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HomeMy WebLinkAboutReg 2005-03-21 Item 6B - Budget - Tukwila Community Schools Collaboration Funding COUNCIL AGENDA SYNOPSIS 16(if Air N. y I ITEm No. t 1 G Meeting Date 1 Prepared by 1 Mayor's review 1 Council review o 03/14/05 1 BF AfAL 1 Fs L 12i /C 1 1 J` BL/ 7968 D ITEM INFORMATION A CAS NUMBER: 05-040 ORIGINAL AGENDA DATE: 03/14/05 AGENDA ITEM TITLE TCSC Funding Request CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 03/14/05 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&.R Police PI/ SPONSOR'S The Tukwila Community Schools Collaboration (TCSC) is facing a short -term fiscal crisis SUMMARY that will cause a closure to the program beginning April 1, 2005. It is the hope that the City and the Tukwila School District can allocate funding to keep the program operational through the school year. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DA'Z'E: CA &P 03/01/05 F &S 03/07/05 RECOMMENDATIONS: SPONSOR /ADMIN. Provide $30,000 to TCSC for continued program operation. CoMMrrrEE Move to COW for further discussion. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $30,000 $0.00 $30,000 Fund Source: CITY'S ENDING FUND BALANACE. Comments: MTG.= DATE RECORD OF__COUNCIL ACTION 3/14/05 L ri-. 0 ('fit. tit c-k l.''7 (2// 2.(//) u MTG. DATE ATTACHMENTS 03/14/05 1 Memo from B. Fletcher, dated 03/03/05 CA &P Minutes, dated 03/01/05 F &S Minutes, dated 03/07/05 L.6I ;Z I /r5 L 'L Parks and Recreation Department RrllrA P1AtrhAr nirArtfYf' MEMORANDUM FROM: CC: Mayor Mullet Finance and Safety Committee . /} ~ L4~..;f Bruce Fletcher, Director of Parks and Recreation tf!/ 1 Rhonda Berry, City Administrator Kevin Fuhrer, Finance Director DATE: March 3,2005 SUBJECT: TCSC Request TO: The Tukwila Community Schools Collaboration (TCSC) is facing a short-term fiscal crisis. The Stuart Foundation funding source postponed a board meeting that would have allocated funds to TCSC. The board meeting has been rescheduled and awarded funds will be allocated in August of this year. TCSC is expecting a three-year commitment from the foundation. The TCSC is made up of five partners, the City of Tukwila, Tukwila School District, Puget Sound Educational Service District. Washington State Department of Social and Health Services, and the Casey Family Program. The program began in October of 1998 and Casey committed to a 10 year multi-million dollar funding pledge. During the economic down turn, Casey has not been able sustain their funding pledge. The City of Tukwila currently allocates approximately $70,000 annually to provide recreational programs at each school and operate the Spring Break Camp. The success of TCSC has produced the Pathways Mentoring Program, Workforce Stay In School Program, and the Multicultural Action Community Program. These programs outreach to students in out-of-home placement and help provide solid connections to school and community. In addition, the TCSC program gives priority placement to all students referred through a foster, kinship or CPS referral source. The programs are so popular that each school is full and each has a waiting list. At this point in time, we are facing a short-term fiscal crisis that will cause a closure to the TCSC program beginning April 1, 2005. The Executive Committee has requested funding from Casey Family Program to provide the needed financial support to sustain the program until September, been Casey was unable to grant the request. We are now faced with three scenarios: 1) We release all contracted hourly staff except the site coordinators and we close the program at the end of March. 2) We release all contracted hourly staff and keep the site coordinators on the run the program. We receive $60,000 ($30,000 for the City of Tukwila and $30,000 from the Tukwila School District) and are able to extend the program to the end of the school year. 3) We release all contracted hourly staff and keep the site coordinators on to run the program. We receive $60,000 and are able to run the program to the end of the school year and we get funding from the Stuart Foundation to continue the new fiscal year in September. The Mayor and School Superintendent have agreed on the importance of keeping this program operational. It is the request of the Mayors Office and the Parks and Recreation Department to provide $30,000 towards the fiscal budget of the TCSC program immediately in order for the program to maintain operation. Community and Parks March 1, 2005 5. Funding for TCSC The Tukwila Community School Collaboration (TCSC) works with kids in school and their families who are low income. Generally the kids move in and out of school districts as their families move, and TCSC has been credited with changing that for kids in the program. Rhonda explained that the program had funding from several foundations, and since 1991, almost all the funding has disappeared. Schools provided space while the city provided staff and programming for the recreation element of the program. While new funding applications have been made, no funds are expected until perhaps summer. Dr. Hammond will try to get some school funding, and if Tukwila can contribute funding also, it could be enough to hold the program together in a bar~ bones manner until more grant funds are available. The committee expressed strong support for TCSC work, especially in its effect of keeping kids in the district. Recommend funding issue to Finance and Safetv. ~ Committee chair approval " ~ Finance and Safety Committee lYfarch 7, 2005 Present: Dennis Robertson, Chair; Pam Carter, Dave Fenton Kevin Fuhrer, Nick Olivas, Bruce Fletcher, Rhonda Berry, David Haynes, Marty Grisham, Lisa Verner, Lucy Lauterbach; Bill Arthur, Sue Carlson 1. Above Ground Tank Variances Two requests have come from businesses in the zones where above ground tanks are not permitted outright. The first is at the Bow Lake Transfer Station, in the TVS zone, and the other is a rental car facility located at the site formerly occupied by the Lewis and Clark theater, zoned Regional Commercial. Pam raised the issue of above ground tanks being covered i~,the fire code but not in the zoning code, with the zoning code being the logical place to deal with aesthetics and the appropriate siting when these tanks are located in non-industrial zones. The other committee members agreed it would be appropriate to have land use standards for screening as well as fITe safety standards. The committee agreed to approve the variance needed at the transfer station. The tank at Lewis and Clark is quite large, and would be visible from S. 160th and elsewhere on site. If the buildings there were removed it would also be visible from Till. The committee agreed on the need for screening sufficient to render the tank invisible from surrounding streets (type ill in the zoning code) or from the Sound Transit station. If that screening is not feasible, the tank should be put underground. No further Council action is needed. Committee recommendations on variances for two tanks. 2. Haz-Mat Presentation Marty said hazardous material handling has gotten high tech. Mutual aid is being emphasized, and biological hazards are included in practice sessions and study. Federal issues and homeland security have given funds through the states to counties and cities. Funding is driven by potential terrorism and biohazards. Each Tukwila unit carries a unit that can identify samples of almost any air or liquid substance. Marty is on boards for regional hazardous material planning and for capital grants. Information. 3. TCSC Request Rhonda and Bruce spoke about the Tukwila Community Schools Collaboration (TCSC) program and its need for funding. At the three elementary schools, the program serves 182 children and has a waiting list of 68. The city provides recreation services for the program at a cost of $70,000 annually. Casey Family Programs conceived this program, and the Regional Vice President at the time thought the program would continue for at least ten years. Casey's investment portfolio was greatly impacted by the aftermath of the September 2001 tragedy, causing the Board of Directors to scrutinize the direction of the agency. Unless grant funds applied for are received soon, TCSC will be out of funds at the end of March. Stuart Foundation funds, traditionally a mainstay of the program, have been tied up due to that foundation's delay in scheduling board meetings. Those funds are expected to be received in August or September, and will be for a multi-year period. $300,000 in grant funding requests have been made, but the program has not received any funding yet. Bruce reviewed three options for the TCSC program: 1) Discontinue the program at the end of March 2) Fund a bare bones program through the school year or 3) Find grant funds in August to continue the program next year. The committee supported an additional city allotment of $30,000 for this year, with the hope that the school district could also fund $30,000 \vhich \vould keep the very basic program operational for the remainder of this school year. Recommend issue to COW and Council. 4. Tuk,viIa Vallev South Staff provided an update on the City's request for a copy of the financial model used by the developer. Negotiations between the city and TVS are still underway. Information. 5. Financial Policies Review The committee began its review of financial policies at their last meeting. Pam noted that several policies were in conflict or needed coordination with Capital Improvement Plan policies. One proposed policy that would be a change from the current policy calls for City Council approval ofthe.,matching funds needed for any grant. Other policies were discussed and agreed upon. Recom~end policies to COW. " \ ~ Committee chair approval