant's project manager, principal for construction services, and
resident inspector will attend the preconstruction conference and will prepare a written
record of the meeting. The consultant shall also distribute copies of the minutes to all
attendees and affected agencies, staff, etc.
2.2 Provide one set of preconstruction photographs to the Client.
Task 3 - Construction Services - Field
3.1 Provide the services of one full-time inspedor and supplemental inspectors for pipe,
roadway, electrical, and other items, as needed, on the project site who will observe
the technical conduct of the construction, including providing day to day contact with
the Contractor and the Client. By providing such assistance, the Consultant shall
assume no responsibility for proper construction techniques and job site safety. The
presence of the Consultant's p~rsonnel at the construction site is for the purpose of
providing to the Client a greater degree of confidence that the completed work will
conform generally to the Contract Documents and that the integrity of the design
concept as reflected in the Contract Documents has been implemented and preserved
by the construction contractor(s). The Consultant's personnel shall act in accordance
with Section 1-05.1 and 1-05.2 of the current WSDOT Standard Specifications. The
Consultant will endeavor to protect all parties against defects and deficiencies in the
work of the Contractor(s), but cannot guarantee the Contractors' performance and
shall not be responsible for 'construction means, methods, techniques, sequences of
procedures, . or for safety precautions and programs in connection with the work
performed by the construction contractor(s) and any subcontractors.
3.2 Prepare daily construction reports, utilizing Consultant report forms, detailing the
contractors operations performed for each day the Consultant is on site; measure the
quantities of materials installed, log equipment and staff used, and other items.
3.3 Decide questions which may arise as to the quality and acceptability of material
furnished, work performed, and rate of progress of work performed by the Contractor,
including response to related questions from adjacent property owners and the
general public.
3.4 Prepare field records and documents to help assure the project is administered in
accordance with funding requirements.
3.5 Provide periodic photographs during the course of construction. Photographs to be
labeled with date taken and subject matter.
144th Draft Scope.doc
Page 2 of 4
3.6 Contract with an independent laboratory material testing services (field sampling,
sieve analysis, in situ density tests, extraction, rice density. A $ 7500 allowance has
been included for testing services from an independent laboratory.
3.7 Punch list. Upon substantial completion of work, coordinate with the Client and other
affected agencies, to perform a project inspection and develop a comprehensive list of
deficiencies or 'punch list' of items to be completed. This will be issued with the
Certificate of Substantial Completion, which will be issued by the Consultant.
Task 4 - Construction Services - Field Office
4.1 Day to day project management: liaison with Client on a regular basis to discuss
project issues and status.
4.2 Plan interpretations. Provide technical interpretations of the drawings, specifications
and contract documents, and evaluate requested deviations from the approved design
or specifications.
4.3 Weekly meetings. Lead weekly meetings, including preparing meeting minutes and
distributing copies of minutes to attendees. Outstanding issues to be tracked on a
weekly basis. Contractor to provide a 3-week schedule of upcoming work at each
meeting.
4.4 Record drawings. Review record drawings prepared by the Contractor and forward
contractor red-lined set of drawings to the designer for drafting.
4.5 Monthly Pay Requests. Prepare monthly requests for payment, review with the Client
and contractor and approve, as permitted. Utilize Client provided format for pay
estimates, or Entranco format.
Task 5 - Submittal Processing
5.1 Coordinate review process for shop drawings, samples, traffic control plans, test
reports, and other data submitted by the Contractor for compliance with the
information required by the contract documents. Key submittals to be transmitted to
the Designer (KPG) for their review.
5.2 Entranco shall review traffic control, schedule, and materials submittals provided by
the Contractor.
5.3 Forward copies of submittals to the Client for their information and review.
5.4 Log and track submittals. Provide updates of log to the Client on a periodic basis.
Task 6 - Change Orders
6.1 Change orders. Develop change orders and provide technical assistance to negotiate
the change orders. It is assumed that there will be no more than 4 change orders,
totaling up to 60 man-hours. (Note: Change orders that may affect facility
performance will be transmitted to the Designer for review and concurrence.)
144/h Draft Scope.doc
Page 3 of 4
Task 7 - Scheduling Review
7.1 Provide 2 personnel for 40 hour training in the 601, 602 and 603 primavera software
training courses.
7.2 Review the cost loaded Primavera schedule and provide comments in accordance
with contract documents SP section 1-08.
Task 8 - Project Closeout
8.1 Work shall include transfer of all project documents to the City for permanent storage.
8.2 Following completion of all punchlist work, prepare letter to the City recommending
project acceptance.
Task 9 - Additional Services
The services described under this task, and any other additional services requested by the
Client, will ,be performed as additional services. Additional work will be performed when
authorized by the Client. Authorization to perform additional services will be in the form of an
addendum to this agreement, specifying the work to be performed, estimated level of effort, and
basis of payment.
9.1 Partnering Workshop. Organize and aid in conducting a partnering workshop to be
attended by the relevant project stakeholders, including securing meeting space,
retaining catering service, and securing the services of a trained partnering facilitator.
9.2 Provide any additional services resulting from changes in scope or design of the
project due to circumstances beyond the Consultant's control. Changes include, but
are not limited to, changes in size, complexity, the schedule, character of construction,
or method of financing.
9.3 Provide survey crew to perform quality assurance of contractor provided survey work.
9.4 Provide record drawings on media other than described previously, including
electronic or scanned images of the record drawings. Also, providing additional sets
beyond what is specified above.
9.5 Assist the City with media communications of project status. The Consultant will
coordinate media releases and traffic advisory updates if requested by the City.
9.6 Prepare and maintain a project web site showing current construction progress and
traffic impacts.
9.7 Provide claims analysis and assistance in resolving claims that are protracted In
nature and beyond the scope of the change order process described herein.
General Notes
It is further understood and agreed that because Consultant did not prepare the Contract
Documents 'for the project, Client waives all claims against Consultant arising from or in any
way connected with errors, omissions, conflicts or ambiguities in the Contract Documents
prepared by others. In addition, Client agrees, to the fullest extent permitted by law, to
indemnify and hold Consultant harmless from any damage, liability or cost, including
reasonable attorneys' fees and defense costs, arising from any errors or omissions
contained in the plans, specifications or other Contract Documents prepared by others,
except for the negligence or willful misconduct of the Consultant.
144th Draft Scope,dOC
Page 4 of 4