HomeMy WebLinkAboutReg 2005-03-21 Item 6C - Contract - Tukwila International Boulevard Phase III Design with KPG Inc for $459,793.72 CJUNCIL A GEND SYNOPSIS
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ITEM INFORMATION
CAS NUMBER: 05-036 ORIGINAL AGENDA DATE: MARCH 14, 2005
AGENDA ITEM TITLE Tukwila International Blvd Phase 3 Consultant's Agreement with KPG, Inc.
CATEGORY Discussion Motion &solution Ordinance Bid Award Public Hearing Other
Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 1tfltg Date Mtg Date: 3/ 94/05
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&�R Police P117
SPONSOR'S This supplement is for design of Phase 3 of Tukwila International Boulevard. Design funds
SUMMARY were originally from WSDOT yet were reprogrammed and now unavailable. Other funds
within Phase 2 and 3 will be reallocated to cover the design of Phase 3 for $459,793.72
with KPG, Inc (who is currently designing Phase 2).
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 2/28/05
RECOMMENDATIONS:
SPONSOR /ADMIN. Authorize Mayor to sign the supplement with KPG, Inc.
COMMITTEE Forward to COW and then Regular with approval.
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$459,793.72 $460,000.00
Fund Source: 104.02 Commercial Streets (page 44 45, 2005 CIP)
Comments:
MTG. DATE RECORD OF_COUNCIL ACTION
3/14/05 I Al /(r, CA p. i L-- f fl L`k el' f al i_(_t t1i.
MTG. DATE ATTACHMENTS
3/14/05 Information Memo dated February 16, 2005
CIP Pages 44 45, 2005 CIP
Scope and Budget Alternatives with Council Minutes from 11/22/04.
Consultant Supplement with Scope of Work
1 Transportation Committee Meeting Minutes from February 28, 2005
7
r
INFORMATION l\1EMO
To:
From:
Date:
Subject:
Mayor Mullet
Public Works Directo~
February 16, 2005
Tukwila International Blvd Phase 3 (S 132nd St to S 13gb SO Deshm Contract
City Project No. 95-RW04
ISSUE
Authorize a contract supplement for design of Tukwila International Blvd Phase 3 improvements
to KPG, Inc., in the amount of $459,793.72.
BACKGROUND
This project is funded as follows:
Federal STP Funds (construction only)
State Nickel Package Funds
City of Tukwila Funds
Total Project Budget
$2,995,020
2,900,000
805.000
$6_ 700_020
The City's C.I.P. sheet currently shows funding from the Nickel Package of $3.335 million.
Recent meetings with WSDOT have revealed that the $2.9 million for construction from the
Nickel Package funds will be transferred to the City, while the remaining $435,000 in WSDOT
funds have been re-programmed and are not available to the City. The $435,000 in WSDOT
funds were anticipated to be used for the design phase. This leaves the City with no identified
funding for design of Tukwila International Blvd Phase 3.
ANAL YSIS
City staff has reviewed the 2005 C.I.P. sheets to recommend a source and amount of funding
for design of the Phase 3 improvements. Following are the proposed funding sources (C.LP.
sheets are attached):
Source
City Funds
City Funds
Nickel Package
Fed / TIB Funds
Total
Project
T.LB. Phase 2 (Roadway)
T .LB. Phase 3 (Roadway)
T .LB. Phase 3 (Roadway)
T .I.B. Phase 2 (Remaining grant funds)
Funds
$110,000
160,000
70,000
120.000
$460.000
Mayor Mullet
Page 2
February 16, 2005
All of the identified funds will be part of either Tukwila International Blvd Phase 2 or Phase 3.
No use of funds from unaffiliated projects is proposed. The only disadvantage is that there
will need to be an equivalent reduction of funds from the construction phase of 2 and 3.
SUMMARY
The proposal to compensate for the loss of $435,000 in WSDOT dollars is to reallocate/move
around existing funds. It is anticipated that there will not be a change in the roadway
improvements planned (curb, gutter,; drainage, width of sidewalks, etc.). However, this will
require Public Works to reduce the amount of construction funds for pedestrian illumination,
landscaping, and the use of bus shelters as previously presented to Council on 11/22/04 (see
attached spreadsheet on scope and budget alternatives and Council minutes).
KPG is currently under contract to design Phase 2 of Tukwila International Blvd and
Supplement No.1 was issued for a time extension. Supplement No.2 has been negotiated
with KPG, Inc., in the amount of $459,793.72 to provide design services for Tukwila
International Blvd Phase 3.
RECOMMENDATION
Authorize the Mayor to execute Contract Supplement No.2 in the amount of $459,793.72 to
provide design services for Tukwila International Blvd Phase 3.
attachments: C.I.P. Sheets Phase II & III
Scope and Budget Alternatives
Council Minutes 11/22/04
KPG Contract Supplement No. 2
(P:ProjeaslA- RW &. RS Projccts\95RW04 TIB3\Design FuDd AIlS memo)
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2005
2010
to
LINE ITEM:
Tukwila Int'l Blvd Phase II (S 116 Wy-S 132 St)
104/02.595. . .18
PROJECT NO. 95-RW03
PROJECT:
DESCRIPTION:
Upgrade roadway with curbs, gutters, sidewalks, electrical undergrounding and landscaping. Continuation of
improvements to Tukwila International Blvd.
JUSTIFICATION:
Pedestrian safety, access control, vehicle accidents, lighting and drainage improvements needed.
STATUS:
Design report complete: plan, specifications and engineering design began in 2002 with completion scheduled for
spring of 2005. Construction to begin in 2005.
Negligible.
Design grants are Federal Hwy TEA-21 of $440,000 and State Funded TPP of $660,000. Construction grants
include Federal TEA-21 for $3,685,988 and State TIB grant of $4,200.000. Project also includes Surface Water
High Flow Bypass with an additional $225,000 budgeted in the 412 Fund.
MAINT.IMPACT:
COMMENT:
FINANCIAL
Through Estimated
(in $OOO's) 2003 2004 2005 2006 2007 2008 2009 2010 BEYOND TOTAL
EXPENSES
Engineering 264 250 1,161 1,000 2,675
Land (RIW) 0
Construction 3,225 4,486 7,711
TOTAL EXPENSES 264 250 4,386 5,486 0 0 0 0 0 10,386
FUND SOURCES
Awarded Grant 260 250 4,276 4,200 8,986
Proposed Grant 0
Mitigation Actual 0
Mitigation Expected 0
City Oper. Revenue 4 0 110 1,286 0 0 0 0 1 ,400
TOTAL SOURCES 264 250 4,386 5,486 0 0 0 0 0 10,386
6) Project Location
W.B
S
44
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2005
2010
to
LINE ITEM:
Tukwila Int'I Blvd Phase III (S 132 St-S 138 St)
104/02.595. . .19
PROJECT NO. 95-RW04
PROJECT:
DESCRIPTION:
Upgrade roadway with curbs, gutters, sidewalks, electrical undergrounding and landscaping. Continuation of
improvements to Tukwila International Blvd.
JUSTIFICATION:
Pedestrian safety, access control, vehicle accidents, lighting and drainage improvements needed.
STATUS:
Design report complete; plans, specifications and engineering began in 2004.
Negligible.
Awarded two Federal STP grants, one for $2.6 million and the other for $349,559. Proposed grant is State
WSDOT for $3.335 million.
MAINT. IMPACT:
COMMENT:
FINANCIAL
(in $OOO's)
Through Estimated
2003 2004 2005
2006
2007
2008
2009
2010
BEYOND TOTAL
EXPENSES
Engineering 0 626 704 1,330
Land (RfW) 0
Construction 1,174 4,631 5,805
TOTAL EXPENSES 0 0 1,800 5,335 0 0 0 0 0 7,135
FUND SOURCES
Awarded Grant 600 2,395 2,995
Proposed Grant 1,040 2,295 ~
Mitigation Actual 0
Mitigation Expected 0
City Oper. Revenue 0 0 160 645 0 0 0 0 0 805
TOTAL SOURCES 0 0 1,800 5,335 0 0 0 0 0 7,135
6) Project Location
'290D
i
W.E
S
45
Tukwila International Boulevard Phase II and III Phase 2 and 3
South 139th Street to South 116th Street
Scope and Budget Alternatives
City of Tukwila
City Council Committee of Whole Meeting Minutes
Page 4 of 6
November 22, 2004
....~_:..~= .,
Staff proposes amending Chapter 18, TUC, to allow the project to move forward by allowing multi-family
dwellings in a mixed-use development on parcels within 200 feet of Sound Transit's commuter rail
property. It would be a conditional use permit and design review with TUC basic development standards
and general design revie.w criteria. Other provisions of Chapter 18 will remain the same.
Questions from Council were fielded by Mr. Lancaster.
7:50 p.m. Due to clerical error! the cassette recorder was not turned on until this time. Bob Baker.
Several Councilmembers spoke in favor of the proposed amendment. Before closing discussion on the
issue, Mr. Lancaster was allowed to note that as we progress on the overall urban center plan, the City
Council will have input as staff works to improve the plans.
Consensus existed for Option 2 - forwarding it to the Planning Commission;
1 dissenting vote would exist in forWarding it to the Planning Commission - Dennis Robertson.
e. Tukwila International Boulevard Phase 2 & 3 Scope and Budqet Alternatives.
Council member Hernandez reported review of this item at the Transportation Committee meeting on
November 8, 2004. Staff has worked hard to obtain funding to allow us to do the project. With the
additional funding, we must decide whether we want 8' or 10' sidewalks.
Robin Tischmak, Senior Transportation Engineer, distributed depictions of the sidewalk in question. He
described both alternatives to the Council. Two segments of TIS have been combined to build the project
without a gap. Mr. Tischmak fielded questions from Council. With either option, the plan is to preserve
the sidewalk as currently built. It will not be broken, raised up or torn out.
Council member Robertson sought a brief ridership analysis before making a decision. Council argued
against the request.
Mr. Tischmak reported for everyone that the City could build what we choose - so long as it is within
budget.
Councilmember Duffie spoke in favor of contacting King County Metro and at least offer them the
opportunity to participate in the projects if they so desire.
Consensus existed to spend $16.15 million (within budget) and notify all involved of the decision
of Council.
Interurban Avenue South Consultant's AQreement with KPG. Inc.
Councilmember Hernandez reported review of this agreement at the November 8 Transportation
Committee meeting. There, Committee spoke in favor of the proposed agreement as it is under budget
and City staff knows the reputation of KPG.
Discussions turned to what would happen if we did not use the money for this project specifically. It was
noted these funds were part of those received that met federal requirements. We are unable to "move
the money" from project to project. If we do not use the funds for this project, we run the risk of absolutely
losing them.
For consideration, consensus existed to forward the item to the Special meeting.
g. Southcenter Parkway Extension Consultant's Supplement.
Councilmember Hernandez noted the supplemental design for the sanitary sewer line and roadway
design contract is approximately $79,615.00. When reviewed at the November 8 Transportation
Committee meeting, consensus existed to forward this on to the Special meeting.
~
Yli
Washington State
Department of Transportation
Supplemental Agreement
Organization and Address
KPG, Inc. P.S.
KPG, Inc. P.S.
753 9th Avenue North
Seattle, WA98l09
Agreement Number
LA-5329
I Project Number
i
I Project Title
Tukwila Intemation Boulevard, Phase 2
I
Description of Work
South 132nd Street to South 116th Street
Prepare Plans, Specifx;ations, and Estimates
Project limits are revised to South 139th Street to South 116th Street by this supplement
STPF-0099(077)
I Phone
I (206)282-7092
New Maximum Amount Payable
$ 1,411,520.78
The Local Agency of City ofTukwila
desires to supplement the agreement entered into with KPG, Inc. P .S,
and executed on 11/18/2002 and identified as Agreement No. LA-5329
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
Provine ~nnition~ 1 nesiVl services for pn~se :1, SOlltn 119tn Street to SOlJtn 11?nrl Street ~s nescriheo in the Mt~cnen
Fxnihit B
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of c,alendar days for
completion of the work to read: No revisions -
III
Section V, PAYMENT, shall be amended as follows:
Annition~l c1esif?1 services for pn~se 1 ~re estm~tf'"iI M $4')9,791 72 ~s shown on the Mt~chen Fxnihit D-l
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By:
; NeJT~ Davis, KPG
j ) I ~
~\~<,~~
Consillt~nt Signature
By:
~ity ofTl]kwil~
Approvirg Authority Signature
DOT Form 140-063 EF
Revised 10/97
Exhibit B
City of Tukwila
Tukwila International Boulevard, Phase 3
South 139th Street to South 132nd Street
KPG, Ine
Supplement No.2
Scope of Work
January 18, 2005
A. PROJECT DESCRIPTION
Recent funding approvals have provided adequate funding for completion of
Tukwila International Boulevard Phase 3 (S. 139th Street to S. 132na Street)
concurrent with Phase 2 roadway improvements. The combined project, along
with Phase 1 (completed in 2004) will complete the proposed corridor
improvements between the south City limits and S. 116th Street. This
supplement provides for the additional design and permitting services required to
complete Phase 2 and Phase 3 for a single construction project.
Phase 3 improvements are an extension of the Phase 2 improvements described
in the original contract approval. These generally include minor widening to
provide WSDOT standard lane widths, installation of curb, gutter, and sidewalk,
illumination, utility undergrounding, and structural retaining walls.
Project design will comply with federal funding requirements outlined in the
WSDOT Local Agency Guidelines Manual. We understand that the City will
complete the Environmental Classification Summary and anticipates that the
project will fall under the NEPA Categorical Exclusion (CE) with documentation
(Le. preparation of a Biological Assessment). This scope of work assumes that
the documented CE will meet NEPA requirements. The Biological Assessment
will be prepared by the City with design information provided by the consultant as
required.
B. DElIVERABLES
Deliverables by the Consultant and City shall be per the original contract,
expanded to include the phase 3 project limits as applicable. It is assumed that
Phase 2 and Phase 3 will be bid as a single contract.
Tukwila International Blvd
Supplement NO.2 - Phase 3 Design
1 of 5
KPG
January 18, 2005
Exhibit B
Scope of Work (cont'd)
C. SCOPE OF WORK
TASK 1 - MANAGEMENT I COORDINATION I ADMINISTRATION
1.1 The Consultant shall provide continuous project management for the
project duration (estimate 12 months).
1.2 The Consultant shall prepare a comprehensive schedule and provide
updates as necessary.
1.3 The Consultant shall prepare monthly progress reports identifying work in
progress, upcoming wo'rk elements, and a reporting of any delays,
problems, or additional information needs.
1.4 The Consultant shall provide quality assurance / quality control (QA/QC)
reviews of all work products prior to submittal for City review.
TASK 2 - SURVEY AND BASE MAPPING
2.1 The Consultant shall coordinate additional survey to provide a single,
merged base map for the right of way between South 13gth and the
Duwamish River. Additional field survey, including topography within the
right of way and updated assessor's right of way information, will be
prepared by Earth Tech.
2.2 The consultant shall coordinate field locates of all existing utilities in the
corridor for incorporation into the updated base maps.
2.3 The Consultant shall prepare updated base maps from 13gth to the
Duwamish River combined with previous mapping for phase 2.
TASK 3 - PUBLIC INVOLVEMENT
3.1 Based on neighborhood comments and a public meeting held during
phase 2 design, the City is interested in analyzing 37th Avenue South for
closure along with phase 3 improvements. The Consultant shall obtain
turn movement counts at 37th Avenue South, S 130th Street and 35th
Avenue South to analyze the impacts of this closure.
3.2 The Consultant shall analyze the closure of 37th Avenue S using Synchro
and provide a brief memorandum on the results and recommendations.
3.3 The Consultant shall prepare for and attend up to two community
meetings to discuss the closure of 37th Avenue S.
Tukwila International Blvd
Supplement No.2 - Phase 3 Design
2of5 .
KPG
January 18, 2005
Exhibit B
Scope of Work (cont'd)
TASK4- WSDOT COORDINATION
4.1 No supplemental needs for this task due to Phase 3 improvements.
TASK 5 - UTILITY COORDINATION
5.1 The Consultant shall distribute mailings and distribute preliminary plans to
franchise utility purveyors along the corridor in order to facilitate relocation
and adjustment coordination.
5.2 The Consultant shall coordinate with franchise utilities to incorporate the
necessary relocations, adjustments, or upgrades into the project design.
5.3 The Consultant shall complete undergrounding conversion design
between South 139th Street and South 132nd Street. Electrical
undergrounding design will be completed by Casne Engineering
TASK 6 - GEOTECHNICAL INVESTIGATION
6.1 The Consultant shall complete field explorations to support retaining wall
design for phase 3 based on the approved 300/0 design. Field exploration
will be under the supervision of Landau Associates. Landau Associates
shall compile previous geotechnical findings with the results of field
explorations to develop geotechnical engineering results and conclusions.
TASK 7 - PERMITTING
7.1 The Consultant shall provide permit support for the additional project limits
as required for the completion of phase 3 improvements. Permit support
will generally be as described in the original contract.
TASK 8 - PRELIMINARY DESIGN OF BYPASS PIPELINE
8.1 iviaintenance review of existing pipe crossings within the phase 2i3 limits
during preliminary design revealed a number of failing or damaged culvert
crossings of the roadway that were intended to remain. The Consultant
shall review trenchless repair options vs. standard pipe replacement costs
and incorporate the repair of these culverts in the final project design.
Tukwila International Blvd
Supplement NO.2 - Phase 3 Design
3 of 5
KPG
January 18, 2005
Exhibit B
Scope of Work (cont'd)
TASK 9 - PREPARE FINAL PLANS, SPECIFICATIONS AND ESTIMATE (Phase 3)
9.1 The Consultant shall prepare 300/0 roadway plans based on the preferred
alternative for City review and approval.
9.2 The Consultant shall prepare 300/0 landscape and urban design plans for
City review and approval.
9.3 The Consultant shall prepare structural design based on preferred
alternative. Structural design will be by CivilTech. It is assumed that the
project structural elements will include an additional 4400 linear feet of
structural wall over what was required for phase 2.
9.4 The Consultant shall prepare 600/0 plans and cost estimate for the
roadway corridor from South 139th Street to South 116th Street. The plans
shall be in sufficient detail to allow review and confirmation of planned
roadway, pedestrian, channelization, drainage, and illumination system by
the City and WSDOT during review. All plan submittals will include phase
2 and phase 3 improvements as a single plan set.
9.5 The Consultant shall prepare 900/0 Plans for review and approval by the
City and WSDOT. Plans shall be formatted to provide sufficient detail for
convenient field layout of all proposed facilities. City standard details and
WSDOT standard plans will be supplemented with project specific details
as required. Plan information shall include:
o Centerline control information
o Limits of construction
o Typical sections and details
o Roadway plan and profiles
o Temporary erosion and sediment control plans
o Drainage system plan and profiles
o Wall plan and profiles
o Channelization ,and Signing plans
o Signal modification plans and details
o Illumination plans
o Civil undergrounding design
o Undergrounding conversion design
o Urban Design plans and details
o Landscape I restoration plans
o Irrigation plans and details
9.6 The Consultant shall prepare 600/0 (outline only) and 900/0 specifications
for review and approval by the City. Specifications shall be based on
2004 WSDOT / APWA standard specifications, using contract boilerplate
and general special provisions provided by the City.
Tukwila International Blvd
Supplement No.2 - Phase 3 Design
4of5
KPG
January 18, 2005
Exhibit B
Scope of Work (cont'd)
9.7 The Consultant shall calculate quantities and prepare a construction cost
estimate in support of the 300/0, 600/0, and 900/0 plans and specifications.
9.8 The Consultant shall finalize bid documents for advertisement and award
by the City. Final bid documents will be signed by a licensed professional
engineer in the State of Washington.
TASK 10 -RIGHT OF WAY
10.1 No supplemental needs for this task due to Phase 3 improvements.
TASK 11 - BID PERIOD SERVICES
11.1 No supplemental needs for this task due to Phase 3 improvements.
OTHER SERVICES
The City may require other services of the Consultant. These services could
include additional survey, off-site mitigation design, property acquisition services,
additional permit support, or construction management and inspection. At the
time these services are required, the Consultant shall provide the City with a
detailed scope of work and an estimate of costs. The Consultant shall not
proceed with the work until the City has authorized the work and issued a notice
to proceed.
Tukwi!a International Blvd
Supplement NO.2 - Phase 3 Design
5 of 5
KPG
January 18, 2005
Hour and Fee Estimate
Tukwila International Boulevard Phase III 3
Supplemental No 2 South 139th to South 132nd Street
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Transportation Committee
February 28, 2005
Page 2
~. Tukwila International Boulevard Phase 3 Though they were promised enough money to
'" ~eSign and build Phase 3 of TIS with the Nickel tax package, the state has recently taken back
some funding, leaving the city without enough design funding. To compensate for losing
$435.000 in design Puhlic W()rk~ r~~()mmpnr1pr111~i"g thP c:!?",Tip~s pr€Hi9Uf'l:' di~('rU~~ ""nen
Phases 2 and 3 were being put together to save money. The features that can be cut are
pedestrian lights, landscaping in the sidewalks, and the Tukwila-specific bus shelters. Jim M said
he didn't think anyone would notice these items. The committee agreed with the plan for using
some construction items to fund the design. Recommend fundinf! plan to COW.
/i'1/
'-1 j;h ,. Committee chair approval